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Home My WebLink AboutItem 34 - Adopt OCTA Funding Program Eligibility RequirementsPublic Works Agency www.santa-ana.org/pw Item # 34 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 20, 2022 TOPIC: Adopt OCTA Funding Program Eligibility Requirements AGENDA TITLE Resolution to Adopt and Approve for Submission of the Fiscal Year 2021-22 Measure M2 Year -End Expenditure Report and Adopt the Measure M2 Seven Year CIP RECOMMENDED ACTION 1. Adopt a Resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2020-21, and authorize submission of the report to the Orange County Transportation Authority, as required by Measure M2 Funding Eligibility Guidelines. 2. Update the Measure M2 Seven Year CIP for Fiscal Years 2021-2022 through 2027- 2028. DISCUSSION In November 1990, Orange County voters approved Measure M, a 20-year one -half -cent sales tax to fund transportation projects in Orange County. Sixteen years later, in November 2006, the voters again approved the Renewal of Measure M, referred to as M2, for an additional thirty years. M2 became effective in April 2011, and the net revenues generated by M2 contribute to two types of grant funding: Local Fair Share (LFS) and Competitive. All Orange County cities are eligible for LFS funding which is distributed based on population, number of existing Master Plan of Arterial Highways centerline miles, and taxable sales. Under the competitive component of M2 funding, cities must compete and demonstrate support of regional transportation to successfully qualify for grant monies. Fulfilling M2 eligibility requirements also allows the City to qualify for other regional competitive OC Go M2 grant funding opportunities. Each year local agencies are required to submit documentation to the Orange County Transportation Authority (OCTA) that includes the End of Year Expenditure Report adopted via Resolution. The Expenditure Report is a detailed financial document submitted by each jurisdiction which is used to track and validate financial activity related to the Renewed Measure M2 and other improvement funds. The report accounts for receipt, interest earned, and use of Measure M2 and other funds while delineating the distribution of actual revenue and expenditures consistent with Maintenance of Effort requirements. Adoption of the Measure M2 Annual Expenditure Report by Resolution Resolution to Approve Measure M2 Expenditure Report December 20, 2022 Page 2 (Exhibit 1) is a required reporting element that must be submitted within six months of the jurisdiction's fiscal year end. Approval of the second Recommended Action will update the OCTA Measure M2 7-Year CIP Report (Exhibit 2) to include Measure M funded projects that were awarded during prior funding cycles, but have active project expenditures that are being carried forward for future audit compliance. Staff recommends that the City Council approve both Recommended Actions to continue with the flow of M2 project funding, while maximizing grant compliance under the grant eligibility requirements presented. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Approval of the Recommended Action will maintain the City's eligibility to receive Measure M2 funds annually. Upon renewal of Measure M2 eligibility, the City of Santa Ana is anticipated to receive an estimated $5.76 million in LFS funds and potentially over $30 million in M2 competitive grant funds for Fiscal Year 2022-23. In the past, the City has received an average exceeding $8 million dollars annually from M2 LFS revenue and competitive fund program allocations combined. If the Recommended Actions are not approved, the City will lose Measure M2 LFS revenue, along with the ability to apply for and receive future OCTA Comprehensive Transportation Funding Program competitive grant funds. EXHIBIT(S) 1. Resolution — M2 Year -End Expenditure Report 2. Updated Measure M2 Seven Year CIP Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager RESOLUTION NO. 2022-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Local jurisdictions are required to meet eligibility requirements and submit eligibility verification packages to the Orange County Transportation Authority (OCTA) in order to remain eligible to receive M2 funds. B. Local jurisdictions are required to adopt an annual M2 Expenditure Report as part of one of the eligibility requirements. C. Local jurisdictions are required to account for Net Revenues, developer/traffic impact fees, and funds expended by local jurisdiction in the M2 Expenditure Report that satisfy the Maintenance of Effort requirements. D. The M2 Expenditure Report shall include all Net Revenue fund balances, interest earned and expenditures identified by type and program or project. E. The M2 Expenditure Report must be adopted and submitted to the OCTA each year within six months of the end of the local jurisdiction's fiscal year to be eligible to receive Net Revenues as part of M2. Section 2. The City Council of the City of Santa Ana hereby finds that the FY 2021/22 Measure M2 Expenditure Report is in conformance with the template provided in the Measure M2 Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year, and balances at the end of fiscal year. Section 3. The M2 Expenditure Report is hereby adopted by the City of Santa Ana. Section 4. The City of Santa Ana Finance Director is hereby authorized to sign and submit the M2 Expenditure Report to OCTA for the fiscal year 2021/22. Resolution No. 2022-XXX Page 1 of 2 Section 5. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney John M. Funk Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers 2022. Vicente Sarmiento Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY I, , Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2022-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana Resolution No. 2022-XXX Page 2 of 2 EXHIBIT 2 Orange County Transportation Authority FY 2022/23 - FY 2028/29 Capital Improvement Program TIP ID CP--3033 IMPLEMENTING AGENCY Santa Ana, City of Local Project Number: 12-SNTA-ACE-3599 Project Title Additional Project IDs: 12-SNTA-ACE-3599 Bristol St Widening (Washington Ave to 17th St) Type of Work: Road Widening Project Description Type of Work Description: Road Widening - Add Bristol Street from Washington Avenue to Seventeenth Street would be widened to a total of six lanes 2 lanes to existing roadway in project limits (three lanes in each direction) to be consistent with the City of Santa Ana General Plan Circulation Element and the County of Orange's Master Plan o Limits FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED Washington Ave to 17th St 2023 Other $0 $0 $0 $0 $0 $0 Project Notes Totals: $0 $0 $0 $0 $0 $0 Last Revised: 22-00 - Accepted Total Programmed: $0 Local Project Number: 21-SNTA-ICE-3995 Project Title Additional Project IDs: 21-SNTA-ICE-3995 Bristol St. and Memory Ln. Intersection Improvements Type of Work: Intersection Project Description Type of Work Description: Intersection - Add Widening of the intersection at Bristol Street and Memory Lane. The proposed project would include through lane(s) to intersection adding a southbound through lane by replacement/installation or curbs, gutters, sidewalk, driveway approaches, pavement, landscaping, curb ramps, and a Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Bristol St. north of Memory Lane YEAR ESCALATED Project Notes 2023 Intersection Capacity $0 $0 $0 $0 $0 $0 Enhancements (ICE) FY 22-23 CARRY FORWARD FOR ACTIVE PROJECT EXPENDITURES for MEASURE M Sept. 2021 SAR- updated ENG scheduled Totals: $0 $0 $0 $0 $0 $0 completion date and ROW scheduled completion date. Updated CON start and completion dates. SEPT 2021 SAR REVIEW: NO PROJECT AMENDMENT REQUESTED; SCHEDULE UPDATED: CA 09/27/21 REMINDER: Award Deadline is 06/30/22. Last Revised: 22-00 - Accepted Total Programmed: $0 TIP ID CP-11808 IMPLEMENTING AGENCY Santa Ana, City of Local Project Number: 20-SNTA-ACE-3968 Project Title Additional Project IDs: 20-SNTA-ACE-3968 Bristol Street Improvements Phase 3A - Civic Center Drive to Washington Avenue Type of Work: Road Widening Project Description Type of Work Description: Road Widening - Add Bristol Street from Civic Center Dr to Washington Ave would be widened to a total of six lanes (three 2 lanes to existing roadway in project limits lanes in each direction) to be consistent with the City of Santa Ana General Plan Circulation Element and the County of Orange MPAH. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL YEAR ESCALATED Civic Center Drive to Washington Avenue Project Notes 2023 Federal $0 $0 $793,760 $0 $793,760 $817,573 CARRY FORWARD FOR ACTIVE PROJECT 2023 Arterial Capacity $0 $0 $3,273,573 $0 $3,273,573 $3,371,780 EXPENDITURES IN FY 22/23 Enhancements (ACE) 2023 Measure M2 Local Fairshare $0 $0 $0 $0 $0 $0 Last Revised: 22-00 - Accepted Totals: $0 $0 $4,067,333 $0 $4,067,333 $4,189,353 Total Programmed: $4,067,333 Local Project Number: 20-SNTA-ACE-3969 Project Title Additional Project IDs: 20-SNTA-ACE-3969 Bristol Street Improvements Phase 4 - Warner Avenue to St. Andrew Place Type of Work: Road Widening Project Description Type of Work Description: Road Widening - Add Bristol Street from Warner Ave to St. Andrew PI would be widened to a total of six lanes (three lanes in 2 lanes to existing roadway in project limits each direction) to be consistent with the City of Santa Ana General Plan Circulation Element and the County of Orange MPAH. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Warner Avenue to St. Andrew Place YEAR ESCALATED Project Notes 2023 Federal $0 $0 $1,508,045 $0 $1,508,045 $1,553,286 CARRY FORWARD FOR ACTIVE PROJECT 2023 Measure M2 Local Fairshare $0 $0 $0 $0 $0 $0 EXPENDITURES IN FY 22/23 2023 Arterial Capacity $0 $0 $7,501,206 $0 $7,501,206 $7,726,242 Enhancements (ACE) Totals: $0 $0 $9,009,251 $0 $9,009,251 $9,279,528 Last Revised- ??-no - Accepted Total Programmed: $9,009,251 Local Project Number: 20-SNTA-ACE-3968 Project Title Additional Project IDs: Bristol Street Improvements and Widening: Phase 3A - Civic Center to Washington Type of Work: Road Widening Project Description Type of Work Description: Road Widening - Add The project will incorporate complete street concepts with storm drain quality features. The 2 lanes to existing roadway in project limits improvements include widening of the street from four lanes to six lanes, with bus turnouts, raised median, bike lanes, and sound walls. Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Civic Center to Washington YEAR ESCALATED Project Notes 2023 Measure M2 Local $0 $0 $0 $0 $0 $0 Fairshare CARRY FORWARD FOR ACTIVE PROJECT EXPENDITURES IN FY 22/23 Totals: $0 $0 $0 $0 $0 $0 Total Programmed: $0 Local Project Number: 14-SNTA-ACE-3725 Project Title Additional Project IDs: 20-SNTA-ACE-3969 Bristol Street Improvements: Phase 4 - Warner to St. Andrew Type of Work: Road Widening Project Description Type of Work Description: Road Widening - Add The Bristol Street Improvements project was planned and designed to incorporate complete street 2 lanes to existing roadway in project limits concepts with storm drain quality features. The improvements include widening from 4 to 6 lanes, with bus turnouts, raised median, bike lanes, and sound w Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Bristol Street from Warner Avenue to St. Andrew YEAR ESCALATED Street 2023 Measure M2 Local $0 $0 $0 $0 $0 $0 Project Notes Fairshare CARRY FORWARD FOR ACTIVE PROJECT EXPENDITURES IN FY 22/23 Totals: $0 $0 $0 $0 $0 $0 Last Revised: 22-00 - Accepted Total Programmed: $0 ;35 Local Project Number: N/A Project Title Additional Project IDs: Citywide Speed Limit Study Type of Work: Transportation Planning Project Description Type of Work Description: Transportation This project will provide for the hiring of a traffic engineering consultant to conduct an engineering and Planning - Engineering traffic survey to update speed limits Citywide in accordance with state law requirements. Project scope includes installation of new signs as Limits FISCAL TOTAL FUND TYPE ENG ROW CON/IMP O&M TOTAL Citywide YEAR ESCALATED Project Notes 2023 Measure M2 Local $0 $0 $0 $0 $0 $0 Fairshare CARRY FORWARD FOR ACTIVE PROJECT EXPENDITURES IN FY 22/23 Totals: $0 $0 $0 $0 $0 $0 Last Revised: 22-00 - Accepted Total Programmed: $0 Local Project Number: Additional Project IDs: Type of Work: Other Type of Work Description: Other - Other Limits La Habra Boulevard in City of La Habra to Interstate 405 in City of Fountain Valley Project Notes FY 22-23 CIP Project Title Euclid Street Corridor Traffic Signal Synchronization Project Description To provide inter -agency traffic signal coordination and infrastructure upgrades on Euclid Street from La Habra Boulevard in City of La Habra through the Cities of La Habra, Fullerton, Anaheim, Garden Grove, Santa Ana and Fountain Valley to Interstate FISCAL TOTAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL ESCALATED 2023 Measure M2 Local $10,000 $0 $110,000 $0 $120,000 $123,300 Fairshare Totals: $10,000 $0 $110,000 $0 $120,000 $123,300