HomeMy WebLinkAboutItem 11 - Budget Calendar for Fiscal Year 2023-2024 Finance and Management Services
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Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 20, 2022
TOPIC: Budget Calendar for Fiscal Year 2023-2024
AGENDA TITLE:
Budget Calendar for Fiscal Year 2023-2024
RECOMMENDED ACTION
Approve the Budget Calendar for Fiscal Year 2023-2024.
DISCUSSION
Under the direction and leadership of the City Manager, a Budget Calendar (“Calendar”)
has been developed by the Finance and Management Services Agency. The Calendar
(Exhibit 1) is provided for City Council consideration as a document that sets the
parameters for a successful and transparent budget process. The proposed Calendar
provides a framework of key tasks and dates for City Council, the community, and city
staff.
Financial Updates, Budget Discussions, and Process
The first major item presented to City Council is the Mid-Year (2nd Quarter) Report,
which is scheduled for February 21, 2023. The Mid-Year Budget Report provides a
financial update on current general fund revenues and expenditure trends,
recommended budget adjustments and workforce changes.
Beginning in mid-March, staff will present a framework for the Fiscal Year 2023-2024
Budget Discussion and seek direction from City Council. Discussion topics may include
but are not limited to City Council priorities and strategies on funding programs and/or
services.
Community Budget Meetings are planned for March and April 2023 to gather community
input. During this time, the Budget Team also begins conducting budget hearings with
City departments. These hearings provide departments an opportunity to propose any
organizational changes, budget requests, and enhancements to existing programs. Staff
will attend neighborhood meetings for any groups requesting to meet, but the plan is to
focus public outreach efforts on City events this spring.
Approve the FY 23-24 Budget Calendar
December 20, 2022
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On May 2, 2023, staff has planned for a Third Quarter General Fund update including
updated revenue and expenditure trends, a Ten-Year General Fund Financial Outlook,
and preliminary Capital Improvement Program (CIP) update. This provides an additional
opportunity for further FY 2023-2024 budget discussion by City Council. The calendar
includes placeholders for three City Council budget workshops in May.
Subsequently, during May and June of 2023, staff has planned to present multiple
iterations of the Citywide Operating Budget and CIP. A public hearing (first reading) is
planned for June 6, 2023, and the final adoption (second reading) will occur on June 20,
2023.
The Calendar commences on December 20, 2022, and concludes with the adoption of
the FY 2023-2024 Citywide Operating Budget and CIP which is effective July 1, 2023.
FISCAL IMPACT
There is no fiscal impact associated with this action.
EXHIBIT(S)
1. Fiscal Year 2023-2024 Budget Calendar
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
Approval of Budget Calendar
Present FY 2023-2024 Budget Calendar for City Council Approval
FY 2022-23 Mid-Year Budget Report
Mid-Year Budget Report to City Council (2nd Quarter Update)
20 DEC
Fiscal Year 2023-2024 Budget Calendar*
Begin New Fiscal Year
*Budget Calendar is subject to change
16 MAY
June 6, 2023-Public Hearing
Citywide Operating Budget/CIP Ordinance, Miscellaneous Fees, and
Personnel Resolution
June 20, 2023-Second Reading and Adoption
Final Citywide Operating Budget/CIP Ordinance Adoption
21 FEB
Community Budget Meetings and Budget Hearings
Measure X Oversight Committee Hearing (March 8)
Youth Commission Meeting
Internal Budget Hearings with City Departments
Community Budget Meetings with General Public
FY2022-23 Mid-Year Budget Report
Mid-Year Budget Report to City Council (2nd Quarter Update)
JUN
Preliminary Capital Improvement Program (CIP) to
Planning Commission
City Council Budget Policy Discussion
City Council Establishes Early Direction
27 FEB
MAR/APR
21 MAR
City Council Meeting
FY 2023-2024 Budget Discussion
FY 2022-2023 Budget Status (3rd Quarter Update)
Ten-Year General Fund Financial Outlook
Preliminary Capital Improvement Program (CIP)
2 MAY
Proposed FY 2023-24 Budget/CIP
City Council Work Session
City Manager’s Proposed FY 2023-2024 General Fund Budget
Includes CIP, Miscellaneous Fees, and Workforce Changes
City Council Work Session
Prioritization of Funding Requests and Further Direction TBD MAY
1 JUL Begin New Fiscal Year
EXHIBIT 1