HomeMy WebLinkAboutItem 19 - Campesino Park, Memorial Park, and Madison Park Restroom Projects Public Works Agency
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Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 20, 2022
TOPIC: Campesino Park, Memorial Park, and Madison Park Restroom Projects
AGENDA TITLE
Increase the Contract Amount by $90,000 for an Existing Construction Contract with
iBuild Spectrum, Inc., and $10,000 for Additional Construction Engineering for a
Revised Estimated Project Delivery Cost of $1,740,000 for the Campesino Park,
Memorial Park, and Madison Park Restrooms ( Project Nos. 21-7533, 21-7534, 21-
7535) (Non-General Fund and Revive Santa Ana Program)
RECOMMENDED ACTION
1. Approve an amendment to the Project Cost Analysis to reflect the new amount of
$10,000 for contract administration, inspection and testing, and a $90,000 project
contingency for vandalized work repairs or unforeseen work, subject to non-
substantive changes approved by the City Manager and City Attorney.
2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program in
the amount of $100,000, which includes $10,000 in construction engineering funds
and $90,000 for construction contingency funds for the Campesino Park, Memorial
Park, and Madison Park Restroom Project.
DISCUSSION
On September 21, 2021, the City Manager authorized the award of a contract to iBuild
Spectrum, Inc. for The Campesino Park, Memorial Park, and Madison Park Restroom
Projects. The City has identified three restrooms that are a target for vandalism and
require major efforts to maintain due to their old age and existing conditions. The scope
includes demolishing the existing restroom buildings, installing new pre-fabricated
restroom buildings, and some site improvements to provide an accessible path of travel
to these facilities (Exhibit 1).
During construction, vandalism has been a big problem at all three-park sites. At
Madison Park the vandalism has taken a toll on the project’s scope, electrical panels
and electrical work was damaged to the point where power could not be restored at the
park site. In order to continue construction, the project site was fenced and the
contractor was directed to hire a private security guard company to monitor the
construction park footprint, in order to prevent any more damage to the electrical
improvements that are being worked on. With the additional security measures, there is
Amend Construction Contract with iBuild Spectrum, Inc.
December 20, 2022
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opportunity to finish the damaged electrical system to the park, and opportunities to add
additional landscape improvements.
To deliver these additional improvements, capitalize on the existing favorable pricing of
the existing contract with iBuild Spectrum, Inc. (Project Nos. 21-7533, 21-7534, 21-
7535), staff recommends amending the Fiscal Year 2022-23 Capital Improvement
Program by $100,000 – increasing the construction administration and inspection
amount by $10,000 and project contingencies by $90,000 – for a new estimated project
delivery cost of $1,740,000 (Exhibits 2-3).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2021-093 was filed for the project
FISCAL IMPACT
Funding for the requested amendment to the construction contract of $90,000 and
additional contract administration, inspection and testing of $10,000 is available from
the unspent prior year CDBG funds included in the Citywide carryover of unspent
amounts form Fiscal Year 2021-22 to Fiscal Year 2022-23, approved by Council on
September 20, 2022.
Funds are budgeted and available for expenditure as follows:
Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.
Description
Amount
ORIGINAL CONSTRUCTION DELIVERY COST
2022-23 13518783-66200
(21-7533)
Community
Development
Block Grant
CDBG Programs,
Building
Improvements
$223,214
2022-23 13518783-66200
(21-7534)
Community
Development
Block Grant
CDBG Programs,
Building
Improvements
$510,786
2022-23 13518783-66200
(21-7535)
Community
Development
Block Grant
CDBG Programs,
Building
Improvements
$24,928
2022-23 18117013-66200
(21-7533)
American
Rescue Plan Act
ARPA-PRCSA,
Building
Improvements
$303,572
2022-23 18117013-66200
(21-7535)
American
Rescue Plan Act
ARPA-PRCSA,
Building
Improvements
$577,500
Amend Construction Contract with iBuild Spectrum, Inc.
December 20, 2022
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Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.
Description
Amount
Total $1,640,000
Prior Year Unspent Funds Carried Forward
2022-23
13518783-66200
(21-7535, 21-
7533, 21-7534)
Community
Development
Block Grant
CDBG Programs,
Building
Improvements
$100,000
Total $1,740,000
All funds are scheduled for expenditure in Fiscal Year 2022-23. However, any remaining
balances not expended at the end of the fiscal year will be carried forward into FY 2023-
24 for expenditure.
EXHIBIT(S)
1. Location Map
2. Revised Cost Analysis
3. Amendment to Fiscal Year 2022-23 CIP
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 21-7533:
Campesino Park Restroom
Exhibit 1
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 21-7534:
Memorial Park
Restroom
Exhibit 1
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 21-7535:
Madison Park
Restroom
Exhibit 1
EXHIBIT 2
ORIGINAL
AMOUNT
ADDITIONAL
FUNDING
NEW TOTAL
1,408,575.00$ 1,408,575.00$
140,353.00$ 90,000.00$ 230,353.00$
TOTAL ESTIMATED CONSTRUCTION COSTS 1,640,000.00$ 100,000.00$ 1,740,000.00$
EXPENDITURE
CATEGORY
CONSTRUCTION OF PROJECT NO. 21-7533, 21-7534, 21-7535: CAMPESINO PARK, MEMORIAL
PARK, MADISON PARK RESTROOMS
COST ANALYSIS
Contract Administration, Inspection and Testing
Contingencies
Construction Contract
91,072.00$ 10,000.00$ 101,072.00$
CITY OF SANTA ANA FY 22/23CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Project scope includes demolishing the existing restroom building,
installing a new pre-fabricated restroom building and site
improvements to provide an accessible path of travel to these
facilities.
PROJECT NEED:
The restroom at Madison Park is one of three restrooms that has been
identified as a target for vandalism and would require major efforts to
maintain due to old age and existing conditions.
PROJECT TITLE:
Madison Pre-Fab Restroom
PROJECT CATEGORY:
City & Park Facility Improvements
Park Facility
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Public Works CIP Engineering Gilbert Castillo, Senior Engineer 04-Nov-2022
PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
Construction 100,000 ------
TOTAL 100,000 ------
SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
CDBG Programs 100,000 ------
TOTAL 100,000 ------