HomeMy WebLinkAboutItem 19 - DTSA 2022 Holiday Décor Community Development Agency
www.santa-ana.org/cd
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 15, 2022
TOPIC: DTSA 2022 Holiday Décor
AGENDA TITLE:
Approve Amendment to the Agreement with BrightLife Designs, LLC for DTSA 2022
Holiday Décor 2022 in an Amount Not to Exceed $370,000 (Revive Santa Ana Program)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with BrightLife
Designs, LLC to increase the contract amount by $370,000, for a total not-to-exceed
amount of $420,000 to provide holiday decorations in Downtown Santa Ana, subject to
non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
To enhance the City’s holiday experience and offer a placemaking attraction for the
community, Staff is recommending approval of an amendment to the agreement (N-2022-
271) with BrightLife Designs, LLC to provide holiday decorations in the downtown area.
Holiday decorations serve as a beautification element throughout the holiday season and
encourage residents to visit the downtown.
In an effort to respond to the community’s request to install holiday decorations
throughout Downtown, on September 8, 2020, the Community Development Agency
(CDA) issued a Request for Proposals (RFP) #2019-119 for qualified and experienced
contractors for the installation, removal, and storage of holiday decorations. The
BrightLife Designs, LLC proposal was selected because it demonstrated the ability to
meet the unique needs of downtown and provide for flexibility, was readily available with
an office in Orange County, and had a solid reputation in working with other government
agencies. Most importantly, BrightLife Designs, LLC prioritized safety with the installation
of the holiday decorations in order to preserve the security of residents, visitors, and
property.
CDA would like to allocate $120,000 to continue to promote and market Downtown to
visitors throughout the holiday season. Additionally, the Public Works Agency (PWA) is
requesting an additional $250,000 to use citywide on an “as-needed” basis to install
additional holiday lighting and decorations. The installation of holiday decorations creates
a very attractive and festive environment to encourage visitors to eat and shop in the
downtown area.
DTSA 2022 Holiday Décor
November 15, 2022
Page 2
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FISCAL IMPACT
Funds are budgeted and available in the Downtown Holiday Light account (no. 18118013-
62300 Contract Services) and will be appropriated in future fiscal year budgets as follows:
Fiscal
Year
Accounting Unit-
Account
Fund
Description
Annual
Amount Contingency Annual
Total
FY 22-23 18118013-62300
Activity# 22132301302
Downtown
Holiday Light $55,535 $4,465 $60,000
FY 23-24 18118013-62300
Activity# 22132301302
Downtown
Holiday Light $55,535 $4,465 $60,000
Total $120,000
For the Public Works Agency, there is no fiscal impact at this time. Prior to utilizing any
of these on-call services, Public Works staff must receive Finance & Management
Services Agency approval of funding and accounts to ensure that funds are available
under the authorization and aggregate limit of $250,000. Upon successful completion of
this fiscal review, a corresponding Notice to Proceed containing specific scope and
maximum expenditure for the task order will be issued to a contractor.
EXHIBIT(S)
1. Amended Agreement
2. Original Agreement
Submitted By: Michael L. Garcia, Executive Director of Community Development
Approved By: Kristine Ridge, City Manager
Page 1 of 2
FIRST AMENDMENT TO DECORATIVE LIGHTING AGREEMENT FOR
PROVISION OF HOLIDAY DÉCOR IN DOWNTOWN SANTA ANA
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on November 7,
2022, by and between Brightlife Designs, LLC, a California limited liability company
(“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California (“City”).
RECITALS
A.On September 1, 2022, the City and Contractor entered into Agreement No. N-2022-271
(“Agreement”) for Contractor to install and store decorative lighting in Downtown Santa Ana.
The Agreement runs through September 30, 2025 and is current and in-effect.
B.The City, as part of its yearly celebration of the Winter Holiday season, submitted a Request
for Proposal No. 20-119 (“RFP”) for qualified and experienced contractors for the installation,
removal, and storage of holiday decorations for up to four (4) years. In 2020, Contractor’s
proposal to this RFP was selected by the City, however, due to budgetary issues, the City only
engaged with Contractor on a yearly basis in 2020 and 2021. Consistent with City Purchasing
Rules and Regulations, the City’s Purchasing Manager approved the use of the RFP to further
engage the Contractor for installation and storage of holiday decorations in Downtown Santa
Ana.
C.In accordance with the terms and conditions of the Agreement, the Parties desire to amend the
Agreement to expand the scope of services, increase the compensation for said additional
services to provide Winter Holiday decorations for 2022 and 2023, and clarify the term of the
Agreement.
The Parties therefore agree:
1.Section 1, Scope of Work, is amended to include the following services:
•Downtown Holiday Lighting: Scope of Work is amended to include services detailed in
the attached proposal dated September 22, 2022, and is attached hereto as Exhibit A-1 to
this First Amendment. Contractor agrees to provide a similar proposal for 2023 Holiday
decorations no later than October 1, 2023. City will provide, in writing, its approval of the
2023 proposal. Any services not related to the Winter Holiday decorations may be subject
to further amendment, which will require approval by the City Council for the City of Santa
Ana.
•City Hall Holiday Décor: Scope of Work is amended per the attached proposal dated
November 3, 2022, and attached hereto as Exhibit B-1 to this First Amendment.
•Tree Lighting: Scope of Work is amended per the attached proposal dated October 28,
2022, and attached hereto as Exhibit C-1 to this First Amendment.
•On-Call Services: Contractor agrees to provide proposals, as directed by the City, for
EXHIBIT 1
Page 2 of 2
additional services as provided in RFP 20-119. City will provide, in writing, its approval
of said proposal. Any services not related to those defined by the RFP may be subject to
further amendment, which will require approval by the City Council for the City of Santa
Ana.
2. Section 2, Compensation, is amended to increase the compensation for services provided by
$370,000. This amount includes an annual not-to-exceed amount of $60,000 for services
related to Exhibit A-1 for 2022 and 2023. Compensation, in an amount not-to-exceed
$250,000 shall cover costs related to Exhibits B-1, C-1, and any on-call services, as detailed
above. Any increase to agreement, for the services detailed here, will require approval by the
City Council for the City of Santa Ana.
3. Section 3, Term, is hereby amended to memorialize that services related to the Winter Holiday
decoration detailed in this First Amendment shall be completed by October 31, 2024. The
term of the Agreement, as detailed in Recital A, shall not be changed or modified by this First
Amendment.
4. Except as modified by this First Amendment, all other terms and conditions of the Agreement
shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
ATTEST CITY OF SANTA ANA
_______________________________ ______________________________
KRISTINE RIDGE
Clerk of the Council City Manager
APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO,
City Attorney
By:___________________________ _______________________________
Brandon Salvatierra Name:
Deputy City Attorney Title:
RECOMMENDED FOR APPROVAL
_______________________________
Michael Garcia
Executive Director
Community Development Agency
EXHIBIT 1
EXHIBIT A-1
EXHIBIT 1
BrightLife Designs LLC
16351 Gothard St, STE C, Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightlifedesigns.com
September 22, 2022
Contact Name: Julie Castro
Title: Economic Development Specialist II
Client Name: City of Santa Ana
Email: JCastro5@santa-ana.org
Phone: (714) 647-6585
City of Santa Ana Holiday Proposal 2022 V4
“PROPOSAL”
Installation, Removal & Storage of Customer Owned Decorations
Labor for all rental decorations included
SUMMARY REPORT:
-Bow and Garland Décor on Lamp Posts
-Lighted Elements, Enhancement options (see separate - Spec Sheet).
-City Wide Décor
-New Additional Items Proposed
DETAILED REPORT:
Existing Lamp Post Décor – on 4th Street (from French St. to Ross St.)
-
- Installation of seventy-nine (79) Light Posts with 10’ sections of decorated garland two (2qty) per pole.
-Customer owned decorations. Price includes Labor for installation, removal & storage of customers décor.
-(158) total of 24” Red Bows with gold trim. Each Light Post will have a bow on either side, (2) bows per pole.
-Labor Cost Per kit is $160 each.
Labor Installation, Removal Cost $12,640.00
Storage Cost $3,800.00
Total $16,440.00
Purchase of New Light Pole Kits
-
- Five (5) New 24” Double Bow Accent Kit with Red Bows, 10’ of Mountain Pine Garland with Red and Gold Décor.
Unlit.
-Labor & storage for Five (5) New 24” Double Bow Accent Kit (2) Gold bows, 10’ of Mountain Pine Garland with
Red and gold décor. Unlit.
Purchase of New Kits Price Per Each $495.00
Labor Installation, Removal & Storage Per Each $160.00
Total $3,275.00
10’ Lighted Seating Teddy Bear
-One (1) 10’ Lighted Giant Teddy Bear, installation, and removal at Plaza Calle Cuatro.
Lease Price $11,995.00
Exhibit A-1 to the First AmendmentEXHIBIT 1
BrightLife Designs LLC
16351 Gothard St, STE C, Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightlifedesigns.com
Holiday Café/Patio Lights S4 Lights- Plaza Calle Cuatro
- Installation and Removal of LED RGB color changing patio lights. Lights will be strung from lamp post to lamp
post. There is six lamp posts in Plaza Calle Cuatro, approximately 150’ of string cables and lights. RGB Lights are
S4 color changing lights. Lights will be hung over head to enhance the plaza.
Rental Price $2,225.00
8’ Red Lighted Bow
- One (1) 3D 8’ Lighted LED red bow installed at Plaza Calle Cuatro.
- Installation of a Large Lighted Red Bow that will be installed above the Giant Teddy Bear in front of the Santa
ana sign. The bow is lighted with Red glitter fabric for day and nighttime appeal. The bow has an 8’ button top
and two 8’ tails along either side.
- *Install Logistics to be discussed with City prior to installation.
- Please see sample photos for reference.
Rental Price $5,900.00
IPS LED Projector Systems
- IPS LED light projected on Cinema building or the side of the city parking structure. with a custom gobo with
verbiage. Snowflakes projected on the building walls. Use of a several LED Leko projectors and pipe and base.
- We recommend two locations; price is per location.
Rental Price Per Location $4,950.00
Total Rental for Two (2) $9,900.00
Snowflake Ribbon Overstreet Decor- on 4th Street (French St. to Ross St.)
- Installation of One (1) Overstreet Snowflake Ribbon Overstreet Element per existing Guide cables between
buildings down 4th street. Snowflake Skylines have one (1) 48” snowflakes and two (2) snowflake ribbon LED
lighted mounts per each design.
- Eight possible locations at Eight Guide cables down 4th street. Power availability at each cable to be discussed
with city.
- At least Two (2) Skylines Recommended.
- V Please see reference photo.
Rental Price Per Skyline $2,900.00
Total Rental for Two (2) $5,800.00
Total Rental Cost $55,535.00
Amount Due upon Acceptance of Proposal $27,767.50
Amount Due Prior to Installation Commencing $27,767.50
Total $55,535.00
EXHIBIT 1
BrightLife Designs LLC
16351 Gothard St, STE C, Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightlifedesigns.com
Timing and Agreement:
This Agreement shall commence on October 30, 2022, the date first written above for a Two (2) year term with
the option for the City to grant up to a two-year renewal, exercisable in writing by the City Manager and the City
Attorney, unless terminated earlier in accordance with Section 15, below. *3% CPI Increase implemented annually.
Rental: Yes, Installation & Removal Services, Holiday Decor
Purchase: N/A
Installation Date: First week of Nov. 1st 2022-
Working Hours: Business Hours & Night Hours
Strike Date: First Week of January 2023
Installation Address: Downtown, Santa Ana, CA 90745
City Permits: * Price does not include city permits, additional cost for required permits.
Insurance: Fee of $200.00 if Additionally Insured Certificate is required.
To execute this agreement, sign this proposal and the Terms and Conditions. Please note the payment schedule above, in addition any
delinquent accounts with a past due balances are subject to a $90.00 late fee. Upon receipt of initial payment, the dates of installation
& removal will be secured. This quote is valid for 15 days. Thank you.
Sincerely,
Joe Castro Will Gugerty
Confirmed By and on Behalf of
City of Santa Ana
________________________________________ _________________________________________
Authorized Signer Printed Name Date
EXHIBIT 1
EXHIBIT B-1
EXHIBIT 1
BrightLife Designs LLC
16351 Gothard St, STE C Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightlifedesigns.com
November 3, 2022
Michael Ortiz
Parks and Recreation
City of Santa Ana
20 Civic Center Plaza
(714) 615-0892
City of Santa Ana City Hall Holiday Décor Proposal
Installation of Rental Lighting and Decorations
SUMMARY REPORT:
-Tree Lighting and Holiday Decor
-Proposal is menu Style, please select all that you wish to apply.
-Please refer to site map for location of proposed elements.
DETAILED REPORT:
Public Library
Large Palm Trees
-Six (6) Palm Trees to be wrapped with BrightLife Designs commercial grade Warm White Mini Lights located at the
Public Library Roundabout. Tree wrap will start ground level going up to the nut of the tree. Approximately Fourteen -
Sixteen (14-16) light strands will be used on each tree.
-Outlet Is located 10ft up on one palm.
-Power ran overhead between each palm.
Rental and Installation Price: $3,600.00
City Hall Plaza
Palm Trees
-Ten (10) Palm Trees to be wrapped with BrightLife Designs commercial grade Warm White Mini Lights located in the
planter of the City Hall Building. Tree wrap will start ground level going up to the nut of the tree. Approximately Ten to
Twelve (10-12) light strands will be used on each tree.
-Three (3) Small Palms in the center wrapped with lights. Addition
-Three (3) Lighted Reindeer placed throughout the planter between the trees. Addition
-Outlet Is located 10ft up on one palm.
-Power ran on the ground between each palm.
Rental and Installation Price: $5,600.00
Olive Trees
-Twenty-Four (24) Olive Trees to be wrapped with commercial grade BrightLife Designs Warm White Mini Lights located
behind Santa Ana City Hall. Tree wrap will start at base level going up to the foliage of the tree. Height of wrap could
vary from tree to tree based on what the foliage allows for. Approximately Six to Eight (6-8) light strands will be used
on each tree.
-Power will be supplied by the city.
-BrightLife Designs will have to run Power overhead between each planter.
-Each Tree gets their own power cord to allow for client owned system.
Rental and Installation Price: $10,800.00
Exhibit B-1 to this First AmendmentEXHIBIT 1
BrightLife Designs LLC
16351 Gothard St, STE C Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightlifedesigns.com
Overhead Lighting (Olive Trees)
-Approximately Six Hundred and Twenty-Five (625) Feet of Warm White Faceted S14 ‘Bistro Style’ Lighting Ran
overhead between each tree/planter.
-The lights will be installed in a crisscross pattern.
-Power will be supplied by the city.
-Two separate power lines.
-BrightLife Designs will have to run Power overhead between each planter.
Rental and Installation Price: $9,375.00
One (1) Large Lighted Ornament Walkthrough Photo Op Element
-One (1) Large Lighted Walk-through Ornament Photo Op positioned near the fountain and large tree.
-The element is 14.76ft L x 14.76ft W x 13.28ft H.
-Power will be run to a city installed outlet near the fountain.
-Please see map for proposed location of element.
Rental and Installation Price: $11,975.00
Japanese Garden Area - Addition
-Ten (10) Trees to be wrapped with BrightLife Designs commercial grade Warm White Mini Lights located throughout
the Japanese Garden Area.
-Every other outer pillar of the structure be wrapped with lights. Approximately 11 pillars to be wrapped with lights.
-Other areas
-Outlet Is located in the ground next to main front walkway.
Rental and Installation Price: $9,150.00
Total: $50,500.00
Amount Due Acceptance of Proposal 50%: $25,250.00
Amount Due Upon Installation 50% $25,250.00
Total: $50,500.00
Timing and Agreement:
-One year agreement starting Nov 1 2022 through Oct 31, 2023, with two (2) one-year optional extensions at City of Santa Ana discretion
and based on BrightLife’s performance and mutual agreement. Original Price will remain in effect for the remainder of the contract years
two (2023) and three (2024).
Rental:
Purchase:
Installation Date:
Working Hours:
Strike Date:
Installation Address:
Optional Insurance:
Yes, Installation and Removal of Rental Décor.
N/A
Dec 4th-8th 2022
Business Hours
N/A
26 Civic Center Plaza
Insurance Certificates, Fee of $200 Accepted Or Denied (please circle one)
EXHIBIT 1
BrightLife Designs LLC
16351 Gothard St, STE C Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightlifedesigns.com
To execute this agreement, CIRCLE ALL THAT APPLY, sign this proposal and the Terms and Conditions. Please note the payment
schedule above, in addition any delinquent accounts with a past due balances are subject to a $90.00 late fee. Upon receipt of initial
payment, the dates of installation & removal will be secured. This quote is valid for 10 days. Thank you.
Sincerely,
Joe Castro Will Gugerty
Confirmed By and on Behalf of
City of Santa Ana
________________________________________ _________________________________________
Authorized Signer Printed Name Date
EXHIBIT 1
EXHIBIT C-1
EXHIBIT 1
BrightLife Designs LLC
16351 Gothard St, STE C Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightlifedesigns.com
October 28th, 2022
Cesar Rodriguez
Senior Civil Engineer
City of Santa Ana
20 Civic Center Plaza
(714) 647-5626
City of Santa Ana Bristol & 1st Tree Lighting
V2
Installation of Rental Lighting Decorations
SUMMARY REPORT:
-Palm Tree Lighting.
DETAILED REPORT:
Palm Trees
-Nineteen (19) Palm Trees to be wrapped with commercial grade Warm White Mini Lights located on Bristol & 1st. Tree
wrap will start eight (8) feet above ground level going approximately 15-18 feet up in the tree. Approximately Sixteen
(16) light strands will be used on each tree.
-City will run power from closest street pole. From there power can be run overhead between each tree.
-Rental Price Per Palm $475.00
Amount Due Prior to Installation Commenting 50%: $4,512.50
Amount Due Upon Installation 50% $4,512.50
Total: $9,025.00
Pricing Schedule
Timing and Agreement:
-Multi-year agreement starting Nov 1 2022 through Oct 31, 2025, with two (2) one-year optional extensions at City of Santa Ana
discretion and based on BrightLife’s performance and mutual agreement. Original Price will remain in effect for the remainder of the
contract years two (2023) and three (2024). *Excluding an annual 4% annual CPI Increase.
Rental: Yes, Installation and Removal of Rental Décor.
Purchase: TBD
Installation Date: Nov 2022 or Dec 3rd-10th
Working Hours: Business Hours
Strike Date: N/A
Installation Address: S Bristol St & W 1st St
Insurance: Fee of $200.00 if Additionally Insured Certificate is required
Year 1 (2022) Year 2 (2023) Year 3 (2024)
$ 9,025.00 $ 9,386.00 $ 9,761.44
Exhibit C-1 to the First AmendmentEXHIBIT 1
BrightLife Designs LLC
16351 Gothard St, STE C Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightlifedesigns.com
To execute this agreement, CIRCLE ALL THAT APPLY, sign this proposal and the Terms and Conditions. Please note the payment
schedule above, in addition any delinquent accounts with a past due balances are subject to a $90.00 late fee. Upon receipt of initial
payment, the dates of installation & removal will be secured. This quote is valid for 5 days. Thank you.
Sincerely,
Joe Castro Will Gugerty
Confirmed By and on Behalf of
City of Santa Ana
________________________________________ _________________________________________
Authorized Signer Printed Name Date
EXHIBIT 1
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N-2022-271
AGREEMENT WITH BRIGHTLIFE DESIGNS LLC TO PROVIDE
DECORATIVE LIGHTS IN DOWNTOWN SANTA ANA
THIS AGREEMENT is made and entered into on this l st day of September, 2022, by and
between BRIGHTLIFE DESIGNS, LLC, a California limited liability company ("Contractor"),
and the City of Santa Ana, a chatter city and municipal corporation organized and existing under
the Constitution and laws of the State of California ("City").
RECITALS
A.The City desires to retain a contractor having special skill and knowledge in the field of:
installation and storage of decorative lights such LED string lights, and relative materials
(cables, anchors) in Downtown Santa Ana.
B.Contractor represents that Contractor is able and willing to provide such services to the
City.
C.In undettaking the perfo1mance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services perfo1med by Contractor under this
Agreement will be perfo1med in compliance with such standards as may reasonably be
expected from a professional contractor in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
te1ms and conditions hereinafter set forth, the patties agree as follows:
1.SCOPE OF SERVICES
Contractor shall perform during the te1m of this Agreement, the tasks and obligations,
including all labor, materials, tools, equipment, and incidental customary work, required to fully
and adequately complete the services described and set forth in Exhibit A, attached hereto and
incorporated herein by reference.
2.COMPENSATION
a.City agrees to pay, and Contractor agrees to accept as total payment for its services for
City, the rates and charges detailed in Exhibit A, attached hereto and incorporated
herein by reference. The total amount to be expended during the tetm of this
Agreement shall not exceed $50,000.
b.Payment by City shall be 50% up-front within 15 (fifteen) days and the remaining 50%
balance within 30 (thirty) following receipt of proper invoice evidencing work
performed, subject to City accounting procedures. Payment need not be made for work
which fails to meet the standards of perfo1mance set fotth in the Recitals which may
reasonably be expected by City.
Page I of9
EXHIBIT 2
3.TERM
This Agreement shall commence on September I, 2022, and continue until September 30,
2025, unless terminated earlier in accordance with Section 15 below.
4.INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5.OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6.INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees, or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
•Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering
CGL on an "occurre nce" basis, including products and completed operations, property
Page 2 of9
EXHIBIT 2
damage, bodily injury and personal & advertising injury with limits no less than $1,000,000
per occurrence. Ifa general aggregate limit applies, either the general aggregatelimit shall apply
separately to this project/location (ISO CG 25 03 or 25 04) or the generalaggregate limit shall
be twice the required occurrence limit. •Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code !), or if
Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limitno
less than $1,000,000 per accident for bodily injury and property damage.•Workers' Compensation: as required by the State of California, with Statutory Limits, and
Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily
injury or disease.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown
above, the City requires and shall be entitled to the broader coverage and/or the higher limits
maintained by the contractor. Any available insuranc e proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds
on the CGL policy with respect to liability arising out of work or operations perfonned by or on
behalf of the Contractor including materials, parts, or equipment furnished in connection with such
work or operations. General liability coverage can be provided in the fonn of an endorsement to
the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 orifnotavailable, through
the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a later edition
is used).
Primary Coverage
For any claims related to this contract, the Contractor's insurance coverage shall be primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials,
employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers,
officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not
contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except
with notice to the City.
Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said
Contractor may acquire against the City by virtue of the payment of any loss under such insurance.
Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of
subrogation, but this provision applies regardless of whether or not the City has received a waiver
of subrogation endorsement from the insurer.
Page 3 of9
EXHIBIT 2
Se(f-lnsured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the
Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses
and related investigations, claim administration, and defense expenses within the retention. The
policy language shall provide, or be endorsed to provide, that the self-insured retention may be
satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the st ate with a current
A.M. Best's rating ofno less thanA:VII, unless otherwise acceptable to the City.
Claims Made Policies (note -should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage:
1.The Retroactive Date must be shown, and must be before the date of the contract or the
begim1ing of contract work.
2.Insurance must be maintained and evidence of insurance must be provided for at least
five (5) years after completion o.fthe contract of work.
3.If coverage is canceled or non-renewed, and not replaced with another claims-made
policy .form with a Retroactive Date prior to the contract effective date, the Contractor
must purchase "extended reporting" coverage for a minimum of five (5) years after
completion of work.
Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including all required
amendatory endorsements ( or copies of the applicable policy language effecting coverage required
by this clause) and a copy of the Declarations and Endorsement Page of the COL policy listing all
policy endorsements to City before work begins. However, failure to obtain the required
docwnents prior to the work beginning shall not waive the Contractor's obligation to provide them.
The City reserves the right to require complete, certified copies of all required insurance policies,
including endorsements required by these specifications, at any time.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the
risk, prior experience, insurer, coverage, or other special circumstances.
7.INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special coW1sel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section I of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
Page 4 of9
EXHIBIT 2
hold harmless agreement applies to all claims for damage s, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
8.INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringemen t of any United States'
letters patent, trademark, or copyright infrin gement, including costs, contained in the work product
or documents provided by Contractor to the City pursuant to this Agreement.
9.RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a repr esentative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities rela ted to this Agreement for a period of three
(3)years from the date of final payment to Contractor under this Agreement.
10.CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Infom1ation" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that ( a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
Page 5 of9
EXHIBIT 2
without an obligation of confidentiality; ( d) is required to be disclosed by operation of law; or ( e)
is independently developed by the Contractor without reference to information disclosed by the
City.
11.CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12.NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orien tation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13.EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or writ ten, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14.ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assi gnment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement perfonned by City persomiel or by other contractors s retained by City.
15.TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
Page 6 of9
EXHIBIT 2
compensation for all services performed by Contractor pnor to receipt of such notice of
termination, subject to the following conditions:
a.As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b.Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16.WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17.JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18.PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19.NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
Page7 of9
EXHIBIT 2
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714-647-6956
With courtesy copies to:
Steven Mendoza, Executive Director,
Community Development Agency
City of Santa Ana
20 Civic Center Plaza (M-25)
P.O. Box 1988
Santa Ana, California 92702
To Contract or:
Joseph Castro, Owner
BrightLife Designs, LLC
16351 Gothard St., #C
Huntington Beach, CA 92647
A party may change its add ress by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, add ressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20.MISCELLANEOUS PROVISIONS
a.Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the tenns of
this Agreement, and shall indenmify City fully, including reasonable costs and
attorney's fees, for any iajuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement. Where any terms in the Exhibits conflict
with terms set forth in this Agreement, the language of the Agreement shall prevail.
{Signatures on following page}
Page 8 of9
EXHIBIT 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.
ATTEST:
c-Jl).,4-�.k('Clerk of the Couoo • • ;::::,;.,;,. ,,# . . .
., -�.
# ... �---,
l • '" ... �
APPROVED AS TO FORM:
SONIA R. CARVALHOCity Attorney
By: ---t-T-------c ,'i-"------Ryan O. Assistan Attorney
RECOMMENDED FOR APPROVAL:
Steven Mendoza Executive Director Community Development Agency
CITY OF SANTA ANA ��v Kristine Ridge City Manager
CONTRACTOR:
Owner BrightLife Designs, LLC
Page 9 of9
EXHIBIT 2
'l3 Exhibit A
Au gust 31st, 2022
Contact Name: Julie Castro-Cardenas
Title: Economic Development Specialist II
Client Name: City of Santa Ana
Email: jcastro-cardenas@santa-ana.org
Ph one: (714) 647-6585
City of Santa Ana Overstreet 4th Street Lighting
Proposal 2022
Vl
"PROPOSAL"
Purchase and Installation of Lighting Decorations
SUMMARY REPORT:
Overstreet Lighting Down 4th street from Sycamore to French St.
Bistro Style Lighting.
Reference Images/Concepts at the bottom of document.
DETAILED REPORT:
Overstreet Lighting
Product to be used:
Overhead Lighting: Warm White Bistro Style Lights
Approximately Thirteen Hundred (1,300) feet Medium Base E26 Socket Set SPT2 16Ga Black Wire, 8' Lead wire, 24" Spacing,
Non-End Connecting Outdoor Use
Approximately Six Hundred Fifty (650) S14 LED Warm White Faceted Replacement Bulb E26 Nickel Base, 10 Diodes, 120V
Dimmable
Installation of guide wire cable attached to Santa Ana Double Cobra Light Poles. Written Permission pending from City .
Using turnbuckles and U-Clamps.
Lights will be installed in a zig zag pattern.
Please note: Exact power stru cture is unknown. Each light strand will tap into the current client power infrastructure. Water
sealant silicone used at each cable entry point entering the building for power.
Location: 4th Street
4th Street -From Sycamore St. to French St.
Approximately Thirteen Hundred (1,300) feet Medium Base E26 Socket Set SPT2 16Ga Black Wire, 8' Lead wire, 24" Spacing,
Non-End Connecting Outdoor Use in a zig zag pattern.
Approximately Six Hundred Fifty (650) S14 LED Warm White Faceted Replacement Bulb E26 Nickel Base, 10 Diodes, 120V
Dimmable
Lights will be installed in a zig zag pattern.
Lights Attached to Double Cobra Light Posts Down 4th Street.
Total Cost $45,550.00
Amount Due upon Acceptance of Proposal $22,750.00
Amount Due Prior to Installation Commencing $22,750.00
Total $45,550.00
Brightlife Designs LLC
16351 Gothard St, STEC, Huntington Beach, CA 92647
Phone: 714-326-8326; Direct: 714-372-2274
www.Brightlifedesigns.com
EXHIBIT 2
Timing and Agreement:
Permissions Required from City to attach to city infrastructure. (Double Cobra Light Posts)
Felleouing Fceci13t ef sign eel eg, ��R,c, ,t, 13leese elle .. 2 3 ffienths leeel tiffie te eeeiuiFe 13, odu�t.
Please allow for 10% contingency based on initial estimate.
*Prices exclude shipping/taxes.
Rental:
Purchase:
Installation Date:
Working Hours:
Strike Date:
Installation Address:
City Permits:
Insurance:
N/A
Yes, Installation of Purchased Decor
To be completed by Sunset on September 3, 2022
Business Hours & Night Hours
TBD
Do wntown, Santa Ana, CA 90745
* Price does not include city permits, additional cost for required permits.
Fee of $200.00 if Additionally Insured Certificate is required.
To execute this agreement, sign this proposal and the Terms and Conditions. Please note the payment schedule above, in addition any
delinquent accounts with a past due balances are subject to a $90.00 late fee. Upon receipt of initial payment, the dates of installation
& removal will be secured. This quote is valid for 30 days. Thank you.
Sincerely,
Joe Castro Will Gugerty
Confirmed By and on Behalf of
City of Santa Ana
Aoth� �ord UV) �edName
Brightlife Designs LLC
16351 Gothard St, STE C, Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightlifedesigns.com
Date
EXHIBIT 2
Sycamore to Main Street:
Main Street to Bush Street
EXHIBIT 2
Bush Street to Spurgeon St.
Spurgeon Street to French Street.
EXHIBIT 2
0 Possible Power-Overhead Bistro Lights Possible Power
Location
s,
0 , ,,•;� 0 le> !. \ .
\/ Spurgeon S1
ID
MatnS.t
• � Fntneh St
0-
Fre11,
NBu.sh:
MmnSt
� Possible Power
Location
-�-. Possible Power Location
EXHIBIT 2
1
�-
;-;
PROPOSED STAINLESS STEEL
ANCHORS ( SEE SPECS AT
RIGHT)
PROPOSED STAINLESS STEEL
TURN BUCKLES ( SEE SPECS AT
RIGHT)
PROPOSED WIRE ROPE, THIMBLE &
WIRE ROPE CLAMP ( SEE SPECS AT
RIGHT)
COMMERCIAL MEDIUM SUSPENDED____,.,/'
SOCKET STRING LIGHT & A 15 CLEAR
BULBS.
+--EXISTING WALL (FIELD VERIFY).
TYPICAL ATTACHMENT ELEVATION
SCALE: 3"=1'-0"
®S.S.BULBS
SCALE: NTS
@ S.S. Turn Buckle
SCALE: NTS
4 WIRE ROPE, THIMBLE & CLAMP
SCALE: NTS
S14 LED Warm White Faceted Bulb
E26 Nickel Base
10 Diodes
120V Dinrn1able
L2' W2" H3.25"
� <W '\t ly� Hoot lo Eye.Eye to Eye Hook lo Hook
Mmrtal: Stainless Steel Grade 304 o, Stainless S!eel Gratle 316
Saa&Mod •I TLa"rltJuckle ,.,.it M� MG.tA8 ,tA10,1A12,"416,l.t10
Fe-atures: The TumOUdde has eXU<HlXCCllem pcrtonnancc or coooskln rests1anc:c pooo yietCI sllcogtn aoo
tensle st rengtn.The'3e nuts are "'O'!ty U!led fl humldy envlroment and Silly waler.very 1oo9 sen.ice 11:e.
, \</;
Wire Rope Clamp and Thimble Kits-Not for Lifting
/j
Clamp Thimble
Krts 1nck.Jde clamps and 1himb�s 10 protect the Inside of wire rope IOops from
fraying. Clamps must be onemed wilh the saddle on the long (lh,e) end and
U•boh on the sllOrt (dead) end.
GalVMud stwl and lrotl clamps and thlfflbles are COOOMO!l reslSlaf'II
Sblnlns sfNI clamps, and lhlfflbles ate chenxal Je5151.anl
Galuntud Iron Cl.amen with G;itv..nlud Stfft Thlmbk-s 1.ltl" 3 4)11" J ]1J'l7' 78 J.'ll"' J/1&" 3 51/Y ti!) 1Yl7' 1· 7/tr.,· J/,1" 3 r 1fl 1 13132"' I II< �Iii WMJ� Test al illtlmlbhes for Jt'�ed �� hef!Xe u,;e Do not � � �lib 3 7 � 1b 1 tJ/'16"' 1 9116. 11116"' toa-led 1ope lftl>:SS the cndlwlg 111, rn11D\fed J/8" J 9 VT 30 2 m· 1 7/ff' 7/f"
FOi' Number Required Cli>mo
Rope of Rope Torque, Dia Clamps Tumback ft.Abs Ht Wd Thkk
Galva.nit� StMJ CIMnps 'llrilh G.llvanlzed StNI Thimbles 118" 2 3 11 4• 4.5 31'32" 71(f" :W-J/10 2 3'JJ4"' 75 1YJZ' 1• 7/lfr 114" 2 ◄ }'4• 15 113131" 11/4"' 9f16"'
!1116" 7 5 114• 30 1 Y.1116" 1 em;-· 11116"' :W- 2 61'Z' ◄5 2114" 17/fT' 1Rf'
7110 2 7• 65 2 W 2 "16" 1Jf!' 1'1" 3 111/T 65 241.G(' 21116" 7Jff'
5/ff' 3 1T U5 3114" 2:W-1111s· 'Jl,19 4 1!r 130 3!i16"' 291'16"11/16"
7116" 3 10 11,• 40 7:W- 2 1/16" utl' 1rr 4 15 11.t· 45 2 41U 2 1110-Ml' 5flJ' • 1� 7b 3tt•· 73,,r 1111£"' J/6' 5 22 VI" 75 3 !i116"' 2 !¥16"9 1 1/1139
[1:';: s�•u s1� ;�:-mp,; Mth Jew s�Jt"::-ss s':,! ™i;�i. I
l-ff: 2 3:Yl" 1• 7,r' ll-'16"' "� 2 4�4-8 1 W 1118"' 7� 5110· 2 51J.tr 15 111116" 1 :w-11,u; w 2 o,rr 30 2u16" 131•• 1311.r 1mt 2 1111r ◄� z,rr r , ,rr ,rr 2 111rr "� 2vr r 11,r 1,r 3 12" 05 2 11116" "11/16" 1 llJ. !1116"' 3 12" 9tJ 211/l(i 2tr1{, 13tf' 518" 3 12" 95 31/ff" lW t11fr :y(' 4 18"' 130 3116" 27/1f,"21116"'
a
Brightlife
Designs
16361 Gothard St
H\Jnttr,vton Beadl CA m47 Phone 71'.326 8326
www.Bnghtl.lfeDa&9)s.com
Proji!CI:
Santa Ana
Address: Downtown Santa ""'
Account Manager:
Will Gugeny
Designer:
Pl 3.50
Scale. AS NOTED
Design No. 16-06-1963-01
Date 8.31.22
Reg. No .. ------
Rev1stons· ROI \pl)10nJOV-"lignHig011C01mo $\h:�1011�2 !3.50/
-·l:.li>·l•i7·i1fiNN
FOR JOB CHE(�
Acct Mgr.
DATE
FOR CONSTRUCTION DATE
Acct Mgr.
Design
Production
FOR INSTALL ONLY DATE
Acct Mgr.
Page 01 Of: 07
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EXHIBIT 2