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Home My WebLink AboutItem 12 - King Street Urban Greening ProjectPublic Works Agency and Library Services www.santa-ana.org/public-works Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report January 17, 2023 TOPIC: King Street Urban Greening Project AGENDA TITLE Approve an Appropriation Adjustment and Capital Improvement Project Amendment for the King Street Urban Greening Project (Project No. 23-6625) (Non -General Fund) RECOMMENDED ACTION Approve an appropriation adjustment to recognize $1,491,240 in Clean California Local Grant Program funding from the California Department of Transportation (Caltrans) into the PWA Enterprise Capital Grants, State Grant -Direct Revenue Account and appropriate the same amount into the Public Works -Water Quality and Control, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Project to include $1,491,240 of funding from the Caltrans Clean California Local Grant Program for the King Street Urban Greening Project. DISCUSSION The Clean California Local Grant Program (CCLGP) is a competitive statewide program created to beautify and clean up local streets and roads, tribal lands, parks, pathways, transit centers, and other public spaces. The program is funded by $296 million in fiscal year 2021-22 General Fund money. Eligible projects include enhanced paving, shade structures or trees, drought tolerant landscaping, irrigation systems, bioretention and other green streets elements, public art installations, and pedestrian or bicycle facilities. The Public Works Agency submitted a successful application for the King Street Urban Greening Project. The project features the transformation of 9,000 square feet of unused public space at the intersection of King Street and 10th Street. The Project includes bicycle and pedestrian pathways, drought tolerant landscaping, lighting, waste receptacles, seating, interpretive signage, art installations, and a stormwater infiltration system that will capture and infiltrate stormwater runoff form the surrounding neighborhood (Exhibit 1). The project will provide significant aesthetic and King Street Urban Greening Project January 17, 2023 Page 2 environmental benefits, and received multiple letters of support from the community (Exhibit 2). On May 17, 2022, the City Council adopted Resolution 2022-035, which authorized the Executive Director of the Public Works Agency to execute agreements with Caltrans for the project. On December 6, 2022, staff was notified that the City was awarded $1,491,240 million for design and construction of the project (Exhibit 3). A stormwater project design consultant is being procured for project design, which is anticipated to be completed in summer 2023. Construction is anticipated to start in November 2023 and be completed in June 2024. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. The project design consultant will assess the environmental impact of this project in compliance with the California Environmental Quality Act (CEQA). FISCAL IMPACT Staff is requesting City Council approval of an appropriation adjustment to recognize the Caltrans CCLGP funding of $1,491,240 from Caltrans into the PWA Enterprise Capital Grants, State Grant -Direct Revenue Account (No. 16417002-52025) and appropriate the same amount into the Public Works -Water Quality and Control, Improvements Other Than Building (No. 16417640-66220). With the approval of the amendment to the FY 2022-23 Capital Improvement Program, funds will be budgeted and available for expenditure in FY 2022-23 (Exhibit 4). The remaining balance not expended at the end of the fiscal year will be presented to City Council for approval of carryovers into FY 2023-24. The following table summarizes the funds budgeted and available for expenditure to deliver this project. Fiscal Accounting Unit - Fund Accounting Unit, Year Account No. Description Account No. Amount (Project No.) Description PWA Public Works — Water 2022-23 16417640-66220 Enterprise Quality and Control, $1,491,240.00 (23-6625) Capital Improvements Other Grants Than Building Total $1,491,240.00 EXHIBIT(S) 1. King Street Urban Greening Project Conceptual Site Plan 2. King Street Urban Greening Project Letters of Support King Street Urban Greening Project January 17, 2023 Page 3 3. Caltrans CCLGP Award Letter 4. FY 2022-23 CIP Sheet Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager KING STREET URBAN GREENING PROJECT CONCEPTUAL SITE PLAN C) N cu LL 71vi9 SEE STORM WATER EXHIBIT FOR `0 SUBSURFACE IMPROVEMENTS 31 (a) 8 7, 24 00 (TYP.) 9 (TYP.) 10 21 12 / 4 0 -'C 2 R/W W. 9th St. R/W J 17 22 / R/W 2 �2> = 2 14 v 3 3 W. 19th St. 13 o R/W * 5-------- ----- ------ 6 15 , 11 / 8 (b) / 7 ' 18 - 19 ®$o° o ' o J J 1 / 22 12 l �19 J 0 6 7 W y� 0 40 80 t- Feet SCALE: 1 "= 40' LANDSCAPE NOTES: O PROTECT IN PLACE EXISTING 1 1 CULVERT UNDER BIKE PATH 21 DRIVEWAY COSA STD. NO. POWER POLE 12 SIDEWALK 1112 ADA RAMP 13 BIKE PATH (PERVIOUS 22 PROTECT AND PAINT EXISTING 3 METER PEDESTAL CROSSWALK STRIPING CONCRETE) 4� ENTRANCE SIGN 14 MURAL ON EXISTING WALL* 23 RELOCATE STOP MARKINGS 24 WAY FINDING SIGNAGE 5� ART INSTALLATION* 15 VEGETATED BIOSWALE WASTE BIN 16 BIORETENTION BASIN 31 CMP DROP INLET COSA STD. NO. 316 7� CONCRETE BENCHES 17 SHARED LANE BIKE * PENDING NEIGHBORHOOD 8 INTERPRETIVE SIGNS MARKINGS INPUT (a) BIORETENTION/ 9� DECORATIVE 18 DECOMPOSED GRAVEL AREA SUBSURFACE INFILTRATION FOCUS NON —COLLAPSIBLE BOLLARDS 1 g LIGHTING (b) VEGETATED SWALE 10 COLLAPSIBLE BOLLARDS 20 COBBLESTONE ENERGY DISSIPATER FOCUS KING STREET URBAN GREENING PROJECT STORM WATER IMPROVEMENTS U) cu LL :71L9 TC: 89.07 IE: 88.32 34 33 TC: 88.80 IE: 88.22 FL: 88.13 f f .Qajl R/W %. f SEE LANDSCAPE EXHIBIT FOR SURFACE IMPROVEMENTS f 34 r f W. 10th St. f TC: 90.30 IE: 89.80 /i• 3) � R/W STORM WATER NOTES: 31 INSTALL CMP DROP INLET COSA STD. NO. 316. 32 INSTALL 18" STORM DRAIN. 33 INSTALL PARKWAY CULVERT COSA STD. NO. 318. 34 INSTALL REVERSE PARKWAY CULVERT. 35 INSTALL 14,000 CF SUBSURFACE STORM WATER STORAGE. J I f 0 40 80 Feet SCALE: 1 "= 40' ARTESIA-PILAR NEIGHBORHOOD ASSOCIATION January 25, 2022 City of Santa Ana Attention: Craig Foster, NPDES Manager 20 Civic Center Plaza (M-22) Santa. Ana., California 92701 RE: Letter of Support for City of Santa Ana King Street Urban Greening Project Dear Mr. Foster, We understand the City of Santa Ana (City) is seeking Caltrans grant funding for the King Street Urban Greening Project (Project). The Project area is currently a vacant and unused public space on King Street, between I O'h Street and Fairview Street. The Project will convert paved impervious area into a pervious green space with stormwater capture features, drought tolerant planting, seating, signage, waste receptacles, pedestrian and bicycle pathways, and lighting. The Project will clean up, beautify, and improve public safety at and around the Project area. Because the Project area is not used for anything at this time, trash accumulates and the area can attract unwanted activities. Lighting the area and creating a more inviting urban green space will bring significant benefits to the community, enhance safety, and increase property values. The Artesia Pilar Neighborhood Association supports the Project and the City's efforts to beautify Santa Ana, improve water quality, and enhance safety. The Project takes steps towards meeting important water quality goals, increasing urban green space, reducing trash, and addressing climate change. If you have any questions or require additional information, please contact me at (714) 835-8925 or woor-uby@yahoo.com. Respectfully �subbmfitted, ( J - Ruby Woo Chairperson Artesia Pilar Neighborhood Association January 26th, 2022 City of Santa Ana Attention: Craig Foster, NPDES Manager 20 Civic Center Plaza (M-22) Santa Ana, California 92701 RE: Letter of Support for City of Santa Ana King Street Urban Greening Project Dear Mr. Foster, We understand the City of Santa Ana (CO) is seeking Caltrans grant funding for the King Street Urban Greening Project (Project). The Project area is currently a vacant and unused public space on King Street, between loth Street and Fairview Street. The Project will convert paved impervious area into a pervious green space with storm water capture features, drought tolerant planting, seating, signage, waste receptacles, pedestrian and bicycle pathways, and lighting. The Project will clean up, beautify, and improve public safety at and around the Project area. Because the Project area is not used for anything at this time, trash accumulates and the area can attract unwanted activities. Lighting the area and creating a more inviting urban green space will bring significant benefits to the community, enhance safety, and increase property values. The Villas De Rosa Homeowners Association supports the Project and the City's efforts to beautify Santa Ana, improve water quality, and enhance safety. The Project takes steps towards meeting important water quality goals, increasing urban green space, reducing trash, and addressing climate change. If you have any questions or require additional information, please contact us at (714) 791-3772 or Loann@keystonedcs.com. Respectfully submitted, Loan Nguyen Manager Villas De Rosa Homeowners Association CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR California Department of Transportation OFFICE OF CLEAN CALIFORNIA LOCAL GRANT PROGRAM r DIVISION OF LOCAL ASSISTANCE https://cleanca Iiforn ia.dot.ca.gov/loca I-grants/Ioca I-grant-progra m Clean California Local Grant Program Transmittal Letter December 6, 2022 Dear Grant Recipient: Congratulations on being selected as an awardee for the Clean California Local Grant Program (CCLGP)! A list of awarded projects can be found here: https://clea ncalifornia.dot.ca.aov/local-grants. Please note the CCLGP is a reimbursement program. Reimbursable work cannot commence on a project until you have a fully executed (i.e., signed) Restricted Grant Agreement (RGA) with Caltrans. Included, is the RGA document for your review and signature. The Agreement will need to be executed by both your agency or tribe and Caltrans before project work can begin. This is not a Notice to Proceed. No funds will be released to a grant awardee until the RGA is fully executed by both parties. Expenses incurred prior to the execution of the grant agreement cannot be reimbursed or counted towards any local match requirements for a project. In addition to the RGA, an Amendment to the Grant Application may be included for your review and signature based on previous discussions between your agency/tribe and its District Grant Manager. We encourage you to reach out to your District Grant Manager with any questions you may have on these proposed changes to the Grant Application. A complete RGA package, that includes the following list of documents, will need to be completed and returned to your District Grant Manager before the RGA can be fully executed by Caltrans. Copies of forms that need to be completed and samples of documents have been emailed with this letter. • Checklist of Documents to include in the RGA Package • An updated Payee Data Record (form STD. 204). If you have not done this, please email this form to Payee. Data. Records@dot.ca.gov and CC your grant manager. In the email, please request confirmation when the form has been processed by Payee Data Records and a Vendor ID has been generated. Even if your agency or tribe has previously completed this form for another project and has a Vendor ID, please submit this form again, to ensure that Caltrans has the most up to date information for your agency/tribe and that it will receive reimbursements in a timely manner. "Provide a safe and reliable transportation network that serves all people and respects the environment." December 6, 2022 Page 2 The Federal Employer Identification Number (FEIN #) can be listed on this form. If the SSN# is listed instead, please black this out, and once the form is received, Payee Data Records will call the requestor for the Social Security Number. For Section 2, Tribes should check "EXEMPT", and local agencies (e.g., Cities and Counties) should check "ALL OTHERS". Section 6 should contain the following information. Sartinn R _ Pavinn State Ananry STATE AGENCY/DEPARTMENT OFFICE UNIT/SECTION Deptartment of Transportation / Division of Local Assistance Office of Clean California Local Grant Program MAILING ADDRESS FAX TELEPHONE (include area code) 1120 N. Street CITY STATE ZIP CODE E-MAIL ADDRESS Sacramento CA 95814 CleanCA.LocalGrant@dot.ca.gov • A Board, City Council, or Tribal Government resolution (or similar approval document) approving the project and authorizing the agency/tribe to execute the restricted grant agreement with the State of California, Department of Transportation. A sample resolution has been sent with this letter that you can complete with your agency or tribe's information and present to your agency/tribe. Note, some local agencies have a blanket resolution authorizing it to receive state funds and identifying specific managers to sign contracts up to a certain dollar amount. If that applies to your agency/tribe, you can provide this blanket resolution that authorizes the person signing the RGA instead. In general, if you have an existing resolution that you would like to use instead of the sample resolution provided, please reach out to your District Grant Manager to confirm that it meets the criteria for an agency or tribal resolution. • If requesting reimbursement for indirect costs, an approval letter(s) of the indirect cost rate for the fiscal year(s) that your agency/tribe will be claiming indirect costs from either Caltrans or the federal cognizant agency must be provided. See page 15 of the Program Guidelines and the Independent Office of Audits and Investigations website for details: https://ig.dot.ca.gov/resources. To ensure the success of your project, please note the following: • The Clean California Local Gran Program (CCLGP) homepage is located here: https://cleancalifornia.dot.ca.gov/local-grants/local-grant-program. Resources, including the Program Guidelines, are available to applicants from this main page. Please re -familiarize yourself with the Grant Guidelines as they will be included in the RGA package as an attachment. • Prior to executing the RGA, if preconstruction work was not included in Attachment C (Scope of Work, Cost, and Project Schedule Workbook for Infrastructure Projects) as a participating cost, please ensure you have completed all applicable environmental clearances such as CEQA or NEPA. Also, verify that "Provide a safe and reliable transportation network that serves all people and respects the environment" December 6, 2022 Page 3 any applicable encroachment permits are completed, or almost complete to ensure the project delivery deadline will be met. • Invoicing will be submitted on a quarterly basis. However, if the agency or tribe requested an advance payment, the agency/tribe shall invoice monthly (refer to the section "Advance Payment Process" of the Program Guidelines). Awardees who requested advance payment will be receiving instructions from their District Grant Managers on how to complete an invoice for this payment. • If requesting reimbursement of funds to be electronically deposited directly to the agency or tribe's account, please complete the Electronic Funds Transfer Document (FA-2656). Note that participation in the EFT program is limited to local agencies that do not have delinquent account receivables with Caltrans. The Federal Employer Identification Number (FEIN #) can be listed on this form. If the SSN# is listed instead, please black this out, and once the form is received, Payee Data Records will call the requestor for the Social Security Number. Mail original form with wet signatures, along with a voided check or a bank reference number, directly to: Division of Accounting - MS 33 Attn: Suet Wong/Payee Data Records P.O. Box 168043 Sacramento, CA 95816 It is recommended that with the original form, you include a note requesting confirmation when this form has been processed. Note that it can take up to 30 days between when the form is submitted and when funds can be transferred electronically. • Quarterly Progress Reports are to be submitted to Caltrans for review. Agencies will be provided further direction on the schedule and format of these Quarterly Progress Reports from their District Grant Managers. A template for these progress reports will also be provided. • The project must be completed, open to the public, and/or all capital funds expended by June 30, 2024. • Final Delivery Reports and invoicing must be submitted to Caltrans no later than November 1, 2024. The final invoice will be paid upon submission and acceptance of the Final Delivery Report. • Projects may be subject to an audit by Caltrans to evaluate the following: o Performance of the project o Whether project costs incurred and reimbursed are compliant with the following: • Executed RGA and/or approved amendment(s) • State and Federal laws and regulations ■ Contract provisions ■ Program Guidelines "Provide a safe and reliable transportation network that serves all people and respects the environment" December 6, 2022 Page 4 ■ Approved Indirect cost Rate o Consistency with project scope, schedule and benefits described in the RGA and/or approved amendment(s), and approved project application. If you have any questions about your project or the CCLGP, please contact your District Grant Manager, Troy Andres at troy.andres@dot.ca.gov. We look forward to working with you! Sincerely, Gretchen Chavez Office Chief Clean California Local Grant Program Division of Local Assistance Enclosed: Restricted Grant Agreement Amendment to Grant Application Amended Attachments (If Applicable) RGA Checklist STD 204 Form Sample Resolution CCLGP Guidelines Awardees' Original Grant Application Electronic Funds Transfer Document (FA-2656) "Provide a safe and reliable transportation network that serves all people and respects the environment" PROJECT TITLE: King Street Urban Greening Project PROJECT CATEGORY: Utility/Drainage/Lighting Improvements Storm Drain/Water Quality LOCATION MAP N AGENCY: Public Works CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: The King Street Urban Greening Project features the transformation of approximately 9, 000 square -feet of unused public space at the intersection of King Street and 10th Street. The Project includes bicycle and pedestrian pathways, drought tolerant landscaping, lighting, waste receptacles, seating, interpretive signage, all installations, and a stormwater infiltration system that will capture and infiltrate stormwater runoff form the surrounding neighborhood. PROJECT NEED: The abandoned street area at the intersection of King Street and 10th Street is unused and is subject to illegal dumping. The Project will beautify this public space and provide benefits to the surrounding community. The Project will also help improve water quality, enhance local water supply, and reduce flooding via the infiltration of stormwater runoff. The Project connects the Artesia Filar neighborhood to Fairview Street via the installation of pedestrian and bicycle pathways. PROJECT COSTS FY 22/23 FY 23/24 FY 24125 FY 25/26 FY 26/27 FY 27128 FY 28129 Construction 1,343,240 - - - - - - Engineering 148,000 TOTAL 1,491,240 - - - - - - SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28129 PWA ENTERPRISE CAPITAL 1,491,240 - - - - - - GRANT TOTAL 1,491,240 - - - - - - DIVISION: C/P Engineering CONTACT: Craig Foster, NPDES Manager DATE: 13-Dec-2022