HomeMy WebLinkAboutItem 15 - Santa Ana City Hall 3rd Floor Tenant Improvements Public Works Agency
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Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 17, 2023
TOPIC: Santa Ana City Hall 3rd Floor Tenant Improvements
AGENDA TITLE
Approve an Additional Contingency Funds in the Amount of $165,000 for an Existing
Construction Contract with Allinone Construction, Inc., and Additional Contract
Administration, Inspection, and Testing in the Amount of $22,500 with an Estimated
Project Delivery Cost of $764,020 for the Santa Ana City Hall 3rd Floor Tenant
Improvements Project (Project No. 22-1401) (General Fund).
RECOMMENDED ACTION
1. Approve an amendment to the Project Cost Analysis in the amount of $187,500 for
$165,000 in additional contingency funds and $22,500 in additional contract
administration, inspection and testing for a new estimated total construction delivery
cost of $764,020. The new estimated total construction delivery costs include
$427,052 for the construction contract, $86,558 for contract administration,
inspection and testing, and a $250,410 project contingency for unanticipated or
unforeseen work, subject to non-substantive changes approved by the City Manager
and City Attorney.
2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program
for $187,500, which includes $22,500 in construction engineering funds and
$165,000 for construction contingency funds, for the City Hall 3rd Floor Tenant
Improvements Project (22-1401).
DISCUSSION
On April 5, 2022, the City Council authorized the award of a construction contract to
Allinone Construction, Inc. for the 3rd Floor Tenant Improvements in Santa Ana City Hall
(Exhibit 1). The project is currently under construction and additional improvements
have been identified that surpass the existing contingency of $85,410. To capitalize on
the favorable pricing of the existing contract with Allinone Construction, Inc., staff
recommends increasing the project contingency by $165,000 and the contract
administration, inspection and testing funds by $22,500 to complete the work and
deliver the remaining improvements.
The recommended action will increase the project contingency and contract
administration, inspection and testing by $187,500, thereby increasing the total
Approve Additional Contingency Funds for the City Hall 3rd Floor Tenant Improvements
January 17, 2023
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estimated construction delivery cost to $764,020, as indicated in the Cost Analysis
(Exhibit 2) and as summarized in the table below:
Project Item Current Total New Total
Construction Contract $427,052 $427,052
Construction Administration, Inspection, Testing $64,058.00 $86,558.00
Contingencies $85,410 $250,410
TOTAL CONSTRUCTION DELIVERY COST $576,520 $764,020
FISCAL IMPACT
The funds are available for the requested $165,000 amendment to the Project Cost
Analysis in the current Fiscal Year 2022-23 in the General Fund/Finance/Management
Services-Accounting, Building Improvement account (No.01110110-66200) (Exhibit3).
EXHIBIT(S)
1. Location Map
2. Cost Analysis
3. FY 2021-22 Capital Improvement Program Sheet
Submitted By: Nabil Saba, P.E., Executive Director, Public Works Agency and Kathryn
Downs, Executive Director, Finance & Management Services
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project Nos. 22-1401:
Santa Ana City Hall-Third Floor-Tenant
Improvements
FY 21-22
Exhibit 1
EXHIBIT 2
Construction Contract 427,051.62$
Contract Administration, Inspection and Testing 86,558.00$
Contingencies 250,410.32$
TOTAL ESTIMATED CONSTRUCTION COSTS 764,019.94$
CONSTRUCTION OF PROJECT NO. 22-1401: Santa Ana City Hall -3rd floor TI
COST ANALYSIS
CITY OF SANTA ANA FY 22/23CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Selective demolition and installation of existing non-bearing interior
partitions, electrical, finish ceiling, finishes, and plumbing fixtures.
PROJECT NEED:
Facilities at City Hall and the Ross Annex are currently undergoing floor
renovations. To minimize the impact to daily operations of our
employees and the general public, work has been programmed to take
place in phases. The existing facility on the 3rd floor of City Hall is
outdated and some materials are beginning to show signs of
deterioration and need of replacement. This project will include
updating lighting, plumbing fixtures, finishes, demolition and installation
of non-bearing interior partitions and ceiling finishes. Once completed,
these improvements will enhance not only the physical aesthetics of the
floor but also keep our facility in compliance with the latest building
codes and the American Disability Act.
PROJECT TITLE:
Santa Ana City Hall 3rd Floor Tenant
Improvements
PROJECT CATEGORY:
City & Park Facility Improvements
Municipal Facilities
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Public Works CIP Engineering Edward Torres, Senior Engineer 19-Dec-2022
PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
Contingency 187,500 ------
TOTAL 187,500 ------
SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
GENERAL FUND 187,500 ------
TOTAL 187,500 ------
EXHIBIT 3