HomeMy WebLinkAboutItem 28 - Amendment to Agreement with Stage Plus, Inc. for Stage Rental ServicesParks, Recreation, and Community Services
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Item # 28
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 20, 2022
TOPIC: Amendment to Agreement with Stage Plus, Inc. for Stage Rental Services
AGENDA TITLE:
Amendment to Agreement with Stage Plus, Inc. for Stage Rental Services to Increase the
Annual Not to Exceed Amount by $92,000 per Year through March 31, 2025, for a Total
Annual Agreement Amount of $250,000 and $750,000 (Various Funds) for the Term of the
Agreement
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement amendment with Stage Plus, Inc. for stage
rental services at City events to increase the annual amount by $92,000 per year for an annual
amount not to exceed $250,000 through March 31, 2025 and new total agreement amount of
$750,000, subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On April 5, 2022, the City of Santa Ana awarded an agreement to Stage Plus, Inc. for event
staging services at City events. The award was made through a request for proposal process
where Stage Plus, Inc was selected. The number of City events originally planned when the
request for proposal was issued has since increased and the City is looking to increase the
annual amount by $92,000 for a total annual amount of $250,000 and new total agreement
amount of $750,000 for the period through March 31, 2025 to accommodate the additional
events that the Parks, Recreation and Community Services Agency will undertake.
As part of the amendment, the Public Works Agency expects to engage Stage Plus for the
City's Public Works Agency community events in recognition of National Public Works
Week and other future Public Works community events requiring complete sound system
and stage set-up. Of the $92,000 amendment, $20,000 will be allocated to the Public
Works Agency.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
Agreement with Stage Plus, Inc. for Stage Rental Service
December 20, 2022
Page 2
FISCAL IMPACT
Funds are budgeted and available in the following accounts for the specified year:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit, Account
Description
Amount
FY 22-23
01113230-62300
General
PRCSA-Recreation and
$72,000
Fund
Community Services -Contractual
Services Professional
FY 22-23
10117601-62300
Internal
Public Works-Admin Services-
$20,000
Service
Contractual Services
Fund
Professional
Funds will be budgeted and made available in the following accounts for the specified
years:
Fiscal
Accounting
Fund
Accounting Unit, Account
Amount
Year
Unit -Account #
Description
Description
FY 23-24
01113230-
General
PRCSA-Recreation and
$72,000
62300
Fund
Community Services -
Contractual Services
Professional
FY 23-24
10117601-
Internal
Public Works-Admin
$20,000
62300
Service
Services- Contractual
Fund
Services Professional
FY 24-25
01113230-
General
PRCSA-Recreation and
$72,000
62300
Fund
Community Services -
Contractual Services
Professional
FY 24-25
10117601-62300
Internal
Public Works-Admin Services-
$20,000
Service Fund
Contractual Services
Professional
EXHIBIT(S)
1. Agreement
Submitted By: Hawk Scott, PRCSA Executive Director
Approved By: Kristine Ridge, City Manager
FIRST AMENDMENT TO AGREEMENT WITH STAGE PLUS, INC„ TO PROVIDE STAGE
RENTAL SERVICES TO THE CITY OF SANTA ANA -
THIS FIRST AMENDMENT to the above -referenced agreement is entered into December 20, 2022, by
and between Stage Plus, Inc., a California corporation. ("Contractor"), and. the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. The parties entered into Agreement No. A-2022-048 ("Agreement") dated April 5, 2022, to retain
Contractor to provide stage rental services for various large-scale events for the City's Parks,
Recreation, and Community Services Agency,
B. The Agreement is current and in -effect through March 31, 2025,
C. The parties now wish to amend the Agreement to increase the compensation of the Agreement to
accommodate additional City events for which Contractor's services are required.
The Parties therefore agree:
1. Section 2(a), Compensation, is hereby amended to increase the total annual sum to be expended under
the term of the Agreement, including any extension periods, by $92,000 for a total annual amount not
to exceed $250,000. The new total Agreement not to exceed amount shall be $750,000,
2. Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the
date and year first written above.
ATTEST CITY OF SANTA ANA
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:—
Brand`on Salvatierra
Deputy City Attorney
KRISTINE RIDGE
City Manager
STAGE PLUS, INC.
Name: Miqj Pel 1f111qA-7
Title:�,�
[signatures continued on next page]
Page I. of 2
RECOMMENDED FOR APPROVAL
Hawk Scott
Executive Director
Parks, Recreation, and Community Services Agency
Page 2 of 2