HomeMy WebLinkAboutItem 10 - Amendment to Equipment Rentals Blanket Order Contracts Public Works Agency
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Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 15, 2022
TOPIC: Amendment to Equipment Rentals Blanket Order Contracts
AGENDA TITLE:
Approve an Amendment to the Blanket Order Contracts for Equipment Rentals by
$198,000 Annually and Add Herc Rentals to the List of Approved Vendors on Contract
(Specification No. 22-045) (General Fund)
RECOMMENDED ACTION
Authorize an amendment to the blanket order contracts for equipment rentals to
increase the annual aggregate amount by $198,000, for a revised amount of $278,000
for the remainder of the current one-year term expiring April 19, 2023, with four one-
year renewal periods, and add Herc Rentals to the list of approved vendors on contract
for equipment rentals, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Water Resources Division oversees and maintains the daily
operations of the City’s water and sanitary sewer systems and associated facilities,
while the Parks Division is responsible for the maintenance and repair of the City parks
and trails. Overall, the Public Works Agency relies on rental services to provide the
necessary equipment to assist with operations and special projects. The Santa Ana
Police Department uses rental services to assist the Police Department’s Cannabis
Enforcement team for various cases, as needed.
On April 19, 2022, the City Council awarded contracts to Sunbelt Rentals and United
Rentals for equipment rentals. With an increase in projects at City facilities, including
reservoir inspections and improvements at Central Stores, the need for rental
equipment has increased. Adding Herc Rentals to the list of vendors on contract
ensures equipment availability and offers a comprehensive inventory of rental
equipment to meet the Agency’s needs.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase against
contracts from any public agency employing a competitive bid process. Omnia Partners
Amendment to Equipment Rentals Blanket Order Contracts
November 15, 2022
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has awarded contract for equipment rentals to Herc Rentals (Contract No. 2019000318)
and has made them available to public agencies as a result of open competitive bidding.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Additional funds in the amount of $198,000 are available for expenditure in the current
Fiscal Year 2022-23. Funds in the amount of $278,000 for the revised annual aggregate
amount, will be included in the proposed annual budgets for future years if the renewal
options are exercised.
Fiscal
Year
Accounting
Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
Contract (1-Year Term)
06017640-
63001 Water Fund
Water Utility Water
Production and Supply,
Miscellaneous Operating
Expenses
$80,000
01117652-
62320 General Fund
PWA – Park Service
Enhancement,
Maintenance & Repair
Buildings
$80,000
06717650-
62320
Regional
Transportation
Center
PWA – SARTC
Operations, Maintenance
& Repair Buildings
$10,000
07317100-
62300
Building
Maintenance
Building Maintenance,
Contract Services-
Professional
$10,000
01214010-
62300
Cannabis
Public Benefit
Fund
Police Enforcement
Services, Contract
Services-Professional
$8,000
2022-23
07517100-
62300
Fleet
Maintenance
EQUIP MAINT-GARAGE
OPERATION, Contract
Services-Professional
$10,000
Total: $ 198,000
Submitted By: Nabil Saba, Executive Director of Public Works
Approved By: Kristine Ridge, City Manager