HomeMy WebLinkAboutItem 20 - Amendment to FY 2022-2023 MOU with the SAPD HEART Program')
Community Development Agency
www.santa-ana.org/community-development
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 15, 2022
TOPIC: Amendment to FY 2022-2023 MOU with the Santa Ana Police Department
HEART Program and ESG Subrecipient Agreement with 2-1-1 Orange County
AGENDA TITLE:
Approve an Amendment to the Fiscal Year 2022-2023 Emergency Solutions Grant
(ESG) Memorandum of Understanding (MOU) Agreement with the Santa Ana Police
Department HEART Program for Additional Street Outreach and ESG Subrecipient
Agreement with 2-1-1 Orange County for HMIS Data Collection (Non -General Fund)
RECOMMENDED ACTION
1. Authorize the City Manager to execute an amendment to the Santa Ana Police
Department HEART Program Memorandum of Understanding to increase the
amount of the agreement by $30,000 for program year July 1, 2022 - June 30, 2023
for additional street outreach activities, subject to non -substantive changes approved
by the City Manager and City Attorney.
2. Authorize the City Manager to execute an amendment to the 2-1-1 Orange County
Subrecipient Agreement to increase the amount of the agreement by $22,340.92 for
program year July 1, 2022 - June 30, 2023 for additional data collection, subject to
non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On April 19, 2022, the City Council authorized the City Manager to execute a
Memorandum of Understanding with the Santa Ana Police Department and agreements
with non-profit organizations as part of the program year 2022-2023 Emergency
Solutions Grant (ESG) Program allocation to provide housing assistance, emergency
shelter and street outreach to Santa Ana residents experiencing homelessness.
At the close of Fiscal Year 2021-2022, unspent funds from ESG program recipients
totaling $52,340 were recaptured for redistribution. Staff recommends reallocating FY
2021-2022 unspent funds to the Santa Ana Police Department HEART Program and
2-1-1 Orange County to expand services for people experiencing homelessness. The
funds for the HEART Program will provide additional street outreach services to
individuals experiencing homelessness to provide them with necessary resources. The
funds for 2-1-1 Orange County will provide additional funds for Homeless Management
Information System (HMIS) data collection and analysis.
Amendment to FY 2022-2023 MOU with the Santa Ana Police Department HEART
Program and ESG Subrecipient Agreement with 2-1-1 Orange County
November 15, 2022
Page 2
FISCAL IMPACT
The Emergency Solutions Grant funds have been carried forward from FY 2021-2022 to
FY 2022-2023 in the amount of $52,340.92 in account no. (13518785-various) and are
available for expenditures in the current fiscal year.
EXHIBIT(S)
1. Staff Report from April 19, 2022
2. Amendment to Memorandum of Understanding with SAPD Heart Program
3. Amendment to Subrecipient Agreement with 2-1-1 Orange County
Submitted By: Michael L. Garcia, Executive Director of Community Development
Approved By: Kristine Ridge, City Manager
FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF SANTA ANA AND THE SANTA ANA
POLICE DEPARTMENT
(24 CFR Parts 91 and 576)
THIS FIRST AMENDMENT TO THE EMERGENCY SOLUTIONS GRANT
MEMORANDUM OF UNDERSTANDING is entered into this 15' day of November, 2022, by and between
the City of Santa Ana, a charter city and municipal corporation of the State of California ("City"), and the Santa
Ana Police Department ("Subrecipient").
RECITALS
A. On July 1, 2022, the City entered into an Emergency Solutions Grant Memorandum of
Understanding with the Santa Ana Police Department, A-2022-093-01, to provide Emergency
Funds from the United States Department of Housing and urban Development (HUD) to be used in
the operation of an emergency solution program for the homeless or at risk of homelessness of the
City of Santa Ana ("said Memorandum of Understanding").
B. In an effort to provide additional housing assistance activities to serve Santa Ana residents
experiencing homelessness, $30,000 will be reallocated to the Santa Ana Police Department
HEART program.
C. In accordance with the terms and conditions of said Memorandum of Understanding, the parties
desire to amend to increase funds to the Subrecipient, which need to be spent by June 30, 2023.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions of said Memorandum of Understanding, except as herein modified, the parties agree as
follows:
1. Paragraph 5, shall be amended to increase funding to Subrecipient by $30,000 in additional Data
Collection and Outreach and Engagement Services. The new total sum shall be increased from
$50,000 to an amount not to exceed $80,000 in grant funding.
2. Section I, subsection A, shall be amended to add the specific tasks required of the new funds as
depicted in Subrecipient's Scope of Services attached hereto as Exhibit A and incorporated herein
by reference.
3. Section 111, shall be amended to increase funding to Subrecipient by $30,000 for a total sum not
to exceed $80,000. Subrecipient's Budget for these new funds is attached hereto as Exhibit B and
incorporated herein by reference.
4. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged
and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to said Memorandum of
Understanding the date and year first above written.
ATTEST:
Clerk of the Council
APPROVED AS TO FORM:
Sonia R. Carvalho
/j
By: RYAO. H6 PIGE
Assistant Oy Att� rney
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
SUBRECIPIENT:
riN AVID VALENTIN
tle-. Chief of Police
Tax ID# 95-6000785
UID# KZE9G2M4GRX9
RECOMMENDED FOR APPROVAL:
Michael L. Garcia
Executive Director
Community Development Agency
City of Santa Ana
Scope of Work
Name of Organization Santa Ana Police Department
Name of Funded Program H.E.A.R.T. Program
Annual Accomplishment Goal
I. Total number of unduplicated clients (Santa Ana and Non -Santa Ana Residents) anticipated to be served by the
funded program, named above, during the 12-month contract period.
1501 Persons
II. Number of unduplicated Santa Ana residents expected to be served by the funded program during the 12-month
contract period.
1501 Persons
Program and Funding Description
III. Description of Work - In the space below, describe the program to be funded during the 12-month contract period.
What specific activities will be undertaken during the contract period. Please be concise in your response. Only the
viewable space will print.
Santa Ana Police Officers will contact individuals experiencing homelessness and attempt to provide the
person(s) with necessary resources. The various resources will include lodging at the Link, Yale Navigation
Center, or other available homeless shelters and housing programs, as well as transportation and mental health
services utilizing the County PERT team members. Through a collaborative approach, officers will work the
entire City in areas that are impacted by calls for service, citizen complaints, or noticeable encampments.
Schedule of Performance
Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12-month
contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in
quarter 1 do not count them again in quarter 2
Quarter 1: July 1 - September 30
Quarter 2: October 1 - December 31
Quarter 3: January 1 - March 31
Quarter 4: April 1 -June 30
Persons
Persons
Persons
Persons
Total unduplicated Santa Ana Residents to be served.
Schedule of Invoicing
Estimate the amount of grant funds to be requested during the 12-month contract period on a quarterly basis.
Quarter 1: July 1 - September 30
Quarter 2: October 1 - December 31
Quarter 3: January 1 - March 31
Quarter 4: April 1 -June 30
$20,000.00
$20,000.00
$20,000.00
$20,000.00
$ 80,000.00
Total Grant
Exhibit A
Page 1 of 1
ESG Final Budget
Organization Name Santa Ana Police Department
Program Name H.E.A.R.T. Program
Expenditures
Category
Expenses Funded by
Santa Ana
Expenses Funded
by Other Sources
Total Program
Budget
Total Organizational
Budget
Engagement
-
$ 69,613.64
$ 80,000
$ 148,064
Case Management
Emergency Health Svc.
Emergency Mental Svc.
Transportation
Other
Indirect Cost
$ 10,386.36
$ 11,936
Total
$ 80,000
$ 80,000
$ 160,000
$ -
LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED
(Total Funds for Program must equal Total Program Budget above)
Source Amount
Santa Ana
$
80,000
Santa Ana ESG
$
80,000
Total Funds for the Program
I $
160,000
Exhibit B
Page 1 of 1
FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT SUBRECIPIENT
AGREEMENT BETWEEN THE CITY OF SANTA ANA AND 211 ORANGE
COUNTY
(24 CFR Parts 91 and 576)
THIS FIRST AMENDMENT TO THE EMERGENCY SOLUTIONS GRANT SUBRECIPIENT
AGREEMENT is entered into this 151h day of November, 2022, by and between the City of Santa Ana, a
charter city and municipal corporation of the State of California ("City"), and 211 Orange County
("Subrecipient").
RECITALS
A. On July 1, 2022, the City entered into an Emergency Solutions Grant Subrecipient Agreement
with 211 Orange County, A-2022-093-03, to provide Emergency Funds from the United States
Department of Housing and Urban Development (HUD) to be used in the operation of an
emergency solution program for the homeless or at risk of homelessness of the City of Santa Ana
("said Agreement").
B. In an effort to provide additional housing assistance activities to serve Santa Ana residents
experiencing homelessness, $22,340.92 will be reallocated to the 211 Orange County HMIS Data
Collection.
C. In accordance with the terms and conditions of said Agreement, the parties desire to amend to
increase funds to the Subrecipient, which need to be spent by June 30, 2023.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions of said Agreement, except as herein modified, the parties agree as follows:
1. Paragraph 5, shall be amended to increase funding to Subrecipient by $22,340.92 in additional
Data Collection and Outreach and Engagement Services. The new total sum shall be increased
from $128,593 to an amount not to exceed $150,933.92 in grant funding.
2. Section I, subsection A, shall be amended to add the specific tasks required of the new funds as
depicted in Subrecipient's Scope of Services attached hereto as Exhibit A and incorporated herein
by reference.
3. Section III, shall be amended to increase funding to Subrecipient by $22,340.92 for a total sum
not to exceed $150,933.92. Subrecipient's Budget for these new funds is attached hereto as Exhibit
B and incorporated herein by reference.
4. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged
and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to said Agreement the
date and year first above written.
ATTEST:
Clerk of the Council
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
/a -
By: RY O. VODGE
Assi ant City Attorney
RECOMMENDED FOR APPROVAL:
Michael L. Garcia
Executive Director
Community Development Agency
CITY OF SANTA ANA:
KRISTINE RIDGE
City Manager
SUBRECIPIENT:
Karen Williams
211 Orange County
Tax ID# 33-0063532
Unique ID# TCK7UJCBJLA5
City of Santa Ana
Scope of Work
Name of Organization People For Irvine Community Health DBA 2-1-1 Orange County
Name of Funded Program HMIS
Annual Accomplishment Goal
I. Total number of unduplicated clients (Santa Ana and Non -Santa Ana Residents) anticipated to be served by the
funded program, named above, during the 12-month contract period.
Persons
II. Number of unduplicated Santa Ana residents expected to be served by the funded program during the 12-month
contract period.
Persons
Program and Funding Description
III. Description of Work - In the space below, describe the program to be funded during the 12-month contract period.
What specific activities will be undertaken during the contract period. Please be concise in your response. Only the
viewable space will print.
Host user meetings
Perform site vists
Provide training and technical assistance
Complete project set-ups
Publish data quality and performance reports on the 2110C website (211oc.org)
HMIS licenses
HMIS Street Outreach mobile app licenses
Housing Intake / I&R Specialist screening and data entry
Monthly demographic survey data via 2-1-1 Santa Ana calls into Community Information Exchange
Creation and implementation of quarterly HMIS/I&R Dashboard
Schedule of Performance
Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12-month
contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in quarter
1 do not count them again in quarter 2)
Quarter 1: July 1 - September 30 Persons
Quarter 2: October 1 - December 31 Persons
Quarter 3: January 1 - March 31 Persons
Quarter 4: April 1 -June 30 Persons
0 Total unduplicated Santa Ana Residents to be served.
Schedule of Invoicing
Estimate the amount of grant funds to be requested during the 12-month contract period on a quarterly basis.
Quarter 1: July 1 - September 30
Quarter 2: October 1 - December 31
Quarter 3: January 1 - March 31
Quarter 4: April 1 -June 30
$32,148.25
$39,595.92
$39,595.00
$39,594.75
$ 150,933.92
Total Grant
Exhibit A
Page 1 of 1
ESG Final Budget
Organization Name People For Irvine Community Health DBA 2-1-1 Orange County
Program Name HMIS
Expenditures
Category
Expenses Funded
by Santa Ana
Expenses Funded
by Other Sources
Total Program Budget
Total Organizational
Budget
Housing Relocation and Stabilization Services
Financial Assistance
Rent Deposit
$ -
Rental Application fees
$ -
Utility Deposit
$ -
Utility
$ -
Moving Costs
$ -
Service Assistance
Hsg Search & Placement
$ -
Case Management
$ -
Mediation
$ -
Legal
$ -
Credit Repair
$ -
Rental Assistance
Rent
$ -
Other
Salaries
$ 137,212.65
$ 388,798.37
$ 526,011.02
$ 3,413,850
Other Expenses
$ 321,865.78
$ 321,865.78
$ 2,322,328
Indirect Cost
$ 13,721.27
$ 71,734.35
$ 85,455.62
$ 637,353
Total
$ 150,933.92
$ 782,398.50
$ 933,332.42
$ 6,373,531
LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED
(Total Funds for Program must equal Total Program Budget above)
Source Amount
Santa Ana
$
150,933
City of Anaheim
$
33,528
City of Garden Grove
$
5,121
City of Irvine
$
93,175
HUD HMIS
$
650,575
Total Funds for the Program
$
933,331.50
Exhibit B
Page 1 of 1
Name of Organization:
Name of Program
Program Staff
ESG Funded Personnel
People For Irvine Community Health DBA 2-1-1 Orange County
HMIS
Position Title
(only list funded positions)
Budget
Category
Annual Salary
Hourly Rate
Approximate # of
Hours per month
serving Santa Ana
Total Amount
Requested
Vice President, Data Analytics
Salaries
$ 115,000
$ 55.29
14.00
$ 9,288.46
HMIS Program Manager
Salaries
$ 64,480
$ 31.00
52.00
$ 19,344.00
HMIS Data Analyst
Salaries
$ 48,880
$ 23.50
52.00
$ 14,664.00
HMIS Data Analyst
Salaries
$ 50,960
$ 24.50
52.00
$ 15,288.00
HMIS Data Analyst
Salaries
$ 50,960
$ 24.50
52.00
$ 15,288.00
HMIS Data Analyst
Salaries
$ 50,960
$ 24.50
52.00
$ 15,288.00
HMIS Data Analyst
Salaries
$ 50,960
$ 24.50
52.00
$ 15,288.00
HMIS Data Analyst
Salaries
$ 50,960
$ 24.50
52.00
$ 15,288.00
Housing Intake/I&R Specialist
Salaries
$ 39,000
$ 18.75
20.00
$ 4,500.00
Housing Intake/I&R Specialist
Salaries
$ 39,000
$ 18.75
20.00
$ 4,500.00
Housing Intake/I&R Specialist
Salaries
$ 36,400
$ 17.50
20.00
$ 4,200.00
Housing Intake/I&R Specialist
Salaries
$ 36,400
$ 17.50
20.00
$ 4,200.00
Indirect Cost
$ 13,796.54
Total ESG Requested
$ 150,933.00