HomeMy WebLinkAboutItem 14 - South Main Street Corridor Improvement Project from 1st Street to Dyer Road Public Works Agency
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Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 17, 2023
TOPIC: South Main Street Corridor Improvement Project from 1st Street to Dyer Road
AGENDA TITLE
Approve Budget Reallocations and Amendment to the Project Cost Analysis to Increase
Project Construction Funding for the South Main Street Corridor Improvements Project
(Project No. 17-9001, 18-6911, 20-6958, 21-6451, 21-6461, 21-6014 & 19-6940) (Non-
General Fund)
RECOMMENDED ACTION
1. Authorize budget reallocation of $435,000 in unspent Road Maintenance and
Rehabilitation Account (SB-1) funds from the Bristol Street Rehabilitation: Santa
Clara Avenue to Memory Lane FY 21/22 (No. 22-6990) Project to construction funds
for Main Street Rehabilitation from Warner Avenue to Edinger Avenue (Project No.
20-6958).
2. Authorize budget reallocation of $435,000 in unspent Road Maintenance and
Rehabilitation Account (SB-1) funds from the Bristol Street Rehabilitation: Santa
Clara Avenue to Memory Lane FY 21/22 (No. 22-6990) Project to construction funds
for Main Street Rehabilitation from Dyer Road to Warner Avenue (Project No. 19-
6940).
3. Approve an amendment to the Project Cost Analysis in the amount of $1,320,000 for
$1,320,000 in additional contingency funds and $250,000 in additional inspection
and testing. The new estimated total construction delivery cost is $24,325,389.72,
subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
On January 19, 2021, the City Council awarded a construction contract to C.S. Legacy
Construction for the South Main Street Corridor Improvements (Exhibit 1). The project’s
scope of work includes monument signs, enhanced lighting, hardscaping, landscaping,
irrigation, traffic signals, signing, striping, street pavement rehabilitation, sewer main
replacement, and water main repair over a 2.5-mile stretch of Main Street from First
Street to Dyer Road (Exhibit 2).
South Main Street Corridor Improvement Project from 1st Street to Dyer Road
January 17, 2023
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During construction, unforeseen utilities were encountered along the water main
improvement alignment, requiring additional monies to complete the scope. With the
added scope, additional material testing is needed to ensure compliance with the
contract documents. Staff recommends adding $200,000 in water contingency funds
and $250,000 in additional inspection and testing of Water Utility Capital funding.
As a result of the increased scope of work, the project schedule was extended. One of
the key improvements for the project is the rehabilitation of the existing pavement. The
original schedule projected the completion of pavement to be April 2022, but with
project delays the pavement was completed December 2022. Asphalt concrete unit
pricing has increased since.
In order to account for the price increase in asphalt concrete pavement material, Staff
recommends reallocating $870,000 in unspent Road Maintenance and Rehabilitation
Account (SB-1) funds to complete the project’s paving scope. Funding was originally
allocated to the Bristol Street Rehabilitation: Santa Clara Avenue to Memory Lane
Project (No. 22-6990), but the project start date has been postponed to accommodate
the construction of the Well 32 Rehabilitation Project (No. 13-6433) which falls within
the same project limits (Exhibit 3). The Bristol Street Rehabilitation project scope of
work includes resurfacing the existing pavement and replacing missing or damaged
curbs, gutters, sidewalks, driveway approaches, and wheelchair ramps. The Well 32
Rehabilitation project includes undergrounding work for the installation of 12-inch well
discharge piping, with parallel fiber optic facilities, constructed from the well site at
Morrison Park to the John Garthe Reservoir site. Postponing the Bristol Street
Rehabilitation project to begin after Well 32 will avoid tearing up newly paved street in
order to install Well 32’s underground infrastructure. Well 32 Rehabilitation project is
scheduled to begin Spring 2023 and completed in Fall 2024. Future funds will be added
to Bristol Street Rehabilitation: Santa Clara Avenue to Memory Lane. The increased
construction funds will allow for continued consistency in delivering the project (Exhibit
4).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review Nos. ER-
2020-103, ER-2020-105, ER-2020-109, and ER-2020-110 were filed for the project
FISCAL IMPACT
Approval of the request to reallocate funds will provide funding in the amount of
$870,000 in unspent Road Maintenance and Rehabilitation Account (SB-1) funds from
the Bristol Street Rehabilitation: Santa Clara Avenue to Memory Lane FY 21/22 (No. 22-
6990) Project.
South Main Street Corridor Improvement Project from 1st Street to Dyer Road
January 17, 2023
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Funds in the amount of $450,000 which were previously budgeted in Project No. 21-
6461 as Undesignated, will be moved to Progress Pay – Construction, as shown in the
CIP amendment.
All funds are available for expenditure in Fiscal Year 2022-2023; however, any
remaining balances not expended at the end of the fiscal year will be presented to City
Council for approval of carryovers to FY 2023-2024 for expenditure.
The following table summarizes the $1,320,000 that will be made available by the
requested Council action to fund the additional construction costs:
Fiscal
Year
Accounting Unit –
Account No.
(Project No.)
Fund
Description
Accounting Unit –
Account No.
Description
Amount
EXISTING PROJECT BUDGET
2022-23 06617647-66301
(21-6461)
Water
Acquisition &
Construction
Water Utility Capital
Projects,
Water Capital Project
$450,000
BUDGET REALLOCATION – REQUESTED COUNCIL ACTION
2022-23
05917665-66220
(From Proj. 22-6990
to 20-6958)
Select Street
Construction
HUTA Gas Tax –
RMRA, Improvements
Other Than Building
$435,000
2022-23 05917665-66220
(From Proj. 22-6990
to 19-6940)
Select Street
Construction
HUTA Gas Tax –
RMRA, Improvements
Other Than Building
$435,000
Total:$1,320,000
EXHIBIT(S)
1. Staff Report: Construction Contract Award 1/19/21
2. Location Map – South Main Street Corridor Improvements
3. Location Map – Well 32 Rehabilitation and Bristol from Santa Clara to Memory
4. Revised Cost Analysis
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Public Works Agency
https://www.santa-ana.org/pw
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 19, 2021
TOPIC: Approve Appropriation Adjustments, Amend CIP, and Award Construction
Contract South Main Street Corridor Improvements Project
AGENDA TITLE:
Approve appropriation adjustments, approve amendments to the FY 2020-21 Capital
Improvement Program, and award a construction contract to C.S. Legacy Construction,
Inc. in the amount of $12,759,695 for the South Main Street Corridor Improvements
Project with an estimated total delivery cost of $18,309,245 (Project Nos. 17-9001,18-
6911, 19-6940 20-6958, 21-6014, 21-6451, 21-6461) (Non-General & General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize $3,791,468 of prior year fund
balance in the Sanitary Sewer Fund, Capital Recovery Charges, Prior Year
Carryforward revenue account and appropriate the same amount to the Sanitary
Sewer Fund, Capital Recovery Charges, Improvements Other Than Building
expenditure account.
2. Approve an appropriation adjustment to recognize $3,863,143 of prior year fund
balance in the Water Fund, Public Works Water Revenue, Prior Year Carryforward
and appropriate the same amount to the Acquisition & Construction, Water Utility
Capital Projects, Water Capital Project expenditure account.
3. Approve an appropriation adjustment to recognize $71,407 of prior year fund
balance in the Peebler Fund Capital Project Revenue, Prior Year Carryforward and
appropriate the same amount to the Peebler Fund Capital Project, Improvements
Other Than Building expenditure account.
4. Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program
to include $3,791,468 in construction funds for the South Main Street Sewer
Improvements Project (Project No. 21-6451).
5. Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program
to include $3,863,143 in construction funds for South Main Street Water
Improvements Project (Project No. 21-6461).
6. Reject Bid Protest and award a construction contract to C.S. Legacy Construction,
Inc., the lowest responsible bidder, in accordance with the base bid and bid
alternatives 1, 2, 3, 4, 5, 7, and 8 in the amount of $12,759,695, for construction of
the South Main Street Corridor Improvements Project, for the term beginning
January 19, 2020 and ending upon project completion, and authorize the City
Approve Appropriation Adjustments, Amend CIP, and Award Construction Contract South
Main Street Corridor Improvements Project
January 19, 2021
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Manager to execute the contract subject to non-substantive changes approved by
the City Manager and the City Attorney.
7. Approve the Project Cost Analysis for a total estimated construction delivery cost
of $18,309,245, which includes $12,759,695 for the construction contract,
$1,599,050 for contract administration, inspection and testing; and a $3,950,500
project contingency for unanticipated or unforeseen work.
DISCUSSION
The South Main Street Corridor is a diverse and vibrant community with rich history and
culture. The South Main Street Corridor Improvements Project is the implementation of
many years of effort, community input and planning which resulted in the South Main
Street Vision Plan that was adopted in 2016. This project will create a safer and more
vibrant street for the community by revitalizing a 2.5-mile stretch of Main Street from First
Street to Dyer Road (Exhibit 1).
The construction scope of work includes monument signs, enhanced lighting,
hardscaping, landscaping, irrigation, traffic signals, signing, striping, and street pavement
rehabilitation, which will take place concurrently as part of a Water Resources Division
project. These improvements will establish a sense of arrival, safe walkability, and
promote effective placemaking through traffic calming, hardscape softening, and
community monuments.
In order to ensure all infrastructure is addressed as part of the South Main Corridor
project, the Water Resources Division identified needed water and sewer improvements.
The proposed improvements will replace aging and deficient water mains, sewer mains,
fire hydrants, sewer maintenance holes, water services, and sewer laterals within the
project limits. The proposed appropriation adjustment and Capital Improvement Projects
amendments will allow for these improvements to be included and built in coordination
with the South Main Street Improvements (Exhibit 2).
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 809
regional vendors via PlanetBids, many of which are Santa Ana based. One hundred
fifteen vendors requested bidding documents, and a total of seven bids were received.
Bids were not received from any Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register
newspaper on September 1 and September 5, 2020. The project was also advertised in
PlanetBids from September 1, 2020 through November 4, 2020. Bids were received
electronically via PlanetBids on November 4, 2020.
Approve Appropriation Adjustments, Amend CIP, and Award Construction Contract South
Main Street Corridor Improvements Project
January 19, 2021
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Bid Results Summary
RANK BIDDER’S NAME LOCATION
BASE BID +
ALTERNATE
BID 1,2,3,4,5,7,&
8
1 C.S. Legacy Construction, Inc.Chino $ 12,759,695
2 Lonerock, Inc.Irvine $ 13,015,290
3 Excel Paving Co.Long Beach $14,459,791
4 EBS General Engineering, Inc.Corona $14,517,390
5 Beador Construction Corona $15,159,700
6 Griffith Company Santa Fe Springs $15,699,283
7 PUB Construction, Inc.Diamond Bar $17,794,905
A total of seven bids were received and all were deemed responsive. C.S. Legacy
Construction, Inc. submitted the lowest responsive base bid in the amount of
$9,018,834.03 (Exhibit 3). As specified in the bid documents, the lowest bid shall be
determined on the basis of the Base Bid. The City has the option to add one, all, or a
combination of alternate bids. Based on the bid analysis and a contractor’s reference
check, staff recommends awarding the construction contract to C.S. Legacy Construction,
Inc., in the amount of the base bid and bid alternates 1, 2, 3, 4, 5, 7, and 8, totaling
$12,759,695 (Exhibit 4).
A Bid Protest was submitted to the City by the second lowest bidder, Lonerock, Inc. who
challenged the responsiveness of the apparent low bidder. Subsequently, a hearing was
held on November 25, 2020 in which Lonerock, Inc articulated their position on the
Protest. Ultimately, the City’s legal counsel and Public Works staff found the minor
irregularities in the C.S. Legacy Construction, Inc. bid to be immaterial. Staff
recommends waiving the protest and awarding the contract to C.S. Legacy Construction
Inc.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen conditions.
Construction administration and inspection includes construction management;
implementation of the City’s Community Workforce Agreement requirements; inspection
of the Contractor’s work to ensure contract compliance, workmanship, and quality; and
materials testing.
Approve Appropriation Adjustments, Amend CIP, and Award Construction Contract South
Main Street Corridor Improvements Project
January 19, 2021
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As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the
estimated total construction delivery cost of the project is $18,309,245. In accordance
with the Public Works Agency’s “Dig-Once” philosophy, during construction, the condition
of the waterline will be assessed. If it is determined that repairs or replacement are
needed, this work will be added to the project to avoid unnecessary future impacts to the
new improvements or disruptions to the community. An allowance of $2,500,000 is
budgeted for this potential water main work and will only be used if needed.
Project Item Total
Construction Contract $12,759,695
Construction Administration, Inspection, Testing $1,599,050
Project Contingencies $1,450,500
Water Main Repair Contingencies $2,500,000
TOTAL CONSTRUCTION DELIVERY COST $18,309,245
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review Nos. ER-
2020-102, ER-2020-103, ER-2020-104, ER-2020-105, ER-2020-109, and ER-2020-110
were filed for the project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $18,309,245, which includes construction, contract administration, inspection,
testing, and authorized contingencies of $3,950,500. Approval of the requested
Appropriation Adjustments will provide the following funding:
1. Recognize $3,791,468 from prior year fund balance in the Sanitary Sewer Fund,
Capital Recovery Charges, Prior Year Carryforward revenue account (No.
05417001-50001) and appropriate the same amount to the Sanitary Sewer Fund,
Capital Recovery Charges, Improvements Other Than Building expenditure
account (No. 05717647-66220).
2. Recognize $3,863,143 from prior year fund balance in the Water Fund, Public
Works Water Revenue, Prior Year Carryforward revenue account (No. 06017002-
50001) and appropriate the same amount to the Acquisition & Construction, Water
Utility Capital Projects, Water Capital Project expenditure account (No. 06617647-
66301).
3. Recognize $71,407 from prior year fund balance in the Peebler Fund Capital
Project Revenue, Prior Year Carryforward revenue account (no. 41818002-50001)
Approve Appropriation Adjustments, Amend CIP, and Award Construction Contract South
Main Street Corridor Improvements Project
January 19, 2021
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and appropriate the same amount to the Peebler Fund Capital Project,
Improvements Other Than Building expenditure account (No. 41818830-66220).
All funds are available for expenditure in Fiscal Year 2020-21; however, any remaining
balances not expended at the end of the fiscal year will be carried forward into FY 2021-
22 for expenditure.
The following table summarizes the funds budgeted for expenditure to deliver
construction of this project:
Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit -
Account No. Description Amount
APPROPRIATION ADJUSTMENTS
2020-
21
05417647-
66220
(21-6451)
Sanitary
Sewer
Capital
Capital Recovery Charges,
Improvements Other Than
Building
$3,791,468
2020-
21
06617647-
66301
(21-6461)
Water
Acquisition &
Construction
Water Utility Capital
Projects,
Water Capital Project
$3,863,143
2020-
21
41818830-
66220 CDA Capital
Peebler Fund Capital
Projects,
Improvements Other Than
Building
$71,407
EXISTING BUDGET
2020-
21
41818830-
66220
(17-9001)
CDA Capital
Peebler Fund Capital
Projects,
Improvements Other Than
Building
$3,702,362
2020-
21
41818831-
66220
(17-9001)
CDA Capital
South Main Redevelopment
Project, Improvements
Other Than Building
$2,024,774
2020-
21
01117621-
66220
(21-6014)
General
Fund
Bus Shelter Program,
Improvements Other Than
Building
$180,500
2020-
21
03217662-
66220
(18-6911)
Measure M
Street
Construction
Measure M2 Local
Fairshare,
Improvements Other Than
Building
$607,000
Approve Appropriation Adjustments, Amend CIP, and Award Construction Contract South
Main Street Corridor Improvements Project
January 19, 2021
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Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit -
Account No. Description Amount
2020-
21
05917665-
66220
(20-6958)
Select Street
Construction
Gas Tax SB1 Road
Maintenance &
Rehabilitation Account,
Improvements Other Than
Building
$1,148,541
2020-
21
05417647-
66220
(21-6451)
Sanitary
Sewer
Capital
Capital Recovery Charges,
Improvements Other Than
Building
$2,365,000
2020-
21
05917665-
66220
(19-6940)
Select Street
Construction
Gas Tax SB1 Road
Maintenance &
Rehabilitation Account,
Improvements Other Than
Building
$555,050
Total $18,309,245
EXHIBIT(S)
1. Location Map
2. Amended 20/21 CIP Sheets
3. Bid Proposal
4. Construction Contract
5. Cost Analysis
Submitted By:
Nabil Saba, Executive Dir Public Works
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 17-9001,18-6911, 20-6958, 21-6451, 21-6461 &
19-6940
South Main Street Corridor Improvements
EXHIBIT 1
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Well 32 Rehabilitation Project (No. 13-6433) and Bristol
Street Rehabilitation: Santa Clara Avenue to Memory Lane
Project Limits
EXHIBIT 3
Well 32 Project Limits
Bristol Street Rehabilitation: Santa Clara Avenue to Memory Lane Project Limits
Project Limits Overlap
Current Cost Analysis Amendment Amount Updated Cost Analysis
Construction Contract 12,759,695.00$ 12,759,695.00$
Contract Administration 1,378,191.00$ 1,378,191.00$
Inspection and Testing 656,859.00$ 250,000.00$ 906,859.00$
Contingencies 7,210,644.72$ 1,070,000.00$ 8,280,644.72$
Public Art 1,000,000.00$ 1,000,000.00$
23,005,389.72$ 1,320,000.00$ 24,325,389.72$
CONSTRUCTION OF PROJECT NOS. 17-9001, 18-6911, 20-6958, 21-6451, 21-6461, & 19-6940: SOUTH MAIN STREET CORRIDOR
IMPROVEMENTS
COST ANALYSIS
TOTAL ESTIMATED CONSTRUCTION COSTS