HomeMy WebLinkAboutItem 15 - Willard Neighborhood Water and Sewer Main ImprovementsPublic Works Agency
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Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 20, 2022
TOPIC: Willard Neighborhood Water and Sewer Main Improvements
AGENDA TITLE
Approve a Budget Reallocation and Award a Construction Contract to Big Ben, Inc., in
the Amount of $3,163,400 for the Willard Neighborhood Water and Sewer Main
Improvements Projects, with an Estimated Project Delivery Cost of $4,112,420 (Project
Nos. 23-6454 & 16-6466) (Non -General Fund)
RECOMMENDED ACTION
1. Award a construction contract to Big Ben, Inc., the lowest responsible bidder, in
accordance with the base bid in the amount of $3,163,400 for construction of the
Willard Neighborhood Water and Sewer Main Improvements Project, for the term
beginning December 6, 2022, and ending upon project completion, and authorize
the City Manager to execute the contract subject to non -substantive changes
approved by the City Manager and the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$4,112,420, which includes $3,163,400 for the construction contract; $474,510 for
contract administration, inspection and testing; and a $474,510 project contingency
for unanticipated or unforeseen work.
3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program
to include $984,841 in construction funds for the Willard Neighborhood Sewer Main
Improvements Project.
DISCUSSION
Public Works Water Resources staff monitors the condition of water main pipelines by
assessing critical factors such as history of breaks, pipe size, alignment, location, and
system redundancy to determine replacement priorities. The water and sewer main, as
well as sewer laterals, on Willard Neighborhood have been identified for replacement
(Exhibit 1).
The improvements include new polyvinyl chloride water and sewer main, fire hydrants,
water services, sewer laterals, appurtenances, Portland Cement Concrete pavement,
asphalt concrete pavement, and traffic striping. Once completed, water service reliability
Willard Neighborhood Water and Sewer Main Improvements
December 20, 2022
Page 2
and general service quality will improve significantly. In addition, the potential for
disruption due to water main breaks will be substantially reduced.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was
advertised in the Orange County Register newspaper on September 27 and October 4,
2022. The project was also advertised on PlanetBids, and bids were received
electronically via PlanetBids on October 18, 2022.
The City notified a total of 624 regional vendors via PlanetBids, 18 of which are Santa
Ana based. Fifty-five vendors requested bidding documents. A total of eleven bids were
received. However, no bids were received from Santa Ana contractors.
Bid Results Summ
RANK
BIDDER'S NAME
LOCATION
BASE BID
1
Big Ben, Inc.
Irvine
$3,163,400.00
2
Dominguez General Engineering, Inc.
Pomona
$3,619,000,00
3
TE Roberts, Inc.
Orange
$3,776,850.00
4
Lucas Builders, Inc.
La Habra
$4,156,900.00
5
Griffith Company.
Brea
$4,172,713.00
6
SRK Engineering.
Escondido
$4,241,300.00
7
Aid Builders, Inc.
Los Alamitos
$4,467,840.00
8
Stephen Doreck Equipment Rentals,
Inc.
Pico Rivera
$4,817,060.00
9
ARB, Inc.
Lake Forest
$5,009,575.00
10
Excel Paving Co.
Long Beach
$5,189,950.00
11
Mike Bubalo Construction Co., Inc.
Gardena
$5,496,250.00
Of the eleven bids received, all were deemed responsive. Big Ben, Inc., submitted the
lowest responsive base bid, in the amount of $3,163,400 (Exhibit 2). As specified in the
bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based
on the bid analysis and a contractor's reference check, staff recommends awarding the
construction contract to Big Ben, Inc., in the amount of the base bid totaling $3,163,400
(Exhibit 3). Big Ben, Inc., has performed the following work in the City of Santa Ana
within the past 5 years: Baker -Glenwood Sewer Main Upgrade (Project No. 21-6446),
and Lincoln Avenue Water & Sewer Main Improvements (Project Nos. 22-6468 & 22-
6620).
Willard Neighborhood Water and Sewer Main Improvements
December 20, 2022
Page 3
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen
conditions. Construction administration and inspection includes the following:
construction management; inspection of the Contractor's work to ensure contract
compliance, workmanship, and quality; and materials testing. As indicated in the Cost
Analysis (Exhibit 4) and as summarized in the table below, the estimated total
construction delivery cost of the project is $4,112,420.
Project Item
Total
Construction Contract
$3,163,400.00
Construction Administration, Inspection, Testing
$474,510.00
Contingencies
$474,510.00
TOTAL CONSTRUCTION DELIVERY COST
$4,112,420.00
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2022-97 was filed for the project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $4,112,420, which includes the construction contract, contract administration,
inspection, testing, and project contingency. Upon approval of the requested
appropriation adjustment, the total funding needed to deliver the project will be available
for expenditure.
Funds for this action have been transferred from previously appropriated funds for the
Washington Square Sewer Main Improvements Project (Project No. 18-6498) to the
Willard Neighborhood Sewer Main Improvements Project (No. 16-6466) and are
available for expenditure in the current Fiscal year 2022-23. The following table
summarizes the funds budgeted and available for expenditure to deliver construction of
this project. Any remaining balances not expended at the end of the fiscal year will be
carried forward for expenditure in the following fiscal year, if needed.
Fiscal
Accounting Unit
Fund
Accounting Unit —
Year
— Account No.
Description
Account No.
Amount
Description
06617647-66301
Acquisition &
Water Utility Capital
2022-23
(Proj. 23-6454)
Construction
Projects - Water
$1,500,000
Capital Project
Willard Neighborhood Water and Sewer Main Improvements
December 20, 2022
Page 4
Fiscal
Accounting Unit
Fund
Accounting Unit —
Year
— Account No.
Description
Account No.
Amount
Description
Capital Recovery
2022-23
05417647-66220
Sanitary Sewer
Charges -
$2,612,420
(Proj. 16-6466)
Capital
Improvements Other
Than Building
TOTAL:
$4,112,420
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
5. FY 2022-23 Capital Improvement Program Sheet
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Kristine Ridge, City Manager
EXHIBIT 1
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PROJECT NO.21-6454 & 16-6466
WILLARD NEIGHBORHOOD WATER &
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CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 21.6454 & 1 66
WILLARD NEICrHBORI10O1) WATER AND SEWER MTAIN° IM[PROVWENTS
71113 PROPOSAL
TO; CITY COUNCR. OF THE CITY OF SANTA ANA
FROM; Big Ben Inc.
REQUIREMENT:
The undersligned N cr declares that they have carc fully examiftd The Ic cation of the proposed
work-, that they Kaye examined the Cuntracl Documents in ils enti 1p artd bcroby PFOPMrts to
famish al.1 mated DI and do a]I the work required to complete the said Fork in accordanec with
said plans (i F any and lire specifications for the unit prices} or lump sum(s) scl forlh in I he
following schedule -
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ADDENDUM INTO. i
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.. 21-6454 & I6-6466
WILLA RD N E lQH BOR HOOD WATER AND SEWED MAIN IMPROVEMENTS
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CITY OF SANTA AA.
PROPOSAL
PROJECT NO.- 21-6454 & 16-6466
WILLARD N EIGHBDRHOOD WATER AND SEWER MAIN IMPROVEMENTS
1 TOTAL BASE BID 1 S .3, /� qQ0, I
The lowest responsible bidder shall be sclected based on the total base hid, The City resew the
right to award the Base Bid, and any, all, or none of the add-altcrnatc bid items (if any).
* The quantity for this bid item is shown for hid comparison only. This laid item shall not be
subject to the .525 0,. limit as stated in Section 3-2 of the Standard Specifications. The actual
amount for this item will be dictated by the actual quantity used, and the Agency reserves the
right to increase or decrmethe quantity of this item accordingly,
t This bid item is considered a Specialty [tern per Section 3-2 of the Staridzird Specifications.
TIME FOP, OOMPLETIQN OF IMPROVEMENTS_ AND LIQUIDATED DAKAG.��.
The underAgrned bidder hereby proposes to complete the Work for the total base hid atnoun,
shown above, within one hundred and thirty 130 work ing days after the comrnencornent date -
statue in the Notice to Ptoceed.
The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the
Standard Specifications, shall be S4,400 per calendar day.
Name of Firm Big Ben Inc.
Sipature of BIDDER
Title
President
I; T%
(if an individual, so state. if a firm orco-partnership, state the firm itarte and give the names of
all individual co-partners composing the rum. If a corporation, state legal name, ofcorporation,
and names of President, Secretary, Treasurer and Manager, thereof)
P-3 of P-17
EXHIBIT 3
CITY OF SANTA ANA
CONSTRUCTION CONTRACT
PROJECT 21-6454 & 16-6466
WILLARD NEIGHBORHOOD WATER AND SEWER MAIN IMPROVEMENTS
This CONSTRUCTION CONTRACT is made and entered into this 201h day of December, 2022 by and
between the City of Santa Ana, California, a charter city and municipal corporation organized and existing
under the Constitution and laws of the State of California (hereinafter "CITY"), and Big Ben Inc.
(hereinafter "CONTRACTOR").
WITNESSETH:
The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows:
1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and
expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction
of the City Engineer of the CITY, the Willard Neighborhood Water and Sewer Main Improvements
(hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with
the Contract Documents prepared by the City's Public Works Agency and approved by the City
Council.
2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard
Specifications for Public Works Construction and which include the following:
• Notice Inviting Bids
• Information to Bidders
• Bid Proposal
• Bid Bond
• Contract Form
• Contract Bonds
• General Provisions
• Special Provisions
• Technical Provisions and Project Plans
• Community Workforce Agreement
• Appendices
In case of conflict between the Contract Documents, the precedence of documents shall be as
established in the Standard Specifications for Public Works Construction.
3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF
IMPROVEMENT the sum total amount not to exceed Three Million, One Hundred Sixty -Eight
Thousand, Nine Hundred Dollars and Zero Cents ($3,168,900.00), as set forth and identified in the
BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A."
The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate
quantities only, and the City does not expressly or by implication agree that the actual amount of work
will correspond therewith, but reserves the right to increase or decrease the amount of any class or
portion of the work or to omit portions of the work as may be deemed necessary or advisable.
Page 1 of 3
4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in
the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including
commencing construction within the timeframe therein specified after issuance of a Notice to Proceed.
5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK
OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for
such work as set forth in the wage determinations for this work in accordance with applicable State
and Federal law.
6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement
(CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and
procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF
IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website
at: http://www.santa-ana.org_/pwa/documents/CWA.pdf
7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY,
one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful
performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%)
of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment
Bond). This Contract shall not become effective until such bonds are supplied to and approved by the
CITY.
8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention
payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond
shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand
Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000)
or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand
Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars
($100,000) or Ten Percent (10%) of the final contract price.
9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and
Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY.
10. INDEMNIFICATION.
To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend,
indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents,
employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"),
through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs,
damages or losses, including reasonable costs and attorney's fees, for injury, including death to any
person or damage to any property, arising directly or indirectly from, or in any manner relating to, any
of the following:
(i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its
Subcontractors of any lower tier;
(ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier,
of any of the obligations under the Contract Documents;
(iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either
on the project site or on other properties;
(iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower
tier, for Work of Improvement performed on or off the project site; and
(v) Any personal injury, property damage or economic loss to third persons related to and arising
from the performance or nonperformance by CONTRACTOR or its Subcontractors of any
lower tier, of the Work of Improvement.
Page 2 of 3
(vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all
subcontract documents issued by CONTRACTOR.
Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in
favor of CONTRACTOR against CITY or any other Indemnitee.
IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and
year first above written.
ATTEST:
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
JOHN FUNK
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA, PE
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONTRACTOR:
Big Ben Inc.
NAME: Sep Sharifi
TITLE: President
Page 3 of 3
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 21.6454 & 1 66
WILLARD NEICrHBORI10O1) WATER AND SEWER MTAIN° IM[PROVWENTS
71113 PROPOSAL
TO; CITY COUNCR. OF THE CITY OF SANTA ANA
FROM; Big Ben Inc.
REQUIREMENT:
The undersligned N cr declares that they have carc fully examiftd The Ic cation of the proposed
work-, that they Kaye examined the Cuntracl Documents in ils enti 1p artd bcroby PFOPMrts to
famish al.1 mated DI and do a]I the work required to complete the said Fork in accordanec with
said plans (i F any and lire specifications for the unit prices} or lump sum(s) scl forlh in I he
following schedule -
Item
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P-1 of P-17
ADDENDUM INTO. i
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.. 21-6454 & I6-6466
WILLA RD N E lQH BOR HOOD WATER AND SEWED MAIN IMPROVEMENTS
Item
Dwripoon
Qty
Unit
Unit Prig
Amouat
15
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P-2 of P- 17
CITY OF SANTA AA.
PROPOSAL
PROJECT NO.- 21-6454 & 16-6466
WILLARD N EIGHBDRHOOD WATER AND SEWER MAIN IMPROVEMENTS
1 TOTAL BASE BID 1 S .3, /� qQ0, I
The lowest responsible bidder shall be sclected based on the total base hid, The City resew the
right to award the Base Bid, and any, all, or none of the add-altcrnatc bid items (if any).
* The quantity for this bid item is shown for hid comparison only. This laid item shall not be
subject to the .525 0,. limit as stated in Section 3-2 of the Standard Specifications. The actual
amount for this item will be dictated by the actual quantity used, and the Agency reserves the
right to increase or decrmethe quantity of this item accordingly,
t This bid item is considered a Specialty [tern per Section 3-2 of the Staridzird Specifications.
TIME FOP, OOMPLETIQN OF IMPROVEMENTS_ AND LIQUIDATED DAKAG.��.
The underAgrned bidder hereby proposes to complete the Work for the total base hid atnoun,
shown above, within one hundred and thirty 130 work ing days after the comrnencornent date -
statue in the Notice to Ptoceed.
The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the
Standard Specifications, shall be S4,400 per calendar day.
Name of Firm Big Ben Inc.
Sipature of BIDDER
Title
President
I; T%
(if an individual, so state. if a firm orco-partnership, state the firm itarte and give the names of
all individual co-partners composing the rum. If a corporation, state legal name, ofcorporation,
and names of President, Secretary, Treasurer and Manager, thereof)
P-3 of P-17
EXHIBIT 4
COST ANALYSIS
CONSTRUCTION PROJECT NO. 21-6454 & 16-6466: Willard Neighborhood
Water and Sewer Main Improvements
Construction Contract
$
3,163,400.00
Contract Administration, Inspection and Testing
$
474,510.00
Contingencies
$
474,510.00
TOTAL ESTIMATED CONSTRUCTION COSTS
$
4,112,420.00
PROJECT TITLE:
Willard Neighborhood Water Main
Improvements
PROJECT CATEGORY:
Utility/Drainage/Lighting
Improvements
Water Improvements
LOCATION MAP A
N
CITY OF SANTA ANA FY 22/23CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
This project will replace aging water distribution pipelines and
related appurtenances including fire hydrants and valves.
7project
NEED:
equired to maintain effective operation of theCity's
n system, replace obsolete water mains to ensure
y, and protect water quality.
PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28129
Construction 1,500,000 - - - - - -
TOTAL 1,500,000 - - - - - -
SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
WATER CAPITAL 1,500,000 - - - - - -
TOTAL 1,500,000 - -
AGENCY: DIVISION: CONTACT:
Public Works Water Resources Robert Aguirre, Senior Civil Engineer 71
53