HomeMy WebLinkAboutItem 10 - Purchase of Six BMW Motorcycles for the Santa Ana Police Department Public Works Agency
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Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 17, 2023
TOPIC: Purchase of Six BMW Motorcycles for the Santa Ana Police Department
AGENDA TITLE
Award a Purchase Order to Long Beach BMW Motorcycles in the Amount of $185,639
for Six BMW RT-P Motorcycles (Specification No. 22-137) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Long Beach BMW
Motorcycles for six BMW RT-P motorcycles in the amount of $180,639, plus a
contingency of $5,000, for a total amount not to exceed $185,639, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Fleet Services Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
The Santa Ana Police Department (SAPD) has a fleet of 245 vehicles, and 25 of these
vehicles are BMW motorcycles assigned to the Traffic Division of the Field Operations
Bureau. SAPD uses BMW motorcycles as the standard for traffic enforcement services.
The City's Vehicle Replacement Policy provides guidelines and criteria for determining
when a vehicle needs replacement. The Equipment Lifecycle Guidelines include the
replacement of all police traffic motorcycles every 3 years or every 60,000 miles. This
recommended replacement schedule is based on criteria such as vehicle age, mileage,
maintenance costs, and safety history. Based on these criteria, six older motorcycles
have been identified for replacement.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for
any public agency utilizing a competitive bid process. On March 29, 2022, a Notice
Inviting Bids for IFB (Invitation for Bid) 22-043 BMW RT-P Motorcycle was advertised on
the City’s online bid management and publication system. The bid received from Long
Beach BMW Motorcycles was deemed responsive.
On April 5, 2022, a contract was awarded to Long Beach BMW Motorcycles for the
purchase of one BMW RTP Motorcycle. The vendor has agreed to extend the pricing
offered on IFB. 22-043 until May 2, 2023. Therefore, this purchase is in accordance with
the City’s existing purchasing guidelines.
Purchase of Six BMW Motorcycles
January 17, 2023
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FISCAL IMPACT
Funding for this purchase is included in the current year budget, as follows:
Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit,
Account Description Amount
2022-23 07017100-
66400
Equipment
Replacement
Equipment
Replacement,
Machinery & Equipment
$185,638.34
Submitted By: Nabil Saba, P. E., Executive Director – Public Works Agency
David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager