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HomeMy WebLinkAboutItem 15 - Willard Neighborhood Water and Sewer Main ImprovementsPublic Works Agency https://www.santa-ana.org/pw Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 20, 2022 TOPIC: Willard Neighborhood Water and Sewer Main Improvements AGENDA TITLE Approve a Budget Reallocation and Award a Construction Contract to Big Ben, Inc., in the Amount of $3,163,400 for the Willard Neighborhood Water and Sewer Main Improvements Projects, with an Estimated Project Delivery Cost of $4,112,420 (Project Nos. 23-6454 & 16-6466) (Non -General Fund) RECOMMENDED ACTION 1. Award a construction contract to Big Ben, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,163,400 for construction of the Willard Neighborhood Water and Sewer Main Improvements Project, for the term beginning December 6, 2022, and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,112,420, which includes $3,163,400 for the construction contract; $474,510 for contract administration, inspection and testing; and a $474,510 project contingency for unanticipated or unforeseen work. 3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to include $984,841 in construction funds for the Willard Neighborhood Sewer Main Improvements Project. DISCUSSION Public Works Water Resources staff monitors the condition of water main pipelines by assessing critical factors such as history of breaks, pipe size, alignment, location, and system redundancy to determine replacement priorities. The water and sewer main, as well as sewer laterals, on Willard Neighborhood have been identified for replacement (Exhibit 1). The improvements include new polyvinyl chloride water and sewer main, fire hydrants, water services, sewer laterals, appurtenances, Portland Cement Concrete pavement, asphalt concrete pavement, and traffic striping. Once completed, water service reliability Willard Neighborhood Water and Sewer Main Improvements December 20, 2022 Page 2 and general service quality will improve significantly. In addition, the potential for disruption due to water main breaks will be substantially reduced. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on September 27 and October 4, 2022. The project was also advertised on PlanetBids, and bids were received electronically via PlanetBids on October 18, 2022. The City notified a total of 624 regional vendors via PlanetBids, 18 of which are Santa Ana based. Fifty-five vendors requested bidding documents. A total of eleven bids were received. However, no bids were received from Santa Ana contractors. Bid Results Summ RANK BIDDER'S NAME LOCATION BASE BID 1 Big Ben, Inc. Irvine $3,163,400.00 2 Dominguez General Engineering, Inc. Pomona $3,619,000,00 3 TE Roberts, Inc. Orange $3,776,850.00 4 Lucas Builders, Inc. La Habra $4,156,900.00 5 Griffith Company. Brea $4,172,713.00 6 SRK Engineering. Escondido $4,241,300.00 7 Aid Builders, Inc. Los Alamitos $4,467,840.00 8 Stephen Doreck Equipment Rentals, Inc. Pico Rivera $4,817,060.00 9 ARB, Inc. Lake Forest $5,009,575.00 10 Excel Paving Co. Long Beach $5,189,950.00 11 Mike Bubalo Construction Co., Inc. Gardena $5,496,250.00 Of the eleven bids received, all were deemed responsive. Big Ben, Inc., submitted the lowest responsive base bid, in the amount of $3,163,400 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Big Ben, Inc., in the amount of the base bid totaling $3,163,400 (Exhibit 3). Big Ben, Inc., has performed the following work in the City of Santa Ana within the past 5 years: Baker -Glenwood Sewer Main Upgrade (Project No. 21-6446), and Lincoln Avenue Water & Sewer Main Improvements (Project Nos. 22-6468 & 22- 6620). Willard Neighborhood Water and Sewer Main Improvements December 20, 2022 Page 3 Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes the following: construction management; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $4,112,420. Project Item Total Construction Contract $3,163,400.00 Construction Administration, Inspection, Testing $474,510.00 Contingencies $474,510.00 TOTAL CONSTRUCTION DELIVERY COST $4,112,420.00 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2022-97 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $4,112,420, which includes the construction contract, contract administration, inspection, testing, and project contingency. Upon approval of the requested appropriation adjustment, the total funding needed to deliver the project will be available for expenditure. Funds for this action have been transferred from previously appropriated funds for the Washington Square Sewer Main Improvements Project (Project No. 18-6498) to the Willard Neighborhood Sewer Main Improvements Project (No. 16-6466) and are available for expenditure in the current Fiscal year 2022-23. The following table summarizes the funds budgeted and available for expenditure to deliver construction of this project. Any remaining balances not expended at the end of the fiscal year will be carried forward for expenditure in the following fiscal year, if needed. Fiscal Accounting Unit Fund Accounting Unit — Year — Account No. Description Account No. Amount Description 06617647-66301 Acquisition & Water Utility Capital 2022-23 (Proj. 23-6454) Construction Projects - Water $1,500,000 Capital Project Willard Neighborhood Water and Sewer Main Improvements December 20, 2022 Page 4 Fiscal Accounting Unit Fund Accounting Unit — Year — Account No. Description Account No. Amount Description Capital Recovery 2022-23 05417647-66220 Sanitary Sewer Charges - $2,612,420 (Proj. 16-6466) Capital Improvements Other Than Building TOTAL: $4,112,420 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. FY 2022-23 Capital Improvement Program Sheet Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager EXHIBIT 1 w w 17TH 1-- w w U) w - U) f a 15TH STREET 'ASHINGTON (D AVENUE H w w wry U) 0 u- 10TH > U) a o STREET 0� w W z � o c Z CIVIC a CENTER PROJECT LOCATION SANTA ANA P VV A ll.LIC WORKS AGENCY VICINITY -MAP NOT TO SCALE STREET w D z w a PROJECT NO.21-6454 & 16-6466 WILLARD NEIGHBORHOOD WATER & SEWER MAIN IMPROVEMENTS w co U DRIVE w w ry U) CITY OF SANTA ANA PROPOSAL PROJECT NO.: 21.6454 & 1 66 WILLARD NEICrHBORI10O1) WATER AND SEWER MTAIN° IM[PROVWENTS 71113 PROPOSAL TO; CITY COUNCR. OF THE CITY OF SANTA ANA FROM; Big Ben Inc. REQUIREMENT: The undersligned N cr declares that they have carc fully examiftd The Ic cation of the proposed work-, that they Kaye examined the Cuntracl Documents in ils enti 1p artd bcroby PFOPMrts to famish al.1 mated DI and do a]I the work required to complete the said Fork in accordanec with said plans (i F any and lire specifications for the unit prices} or lump sum(s) scl forlh in I he following schedule - Item 11eseriplibu Ql� Usk U41t Prlce Amoiapi I 3doUiFit#IiG�1 [fix. s4ia of �or�l did} i I.,� S 1 a S ID0, a 2 S" Clans 305 (DR 14) CUPVC Pipe 2.60 �-F 5 /2, e 3 l' Cepper WaGcrSeftiKe 11 'E7A r L! 1 S i2' 4 2' Coppr is Waicr Scrvic� 6 EA '6, $ S r RmAitw WC4-cGaw VA-vt 4 EA 6 'Fire }lydraml 4 EA S 000 5 OOD F 2" RlowOFrAsombly I EA S f 00 S r O oo s V-CFIkPrI OfEitt {ADZ )?* 3 EA 0 S 0 9� 4 1" Air Vacuism RCkasc Valve �Ar-Mrcdcd}' 3 EA S r� � 10 Add[donal FathaJing (As-Ktedcd}* 10 EA $ S T r t l 9- S.DR46 PVC Pipe I." LF S � �y 7 t ,) 12 &wcr La[eral aed Cleamul (Operr 70 1=A 3 S EL4 Rcmun EKI' ling an 5trudure 10 � 11� j � t *� � 1tiCw Mar;rbole Srruc4urr 11 'EA S 11 OD-0 i t -- $ 132.1 00 3 P-1 of P-17 ADDENDUM INTO. i CITY OF SANTA ANA PROPOSAL PROJECT NO.. 21-6454 & I6-6466 WILLA RD N E lQH BOR HOOD WATER AND SEWED MAIN IMPROVEMENTS Item Dwripoon Qty Unit Unit Prig Amouat 15 ScwrrFllawLend 1�ioniloring & 2 EA S S d Alamm ng Davior 16 CCTV jnspe 6ca of New Scwer 2100 LF main � 17 CCTV IftTWlion of F1tw Sewer 70 EA S J S ft Lateral" " 18 UFwL& slfed ExcaMion 1.040 CY S 1(00 S Gob 19 AsphaltCancrrt& 130 TN S S 20 C9.1d MiJI (2") 1,500 $F S 21 PCC Pavement (T-X w CY $ r 22 PCC Curb Ramp 11800 SF S S 6 00 23 PCC D]rirtway App—h 3,U00 SF 3 S 24 F+C'CCross-Gutler 41150 SF S 5 25 pCC Cwb & GwUr (A-2-6) 2a&Drk If � S 00 26 Bypass Pmnpirrg 1 LS { S S } pO �1 0+ 27ECunsimciion i ng ! LS Is00 2$nmiI 1 L-N 110,0m $ C0,000 2 As-Bui It flans I LS S 25.000 S 25R00 P-2 of P- 17 CITY OF SANTA AA. PROPOSAL PROJECT NO.- 21-6454 & 16-6466 WILLARD N EIGHBDRHOOD WATER AND SEWER MAIN IMPROVEMENTS 1 TOTAL BASE BID 1 S .3, /� qQ0, I The lowest responsible bidder shall be sclected based on the total base hid, The City resew the right to award the Base Bid, and any, all, or none of the add-altcrnatc bid items (if any). * The quantity for this bid item is shown for hid comparison only. This laid item shall not be subject to the .525 0,. limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrmethe quantity of this item accordingly, t This bid item is considered a Specialty [tern per Section 3-2 of the Staridzird Specifications. TIME FOP, OOMPLETIQN OF IMPROVEMENTS_ AND LIQUIDATED DAKAG.��. The underAgrned bidder hereby proposes to complete the Work for the total base hid atnoun, shown above, within one hundred and thirty 130 work ing days after the comrnencornent date - statue in the Notice to Ptoceed. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be S4,400 per calendar day. Name of Firm Big Ben Inc. Sipature of BIDDER Title President I; T% (if an individual, so state. if a firm orco-partnership, state the firm itarte and give the names of all individual co-partners composing the rum. If a corporation, state legal name, ofcorporation, and names of President, Secretary, Treasurer and Manager, thereof) P-3 of P-17 EXHIBIT 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 21-6454 & 16-6466 WILLARD NEIGHBORHOOD WATER AND SEWER MAIN IMPROVEMENTS This CONSTRUCTION CONTRACT is made and entered into this 201h day of December, 2022 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Big Ben Inc. (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Willard Neighborhood Water and Sewer Main Improvements (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Three Million, One Hundred Sixty -Eight Thousand, Nine Hundred Dollars and Zero Cents ($3,168,900.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. Page 1 of 3 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://www.santa-ana.org_/pwa/documents/CWA.pdf 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. Page 2 of 3 (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: JOHN FUNK Assistant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONTRACTOR: Big Ben Inc. NAME: Sep Sharifi TITLE: President Page 3 of 3 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 21.6454 & 1 66 WILLARD NEICrHBORI10O1) WATER AND SEWER MTAIN° IM[PROVWENTS 71113 PROPOSAL TO; CITY COUNCR. OF THE CITY OF SANTA ANA FROM; Big Ben Inc. REQUIREMENT: The undersligned N cr declares that they have carc fully examiftd The Ic cation of the proposed work-, that they Kaye examined the Cuntracl Documents in ils enti 1p artd bcroby PFOPMrts to famish al.1 mated DI and do a]I the work required to complete the said Fork in accordanec with said plans (i F any and lire specifications for the unit prices} or lump sum(s) scl forlh in I he following schedule - Item 11eseriplibu Ql� Usk U41t Prlce Amoiapi I 3doUiFit#IiG�1 [fix. s4ia of �or�l did} i I.,� S 1 a S ID0, a 2 S" Clans 305 (DR 14) CUPVC Pipe 2.60 �-F 5 /2, e 3 l' Cepper WaGcrSeftiKe 11 'E7A r L! 1 S i2' 4 2' Coppr is Waicr Scrvic� 6 EA '6, $ S r RmAitw WC4-cGaw VA-vt 4 EA 6 'Fire }lydraml 4 EA S 000 5 OOD F 2" RlowOFrAsombly I EA S f 00 S r O oo s V-CFIkPrI OfEitt {ADZ )?* 3 EA 0 S 0 9� 4 1" Air Vacuism RCkasc Valve �Ar-Mrcdcd}' 3 EA S r� � 10 Add[donal FathaJing (As-Ktedcd}* 10 EA $ S T r t l 9- S.DR46 PVC Pipe I." LF S � �y 7 t ,) 12 &wcr La[eral aed Cleamul (Operr 70 1=A 3 S EL4 Rcmun EKI' ling an 5trudure 10 � 11� j � t *� � 1tiCw Mar;rbole Srruc4urr 11 'EA S 11 OD-0 i t -- $ 132.1 00 3 P-1 of P-17 ADDENDUM INTO. i CITY OF SANTA ANA PROPOSAL PROJECT NO.. 21-6454 & I6-6466 WILLA RD N E lQH BOR HOOD WATER AND SEWED MAIN IMPROVEMENTS Item Dwripoon Qty Unit Unit Prig Amouat 15 ScwrrFllawLend 1�ioniloring & 2 EA S S d Alamm ng Davior 16 CCTV jnspe 6ca of New Scwer 2100 LF main � 17 CCTV IftTWlion of F1tw Sewer 70 EA S J S ft Lateral" " 18 UFwL& slfed ExcaMion 1.040 CY S 1(00 S Gob 19 AsphaltCancrrt& 130 TN S S 20 C9.1d MiJI (2") 1,500 $F S 21 PCC Pavement (T-X w CY $ r 22 PCC Curb Ramp 11800 SF S S 6 00 23 PCC D]rirtway App—h 3,U00 SF 3 S 24 F+C'CCross-Gutler 41150 SF S 5 25 pCC Cwb & GwUr (A-2-6) 2a&Drk If � S 00 26 Bypass Pmnpirrg 1 LS { S S } pO �1 0+ 27ECunsimciion i ng ! LS Is00 2$nmiI 1 L-N 110,0m $ C0,000 2 As-Bui It flans I LS S 25.000 S 25R00 P-2 of P- 17 CITY OF SANTA AA. PROPOSAL PROJECT NO.- 21-6454 & 16-6466 WILLARD N EIGHBDRHOOD WATER AND SEWER MAIN IMPROVEMENTS 1 TOTAL BASE BID 1 S .3, /� qQ0, I The lowest responsible bidder shall be sclected based on the total base hid, The City resew the right to award the Base Bid, and any, all, or none of the add-altcrnatc bid items (if any). * The quantity for this bid item is shown for hid comparison only. This laid item shall not be subject to the .525 0,. limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrmethe quantity of this item accordingly, t This bid item is considered a Specialty [tern per Section 3-2 of the Staridzird Specifications. TIME FOP, OOMPLETIQN OF IMPROVEMENTS_ AND LIQUIDATED DAKAG.��. The underAgrned bidder hereby proposes to complete the Work for the total base hid atnoun, shown above, within one hundred and thirty 130 work ing days after the comrnencornent date - statue in the Notice to Ptoceed. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be S4,400 per calendar day. Name of Firm Big Ben Inc. Sipature of BIDDER Title President I; T% (if an individual, so state. if a firm orco-partnership, state the firm itarte and give the names of all individual co-partners composing the rum. If a corporation, state legal name, ofcorporation, and names of President, Secretary, Treasurer and Manager, thereof) P-3 of P-17 EXHIBIT 4 COST ANALYSIS CONSTRUCTION PROJECT NO. 21-6454 & 16-6466: Willard Neighborhood Water and Sewer Main Improvements Construction Contract $ 3,163,400.00 Contract Administration, Inspection and Testing $ 474,510.00 Contingencies $ 474,510.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 4,112,420.00 PROJECT TITLE: Willard Neighborhood Water Main Improvements PROJECT CATEGORY: Utility/Drainage/Lighting Improvements Water Improvements LOCATION MAP A N CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: This project will replace aging water distribution pipelines and related appurtenances including fire hydrants and valves. 7project NEED: equired to maintain effective operation of theCity's n system, replace obsolete water mains to ensure y, and protect water quality. PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28129 Construction 1,500,000 - - - - - - TOTAL 1,500,000 - - - - - - SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 WATER CAPITAL 1,500,000 - - - - - - TOTAL 1,500,000 - - AGENCY: DIVISION: CONTACT: Public Works Water Resources Robert Aguirre, Senior Civil Engineer 71 53