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Home My WebLink AboutItem 33 - Grant Applications for the Fiscal Year 2023-2024 Public Works Agency https://www.santa-ana.org/pw Item # 33 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 20, 2022 TOPIC: Grant Applications for the Fiscal Year 2023-2024 Measure M2 Comprehensive Transportation Program AGENDA TITLE Adopt Resolution Authorizing Grant Applications for the Fiscal Year 2023-2024 Measure M2 Comprehensive Transportation Funding Program (Non-General Fund) RECOMMENDED ACTION 1. Adopt Resolution Authorizing the City of Santa Ana to submit applications for funding consideration under the Measure M2 Comprehensive Transportation Funding Program 2023 Call for Projects. 2. Direct staff to incorporate approved Comprehensive Transportation Funding Program projects into the Seven-Year Capital Improvement Program for Fiscal Year 2023-24. DISCUSSION The Orange County Transportation Authority (OCTA) issued a call for projects under the Measure M2 Comprehensive Transportation Funding Program (CTFP) Fiscal Year (FY) 2023-24 (Exhibit 1). Approximately $45 million will be available for award on a countywide, competitive basis via the Regional Capacity Program (Project O) for Arterial Capacity Enhancements (ACE), Intersection Capacity Enhancements (ICE), and the Regional Traffic Signal Synchronization Program (Project P). The CTFP is the mechanism by which OCTA administers competitive funding for streets and roads projects. The City will be submitting applications totaling $30,807,748 in grant funding requests, which requires a local match commitment of 25 percent for both ACE and ICE programs. If awarded, existing and future local funding sources, including but not limited to Transportation System Improvement Area funds (TSIA), Gas Tax funds, and Measure M2 Fairshare funds, will be used to provide the required matching funds for the recommended projects to be budgeted in FY 2023-24 Capital Improvement Program (CIP). Resolution – FY 2023-24 Measure M2 CTFP Grant Applications December 20, 2022 Page 2 3 0 9 7 Staff is requesting authorization to cancel previous construction funding that is no longer sufficient for project delivery, and re-apply for grant funding based on updated cost estimates for the following projects: RECOMMENDED PROJECTS CTFP TYPE PHASE GRANT REQUEST FY Bristol St. Improvements from Civic Center Dr. to Washington Ave.ACE Construction $5,444,992 23-24 Bristol St. Improvements from Warner Ave. to St. Andrew Pl.ACE Construction $12,227,342 23-24 Warner Ave. Improvements from Oak St. to Grand Ave.ACE Construction $11,711,674 23-24 Bristol St. and Memory Lane Intersection Improvements ICE Construction $1,423,740 23-24 Given the need for the street improvements and the project eligibility requirements defined by OCTA, staff recommends that the City Council adopt the Resolution authorizing submittal of the CTFP application for funding consideration, as well as direct staff to incorporate approved projects into the FY 2023-24 Seven-Year CIP. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT There is no fiscal impact associated with this action at this time. The City will recognize grant award revenue inclusive of required City local match through future Council action during the FY 2023-24 CIP budget programing cycle. In the event all four of the recommended projects are awarded in the 2023 CTFP Call for Projects, the table below provides a breakdown of the total potential funding for the identified projects: RECOMMENDED PROJECTS PHASE CTFP GRANT FUNDS (AU #03217663) CITY MATCH FUNDS*FY Bristol St. Improvements from Civic Center Dr. to Washington Ave. Construction $5,444,992 $2,803,008 23-24 Bristol St. Improvements from Warner Ave. to St. Andrew Pl. Construction $12,227,342 $6,568,658 23-24 Warner Ave. Improvements from Oak St. to Grand Ave. Construction $11,711,675 $3,903,891 23-24 Resolution – FY 2023-24 Measure M2 CTFP Grant Applications December 20, 2022 Page 3 3 0 9 7 RECOMMENDED PROJECTS PHASE CTFP GRANT FUNDS (AU #03217663) CITY MATCH FUNDS*FY Bristol St. and Memory Lane Intersection Improvements Construction $1,423,740 $886,161 23-24 *The amounts listed above reflect maximum City funds to be committed if awarded full grant allocations. Because the City was previously awarded grant funds (reflected in the Original Award column below), the Public Works Agency is requesting to cancel and reapply for Construction funding based on current costs for project delivery. Therefore, the City will only need to budget for the additional match requirements outstanding from previously authorized award amounts. Updated funding requested is as follows: RECOMMENDED PROJECTS Fund Source Original Award Funding Request FY 23/24 Difference CTFP GRANT (AU #03217663) $3,273,573 $5,444,992 $2,171,419Bristol St. Improvements from Civic Center Dr. to Washington Ave.CITY MATCH $1,091,191 $2,803,008 $1,711,817 CTFP GRANT (AU #03217663) $7,501,206 $12,227,342 $4,726,136Bristol St. Improvements from Warner Ave. to St. Andrew Pl.CITY MATCH $2,500,402 $6,568,658 $4,068,256 CTFP GRANT (AU #03217663) $9,076,305 $11,711,674 $2,635,369Warner Ave. Improvements from Oak St. to Grand Ave.CITY MATCH $3,025,435 $3,903,891 $878,456 CTFP GRANT (AU #03217663) $1,012,500 $1,423,740 $411,240Bristol St. and Memory Lane Intersection Improvements CITY MATCH $337,500 $886,161 $548,661 EXHIBIT(S) 1. FY 23-24 CTFP Call for Projects – Project O Resolution Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager Resolution No. 2022-XXX Page 1 of 3 RESOLUTION NO. 2022-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE SUBMITTAL OF IMPROVEMENT PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPREHENSIVE TRANSPORTATION PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The City of Santa Ana desires to implement the transportation improvements listed below. B. The City of Santa Ana has been declared by the Orange County Transportation Authority to meet the eligibility requirements to receive Measure M2 “Fair Share” funds. C. The City’s Circulation Element is consistent with the County of Orange Master Plan of Arterial Highways. D. The City of Santa Ana will not use Measure M2 funds to supplant Developer Fees or other commitments. E. The City of Santa Ana will include all projects funded by M2 Net Revenues in its seven-year Capital Improvement Program, as part of the Measure M2 Ordinance eligibility requirements. F. The City of Santa Ana will provide a minimum of 25% matching funds for the Project O projects as required by the Orange County Comprehensive Transportation Funding Programs Guidelines. G. The Orange County Transportation Authority intends to allocate funds for transportation improvement projects within the incorporated cities and the County. H. The City of Santa Ana authorizes a formal amendment to the seven-year Capital Improvement Program to add projects approved for Measure M2 funding upon approval from the Orange County Transportation Authority Board of Directors, if necessary. Resolution No. 2022-XXX Page 2 of 3 Section 2. The City Council of the City of Santa Ana hereby approves the formal submissions of the projects described below to the Orange County Transportation Authority for funding under the OCTA’s Comprehensive Transportation Funding Program and requests that the OCTA allocate funds in the amounts specified in the City's submissions. Said funds shall be matched by funds from Santa Ana as required and shall be used as supplemental funding to aid the City in the improvement of the following street(s). “ACE” shall mean Arterial Capacity Enhancement and “ICE” shall mean Intersection Capacity Enhancements. PROJECT PROGRAM FY Bristol St. Improvements from Civic Center Dr. to Washington Ave. ACE 23/24 Bristol St. Improvements from Warner Ave. to St. Andrew Pl. ACE 23/24 Warner Ave. Improvements from Oak St. to Grand Ave. ACE 23/24 Bristol St. and Memory Lane Intersection Improvements ICE 23/24 Section 3. The City Council appoints the City Manager, or the Executive Director of the Public Works Agency or his or her designee, as agent for the City of Santa Ana to conduct all negotiations, and execute and submit all documents, including but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for allocation of the requested funds to Santa Ana. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this ___ day of ___________, 2022. Vincente Sarmiento Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: John M. Funk Chief Assistant City Attorney Resolution No. 2022-XXX Page 3 of 3 AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers _ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, _________, Clerk of the Council, do hereby certify the attached Resolution No. 2022- ____ to be the original resolution adopted by the City Council of the City of Santa Ana on _____________________, 2022. Date: Clerk of the Council City of Santa Ana