HomeMy WebLinkAboutItem 17 - Amend Agreement for On-Call Development Plan Checking Services Public Works Agency
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Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 17, 2023
TOPIC: Amend Agreement for On-Call Development Plan Checking Services
AGENDA TITLE
Amend Agreement with Adams Streeter Civil Engineers, Inc. for On-Call Development
Plan Checking Services by an Additional $50,000 Annually for the Remainder of the
Agreement Term (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with Adams
Streeter Civil Engineers, Inc. for on-call development plan checking to increase the
amount by $50,000 annually, for a total annual amount not to exceed $200,000 for the
remainder of the term, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
On June 1, 2021, at the conclusion of a competitive bidding process, the City Council
awarded a three-year agreement to Adams Streeter Civil Engineers, Inc., with the
provision for one two-year renewal option, to provide on-call development plan checking
services for the Public Works Agency’s Water Resources Division. Water Resources
staff review development applications to determine the impact of proposed
developments on the City’s domestic water and sanitary sewer infrastructure, and
conditions of approval are prepared to mitigate development impact. This process
ensures that the development of public improvements is accomplished in accordance
with applicable regulations and meets City standard plans and specifications.
Since the initial agreement was awarded in 2021, staff has observed an increased
volume of development plan submittals, especially those for large developments. Staff
has made an effort to provide greater customer service through improved coordination
with developers and other City staff, as well as accelerated turnaround times. For these
reasons, staff has exceeded the initial estimation of utilization of the contracted
services. Staff recommends amending the agreement with Adams Streeter Civil
Engineers, Inc. to increase the annual funding amount for the remainder of the term in
order to continue to meet the increased demands and provide outstanding customer
service.
Amend Agreement for Development Plan Checking Services
January 17, 2023
Page 2
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7
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FISCAL IMPACT
Funding for the requested increase of $50,000 to the agreement is budgeted and
available for expenditure in the current fiscal year. Proposed budgets for future fiscal
years will include the amounts shown in the following table.
Fiscal Year Accounting Unit
– Account #
Fund
Description
Accounting Unit –
Account Description Amount
FY 2022-23 06017645-62300 Water
Water Administration &
Engineering, Contract
Services-Professional
$50,000
FY 2023-24 06017645-62300 Water
Water Administration &
Engineering, Contract
Services-Professional
$50,000
FY 2024-25 06017645-62300 Water
Water Administration &
Engineering, Contract
Services-Professional
$50,000
FY 2025-26 06017645-62300 Water
Water Administration &
Engineering, Contract
Services-Professional
$50,000
Total $200,000
EXHIBIT(S)
1. Agreement with Adams Streeter Civil Engineers, Inc.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Page 1 of 2
FIRST AMENDMENT TO AGREEMENT WITH ADAMS STREETER CIVIL
ENGINEERS, INC., TO PROVIDE ON-CALL DEVELOPMENT PLAN CHECKING
SERVICES FOR WATER RESOURCES DIVISION
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on January 17,
2023, by and between Adams Streeter Civil Engineers, Inc. (“Consultant”), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California (“City”).
RECITALS
A.Following City’s issuance of Request for Proposal No. 21-020, the parties entered into
Agreement No. A-2021-085, dated June 1, 2021, by which Consultant agreed to provide on-
call development plan checking services for the Water Resources Division of the City’s
Public Works Agency (“Agreement”).
B.The Agreement is current and in effect through May 31, 2024.
C.The parties now wish to amend the Agreement to increase the annual not to exceed amount
under the Agreement due to an increase in volume of plans submitted to the City.
The Parties therefore agree:
1.Section 2.a., Compensation, is amended to increase the annual not to exceed amount by
$50,000 for a total annual not to exceed amount of $200,000 for the remainder of the term of
the Agreement.
2.Except as modified by this First Amendment, and all prior amendments, all terms and
conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
_______________________________ ______________________________
Kristine Ridge
Clerk of the Council City Manager
[signatures continued on next page]
EXHIBIT 1
Page 2 of 2
APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO
City Attorney
By:___________________________ _______________________________
Brandon Salvatierra Name:
Deputy City Attorney Title:
RECOMMENDED FOR APPROVAL
________________________________
Nabil Saba
Executive Director
Public Works Agency
Nicholas A. Streeter
Senior Vice President