HomeMy WebLinkAboutItem 09 - Purchase of a Wood Chipper and a Stump Cutter for Public Works Public Works Agency
www.santa-ana.org/public-works
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 17, 2023
TOPIC: Purchase of a Wood Chipper and a Stump Cutter for Public Works Trees
Division
AGENDA TITLE
Award a Purchase Order to RDO Equipment Co. in the Amount of $201,757 for One
Vermeer Wood Chipper and One Vermeer Stump Grinder for the Public Works
Maintenance Services – Tree Section (Specification No. 22-171) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to RDO Equipment Co.
for the purchase of a Vermeer wood chipper and a Vermeer stump grinder in the
amount of $191,757, plus a contingency of $10,000, for a total amount not to exceed
$201,757, subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Public Works Agency’s Fleet Services Division is responsible for the acquisition,
maintenance, repair and replacement of vehicles, trucks, and maintenance equipment.
The Public Works Agency’s Maintenance Services Division is responsible for the
maintenance of approximately 400 miles of streets and 50,000 street trees. Debris
chippers and stump cutters are vital equipment utilized by Maintenance Division staff
daily at multiple job sites in the removal of tree trimming and landscaping debris, fallen
tree branches, tree limbs, and stump grinding and removal, as well as for use during
emergency response situations involving downed trees during storm events. The new
equipment will conform to State emission requirements, and contains patented features
such as a bottom-feed stop bar for safety and emergency situations, and engine idle
systems that reduce noise and greenhouse gas emissions, as well as lowers fuel
consumption resulting in reduced costs and better air quality.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for
any public agency utilizing a competitive bid process. Sourcewell (formerly National
Joint Powers Alliance), awarded a contract to Vermeer Corporation (Contract No.
031721-VRM) for procurement of tree maintenance equipment as a result of open
competitive bidding on behalf of its members, which includes government agencies.
RDO Equipment Co. is an authorized dealer of Vermeer Corporation extending the
contract to the City.
Purchase of Stump Grinder and Wood Chipper
January 17, 2023
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Utilizing the contract awarded to Vermeer Corporation by way of RDO Equipment Co.
for the purchase of the wood chipper and stump grinder, authorizes the City to make
purchases through May 7, 2025, and is in accordance with the City’s existing
purchasing guidelines.
FISCAL IMPACT
Funding for this purchase is included in the current year budget, as follows.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2022-23 06817641-66400 Sanitation
Fund
Public Works-Roadway
Cleaning, Machinery &
Equipment
$201,757
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager