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HomeMy WebLinkAboutItem 18 - Design Services for Santa Ana's First Dog Park ProjectPublic Works Agency www.santa-ana.org/pw Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 6, 2022 TOPIC: Design Services for Santa Ana's First Dog Park Project AGENDA TITLE Approve Agreement with MIG, Inc., for Design Services for the City of Santa Ana's First Dog Park Project in an Amount Not to Exceed $800,000 for a Three -Year Term (Project No. 22-2755) (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with MIG, Inc. to provide engineering plans for the City of Santa Ana Dog Park project in the amount of $703,851, with a contingency of $96,149, for a total amount of $800,000, for a three-year term beginning December 6, 2022, and expiring December 5, 2025, with an option for two, one-year extensions, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Santa Ana is proposing to develop the City's first public dog park on a mostly undeveloped 4.57-acre site located in the southwest corner of Centennial Park, adjacent to the Santa Ana River. The project was designed to be inclusive, comprising three separate off -leash spaces for small dogs, large dogs, and older dogs or dogs with disability to roam free. Picnic tables will be constructed throughout the site along with shade components. Other improvements include a children's playground, security lighting, drinking fountains with pet bowls, waste bag dispensers, irrigation, dog play/agility features, drought -tolerant planting, and restrooms for park patrons. The designated site for the proposed park, is between the existing Dan Young Soccer Complex (North), Castor Street (South), Santa Ana River (West) and the Reservations Administration Office (East). On September 22, 2022, the Public Works Agency released Request for Proposals (RFP) No. 22-129, by which it sought a qualified Consultant having special skills and knowledge in the field of engineering, landscape architecture, and administrative services to develop and provide engineering plans for the City of Santa Ana Dog Park project (Exhibit 1). Agreement with MIG, Inc. for Dog Park December 6, 2022 Page 2 The RFP was advertised on the City's online procurement management and publication system, with Proposals due on October 20, 2022. Two proposals were received and evaluated by a selection committee. Based on criteria outlined in the RFP, the following summarizes the top two responding firms and their ranking: Firm City Rank MIG, Inc. Fullerton 1 David Volz Design Landscape Architecture, Inc. Costa Mesa 2 Staff recommends awarding an agreement (Exhibit 2) to MIG, Inc., to provide full concept design services based upon the scope of work and selection criteria outlined in RFP 22-129. Their proposal demonstrated the firm has the necessary capacity and expertise to complete the required services. The firm's rates are reasonable and within industry standards, the team qualifications are appropriate for this project, and the proposal was determined to provide the best value for the City. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are available in the following account for the current fiscal year. As part of the Citywide carry forward process, PRCSA will submit to the Finance Department a request for any project balance to be carried forward into subsequent fiscal years, which will be compiled with requests from other departments and presented to the City Council. Fiscal Accounting Unit - Fund Accounting Unit - Year Account No. Description Account No. Amount Description 05113263-66220 Capital Outlay Park Improvements- FY 22-23 (22 2755) Fund (Cell Improvements Other $800,000 Tower) Than Building TOTAL: $800,000 EXHIBIT(S) 1. Location Map 2. Dog Park Concept Plan 3. Consultant Agreement with MIG, Inc. Agreement with MIG, Inc. for Dog Park December 6, 2022 Page 3 Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager - PROJECT LOCATION SANTA ANA PWA PUBLIC WORKS AGENCY EXHIBIT 1 EXHIBIT 1 N ORAiVa �\ PROJECT NO. 22-2755 ozo c? CITY OF SANTA ANA DOG PARK AGREEMENT WITH MIG, INC. TO PROVIDE FULL CONCEPT DESIGN FOR THE CITY OF SANTA ANA DOG PARK THIS AGREEMENT is made and entered into on this 6th day of December 2022 by and between, MIG, Inc., ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On September 22, 2022 the City of Santa Ana Public Works Agency issued a Request for Proposal No. 22-129, by which it sought a qualified Consultant having special skill and knowledge in the field of engineering, landscape architectural, administration services to develop and provide construction management support for the City of Santa Ana Dog Park. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services described in the scope of work that was included in RFP No. 22-129 and that is attached as Exhibit A and incorporated herein by this reference, and as further delineated in Contractor's proposal, which is attached as Exhibit B and incorporated herein by this reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit C attached hereto and incorporated herein by this reference. The total amount to be expended during the term of this Agreement shall not exceed $800,000 during the term of this Agreement, including any extension periods exercised under Section 3. The sum is comprised of one (1) the base amount of $703,851 and two (2) an approximate contingency of 14% in the amount of$96,149 for additional services at the City's sole discretion b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. Page 1 of 10 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the City to grant up to a two (2) one M-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Consultant shall procure and maintain for the duration of the contract insurance against claims forinjuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and Page 2 of 10 completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregatelimit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1(any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non -owned), withlimit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation insurance as required by the State of California, with StatutoryLimits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant'sprofession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000aggregate. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 1185 or bothCG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). Primary Coverage For any claims related to this contract, the Consultant's insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Consultant's insuranceand shall not contribute with it. Notice of Cancellation Each insurance policy required above shall state that coverage shall not be canceled, except withnotice to the Entity. Waiver of Subrogation Consultant hereby grants to Entity a waiver of any right to subrogation which any Page 3 of 10 insurer of said Consultant may acquire against the Entity by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiverof subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. Self -Insured Retentions Self -insured retentions must be declared to and approved by the Entity. The Entity may require theConsultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or Entity. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than ANII, unless otherwise acceptable to the Entity. Claims Made Policies If any of the required policies provide coverage on a claims -made basis: 1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (S) years after completion of the contract of work. 3. If coverage is canceled or non -renewed, and not replaced with another claims - made policyform with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. Verification of Coverage Consultant shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Subcontractors Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. Special Risks or Circumstances Entity reserves the right to modify these requirements, including limits, based on the nature of therisk, prior experience, insurer, coverage, or other special circumstances. Page 4 of 10 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. Page 5 of 40 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. Page 6 of 40 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and Page 7 of 10 in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 To Consultant: Steven N. Lang, PLA - Principal MIG, Inc. 109 W. Union Avenue Fullerton, CA 92832 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. Page 8 of 10 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney wo Jose Montoya Assistant City Attorney RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT: '?� - oA--� - Steven N. Lang, PLA Principal Page 9 of 40 EXHIBIT A REQUEST FOR PROPOSALS (RFP) FOR SANTA ANA DOG PARK DESIGN SERVICES RFP NO.: 22-I29 ing 061OEN C��r E9Unpi0 II6. CITY OF SANTA ANA Public Works Agency 20 Civic Center Plaza, M-36 Santa Ana, CA 92701 SEAN THOMAS Project Manager (714) 647-5655 Office Stbomas5(a,santa-ana.org for Release: KEY RFP DATES (Subject to change at discretion of Citv): Issue Date: Pre -Proposal Meeting (Non -Mandatory): Deadline for Requests for Information: Proposal Due Date: Projected Award Date: t� a Gi g Nabil Saba Executive Director Public Works Agency September 22, 2022 October 04, 2022 at 2:00pxn at The Reservation Building in Centennial Park October 11, 2022 October 20, 2022 at 2pm December 06, 2022 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR CITY OF SANTA ANA DOG PARK DESIGN SERVICES RFP NO.22-129 INTRODUCTION/BACKGROUND The City of Santa Ana previously solicited proposals for professional services to create a concept plan for the City's first dog park. By this Request for Proposals (RFP), the City is now requesting proposals from firms with substantial engineering, landscape architectural, and construction administration experience on similar types of public works improvements for the development of the contract documents for the Dog Park. The City of Santa Ana is proposing to develop the City's first public dog park on a mostly undeveloped 4.57-acre site located in the southwest corner of Centennial Park, adjacent to the Santa Ana River. Public access to this area is from the Santa Ana River from the West and from Centennial Regional Park from the East. The development of the "City of Santa Ana Dog Park" (the "Project") will include three separate off - leash spaces for large, small and elderly dogs. Additional improvements will include agility course features, dog water play area, restroom with dog washing station, event area, walking track, information kiosk, site furnishings, landscape and automated irrigation system. Two access points are incorporated, from both Centennial Park and the Santa Ana River. Project will also include additional parking, turnaround, and drop off area. This new development is to be utilized citywide by dog owners, families with children and by various programs conducted or coordinated by the Santa Ana Parks, Recreation & Community Services staff. In order for the Dog Park to meet the community needs, the existing City Nursery and Police Department use areas will be relocated per exhibit located in the Appendix of this RFP as Attachment 4. The relocation of the facilities must incorporate the existing layout and site amenities. The designated area for the proposed park, is between the existing Dan Young Soccer Complex (to the north), Castor Street (to the south), Santa Ana River (to the west) and the existing parking lot (to the east). The project will include, but is not limited to, the following project components as illustrated on the Project Conceptual sheet provided in the Appendix of this RFP as Attachment 4. Consultant Responsibilities shall consider the following components: • Demolition of existing Reservations Office Building • Park Signage • Three separate off leash spaces for small dogs, large dogs, and older dogs with disability • Dog Training area • Larger gate entrance at the bike trail • Access to existing play field • Walkways • Outdoor Plaza Area • Perimeter Fencing and Security Gates • Pet Proof Fence and Gate which include dog park entry corals • Agility Course Features City of Santa Ana RFP 22-129 Page Al-1 • Splash Pad for Dogs • Optimal Surface Material for dog parks • Restrooms and Dog Wash Station • Water wise landscaping, including trees and landscape mounds • Dry Stream Bed • Site Lighting o Shall include Dog Park (new), Nursery (new), and also adjacent/existing parking area (upgrade) • Automatic irrigation system • Site Amenities, including waste bag dispensers, trash bins, recycle bins, dog waste bins, drinking fountains with pet bowls, interpretive signage, park benches, metal shade features, community information board, code blue security poles, picnic tables, bike racks, drinking fountains at entrance and along bike trail • Parking Lot • Dog park Sculptures o One large one in the round about o One small one in the event space plaza • Donor Wall along CMU wall shared between dog park main entrance and Police Department • Solar in parking lot • Drainage which utilizes "Low Impact Development" concepts with goal for full site infiltration. • Storm Water Mitigation — Water Quality Management Plan • Pavers with pet names for donation purposes • Donor Wall shared between main entrance and Police Department • Geotechnical Report which tests soil, includes infiltration testing, and provides remediation recommendations if necessary • Environmental Clearance Relocation of the Nursery • Storage of trees, irrigation materials, landscape materials • Storage bins for mulch, gravel, dirty, compost • Maintenance Access to the Dog Park • Rollaway trash bins • Staging and dispatching for contracted landscape maintenance • Bays • Small restroom • Storage for Recreation scooter Relocation of the Police Department • Contain all existing features • Parking spaces for training • Office with bathroom, classrooms, restrooms The improved area is to be utilized Citywide by dog owners, and families with children and by various programs conducted by the Santa Ana Parks, Recreation and Community Service staff. The Project Concept is provided in Attachment 4 of this RFP for reference only. An existing boundary map is also provided in this RFP for consultants to know existing conditions relative to the proposed layout. Creative ideas to include amenities from the Project Concept, project components listed above, and any additional components that may be beneficial to this dog park vision. City of Santa Ana RFP 22-129 Page Al-2 The City's total construction budget for the proposed dog park is approximately $8,500,000, which includes Design Engineering. Scope of Work Architectural and engineering services shall consist of, but not be limited to the following: prepare schematic design, construction plans and specifications, submit design documents to the City of Santa Ana staff for review and submit final design documents to the City of Santa Ana Building & Safety Division for plan check. These services also include responding to all plan check corrections until final approval has been given by Building & Safety. Finally, construction administration services during bid and construction phases would also need to be provided. Consultant Responsibilities The Consultant's responsibilities shall include the following project tasks: Consultant is responsible for providing all design and engineering as required for all components within the project scope of work which includes, but is not limited to the preparation and submittal of the PS&E package through completion with the approval from City to release for construction. This includes but is not limited to survey, civil design, geotechnical investigation and report (for soils analysis), infiltration testing, architectural design, landscape architectural design, site improvements design, structural design, interior design, furniture selection, electrical engineering, mechanical and plumbing engineering, etc. Consultant will also be responsible for facilitating monthly virtual progress meetings with City Staff to obtain input and discuss any project related items as well as provide project schedule. Consultant shall provide review sets in .pdf format. Final plans shall be provided in AutoCAD or Microstation format, and .pdf format. A. PROJECT COORDINATION. The Consultant shall be fully responsible for the overall management and coordination for the project, which may include, but is not limited to project development team meetings, liaison with affected agencies, and utility companies. Prepare progress report and schedule, securing permits for all field studies and any other required permits from other agencies. B. RECORDS RESEARCH. Research all information pertinent to the project including, but not limited to existing field condition, as -built plans and record drawings, right-of-way data and all future improvement plans adjacent to or affecting the project site. The selected Consultant shall identify all existing and proposed facilities within the projects limits and potential conflicts. C. GEOTECHNICAL INVESTIGATION. The Consultant shall provide geotechnical services which includes but is not limited to geotechnical explorations, infiltration testing, and geotechnical report. D. ENVIRONMENTAL CLEARANCE. The Consultant shall prepare, distribute, and file any environmental noticing, documents, preparation of studies and technical reports for environmental clearances that may be needed for the project to meet state funding. This includes, but is not limited to state and local regulations, policies and procedures as they pertain to CEQA, environmental studies, environmental site assessment, and environmental reports. City of Santa Ana RFP 22-129 Page Al-3 E. PRELIMINARY DESIGN. The consultant shall organize a kick-off meeting with City staff to discuss the conceptual design plan, project goals and objectives, potential elements and issues, project schedule, review of existing information, and conduction of a site investigation. F. SURVEY. On -the -ground field topographical survey work is to be determined by the Consultant (and/or the Consultant's Subconsultant) if any existing horizontal and vertical features are needed for the project. It is the Consultant's responsibility to provide only the survey necessary for the design of the project components identified within this RFP. Consultant shall identify in the proposal a detail list of features the survey would include. Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in Microstation CONNECT Computer Aided design and Drafting (CADD) format. The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88. G. WATER QUALITY. The Consultant shall coordinate with the City for the Low Impact Development (LID) requirements of the project and prepare a Water Quality Management Plan (WQMP) if deemed required. Consultant shall provide BMPs with appropriate size based on treatment and peak flow rates, freight to job site and one year of maintenance to include units and cost in the engineer's cost estimate. The selection of Best Management Practices (BMPs) will always be subject to site specific conditions and the Consultant will be required to perform the research into the site specific conditions (e.g. prior contamination, depth to groundwater, soil conditions, interfering utilities, etc.) that could preclude infiltration. The Consultant shall also perform the required soils and/or infiltration testing per the Technical Guidance Documents, as necessary to design the infiltration system assuming it is the selected LID approach. Please find information and links to relevant documents and regulations at the following site: http://ocwatersheds.com/documents/wgmp. H. PUBLIC OUTREACH. The Consultant shall be available for a minimum of 2 public outreach meetings to present the project to the community. One community meeting is to be used as a workshop for the community to participate in the naming of the park and in the design of the 2 dog sculptures. The second community meeting will be to share the top dog park names and to showcase the dog sculpture designs that were created from their input. The Consultant will be responsible for organizing, promoting and facilitating these meetings and will provide all presentation material, graphics, rendering (up to 2) and any other printed materials. The meeting will serve to discuss key project aspects, benefits to the community, and consequences of the project, gain input from local residents on design or aesthetic features of the project. The City will assist in providing available meeting spaces by coordinating with City facilities. I. UTILITY COORDINATION. The Consultant shall be responsible for all utility coordination efforts, including but not limited to; coordination with Edison for any electrical service connections, and water service connections for irrigation and water fountains. J. PLANS, SPECIFICATIONS AND ESTIMATES (PS&E) o Development of Plans, Specifications and Estimate (PS&E): a) All reports, plans, specifications and quantity calculations shall conform to criteria, policies, procedures and standards of the City. The Consultant shall use the boilerplate for cut sheets, specifications and estimates provided by the City. b) The plan development shall include three (3) milestone deliverables-30%, 60%, 90% (pre -final) and 100% (final). All plan sheets shall be prepared at a reasonable standard City of Santa Ana RFP 22-129 Page Al-4 scale to be noted on plans. The necessary plans for each PS&E package shall include, but are not be limited to: Task 1: Design Development (30% plans) Design development will involve the schematic development of plans based on the approved conceptual design plan, which shall include but is not limited to survey, civil design, geotechnical investigation and report (for soils analysis), infiltration testing, architectural design, landscape architectural design, structural design, interior design, furniture selection, electrical engineering, mechanical and plumbing engineering, draft technical specifications and "opinion of estimated cost'. ➢ Deliverables shall include a 30% set of plans, including site section studies, draft specification, "Opinion of Probable Cost". Task 2: Construction Documents (60% 90% and 100% plans) Construction Documents (CDs) shall include finalizing approved deliverables from the Design Development phase. This includes the provision of detailed engineering and construction drawings that will serve as the basis for both bidding and construction by a general contractor. Deliverables shall also include final colored concept plan and colored renderings illustrating the improvements per the final plans. Final construction documents must be completed in time to advertise the project by August 2023. ➢ Deliverables shall include 60%, 90% and 100% plans, structural calculations, final technical specifications, finalized "Opinion of Probable Cost". 100% plans will go through a constructability review that could lead to comments and recommendations that should also be addressed and completed as part of this deliverable. Plans: Plans shall include, but are not limited to the following: • Title Sheet • Civil Engineering o Site Erosion Plan o Horizontal and Vertical Control Plan o Grading And On -Site Drainage Plan o Site Utility Plan • Landscape Architectural o Site Layout/Construction Plans And Details (including plumbing) o Site Sections, as applicable o Planting Plans/Details/Notes o Irrigation Plans/Details/Calculations/Notes • Architectural o Demolition Plans o Construction Plans o Signage Plans o Reflected Ceiling Plans o Exterior Elevations o Interior Elevations o Mechanical and Plumbing Plans/T-24 o Electrical Plans, as applicable o Architectural Details o Structural Calculations o Door/Window/Finish Schedules, as applicable o ADA Path of Travel design and/or signage Plan City of Santa Ana RFP 22-129 Page Al-5 Structural Engineering o Structural Design and Detailing Mechanical Engineering & Plumbing Electrical Engineering o Electrical Site Plan to include walkway/parking lot lighting, irrigation, splash pad, water refilling station/drinking fountains, community information board, restrooms, wash station, dog statue, donation dog wall, solar panel. Site Lighting shall include Dog Park (new), Nursery (new), and also adjacent/existing parking area (upgrade) o Photometrics o Single line diagram o Location of panels, switchgear, meters o Schedules o General Notes o Details o Notes, specifications Plan Check & Permits: Construction drawings shall be in accordance with the 2019 California Building Code and will require review/approval by the City Planning and Building Agency. As a condition of plan check approval, plans, specifications and structural calculations must be signed by a California licensed architect / landscape architect /civil engineer/structural engineer as appropriate. Additionally, the architect will be encouraged to identify their historic consultant to address questions and concerns related to the historical preservation of the building. Plans shall be organized so that they can be segregated cleanly for distribution to the various plan checking entities. Construction drawings shall be submitted at 90% completion for review by Public Works CIP Engineering and revised per their comments. The 100% complete construction drawing package will then be submitted for final City review to the following City Agencies: • City Manager Office • Parks, Recreation, and Community Services Agency • Public Works Agency CIP Engineering Division • Building & Safety Division The Public Works Agency Project Manager will coordinate the submittal and review process. Once complete, the consultant will revise the Contract Documents Technical Specifications Technical specifications for all components listed above shall be provided by Consultant, or their Sub - consultants, to the City in CSI (Construction Specifications Institute) format. Consultant shall coordinate language between the general and technical specifications to ensure conflicts are minimized. City Staff will combine these specifications with the City Boiler Plate which together, will become the Project Manual. Final Opinion of Probable Cost Consultant shall provide updated opinion of probable construction cost which shall reflect finalized plans, materials, systems, details of construction, and known or anticipated changes in the bidding market relative to the project. Should project scope exceed available budget, project plans/specifications will be phased as appropriate. City of Santa Ana RFP 22-129 Page Al-6 Task 3: Bid Advertisement, Construction Administration, Record Drawings: Bid Advertisement Bidding procedures will be the responsibility of the City. While the PS&E construction package is advertising for bids, all questions concerning the intent shall be referred to the City for resolution. In the event that any item requiring interpretation in the drawings or specifications is discovered during the bidding period, said items shall be analyzed by the Consultant for decision by the City. Consultant shall provide support to the City during the Bidding phase by assisting with questions, requests for information/clarification, or conflicts arising out of the bidding process. Consultant shall also attend pre -bid meeting, if scheduled. Construction Administration Consultant shall provide support to the City during the Construction Administration phase by assisting with questions, requests for information/clarification, and/or reviewing submittals. Consultant shall review and approve all submittals and shop plan drawings required to support the construction contract. Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. Consultant shall be available as requested by the City to resolve discrepancies in the contract documents. Consultant shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which the Consultant may observe. Consultant shall have no authority to issue instruction on behalf of the City, or to deputize another to do so. Record Drawings /As -built Plans: Upon construction completion, consultant shall incorporate as -built information, as provided by the General Contractor, into the drawing files to provide record drawings for City archives. The Consultant shall prepare and deliver to the City the final as -built plans incorporating field marked prints supplied by the City. Upon completion of construction, the City will submit field -marked prints to Consultant. Consultant shall incorporate all changes to the plans electronically with all necessary revision notations and submit to the City. Fee Proposal: In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured to correspond to the above mentioned tasks as follows: Task 1: Design Development Task 2: Construction Documents Task 3: Bid Advertisement, Construction Administration, Record Drawings Total Fee: Fee schedule for each task should include an hourly breakdown that corresponds to the task total. City Responsibilities The City will be responsible for the following items: • Provision of available plans and existing documentation on file. • Provision of electronic design file with City title block and title sheet (24" x 36") • Provision of standard City boilerplate specifications. • Acting as liaison with the appropriate decision making bodies, as necessary. • Coordination and processing of plans and documents with governmental agencies having jurisdiction over the project. City of Santa Ana RFP 22-129 Page Al-7 SANTA ANA ^ ■ PVV n ■ PUBLIC YGRRS AGENCY EXHIBIT B i 11V s y�. .% ' CITY OF SANTA ANA Santa Ana Dog Park Design Services Proposal I October 20, 2022 MEG 109 W. Union Avenue I Fullerton, CA 92832 (714) 871-3638 1 www.migcom.com In association with: BKF Engineers I Converse Consultants LRA Electrical Engineers I Westberg White Architects ■I- Team Organization Chart 7 PROJECT MANAGEMENT Steve Lang, Principal -in -Charge Oscar Johnson, Project Manager LANDSCAPE ARCHITECTURE ARCHITECTURE White, WWA Steve Lang, MIG John Garakian, WWA Oscar Johnson, MIG Bruce Kirby, BKF Holly de la Torre, MIG Melissa Butler, MIG TECHNICAL Donna Yeung-Gutierrez, MIG ENGINEERING ENGINEERING ELECTRICAL � IRRIGATION DESIGN Cirilo Regalado, LRA Hashmi Quazi, Converse Robert Gregorek, Converse Dino Viale, MIG ENVIRONMENTAL SERVICES Bob Prasse, MIG 4 City of Santa Ana I Santa Ana Dog Park Design Services It is MIG's intent to produce a final work product that meets the objectives of the City of Santa Ana in terms of staff participation, resource efficiency, design quality, innovation, public safety and comfort, budget control, and completion schedules. To assure achievement of this goal, adjustments to this program can be made. Services will include the following: Task 1 — Design Development 1.1 PROJECT COORDINATION/PROJECT MANAGEMENT MIG will coordinate and attend a kick-off meeting with City staff for a program review and verification as well as on -site review. (1 meeting). MIG will be fully responsible for the overall management and coordination for the project, which will include project development team meetings, liaison with affected agencies and utility companies, and securing permits for field studies and any other permits from other agencies. 1.2 RECORDS RESEARCH The MIG Team will research and collect all pertinent data and information regarding the existing site improvements, such as as-builts and record drawings; right-of-way data and all future improvement plans adjacent to or affecting the proposed site; existing and proposed facilities within the project limits and potential conflicts; City design standards; input from City staff; concept plan; past community input; and any other information that may affect preparation of the Design Development plan and construction documents. 1.3 GEOTECHNICAL INVESTIGATION The MIG Team will provide geotechnical services that will include geotechnical explorations, infiltration testing, and geotechnical report. 1.4 ENVIRONMENTAL CLEARANCE In accordance with the RFP, MIG will prepare and process, in compliance with the California Environmental Quality Act (CEQA), the environmental document for this project, including the proposed relocation of the existing nursery and police department facility. Based on our understanding of the project, we anticipate that it will require either a Negative Declaration (ND) or, if mitigation measures are needed, a Mitigated Negative Declaration (MND). Since the project is basically a relatively small infill of existing park facilities, compliance with CEQA requirements is expected to be relatively simple and straightforward. We have not included technical studies (i.e., Traffic Study, noise analysis, etc.) as the level of use of the park is expected to be similar to other adjoining recreational facilities and the project is not located near residential uses or other sensitive land uses. City of Santa Ana I Santa Ana Dog Park Design Services 13 MIG will prepare an administrative draft Initial Study (for either an ND or MND) that reflects the characteristics of the project and complies with the requirements of the CEQA Guidelines. MIG will answer each Initial Study checklist question with clear, thorough, and reasoned analysis. If mitigation measures are necessary, they will be practical, logical, enforceable, and developed in close collaboration with City staff. Following City review and comment on the Administrative Draft ND or MND, we will prepare and submit a revised draft to the City for their final review. Once the City signs off on the revised draft, the ND or MND will circulated for the CEQA-required 20-day public review period. MIG will be responsible for CEQA-required noticing and distribution of the ND or MND, including forms and notices required by CEQA and filing with the Orange County Clerk. Under this task, we assume that the City will be responsible for local newspaper ads and any physical on -site posting that may be required by City regulations. Once the 20-day public review period ends, MIG will, if needed, assist the City in responding to written comments received on the ND or MND, although our budget anticipates few if any comments. Once the City approves the project, MIG will prepare a Notice of Determination (NOD). Following City sign -off, MIG will file the NOD with the Orange County Clerk within five working days of project approval. At the time of the filing, fees will need to be provided by the City as required by the State of California Fish and Game Code section 713. This fee is not included in our proposal. Budget for this task also includes one internal meeting between City staff and the MIG environmental team, and attendance at one public hearing. This task does not include AB 52 Native American consultation support. 1.5 UTILITY COORDINATION The MIG Team will provide utility coordination efforts, including but not limited to coordination with Edison for any electrical service connections and water service connections for irrigation and potable water use. 1.6 TOPOGRAPHIC SURVEY The MIG Team will provide a 20-scale topo survey with one -foot contours on a developed surface in AutoCAD 2018 format. The record paper boundary will be delineated on the survey. Benchmark and Basis of Bearing will be stated and PDF and DWG versions will both be provided. On -the -ground topographical survey work will identify existing horizontal and vertical features needed for the project as necessary for the design components identified within the RFP. The survey shall include: Adjacent existing building corners, finish floor elevations, walkways, curbs, gutters, hardscape features, stalls, and trees (typically over 4" dia, with drip lines.) This includes supplemental data where the sidewalk ADA accessibility conformance is vital to the design. The Path of Travel (POT) walkway elevations, including any existing ADA parking stall elevations. Additionally, they will locate existing visible utilities within project limits. Design -level survey and base mapping of the project site will be prepared in US Customary English Units by a California -licensed Land Surveyor in accordance with the City guidelines and in CONNECT Computer -Aided Design and Drafting (CADD) format. The horizontal datum will be NAD 83 and the vertical datum will be 14 City of Santa Ana I Santa Ana Dog Park Design Services 1.7 WATER QUALITY The MIG Team will prepare a Preliminary Water Quality Management Plan (pWQMP) and stormwater control plan. In addition to the required treatment of stormwater, the City has enacted a policy that any new project must have a zero net effect on the public storm drain system. Based on a preliminary review, the site will subject to the NPDES Stormwater regulations. The MIG Team will develop a conceptual method for complying with this provision and identify opportunities for low -impact development (LID) elements at the site such as green roof, pervious paving, water quality basins, and flow -through planters. We will also determine LID feasibility/infeasibility based on NPDES regulations. 1.8 PUBLIC OUTREACH The MIG Team will be available for two public outreach meetings to present the project to the community. One community meeting will be used as a workshop for the community to participate in the naming of the park and in the design of the two dog sculptures. The second community meeting will be to share the top dog park names and to showcase the dog sculpture designs that were created from their input. The MIG Team will organize, promote, and facilitate the meetings and will provide all presentation materials, graphics, renderings (up to two), and any other printed materials. The meetings will serve to discuss key project aspects, benefits to the community, and consequences of the project as well as gain input from local residents on design or aesthetic features of the project. The City will assist in providing available meeting spaces by coordinating with City facilities. 1.9 DESIGN DEVELOPMENT (30% PLANS). Based on the concept plan in the RFP, site review, staff input, and the information obtained through records research, the MIG Team will develop a schematic plan. The refined schematic plan will include all elements and amenities as described in the RFP including: three separate off -leash spaces for large, small, and elderly dogs; agility course features; dog splash pad; restroom with dog washing station; event area; walking track; information kiosk; site furnishings; landscape; two access points from Centennial Park and Santa Ana River Trail; additional parking; turnaround drop-off area; and relocated Police Training Center and City Nursery. Provide opinion of probable construction cost (OPC) for the submitted schematic plans. Present schematic plan, draft specifications, and OPC to City staff for review and input (1 meeting) Provide colored schematic plan and three (3) renderings illustrating proposed improvements MEETINGS: >> One (1) Kick -Off Meeting with City and one (1) on -site review One (1) Meeting with City staff to review 30% schematic plans and OPC >> Two (2) Public Outreach Meetings >> Monthly virtual progress meetings with City staff to obtain input and discuss any project -related items as well as provide project schedule DELIVERABLES: Three (3) copies of schematic plans for City staff review Final colored schematic plan and renderings illustrating the improvements >> Draft specifications >> Three (3) copies of preliminary opinion of probable costs >> One (1) copy of final schedule >> Digital files of all documents listed above City of Santa Ana I Santa Ana Dog Park Design Services 15 Task 2 — Construction Documents (PS&E) 2.1 60% CD SUBMITTAL Based on the City -approved schematic plans and opinion of probable cost, the MIG Team will prepare construction drawings and technical specifications for the proposed improvements in sufficient detail for the City to approve and for contractor bidding. The plan development shall include three (3) milestone deliverables — 60%, 90% (pre -final), and 100% final. Plans will go through constructability reviews that could lead to comments and recommendations to be addressed and completed as part of the deliverables. All reports, plans, specifications, and quantity calculations will conform to criteria, policies, procedures, and standards of the City. MIG will use the boilerplate for cut sheets, specifications, and estimates provided by the City. MIG will provide a 60% construction documents (CD) submittal for review. The construction documents will include, but not limited to the following: Title Sheet Civil Engineering >> Exisitng Condition Plan » Site Demolition Plan » Horizontal Control/Site Improvement Plan >> Proosed Grading and Drainage Plan >> Typical Site Sections >> Composite (wet) Utility Plan Preliminary Water Quality Management Plan (pWQMP) >> Site Utility Plan (Sewer, Water) Landscape and Irrigation » Site Layout/Construction Plans and Details >> Site Sections, As Applicable >> Planting Plans/Details/Notes >> Irrigation Plans/Details/Calculations/Watering Schedules/Notes Site Electrical Electrical Site Plan to cover dog park site lighting; walkways/parking lot lighting; power to restrooms and for the irrigation controller; splash pad equipment; dog sculpture and nursery lighting; and adjacent existing parking area lighting upgrade >> Location of Panels, Switchgear, Meters >> Single Line Diagram >> Schedules >> Details >> Photometrics >> General Notes Architecture >> Demolition of existing prefabricated relocatable Reservations Building » Assess and relocate two (2) prefabricated relocatable Police Buildings >> Relocate one (1) prefabricated relocatable men's/women's restroom building >> Structural Plans/Details/Calculations >> Mechanical/Plumbing Plans/Details >> Electrical Plans/Details >> Construction Details /Notes >> ADA Path of Travel 2.2 90% CD SUBMITTAL MIG will incorporate the 60% CD review comments into the 90% CD submittal for review by Public Works CIP Engineering and revised per their comments. 2.3 100% CD SUBMITTAL The 100% complete construction document package will be submitted for final City review by the City Manager office; Parks, Recreation, and Community Services agency; Public Works Agency CIP Engineering Division; and Building and Safety Division. Construction documents will be prepared using the City's standard title block in AutoCAD 2021 in accordance with the 2019 California Building Code. Final construction documents are to be completed in time to advertise the project by August 2023. 16 City of Santa Ana I Santa Ana Dog Park Design Services Technical specifications for all components listed above will be provided in CSI format. MIG will coordinate language between the general and technical specifications to ensure conflicts are minimized. City staff will combine these specifications with the City Boiler Plate, which together will become the Project Manual. 2.4 FINALIZED OPINION OF PROBABLE COST MIG will provide an updated opinion of probable cost that will reflect finalized plans, materials, systems details of construction, and known anticipated changes in the bidding market relative to the project. If the project exceeds the available budget, project plans and specifications will be phased as appropriate. 2.5 ELECTRONIC FILES Electronic files for all AutoCAD, reports, and calculations shall be submitted at the end of contract or when requested by the City. MEETINGS: Review meeting at 60% CD submittal to review City comments (1 meeting) Review meeting at 90% CD submittal to review City comments (1 meeting) DELIVERABLES: Six (6) sets for 60% citywide review, comments, and permits Six (6) sets for 90% citywide review, comments, and permits. >> Three (3) copies of 60%, 90%, and final opinion of probable costs (OPC) >> One (1) copy of stamped and signed originals of construction drawings for bidding phase reproduction on bond paper. » One (1) copy of 60%, 90%, and final technical specifications. >> One (1) electronic copy (disk) of construction documents for City records. Task 3 — Bid Advertisement, Construction Administration, Record Drawings 3.1 PRE -BID MEETING MIG will attend the pre -bid conference and answer questions from prospective bidders (1 meeting). 3.2 RFI CLARIFICATIONS & ADDENDA AS NECESSARY DURING BIDDING MIG will provide RFI clarifications as necessary and prepare addendums as needed to clarify certain aspects or questions regarding the plans that may arise during contractor bidding. City of Santa Ana I Santa Ana Dog Park Design Services 17 3.3 PRE -CONSTRUCTION MEETING 3.9 AS -BUILT RECORD DRAWINGS MIG will attend the pre -construction meeting 3.4 SITE REVIEWS (BI-WEEKLY) MIG will attend bi-weekly site meetings to review construction progress and a preliminary and final inspection walk-through. (Anticipated 1 year construction) 3.5 RFI BULLETINS AND INTERPRET PLANS AND SPECIFICATIONS MIG will respond to RFls and interpret plans and specifications. 3.6 SHOP DRAWINGS SUBMITTAL REVIEWS MIG will review and approve shop drawings and samples within two weeks of receipt. Contract Change order reviews will be completed within two (2) working days. 3.7 POTENTIAL CHANGE ORDER REVIEWS MIG will assist in reviewing and processing requests for potential change orders, material submittals, or equal products. 3.8 FINAL WALKTHROUGH AND CORRECTIVE PUNCH LIST MIG will prepare a preliminary and final corrective punch list based on final review walkthrough. MIG will provide the contractor with full-sized bond drawings and AutoCAD CDs of the project as part of our scope and cost for the contractor's use for updating to as-built/record drawings. The MIG Team will review and update the as -built/ record drawings and close out documents for completeness prior to turning them over to the City. EXCLUSIONS: The following services are not included in the scope of services identified in the proposal: >> Specification City "Boilerplate" and General Conditions >> Agronomic testing >> Power Company Service Plans >> Street improvement plans >> Pot holing >> Fire system design » Off -site improvements >> Pump station design >> Mapping services (i.e., subdivision, private easement, quick claims, ROW dedications, etc.) 18 City of Santa Ana I Santa Ana Dog Park Design Services ' • 2022 NDJFMAM�JJA�0NDJFMAMJ 2023 ■■■■■■■■■■■■■ 2024 I DESIGN DEVELOPMENT •••-,- Management •- Coordination/Project Project Kick-off Meeting and Site Review ® Records Research MEN MEN ■■■■■■■■■■■■■■ ®Geotechnical Investigation■■■■■■■■■■■■■■■■■■■■ Environmental ■■■■■■■■■■■■■■■■■ ® .....■■■■■■■■■■■■■■■■■■■■ Topographic■ ■■■■■■■■■■■■■■ Outreach II DesignPublic - - - CONSTRUCTION DOCUMENTS ..... ■■a■■■■■■■■■■■■■■■■■ EMEND ■■■■■■■■■■■■■■■ ®..... ■■■■■o■■■■■■■■■■■■■■ ® .. .... MEN ■■0■■■■■■■■■■■■■■ Finalized....Probable Cost ■■■■■■■■■■■■■■■■■■■■ Electronic fi- ■■■■■■■■■■■■■■■■■■■■ III BID ADVERTISEMENT, CONSTRUCTION ADMIN, RECORD DWGS. Pre -bid ■■■■■■■■■ RFI clarifications & addenda as necessary during bidding Pre -construction meeting Site Reviews (. - MEN MEN ■■■■■■■■■■■■■■ ®RFI bulletins,pret plans and. MEN ME■■■■■■■■■■■■■■■ Shop D. - ■■■MOM■■■■■ Potential .- order- MEN 0■■■■■■■■■■■■■■■ Final ..... ■■■n■■■■■n■■■■ As-BuiltRecord ... MEN n■■■■■■■■■■■■MEN MIG Work City Review • Meeting/Submittal City of Santa Ana I Santa Ana Dog Park Design Services 19 EXHIBIT C 77 t � 91.r1 I ! L1IN� ' V A 40 _._ CITY OF SANTA ANA Santa Ana Dog Park Design Services Fee Proposal I October 20, 2022 M I G 109 W. Union Avenue I Fullerton, CA 92832 (714) 871-3638 1 www.migcom.com In association with: BKF Engineers I Converse Consultants LRA Electrical Engineers I Westberg White Architects Sr. Pmj. Mgr. I Deputy PM I Landscape Architect I DESIGN DEVELOPMENT II CONSTRUCTION DOCUMENTS III BID ADVERTISEMENT, CONSTRUCTION ADMIN, RECORD DWGS. Total MIG Environmental Admin Support Total Direct Planner Labor Costs Hours Total TOTAL WWA BKF LRA Converse Labor, Consultants Subconsultant Subconsultant Total & Direct Casts