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HomeMy WebLinkAboutItem 17 - Arc Flash Analysis and Safety Program DevelopmentPublic Works Agency www.santa-ana.org/pw Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 18, 2022 TOPIC: Arc Flash Analysis and Safety Program Development AGENDA TITLE Approve Agreements with P2S, Inc. and SMAART POWER for Arc Flash Analysis and Electrical Safety Program Development for a Total Amount not to Exceed $500,000 for up to a Five -Year Term (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with P2S, Inc. and SMAART POWER, LLC for arc flash analysis and electrical safety program development for a three- year period, beginning October 18, 2022 and expiring October 17, 2025, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, with a shared aggregate amount not to exceed $500,000, subject to non -substantive changes approved by the City Manager and the City Attorney. DISCUSSION The Public Works Agency's Water Resources Division oversees and maintains the daily operations of the City's water and sanitary sewer systems. The Division utilizes numerous industrial control panels such as motor control centers, remote terminal units, switchboards, and programmable logic computers to control the various mechanical components of the water and sewer system, including the supervised control and data acquisition (SCADA) system. Ensuring the reliability of the electronic equipment, and the safety of those utilizing it, is of the highest importance to the Water Resources Division (Division). With an arc flash hazard assessment, the Division can continue to gain a better understanding of the amount of energy that could be released from electrical equipment as a result of an arc flash, as well as how to protect employees from potentially dangerous situations. With the information gathered from the assessment(s), the consultants will develop an updated safety program, which will include revised safety and operational protocols and diagrams, for Water Resources' electrical equipment and facilities. On March 8, 2022, the Public Works Agency issued Request for Proposals (RFP) 22-027 for an arc flash safety analysis and development of an updated electrical safety program. The RFP was advertised on the City's online bid management and publication system Agreement for Arc Flash Analysis and Electrical Safety Program October 18, 2022 Page 2 with bids due on April 7, 2022. System records indicate 60 vendors were notified and 16 vendors downloaded proposal files. Six proposals were received and evaluated by a selection committee comprised of City staff from the Water Resources Division. Based on the criteria as outlined in the RFP, all of the proposals received were categorized as responsive, and their respective scores are as follows: FIRM LOCATION PROPOSAL SCORE P2S, Inc. Long Beach 95 SMART POWER Irvine 93 Commonwealth Associates, Inc. Jackson, MI 82 Delta Systems Irvine 82 Kinectrics AES, Inc. Ontario, Canada 81 Yao Engineering Pasadena 81 In accordance with the RFP scores, staff recommends entering into agreements with P2S, Inc. and SMART POWER for an arc flash safety analysis and development of an updated electrical safety program for the Water Resources Division (Exhibits 1 and 2). The proposals demonstrated high levels of technical competency and experience performing similar services. The proposals contained a clear path toward achieving City goals and objectives as required by the RFP. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are budgeted and available for expenditure in Fiscal Year 2022-23 and will be budgeted in future fiscal years, including the renewal option, based on the needs of the Water Resources Division. The following is an estimate of expenditures by fiscal year: Fiscal Accounting Unit Fund Accounting Unit, Amount Year - Account # Description Account Description Contract (3-Year Term) Water Utility Production 2022-23 06017640-62300 Water Fund & Supply, Contract $100,000 Services -Professional Water Utility Production 2023-24 06017640-62300 Water Fund & Supply, Contract $100,000 Services -Professional Water Utility Production 2024-25 06017640-62300 Water Fund & Supply, Contract $100,000 Services -Professional Agreement for Arc Flash Analysis and Electrical Safety Program October 18, 2022 Page 3 Fiscal Accounting Unit Fund Accounting Unit, Year - Account # Description Account Description Amount Optional Two -Year Extension Water Utility Production 2025-26 06017640-62300 Water Fund & Supply, Contract $100,000 Services -Professional Water Utility Production 2026-27 06017640-62300 Water Fund & Supply, Contract $100,000 Services -Professional Total: $500,000 EXHIBIT(S) 1. Agreement with P2S, Inc. 2. Agreement with SMAART POWER Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager AGREEMENT WITH P2S, INC., TO PROVIDE ARC FLASH ANALYSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 18th day of October, 2022 by and between P2S, Inc., a California corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On April 21, 2022, the City issued Request for Proposal No. 22-023, by which it sought a Contractor to provide arc flash analysis and electrical safety program development for the Public Works Agency Water Resources Division. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP 22-023. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform the services described in the scope of work that was included in RFP No. 22-023, which is attached as Exhibit A, and as more specifically delineated in Contractor's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit C. Contractor is one of two (2) contractors selected to provide arc flash analysis and electrical safety program development under RFP 22-023. The total compensation for these services provided by all such contractors selected under RFP 22-023 shall not exceed the shared aggregate amount of Five Hundred Thousand Dollars and Zero Cents ($500,000) during the term of the Agreement, including any extension periods. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. Page 1 of 9 3. TERM This Agreement shall commence on the date first written above and terminate on October 17, 2025, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for one (1) two-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 9 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Minimum Scope and Limit of Insurance Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregatelimit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non - owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. Broader Coverage: if the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). 2. Primary Coverage: For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its Page 3 of 9 officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3. Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. 4. Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiverof subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5. Self -Insured Retentions: Self -insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. 6. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. 7. Claims Made Policies: If any of the required policies provide claims -made coverage: i. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work. Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby Page 4 of 9 this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 9. Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. 10. Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. Page 5 of 9 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. Page 6 of 9 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, Page 7 of 9 interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Page 8 of 9 Santa Ana, California 92702 Fax: 714-647-5635 To Contractor: P2S, Inc. Attn: Aravind Batra, Vice -President, Principal 5000 East Spring Street, Suite 800 Long Beach, CA 90815 A party may change its address by giving notice in writing to the other parry. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Bra Deputy City Attorney RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager P2S, INC.: X� Kevin Peterson President + CEO Page 9 of 9 EXHIBIT A CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT Appendix ATTACHMENT 1: SCOPE OF WORK City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 13 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT SCOPE OF WORK A. INTRODUCTION AND BACKGROUND The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27,2 square miles and a population over 343,000 people. The City of Santa Ana Public Works Agency — Water Resources Division oversees and maintains the daily operations of the Water System and Sanitary Sewer System. The City of Santa Ana's water system is comprised of approximately 478 miles of water main, 45 MG of storage at five (5) sites, seven (7) MWD connections, 21 groundwater wells, seven (7) pump stations, four (4) pressure regulating stations and utilizes two (2) pressure zones. The City of Santa Ana Public Works Agency Water Resources Division is soliciting proposals from qualified industrial firms to provide arc flash analysis and electrical safety program development services that include short circuit analysis, protective device coordination analysis, arc flash hazard analysis, interrupt rating analysis and a customized electrical safety program. B. CONTRACTOR RESPONSIBILITIES The Contractor shall provide all labor, materials, services, and equipment necessary for the complete installation of electrical systems. All work shall be in accordance with applicable trade practices, workmanship, meet warranties and shall conform to all applicable laws, codes and regulations. Business hours are considered from 7.00 A.M. to 5.00 P.M. (Monday through Friday). Any time outside of business hours of operation may be considered after hours/weekends. All work will be scheduled upon confirmation of scope and cost and completed within the time agreed upon for each specific item of work. The Contractor may not begin work before receiving a written Notice to Proceed by the City's Project Manager. All services, equipment and materials provided by the Contractor must be in accordance with all applicable Federal, State and local regulations, laws, and codes. C. SCOPE OF SERVICES The Contractor shall provide all transportation, labor, materials and equipment necessary to provide arc flash analysis and an electrical safety program for the following types of facilities; Water Booster Stations, Sewer Lift Stations, Water Reservoir Sites, Pressure Control Stations, and Water Well Sites. The Contractor shall provide the following scope of services: 1. FIELD COLLECTION OF DATA The Contractor shall perform on -site field collection of the data from the various site locations at the City of Santa Ana. The Contractor shall determine the arc -flash incident energy levels and the flash protection boundary distances for all listed facilities based on the results of the City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 14 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT short circuit and coordination studied. In addition, the Contractor shall perform the arc flash analyses under the worst case arc flash conditions and all modes of operation. All necessary information shall be gathered and all electrical systems shall be analyzed from the utility connection point to the equipment connection points. The Contractor's field technicians and service engineers shall perform all work in accordance with the latest National Fire Protection Agency (NFPA) 70E and Institute of Electrical and Electronics Engineers (IEEE) Standard 1584 guidelines. The Contractor shall provide but is not limited to the following services for each facility: • Field collection of data on all existing facilities electrical equipment o Assume that any drawings or documentation that exists may or may not aid in the collection or analysis • Verify all one line diagrams, if available. If not available, the Contractor shall generate the appropriate detailed and accurate one line diagrams. o All discrepancies found in existing one line diagrams shall be brought to the City's attention as a drawing markup • One line diagram information shall include: o Electrical structures o Voltages at each point o Short circuit available at each point o Horsepower ratings of each motor a City of Santa Ana's standard names of all panels and equipment 2. ARC FLASH ANALYSIS The Contractor shall provide an in-depth power systems short circuit, coordination study and arch flash analysis of the City's facilities. The assessment shall include but are not limited to the following: 1. Short circuit study to determine the levels of current that flow in the electrical system under fault conditions. 2. Protective device coordination and interrupt rating studies to determine proper settings of protective devices. The short circuit study and the coordination study shall precede the arch flash analysis. 3. The Contractor shall determine the level of incident energy at each switchboard, motor control center (MCC), panel board, remote terminal unites (RTU), variable frequency drive (VFD) panels and other electrical equipment requiring analysis. Current NFPA and IEEE standards shall be utilized to yield arc -flash hazard results which comply with the latest industry standards. a. Arch flash assessments shall include each operating mode for the power system to ensure correct incident energies are calculated for all system conditions. 4, The Contractor shall determine if the motor control buckets can be hot swapped and indicate as such on the MCC arc flash 70E labels or specify on the general use City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 15 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT electrical safety labels. 5. The Contractor shall perform the arc -flash hazard analysis whenever design implementations occur or circuit power arrangements are changed. 6. The Contractor shall indicate problems discovered while performing the studies and must include the following details: a. Recommendations to mitigate arc flash hazards in all categories b. Identification of circuit protective devices with insufficient interrupt ratings c. Identification of circuits not property coordinated d. One -Line drawings of all equipment surveyed e. Table of calculated arc flash data f. Coordination curves g. And any other pertinent data 7. Arc flash calculations shall be performed on systems above 208/240V downstream of 125kVa and bigger transformers per IEEE 1584. 8. The Contractor shall provide arc flash hazard labels for equipment. The labels provided shall inform workers of the personal protective equipment (PPE) required to work on a given piece of equipment or when the hazard level exceeds a safe work condition following the guidelines below: a. Affix labels to all 70E Rated Category 1 and above electrical fixture and at a minimum the labels should indicate the following: • Arch flash boundary • Restricted approach distance • Limited approach distance . Calorie Rating • Normal Voltage • Glove class • PPE Category • Incident energy • Upstream over -current protective device • Device name and assessment date • On MCCs, labels should indicated if MCC buckets can be hot swapped 3. ARC FLASH ANALYSIS DELIVERABLES After completion of the arc flash analysis, the Contractor shall provide a complete report for all facilities which shall contain, at a minimum, the following: 1. Background description of the site, objective, and the scope of the study 2. Basis of the analysis 3. Executive summary with conclusions and recommendations (referring to reducing the arc flash hazard category to two or below and any other ways to enhance worker safety) 4. Coordination plots and protective device curves 5. Single -line diagrams City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 16 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT 6. In tabulation format list the following: • Device • Device name • Bus name • Bus kV • Protective • Bus bolted fault • Protective device arc fault • Trip/delay time • Duration of arc • Arc type • Arc flash boundary • Working distance • Required limited and restricted approach • Incident energy • Callcm2 • Conduit sizes • Switchgear data • Required PPE 7. Hazard/Risk categories for the calculated incident energy levels 8. The flash protection boundary of the equipment involved/evaluated 4. CUSTOMIZED ELECTRICAL SAFETY PROGRAM The Contractor shall review the City's existing electrical safety program in APPENDIX A: CITY OF SANTA ANA ELECTRICAL SAFETY PROGRAM and develop an up-to-date electrical safety program complaint with the latest NFPA 70E publications. The Contractor shall incorporate shall include but is not limited to the following elements in the up-to-date safety program: 1. ROLES, RESPONSIBILITIES & AUTHORITIES a. Identifies the roles and responsibilities of parties involved b. Outside contractor obligations in relation to the City's Electrical Safety Program c. Clarification on the difference between unqualified and qualified personnel 2. REQUIREMENTS a. Requirements that will be needed to be in compliance with the latest NFPA 70E and California OSHA regulations 3. PERFORMANCE MONITORING, MEASUREMENT & EVALUATION a. Specification of general work practice controls on energized and de -energized equipment b. Documentation for energized electrical work permit policies and procedures c. Documented protocols for de -energizing and lock out/tag out City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 17 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT d. Document alerting techniques and methods for the notification of approach and flash boundaries 4. PERSONAL PROTECTIVE EQUIPMENT a. Documentation for the use of PPE by qualified employees b. Electrical safety requirements for any special equipment 5. MAINTENANCE a. Consider the condition of the maintenance of the equipment and it's component parts 6. AWARENESS & COMPETENCE a. Document how employees must follow the policies and effectively implement the procedures 7. ELECTRICAL SAFETY PROGRAM CONTROLS a. Document how the Electrical Safety Program shall identify the controls from which it is measured and monitored b. Document which metrics could be used 8. GENERAL RISK ASSESSMENT a. The Electrical Safety Program should identify the steps that employees must take where the risk of injury from electrical hazards are unacceptable 9. JOB BRIEFING a. Specify how the employee shall perform job briefing before starting each job and the potential hazards associated with to discuss in addition to the required PPE and any special precautions. 10. ELECTRICAL SAFETY AUDITING a. Document how the Electrical Safety Program shall be audited to verify that the procedures and principles within the program are in compliance with NPFA 70E. b. Document how field work shall be audited to verify the requirements within the safety program are being followed. 11. TRAINING REQUIREMENTS a. Specify how often employees shall be trained to identify and understand the relationship between electrical hazards and the possibility of injury b. State the types of training that will be required i) Classroom Arc Flash training ii) Emergency Response Training (contact release, first aid, etc.) iii) Qualification for electrical work c. Training verification and documentation by the employer 12. SUPPORTING FORMS City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 18 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT a. Qualified person verification form b. Qualified person in -field and annual inspection form c. Arch flash and shock risk assessment form d. Job briefing form e. Energized electrical work permit f. Contractor/Host employer checklist form The Contractor shall provide any additional recommendations to be utilized in the City's safety program. 5. ELECTRICAL SAFETY PROGRAM TRAINING The Contractor shall provide training services to promote electrical safety and the proper use of PPE in accordance with guidelines required in arc flash hazards category 0 through category hazard 4 as well as specified in the customized electrical safety program. The Contractor shall prepare training programs containing but not limited to the following subjects and conduct training annually or upon request: ft �1►� �.Z�]�I�I�liC�7`I i) Terms and definitions (70E and OSHA) ii) Hazards of Electricity 1. Shock 2. Arc 3. Blast 2. PERFORMING AN ELECTRICAL HAZARD ANALYSIS i) Determining nominal voltage ii) Shock Approach Distances iii) The Arc Flash Boundary iv) Determining PPE if no Arc Flash Hazard Analysis is performed v) How to choose PPE based on the hazard vi) Hazard vs. risk 3. PERSONAL PROTECTIVE EQUIPMENT (PPE) i) Inspection, maintenance and testing of 1. Head and hearing protection 2. Eye and face protection 3. Hand and foot protection ii) Arc flash protection iii) Types of clothing iv) Use of dielectric footwear v) Rubber protective equipment vi) Gloves vii) Blankets and shields viii)Using the NFPA 70E tables properly City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 19 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT ix) Determining the correct arc rating of PPE x) Using NFPA 70E Annex H, "Guidance on Selection of PPE" 1. Simplified two -category system 2. Guidance on selection of PPE when an Arc Flash Hazard Analysis is performed 3. Use of 8 and 40 cal/cm2 PPE 4. ENERGIZED WORK i) Energized electrical work policy ii) Guarding energized electrical equipment iii) Energized Electrical Work Permits 1. Exceptions (ii) Establishing a safe work zone 5. DE -ENERGIZED WORK i) Placing equipment in an Electrically -Safe Work Condition ii) Lock Out/Tag Out (LOTO) iii) Switching procedures iv) Clearance orders v) Safety Electrical One -Line Diagrams vi) Identifying "Look -Alike" equipment vii) Use of voltage detection equipment 1. Selection of the proper voltage tester 2. Limitations of common voltage testers 3. Verifying meter operation before use 4. Choosing the correct PPE 5. Safe operation and use 6. Verifying meter operation after use 7. Induced voltages vs. back feeds 8. Testing taped connections 9. Specific Equipment Hazards a. Circuit breakers and switches b. Transformers c. Instrument transformers 6. HANDS-ON SESSIONS i) Inspecting PPE and insulated tools ii) Interpreting Arc Flash Hazard Labels iii) Proper use of the NFPA 70E Tables and Standards iv) Performing a job hazard analysis (JHA) v) Qualified Person Training on Electrical Safe Work Practices & Arc Flash per OSHA and NFPA 70E specifications vi) Choosing and using voltage detection equipment D. CODE COMPLIANCE City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 20 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT All materials and workmanship shall be in strict conformity with standards of the latest editions including revisions of the following: • Institute of Electrical and Electronics Engineers (IEEE) • National Electrical Code (NEC) standards • National Fire Protection Agency (NFPA) • American Society of Testing and Materials (ASTM) • International Electrical Testing Association (NETA) • State Department of Industrial Safety (CAL/OSHA) E. PROJECT MANAGEMENT AND COORDINATION When a request for service is issued to the City, the Contractor shall issue an estimate to the City's designated Project Manager. The Contractor shall not proceed with any work without the approval of the City's designated project manager. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work issued. Each invoice shall be accompanied by a summary of tasks performed, contract agreement number, results and progress on long-term tasks if any. F. VALUE ADDED RELATED SERVICES The Contractor may propose additional related services that the City has not specifically identified in this RFP to accomplish the stated goals of this RFP. Value added related services will be considered by the City and may or may not be incorporated in the agreement. All parts and materials must be supplied new and factory approved. G. SUBCONTRACTORS The use of Subcontractors is allowed, but will require approval by City prior to start of any assigned work. Upon commencement of work, the Contractor shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its own organization. When a Subcontractor performs all or any part of the work, a markup shall be applied to the Subcontractor's actual cost of such work. The Contractor may add a markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the work may be added by the Contractor. H. MARKUP The following markup percentages shall be added to the Contractor's costs and shall constitute the markup for all overhead and profits (to the sum of the costs and markups, one (1) percent shall be added as compensation for bonding): City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 21 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT 1) Labor................................................................................................20 2) Materials...........................................................................................15 3) Equipment Rental............................................................................. 15 4) Other Items and Expenditures.......................................................... 15 I. MINIMUM QUALIFICATIONS The Contractor shall meet the following minimum qualifications- 1 - All work is to be performed in compliance with all applicable codes, ordinances, laws, standards, due care, and Occupational Safety and Health Administration (OSHA) safety requirements. 2. The Contractor shall have a minimum of five (5) years of experience in providing industrial control panel building services. 3. The Contractor shall possess state and local permits, licenses and certificates required by law to commence, carry, and complete the work. 4. Provide all necessary equipment to competently perform and complete work as specified. J. SAFETY Proposer shall be solely and completely responsible for the condition of the project site, including safety of all persons and properties during the performance of the work. In addition, proper safety equipment must be worn at all times. These requirements shall apply continuously until the contract is terminated and shall not be limited to normal working hours. The Contractor/Consultant shall assure that each employee or subcontractor Under the contractor's supervision is trained in the work practices necessary to safely perform his or her job. K. INSURANCE REQUIREMENTS The successful bidders shall furnish the City with original copies of valid insurance policies herein required upon execution of the contract and shall maintain said policies in full force and effect at all times during the term of this contract. Said insurance policies shall comply with all requirements set forth in these specifications. Contractor(s) shall keep a current certificate of insurance at the City of Santa Ana at all times and shall immediately report any changes to the City. L. FEE SCHEDULE Contractor shall submit a fee schedule as described in Section IV.B.3 of RFP. No separately stated freight or deliveries will be considered. Bidders shall include all costs in the unit price bid. City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 22 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT Furthermore, the Contractor shall submit additional labor, material and rental equipment rates along with fee schedule. Contractor's labor and equipment rate sheet shall list rates for all labor designations, equipment, rentals, and materials. The bid items specified in the fee schedule are for reference purposes only. Labor increases shall be subject to mutually agreeable terms between the City and the Contractor. The City may request related services that will be paid at the vendor's standard labor and equipment rate submitted. Fee proposal shall be outlined as follows: ---End of SCOPE OF WORK Section --- City of Santa Ana RFP 22-023 Are Flash Analysis and Electrical Safety Program Development Page 23 EXHIBIT B P�S ENG 5000 EAST SPRING STREET, SUITE 800 LONG BEACH, CA 90815 P2SINC.COM City of Santa Ana Public Works Agency Arc Flash Analysis And Electrical Safety Program Development STATEMENT OF QUALIFICATIONS ENGINEERING SERVICES RFP NO.: 22-023 JUNE 2, 2022 P2SENG June 2, 2022 Attn: Armando Fernandez, Project Manager City of Santa Ana Subject: Arc Flash Analysis And Electrical Safety Program Development Public Works Agency RFP NO.: 22-023 220 S. Daisy Avenue, Bldg A Dear Selection Committee, Santa Ana, CA 92703 Thank you for this opportunity to submit our proposal and qualifications to provide electrical engineering services for an Arc Flash Analysis And Electrical Safety Program Development for equipment assets owned and operated by the City of Santa Public Works Agency. We have reviewed the RFP and are confident that P2S has the history and experience in performing these studies and analysis, and that our selected team of engineers will complete the tasks listed on the RFP on time and in accordance to your standards. P2S is familiar with water facilities. We've worked with different authorities and municipalities since 2005, on projects including arc flash analyses and studies, as well as electrical systems design. Our engineering staff includes a licensed water treatment and distribution operator J2 and D2) who has worked in water operations for more than 10 years. Additionally, P2S has been providing engineering design and services for over 31 years. These include arc flash studies for the Palmdale Water District, City of Anaheim Water Department, and Elsinore Valley Municipal Water District, as well as power system upgrades for many municipal, industrial and education clients. The team selected for this project are responsive and dedicated to support your staff. Agreement Statement P2S has only one concern regarding the provisions contained in the standard agreement. On item 7 e (4), P2S can only provide additional insured endorsements on general liability and automobile policies. We cannot add others to our professional liability or workers' compensation insurance. Otherwise, P2S is prepared to execute the contract as written. We sincerely believe you will find that P2S has the right people, expertise, and track record to become a valuable engineering partner for the City of Santa Ana Public Works Agency. Sincerely, G ____MN Aravind Batra, PE, LEED AP, LC P2S Inc. Vice -President, Principal 5000 East Spring Street, Ste 800 0 564J+97.2999 Q P2SINC.COM Long Beach, CA 90815 Section 1 C Firm and Team Experience TEAM EXPERIENCE CITY OF SANTA ANA PUBLIC WORKS P2S INC. ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM ORGANIZATION CHART The organization chart below shows the key personnel that comprise our team. Individual resumes for each team member are also included on the following pages with relevant project experience. h1:LV/1►1P]%1111:Z1 PE, LC, LEED AP BD+C Principal in Charge, Senior Electrical Engineer Availability:10% DANIEL IHLENFELDT PE, LEED AP BD+C Project Manager, Electrical Engineer Availability: 50% MARCO CABIBBO HAMPTON TEDDER ELECTRIC AARON CHEE PE, LEED AP BD+C PE, LC, LEED AP BD+C Senior Electrical Engineer Senior Electrical Engineer Quality Control Availability: 30% Availability: 30% CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM PHONE o n FAX (909) 628-1253 4 0 O ° O O ° ° (909) 628-6375 H gh Vd t age Emergency response Teams ... Will Economically Solve Your Power Failure Problems and Restore Your Electrical Service in a Minimum of Down Time! "Recognized as the leading Experts in Nigh Voltage for 46 Years" Partial List of Satisfied Customers • RMI Utility Services • Arco Refinery • Mammoth Mountain Ski • Knotts Berry Farm • City of Vernon • St. Bernardine Hospital • USC Medical Center • Warner Bros. Studio • Saddleback Community College • Northrop Aircraft • So. California Edison • Pomona Valley Hosp. • Tamco Steel • Anaheim School District • Nevada Power Co. • City of Pasadena ##ISenriceslnclude 480ro500,000Yolts 24-Hour Emergency Response Teams (909) 628-1253 • Certified High Voltage Cable Splicers, Cable Fault Locators and Troubleshooters. • Vehicles stocked with High Voltage components for immediate installation. • High and Low Voltage Cable — IN STOCK! • Transformers, Switches, Circuit — IN STOCK! • Emergency Generators — IN STOCK! • Quick Response Times, Quality Work, Competitive Pricing. Cony:: u�lion • Turn key installations of underground and overhead electrical distribution systems. • Desion and installation_ Mo-vlt-da+,r, CA Sivw,& 1958 (909) 628-1253 4571 State Street Montclair, CA 91763 HIGH VOLTAGE ELECTRICAL SPECIALISTS 480 Volts to 500.000 Volts maintenance Testing & Engineering • No Outage — Maintenance Services • Maintenance & testing for: Transformers, Switchgear, Motors, Circuit Breakers, Oil Analysis, P.C.B's, Infrared surveys. • Certified Test Technicians Using Calibrated Equipment • Protective Relay Calibration & Acceptance Testing. • Ground Fault Protection Certification. • Protective Device Coordination Studies, Single Line Diagrams and Short Circuit Analysis. LOCATIONS MONTCLAIR, CA - Corporate Headquarters LAS VEGAS, NV PHOENIX, AZ ALBUGUEROUE. NM TEAM EXPERIENCE P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM EDUCATION BS, Electrical Engineering, Bangalore University, India REGISTRATIONS Electrical Engineer, California, E16609 CERTIFICATIONS • LC Credential, National Council on Qualifications for the Lighting Professions (NCQLP) • LEED Accredited Professional AFFILIATIONS • AEE • IEEE • IESNA • USGBC ARAVIND BATRA PE, LC, LEED AP BD+C Principal in Charge, Senior Electrical Engineer I P2S Inc. Aravind Batra has over 25 years of experience in consulting engineering covering both renovation and new construction. He currently serves as Vice President where he helps to continuously assure P2S quality standards. Aravind brings an in-depth knowledge of electrical systems and their requirements to numerous needs assessments, systems upgrades, renovations and new building projects for various educational, municipal, commercial and industrial clients. He is also responsible for the design of numerous high performance buildings, independent reviews of various types of buildings, and providing peer review on various renovations and new buildings projects for educational, industrial and commercial facilities. Aravind has been involved with developing sustainability master plans for various clients addressing their energy efficiency opportunities, their facilities impact on the atmosphere, sustainable sites, water use efficiency, waste management and high-performance green building issues. He has also been instrumental in developing electrical standards for various facilities that promote energy efficient designs and help the clients standardize their systems and equipment to reduce operational and maintenance costs. RELEVANT PROJECT EXPERIENCE • Port of Long Beach Electrical Design Guidelines Long Beach, CA • Port of Long Beach Pier E Transload Equipment Power Long Beach, CA • LA Southwest College High Voltage Maintenance Arc Flash Study Culver City, CA • City of Monrovia Arc Flash Study Monrovia, CA • UC Davis Medical Center Coordination and Arc Flash Study Sacramento, CA • Cal Poly Pomona Coordination and Arc Flash Study Pomona, CA • Crafton Hills College Coordination and Arc Flash Study Yucaipa, CA • LA Southwest College Switchgear Maintenance and Arc Flash Study Los Angeles, CA • San Bernardino Community College District Arc Flash Study Yucipia, CA • CSU Monterey Bay Arc Flash Study Monterey Bay, CA M TEAM EXPERIENCE P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM EDUCATION BS, Engineering, Harvey Mudd College, Claremont, CA, 2011 REGISTRATIONS Electrical Engineer, California, E 21072 Electrical Engineer, New Mexico, 26253 CERTIFICATIONS • LEED Accredited Professional, Building Design + Construction (LEED AP B D+C) DANIEL IHLENFELDT PE, LEED AP BD+C Project Manager, Electrical Engineer I P2S Inc. Daniel Ihlenfeldt is a professional electrical engineer with six years of experience including power, analog and digital electronics, cryogenic and high-pressure engineering systems. He has experience with load flow calculations, shore power outlet design and ductbank and power routing for the Port of Long Beach and has performed transformer evaluation, site electrical model development and protection coordination studies for university campus electrical upgrades. Daniel has designed underground electrical systems including conduit sizing, conduit fill calculations and voltage drop considerations. For industrial construction projects, he has designed 480V and 208/120V distribution systems including load balance calculations, short circuit fault current calculations, circuit protection equipment and conductor sizing calculations. He has provided electrical drawings for plan submittals to government building plan and fire safety plan offices, as well as outdoor lighting design for medical campus substation upgrades. AFFILIATIONS RELEVANT PROJECT EXPERIENCE • Institute of Electrical and Electronics Engineers (IEEE) City of Corona • Tau Beta Pi, Engineering Medium Voltage Distribution System Honor Society Evaluation Corona, CA • Relativity Space Arc Flash Study Long Beach, CA • UC irvine Primary Electrical Upgrade Irvine, CA • UC Davis Central Plant 12kV Switchgear Upgrades Davis, CA • Loma Linda University Medical Center Unimed Substation Upgrade Loma Linda, CA • Port of San Francisco Pier 70 Ship Yard San Francisco, CA • Powerflex EV Charging Stations Los Angeles, CA • Confidential Client Moffett Airfield Electrical Infrastructure Mountain View, CA • NAVFAC Hawaii PMRF-P416 Naval Facility Power Grid Consolidation Kauai, HI • UC Irvine Medical Center OSPHD Central Plant Expansion/ Emergency Power Upgrades Irvine, CA 7 TEAM EXPERIENCE P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM Pr EDUCATION MS, Electrical Engineering, CSU Long Beach BS, Electrical Engineering, Cal Poly Pomona REGISTRATIONS Electrical Engineer, California, E17508 Electrical Contractor, California, C10 658090 MARCO CABIBBO PE Senior Electrical Engineer, Quality Control I P2S Inc. Marco Cabibbo is an electrical engineer with over 30 years of experience specializing in industrial power systems and instrumentation, and control system design. His experience includes research, design, engineering, construction administration, and project management for an extensive range of facilities including water/wastewater treatment plants, petrochemical refineries, bulk loading plants, motion picture studios, health care and educational facilities. Marco strives to deliver top -tier projects through close collaboration with project stakeholders and equipment manufacturers as well as his extensive field experience in construction, troubleshooting, maintenance and repair. He is a PE, electrician and licensed electrical contractor, certified Grade 2 water treatment and water distribution system operator, and real-time power utility systems operator. Water Treatment Operator RELEVANT PROJECT EXPERIENCE Grade 2, 20440 • Elsinore Valley Municipal Water Distribution Operator Water District Grade 2, 9011 Arc Flash Risk Assessment AFFILIATIONS Lake Elsinore, CA • IEEE • Port of Long Beach • AWWA Infrastructure Assessment • ISA Long Beach, CA • WEF • IASHEP Port of Los Angeles Distribution Center Medium Voltage Infra Upgrades San Pedro, CA • City of Monterey Park Water Utility Well & Booster Station Electrical Upgrades Monterey Park, CA • City of Anaheim Water Department Arc Flash Analysis Anaheim, CA • City of Monrovia Arc Flash Study Monrovia, CA • South Coast Water District Arc Flash Study Orange, CA • Palmdale Water District Arc Flash Study Palmdale, CA • Electrical Training Institute Arc Flash Study Commerce, CA • Pacific Data Electric Arc Flash Study Commerce, CA • TECOM Industries Arc Flash Study Thousand Oaks, CA 8 TEAM EXPERIENCE P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM EDUCATION AARON CHEE PE, LC, LEED AP BD+C Senior Electrical Engineer I P2S Inc. Aaron Chee has provided electrical designs on a wide variety of education facilities. His responsibilities have included power and lighting designs, fire alarm systems, construction support, lighting photometric studies, breaker coordination studies, arc flash studies, power system field surveys, and cost estimates. BS, Electrical Engineering, Aaron's roles have included serving as a project manager, construction California State University administrator and the lead electrical design engineer on several large building Long Beach projects. As a construction administrator, his duties included conducting REGISTRATIONS construction meetings, creating change proposals, submittal reviews, coordination between owner and contractor and technical support. Aaron Electrical Engineer, strives to provide electrical designs that are energy efficient, cost effective, on California E21080 schedule and meet the client's needs. CERTIFICATIONS • LEED AP BD+C RELEVANT PROJECT EXPERIENCE • LC Credential (NCQLP) . City of Monrovia • Palmdale Water District AFFILIATIONS Arc Flash Study Arc Flash Study • IEEE Monrovia, CA Palmdale, CA • UC Davis Medical Center • University of Nevada, Reno Coordination and Arc Flash Study Environmental Research Facility Sacramento, CA Renovation Reno, NV • Cal Poly Pomona Coordination and Arc Flash Study Pomona, CA • Craf ton Hills College Coordination and Arc Flash Study Yucaipa, CA • LA Southwest College Switchgear Maintenance and Arc Flash Study Los Angeles, CA • South Coast Water District Arc Flash Study Orange, CA • San Diego State University Campus Wide Electrical System Assessment San Diego, CA • Aberdeen Proving Grounds Load Flow and Short -Circuit Study Aberdeen, MD • Santa Monica College Math and Science Building Santa Monica, CA 6 Section ld Understanding Scope of Services UNDERSTANDING SCOPE OF SERVICES P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM UNDERSTANDING SCOPE OF SERVICES The following will be our methodology and approach in executing the proposed Arc Flash Analysis project: GATHERING INFORMATION S PROVIDING RECOMMENDATIONS P2S team will review available record drawings, single line diagrams related to existing site and building systems that are provided as part of the RFQ to determine the project's existing conditions pertaining to the scope of work. A detailed site investigation will then be performed with Hampton Tedder Electrician and Santa Ana Public Works staff to verify all existing site conditions, circuit breaker settings, fuse ratings and check for inconsistencies with code requirements and the aging of any equipment prior to commencing any assessment. All project scope associated equipment like panelboards, switchboards, motor control centers, associated equipment will be surveyed and feeder lengths will be estimated based on engineering judgment and field verification. P2S will coordinate shut down requirement and possibilities with the City staff and utility before the site survey. MODELING AND ANALYSIS P2S team will gather all the information surveyed from the site visit and prepare single line diagrams in ETAP and AutoCAD showing all the information requested in the RFQ. The modeling process can be done simultaneously while the site visits are conducted to expedite the process. P2S will also coordinate with the City to obtain utility contribution information for each site. We understand that obtaining this information may take longer and P2S will work closely with the City account representative and staff to expedite the process. Once the electrical calculation model is completed and finalized, P2S will perform Short Circuit/Coordination and Arc Flash study of all investigated electrical equipment using the created model. This will include preparing time current curves, performing selective coordination for all electrical equipment, calculating incident energy and arc flash boundaries. Based on the short circuit study, P2S will provide a report showing the existing interrupting ratings of all the equipment and provide recommendations for any upgrades required to the system. Based on the coordination study, P2S will provide a report showing the time current curves for all the electrical equipment and provide recommendations for any settings that will need to be changed to achieve desired coordination between overcurrent protective devices in the system. Based on the arc flash study, P2S will provide a report showing the incident energy levels, arc flash boundaries, approach distance, and the required PPE to operate the equipment. 3"x6" Vinyl Arc Flash labels will be provided per IEEE 1584-2018. Labels will contain all information required by Code and RFQ. P2S will prepare as -built ETAP and AutoCAD single line diagrams and provide a copy to the City staff for future use. An NFPA 70E training to maintenance, facilities and other affected staff will be provided on how to interpret the Arc Flash labels. A custom safety program compliant with the current NFPA 70E code will be provided. P2S recognizes that each client and each project have their specific requirements. As such, we will work closely with the City staff to understand the issues before developing workable and cost-effective solutions. Recommended approaches and solutions will be discussed with the staff throughout the study and design phases. P2S will participate in the City staff's meetings and provide updates of the project. 11 Section le Relevant Project Experience RELEVANT PROJECT EXPERIENCE P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM ARC FLASH PROJECT EXPERIENCE City of Anaheim Water Department, Arc Flash Study The City of Anaheim turned to P2S for a short circuit analysis, protective device coordination and Arc Flash study. The project involved visiting all 21 identified locations and collecting the appropriate data, developing flash protection boundaries for each class of equipment, establishing personal protective equipment (PPE) requirements for each class of equipment, and labeling for each class of equipment. The safety signage included voltage shock hazard, flash hazard boundary, incident energy, PPE level, limit shock approach boundary, and restricted shock approach boundary. Recommendations were compliant with NFPA 70E-2018 requirements. P2S provided training to facility staff. PROJECT DATES: June 2018- December 2018 OWNER CONTACT: Jon Sanks, Environmental Services Manager 714.765.4117, jsanks@anaheim.net Palmdale Water District, Arc Flash Study PROJECT OWNER: City of Anaheim PROJECT TEAM: Aravind Batra, Principal -in -Charge Marco Cabibbo, PM, Electrical Engineer P2S provided electrical engineering services for the Palmdale Water District which included a short circuit, protective device coordination, and Arc Flash Study for 23 groundwater wells and 7 booster pumping stations. Recommendations were compliant with NFPA 70E-2018 requirements. P2S provided training to facility staff. PROJECT DATES: August 2020- December 2022 PROJECT OWNER: Palmdale Water District OWNER CONTACT: Scott L. Rogers, PE, Engineering Manager 661.456.1020, srogers@palmdalewater.org PROJECT TEAM: Aravind Batra, Principal -in -Charge Marco Cabibbo, PM, Electrical Engineer Aaron Chee, Power Systems Engineer Water Facilities Authority, Arc Flash Study P2S performed a comprehensive Arc Flash Analysis for the Water Facilities Authority in Upland, CA. We collected the appropriate data, developed flash protection boundaries for each class of equipment, established personal protective equipment (PPE) requirements for each class of equipment, and safety signage and labeling for each class of equipment. The safety signage and labeling included voltage shock hazard, flash hazard boundary, incident energy, PPE level, limit shock approach boundary, and restricted shock approach boundary. Our recommendations met the prevailing NFPA 70E requirements, compliant with applicable OSHA regulations and IEEE standards. PROJECT DATES: October 2019- March 2020 PROJECT TEAM: PROJECT OWNER: Upland Water Facilities Authority Aravind Batra, Principal -in -Charge OWNER CONTACT: Marco Cabibbo, PM, Electrical Engineer Jake Stepp, Operations Superintendent 909.981.9454 ext.21, jstepp@wfajpa.org 13 RELEVANT PROJECT EXPERIENCE P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM ARC FLASH PROJECT EXPERIENCE Elsinore Valley Municipal Water District, Arc Flash Study To assist Elsinore Valley Municipal Water District in its mission of providing customers with safe, affordable water, P2S provided an Arc Flash Risk Assessment of electrical distribution equipment at over 158 district sites. Our team created a Short Circuit Contribution Report, an Overcurrent Protective Device Coordination Study, an Arc Flash Risk Mitigation Report and a final Arc Flash Risk Assessment Report for the district. We will be conducting (1) 3-hour Arc Flash and Shock Hazard Electrical Safety training session for district electrical and maintenance personnel. Our team collected data, verified equipment in the field, created one -line diagrams and safely obtained equipment information for: distribution equipment types and ratings, conductor sizes, conductor lengths, overcurrent protection, and transformer ratings and impedances. We created power system study models in ETAP, based on the field surveys and verified as-builts. We modeled and analyzed switching configurations for the most conservative results for Short Circuit, Coordination, and Arc Flash. We are now in the final stages of the project as we coordinate with Southern California Edison to obtain the utility's contribution to fault current to complete our final analysis. P2S provided training to facility staff. PROJECT DATES: January 2017- Ongoing OWNER CONTACT: Jon Moore CHST Safety Technician 951.674.3146 x8311, jmoore@evmwd.net PROJECT OWNER: Elsinore Valley MWD PROJECT TEAM: Aravind Batra, Principal -in -Charge Marco Cabibbo, PM, Electrical Engineer Cal Poly Pomona, Arc Flash, Short Circuit and Coordination Studies P2S provided electrical engineering services for campus -wide arc flash, short circuit and coordination studies in accordance with IEEE 1584, NFPA 70E and NEC from the incoming medium voltage utility service down to low -voltage panels. The purpose of the study was to develop a computer model using Electrical Transient and Analysis Program (ETAP) based on the existing single line diagrams, and data gathered during a field survey of the existing equipment ratings, protective device settings and feeder sizes and lengths. The model has used by the program to calculate the system available fault currents and incident energy levels due to arc flash at each of the medium and low voltage distribution panels and prepare device coordination curves for evaluating the existing overcurrent device settings for coordination with upstream and downstream protective devices. The results of the electrical system analysis were used to make recommendations for improved system coordination and arc flash mitigation measures. P2S also provided labels for the medium and low voltage electrical distribution equipment such as medium and low -voltage switchgear, load interrupter switches, MCC and low - voltage panels. P2S provided training to facility staff. PROJECT DATES: February 2015- April 2016 OWNER CONTACT: George A. Lwin, Manager, Energy Services galwin@cpp.edu, 909.869.3034 PROJECT OWNER: Cal Poly Pomona University PROJECT TEAM: Aravind Batra, Principal -in -Charge Marco Cabibbo, PM, Electrical Engineer Aaron Chee, Power Systems Engineer 14 RELEVANT PROJECT EXPERIENCE P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM SAMPLE ARC FLASH & COORDINATION STUDIES City of Anaheim Water Department Arc Flash Analysis City of Monrovia Arc Flash Study Elsinore Valley Municipal Water District Arc Flash Risk Assessment City Light and Power, Moreno Valley, CA Short Circuit and Coordination Study at MRAB Cal Poly Pomona • Arc Flash, Short Circuit and Coordination Study • Medium Voltage Electrical Infrastructure Upgrades CSU Fullerton Engineering Switchboard Arc Flash, Short Circuit and Coordination Study CSU San Bernardino Arc Flash Study, Short Circuit and Coordination Study for CSUSB Palm Desert Campus CSU Long Beach Arc Flash Study, Short Circuit and Coordination Study CSU Northridge Arc Flash Study, Short Circuit and Coordination Study Certified Alloy Products Arc Flash Study, Short Circuit & Coordination Study Chapman University Arc Flash, Short Circuit and Coordination Study for Campus -wide 12kV Distribution Crafton Hills College Campus -wide Arc Flash, Short Circuit and Coordination Studies Disney Studios • Burbank Studio Lot Arc Flash Study • Prospect Studios Lot Arc Flash Study Loyola Marymount University • New Science Building Short Circuit, Coordination and Load Study • Medium Voltage Switch Short Circuit, Coordination and Load Study Redwood City Electric, Inc. SAVVIS SC9 Arc Flash Analysis Sony Pictures Entertainment Arc Flash Study Spectrolab Site -wide Arc Flash Study San Bernardino Community College Campus -wide Arc Flash, Short Circuit and Coordination Studies Rhodia Chemical Plant, Wilmington, CA Dominguez Plant Arc Flash Study Swift Transportation Corporation Arc Flash Study The Boeing Company Long Beach B47, B52, B74, B75, B78, B98, B800, B801, B802, C13, Douglas Center, Fitness Center Arc Flash and Coordination Studies, • Douglas Center Garden Grove Arc Flash Study • Huntington Beach B16, B17, B20, B21, B22, B28, B30, B31, B32, B33, B37, B38, B39, B40, B41, B42, B43, B44, B45, B45B, B49, B51, C13 Arc Flash and Coordination Studies • Huntington Beach Site Arc Flash Study • Ell Segundo SS01, SS02, SS06, SS07, SS08, SS09, SS14, SS15, SS5A, SS513, S0313, S13, S25, S37, • S49, S50 Arc Flash Study • Mesa, AZ B531 G109, B510, B540, Basalt-13543 Arc Flash Studies VA Palo Alto Health Care System Building 54 Arc Flash Study Water Facilities Authority Upland, CA Arc Flash Study 15 Section if References REFERENCES CITY OF SANTA ANA PUBLIC WORKS 132S INC. ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT APPENDIX ATTACHMENT 3: PROPOSERS REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications, Attach additional pages if required, The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference Customer Warne: City of Anaheim Water Department Address: 201 S Anaheim Blvd, Ste 1101 Anaheim, CA 92805 Contract Amount $27,142 Contact Individual: Jon Sanks Phone Numbec 714-765-4117 Facsimile Number: 714-765-5115 Year: 2018 Description of supplies, equipment, or services provided: The City of Anaheim turned to P2S for a short circuit analysis, rotective device coordination and Arc Flash study. Reference Customer Name: Palmdale Water District Address: 2020 E Ave Q Palmdale, CA 93350-4038 Contract Amount: $37,528 Contact Individual: Scott Rogers Phone Number: 661-456-1020 Facsimile Number: 661-947-8604 Year: 2020-2022 Description of supplies, equipment, or services provided: P2S provided electrical engineering services for the Palmdale Water District which included a short circuit, protective device coordination, and Arc Flash Study for 23 groundwater wells and 7 booster pumping stations. R afa ra n n" Customer Name: Water Facilities Address: 1775 N Benson Upland, CA 91784 Contract Amount: $35,991 Description of supplies, equipment, or services provided. Contact Individual: Jake Stepp Phone Number: 909-981-9454 ext 21 Facsimile Number: 909-981-9454 Year: 2019-2020 City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development 17 REFERENCES CITY OF SANTA ANA PUBLIC WORKS P2S INC. ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM ❑EVELOPMENT P2S performed a comprehensive Arc Flash Analysis for the Water Facilities Authority in Upland, CA Reference Customer Name- Elsinore Valley Municipal Water District Contact Individual: Jon Moore Address: 31315 S Chaney St Phone Number_ 951-674-3146 ext 8311 Lake Elsinore, CA 92530 Facsimile Numbers 951-674-9872 Contract Amount; $272,606 Year: Ongoing Description of supplies, equipment, or services provided: P2S provided an Arc Flash Risk Assessment of electrical distribution equipment at over 158 district sites THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP 22-023 Arc Flash Anaivsis and Electrical Safetv Proaram ❑evelooment 18 Section 2 Scope Of Services SCOPE OF SERVICES P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM SCOPE OF SERVICES We understand that the scope of the project includes performing arc flash hazard analysis, short circuit interrupting rating analysis, analyzing overcurrent protection coordination, calculating incident energy at each site and determining the arc flash boundary and calorie rating. We understand that the purpose of this analysis is to identify safe work zones and high -risk arc flash areas within the electrical system and recommend mitigation strategies for discovered and known hazards. The study will also provide Personal Protective Equipment (PPE) recommendations in compliance with NFPA 70E. The study will be performed in accordance with IEEE 1584-2018. We understand that we will be responsible to collect all the data from approximately 12 sites and confirm the information provided in the drawings and gather any additional information. P2S will not rely solely on the drawings and documentation provided to us and will verify each and every aspect for the study. We understand that the field investigations may need to be performed on live equipment and if the equipment needs to be de -energized, P2S will work with the schedule to identify shut down possibilities on a case by case basis. P2S will also work with the assigned City of Santa Ana Public Works executive account representative to obtain all the utility contribution data for each site as required to complete the study. We will provide the arc flash labels for all the electrical equipment to be installed by the electricians, however, P2S will be available to support this effort, if deemed necessary at the completion of the project. P2S has extensive experience in performing short circuit, coordination and arc flash study for water and wastewater. We understand the need for safety in electrical systems and will provide complete engineering solutions based on our analysis. P2S has also conducted arc flash and shock hazard electrical safety training sessions for various electrical and maintenance personnel for various projects and can provide this service to City of Santa Ana Public Works. P2S has provided custom NFPA 70E compliant safety programs to water districts and will review and provide an updated custom safety program to the City of Santa Ana Public Works. Our deliverables for this project will include: 1. Field investigation reports for all surveyed sites. 2. Complete single line diagrams for all the proposed sites showing all relevant information (in CAD and PDF). 3. Electronic version of the Arc Flash Model prepared by P2S as a raw file. 4. Complete report for all facilities in PDF format including all the information described in Attachment 1 of the RFP. 5. Printed Arc Flash Labels to be installed on equipment in study scope. 20 Section q Certifications CERTIFICATIONS CITY OF SANTA ANA PUBLIC WORKS P2S INC. ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM CITY OF SANTA ANA RPP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed wfth any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, ❑r to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note Signed The above Non -collusion Affidavit is park of the Proposal. cautioned that making a false certification may subject criminal pr ec n. State of California County of Los Angeles BIDDERS are the certifier to Subscribed and sworn to (or affirmed) before me on this 31 day of May , 2022, by Brenda Donnelly , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me Notary Public Signature Notary Public Seal ON88Et+aA OC1M NELLY atary Publk -California Los Angeief Cgpnty C Commiss ion f 2284350 My Comm, Expires Apr S, 2021 City of Santa Ana RFP 22-023 Arc Flash Analysts and Electrical Safety Program Development Page 38 22 CERTIFICATIONS P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM 4 President & CEO P2S, Inc 5/24/22 23 CERTIFICATIONS CITY OF SANTA ANA PUBLIC WORKS 132S INC. ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without. regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotlon, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that ail qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5, The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or Clty of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development 24 CERTIFICATIONS P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM President & CEO P2S, Inc 5/24/22 ENC 0 0UA EX5You XJ Contact Aravind Batra, PE, LC, LEED AP BD+C Vice -President, Senior Electrical Engineer O: 562.497.2999 E: aravind.batra@p2sinc.com p2sinc.com Our Locations Long Beach 5000 E. Spring Street, Suite 800 Long Beach, CA 90815 T: 562.497.2999 F: 562.497.2990 Irvine 18575 Jamboree Rd, Suite 100 Irvine, CA 92612 T: 949.570.1701 Seattle 920 Fifth Avenue, Suite 2300 Seattle, WA 98104 T: 206.448.1911 F: 206.448.9485 Los Angeles 5901 Century Blvd, Suite 750 Los Angeles, CA 90045 T: 310.338.0031 F: 310.641.3434 San Diego 9665 Chesapeake Drive, Suite 230 San Diego, CA 92123 T: 619.618.2347 F: 619.330.0668 San Jose 18 S. 2nd Street, Suite 115 San Jose, CA 95113 T: 669.268.1007 EXHIBIT C Section 3 Fee Proposal FEE PROPOSAL CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT APPENDIX ATTACHMENT 2: FEE PROPOSAL Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposal, I have examined the ATTACHMENT 1: SCOPE OF WORK. I am familiar with all the existing conditions and limitation that may Impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposer shall submit hourly rates schedule, which shall include but not limited to, direct and indirect costs for labor, for staff per job classification, material, equipment rates, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. Prior to commencement of services, Contractor shall provide separate quotes, upon request by the City, which shalt be approved by the City's Public Works Water Resources Division. FEE SCHEDULE The undersigned declares that he/she has carefully examined the request for proposal, that he/she has examined the Proposed Scope of Services, and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said Proposed Scope of Services, for the unit price(s) set forth in the foflowing schedule: Note: This contract is subject to prevailing wages. TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: P2S, Inc Arc Flash Analysis Fee Schedule for Contractor to provide updated single line electrical drawing, short circuit model drawing and arc flash model drawing for the following locations (existing historical documentation can be found in Appendix B): Item # Bid Item Unit Quantity Amount 1., Well 24 (1800 W 22m St, Santa Ana) Well 29 (101 S Flower St, Santa Ana) Well 31 (1815 W Chestnut Ave, Santa Ana) Well 33 (917 W Walnut St, Santa Ana) LS i 1 1 2,080 2. LS 1 $ 2,360 l 3. 4. L5 1 $ 4,070 $ 3,380 LS 1 City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development FEE PROPOSAL P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM P2S, Inc 5000 E Spring St, 8th FI 562-497-2999 kevin.peterson@p2sinc.com Kevin Peterson President & CEO 4,070 3,780 3,170 4,970 5,480 4,970 4,070 4,290 46,690 FEE PROPOSAL P2S INC. CITY OF SANTA ANA PUBLIC WORKS ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM P"=s ENG Category PRINCIPAL ENGINEER ENGINEER GRADE 05 ENGINEER GRADE 04 ENGINEER GRADE 03 ENGINEER GRADE 02 ENGINEER GRADE 01 P2S INC. RATE SCHEDULE FOR ENGINEERING SERVICES ON A TIME AND EXPENSE BASIS DESIGN ENGINEER GRADE 05 DESIGN ENGINEER GRADE 04 DESIGN ENGINEER GRADE 03 DESIGN ENGINEER GRADE 02 DESIGN ENGINEER GRADE 01 DESIGNER GRADE 04 DESIGNER GRADE 03 DESIGNER GRADE 02 DESIGNER GRADE 01 CAD/BIM DESIGNER GRADE 04 CAD/BIM DESIGNER GRADE 03 CAD/BIM DESIGNER GRADE 02 CAD/BIM DESIGNER GRADE 01 COMMISSIONING GRADE 05 COMMISSIONING GRADE 04 COMMISSIONING GRADE 03 COMMISSIONING GRADE 02 COMMISSIONING GRADE 01 PROJECTASSISTANT In addition, for direct out-of-pocket expenses (if and when they occur) we quote the following Rate $329 $276 $267 $229 $211 $187 $229 $211 $187 $166 $147 $157 $147 $135 $129 $130 $118 $105 $96 $276 $239 $204 $163 $140 $96 1) Automobile: at current IRS rate per mile from home office for travel outside Los Angeles, Orange, San Diego, San Bernardino, Riverside & King counties 2) Travel Expense: at Cost 3) Subsistence: While away from home office for more than 1 day: at Cost, but not to exceed $250 per day per person. 4) Plan Check Fees: at Cost plus 10% markup 5) Third Party Services: at Cost plus 1 0% markup • Printing and copy services • Consultant and subcontract professional fees • Surveying / Soils Investigation • Testing Laboratory Work LIABILITY LIMITS Professional Liability $ 2,000,000. General Liability $ 5,000,000. Effective January 1, 2022 — December 31, 2022 RT-222 FEE PROPOSAL CITY OF SANTA ANA PUBLIC WORKS P2S INC. ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM NETA. 4563 State Street Day (909) 628-1256 P.O. Box 2338 Night (909) 628-1253 Montclair, CA91763 375 Hampton Tedder Technical Services Fax (S09) LC#2951649 HIGH VOLTAGE MAINTENANCE, TESTING AND ENGINEERING HOURLY RATE SCHEDULE/TERMS & CONDITIONS — EFFECTIVE MAY 01, 2022 thru DECEMBER 31, 2022 HAMPTON TEDDER TECHNICAL SERVICES provides the following: (1) Engineering Services, (2) Consulting Services, (3) Maintenance and Startup Services, (4) Testing Services, (5) Turn Key Services, Rates are as follows: SERVICE AND EQUIPMENT STRAIGHT TIME PREMIUM TIME PROJECT MANAGER / ELECTRICAL ENGINEER $208.00/HR. $338.00/HR. FOREMAN / SENIOR TEST TECH./ RELAY TECH. $203.00/HR. $328.00/HR. TEST ENGINEER/TEST TECHNICIAN $172.00/HR. $290.00/HR. HIGH VOLTAGE CABLE LINEMAN $156.00/HR $275.00/HR OFFICE AND YARD PERSONNEL $90.00/HR. $127.00/HR. TRUCK AND TOOLS $45.00/HR. $45.00/HR. HEAVY DUTY EQUIPMENT (LINE TRUCK, BOOM TRUCK, BUCKET TRUCK & FLATBED TRUCK) $95.00/HR. $95.00/HR. FUEL SURCHARGE 10.5% OF TRUCK AND TOOLS TRAVEL TIME *REFER TO BELOW SUBSISTENCE COST + 15% ALL OTHER JOB RELATED EXPENSES COST + 15% MISCELLANEOUS CONSUMABLES INVOICE COST + 15% AIR FARE COST + 15% TEST EQUIPMENT SEE PAGE THREE CREDIT CARD FEE 4% • *NOTE: Rates will be quoted separately for specialized instruments and equipment not in Hampton Tedder Technical Services inventory. • Straight time will consist of a normal eight (8) hour working day with an allowance for lunch. Normal working hours are 6:00 AM to 6:00 PM Monday through Friday, except Holidays. • Premium time will consist of any time worked before or after normal working hours, Saturday, Sunday, holidays, and emergency callouts during normal working hours, Monday through Friday. Should an employee be required to: work around the clock, remain at the jobsite, or receive less than 8 hours rest; he/she will remain on Premium time until which time he/she receives 8 hours rest, or as per the Local Union Agreement. • Travel portal to portal on normal workdays at straight time rates, except during emergency callouts. Travel portal to portal after normal working hours, Saturday, Sunday, holidays at premium rates. Applicable local union requirements, special fees, dues, zone pay are in addition to above listed rates. • Minimum charge of four (4) hours will be billed for services performed in 1-4 hours and minimum of eight (8) hours for services performed 5-8 hours. Mileage at $1.00/mile. • All special permits, licenses and insurance beyond our standard certificate of insurance will be billed as an extra. • All work that is scheduled and cancelled less than 48 hours to start will be charged 4 hours per person scheduled. • A 24-hour emergency phone number for HAMPTON TEDDER TECHNICAL SERVICES is (909) 628-1256. • Hampton Tedder Technical Service's Standard Terms and Conditions apply to all work and are attached as page 2 of this document. • Any delays caused by others will be considered an extra charge for time lost. Rates subject to change without notice. Union increases will be added without notice. • IMPORTANT NOTE: Hampton Tedder Technical Service Terms and Conditions continue on page 2. F-- L-kekLi— Customer Initials Matthew Tedder, President "Shaping the Future of the Fiectrical Service Industry" ARIZONA CORPORATE HEADQUARTERS NEVADA PHONE (480) 967 -7765 P.O. BOX 2338 PHONE (702) 452 -9200 FAX (4W) 967 -7762 MONTCLAIRr CA 91763 FAX (702) 632- 0079 LIC. #146675 A - 17 PHONE (909) 628 - 1256 LIC- #66483 A- 17 LIC. #155512 L-11 FAX (9M 628 -6375 UC. 966179 C- 2 LIC. N961649 Page 1 of 4 SS-103 Rev. H FEE PROPOSAL CITY OF SANTA ANA PUBLIC WORKS P2S INC. ARC FLASH ANALYSIS & ELECTRICAL SAFETY PROGRAM Hampton Tedder Technical Services (HTTS) Terms and Conditions 4563 State Street Day (909) 628-1256 PA. Box 2338 Night (909) 628-1253 Montclair. CA91763 09) 628-6375 Hampton Tedder Technical Services Faxt�LlC#961649 HIGH VOLTAGE MAINTENANCE, TESTING AND ENGINEERING TEST EQUIPMENT FEE SCHEDULE FY 2022 DESCRIPTION TYPICAL EXAMPLE DAILY WEEKLY MONTHLY General Test Equipment 5kv Insulation Tester (Megger) ........................................................................ 120.00 480.00 1,440.00 1.5kv Insulation Tester (Megger) ........................................................................ 200.00 600.00 1,800.00 Low Amperage DLRO (Ductor) 10A.................................................................. 100.00 360.00 720.00 High Amperage DLRO (Ductor) 200A................................................................ 180.00 540.00 2,040.00 CT Tester Single -Ratio EZ CT.............................................................. 300.00 1,200.00 4,080.00 CT Tester Multi -Ratio EZ CT 2000.................................................... 420.00 1,680.00 5,760.00 Infrared Camera Flir................................................................... 480.00 1,440.00 4,800.00 Earth Ground Tester 6740, DET2/2.................................................. 120.00 420.00 1,560.00 DC load bank 0-250 KW Eagle Eye ........................................................ 780.00 2,340.00 6,960.00 Circuit Breaker Test Equipment Low Primary Current Test Set 2kA or 5kA (CB832/845) ............................... 240.00 720.00 2,160.00 Mid Primary Current Test Set 201cA Phenix HC 12C...................................... 600.00 1,900.00 4,200.00 High Primary Current Test Set 40kA or 50kA(BTS50/500/1000).................. 1,000.00 3,600.00 7,200.00 Motor Overload Test Set Multi -Amp MS I / MS2.................................. 100.00 280.00 780.00 Time / Travel Analyzer Doble TR-lA, Programma Timer ................... 300.00 1,200.00 4,080.00 Secondary Injection Test Set Manufacturer Kit or Multi -Amp SCB100...... 240.00 960.00 3,240.00 Relay / Transformer Test Equipment Phase Shifter Multi -Amp Model EPS 1000.......................... 180.00 480.00 1,680.00 Frequency Generator Multi -Amp FG-50 / FG-60............................. 180.00 480.00 1,680.00 Variable Voltage/Current Supply Model MS-2.................................................... 125.00 400.00 1,500.00 Recloser Test Set McGraw -Edison MET 573 ............................. 120.00 480.00 1,680.00 Relay Test Set Active Source Single Phase (172500, F2253, 6300) ............... 300.00 1,200.00 4,080.00 Relay Test Set Active Source Three Phase (F6150/Programma/Manta) ....... 540.00 1,920.00 6,600.00 Testing Software Doble Pro -Test Software (RTS/Protest)......... 120.00 480.00 1,680.00 Transformer Test Set Doble M4100 (Power Factor) ......................... 900.00 3,200.00 12,000.00 Transformer Turns Ratio Test Set (30) TTR300........................................................... 200.00 800.00 1,980.00 Winding Resistance Test Set Raytech, Vanguard ......................................... 240.00 720.00 2,160.00 Recording Equipment Load Recorder ELOG, DM -III (Volts, Amps, kW, PF) ......... 360.00 1,000.00 2,500.00 Power Disturbance Recorder, PQ Meter PS4500, PX5(PQ).......................................... 800.00 2,400.00 5,500.00 Medium Voltage Cable Testing Equipment Cable Location Metro -Tech ..................................................... 720.00 2,160.00 7,200.00 VLF Thumper High Voltage Inc ............................................. 800.00 2,000.00 6,000.00 Tan -Delta TD-60.............................................................. 800.00 3,000.00 9,000.00 Partial Discharge System HT-PD............................................................. 1,140.00 4,560.00 15,600.00 A.C. Hi -Potential (Low) 50kV, AC, HPA-505FCI................................ 350.00 1,200.00 3,800.00 A.C. Hi -Potential (High) IOOkV, AC, 6CP100/50.................................. 750.00 1,800.00 4,000.00 VLF. Hi -Potential (Low) 20kV, VLF, HVA-28...................................... 450.00 1,600.00 4,000.00 VLF. Hi -Potential (Mid) 44kV, VLF, HVA-60...................................... 600.00 1,800.00 5,760.00 VLF. Hi -Potential (High) 66kV, VLF, HVA-90...................................... 900.00 3,700.00 7,000.00 D.C. Hi -Potential (Low) 80kV DC, PTS-80........................................... 180.00 720.00 2,400.00 D.C. Hi -Potential (Mid) 100KV DC, PTS-130...................................... 400.00 1,300.00 4,080.00 D.C. Hi -Potential (High) 200KV DC, PTS-200...................................... 1,000.00 3,600.00 8,160.00 NOTES: 1) Daily rate up to 8 hours use, Weekly rate up to 40 hours use, Monthly rate up to 160 hours use. 2) All shipping and handling costs are added to equipment. 11 P-i--t not n. ,l 1- ATTS is --li-I at r f n1 , 1 So/ A- t., 1.1- ­1 chinning EXHIBIT 2 AGREEMENT WITH SMAART POWER, LLC, TO PROVIDE ARC FLASH ANALYSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT SERVICES FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 18th day of October, 2022 by and between SMAART Power, LLC, a California company ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On April 21, 2022, the City issued Request for Proposal No. 22-023, by which it sought a Contractor to provide arc flash analysis and electrical safety program development for the Public Works Agency Water Resources Division. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP 22-023. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform the services described in the scope of work that was included in RFP No. 22-023, which is attached as Exhibit A, and as more specifically delineated in Contractor's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit C. Contractor is one of two (2) contractors selected to provide arc flash analysis and electrical safety program development under RFP 22-023. The total compensation for these services provided by all such contractors selected under RFP 22-023 shall not exceed the shared aggregate amount of Five Hundred Thousand Dollars and Zero Cents ($500,000) during the term of the Agreement, including any extension periods. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not Page 1 of 9 be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on October 17, 2025, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for one (1) two-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 9 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Minimum Scope and Limit of Insurance Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregatelimit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non - owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. Broader Coverage: if the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). 2. Primary Coverage: For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its Page 3 of 9 officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3. Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. 4. Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiverof subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5. Self -Insured Retentions: Self -insured retentions must be declared to and approved by the City. The City may require theContractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. 6. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. 7. Claims Made Policies: If any of the required policies provide claims -made coverage: i. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. Hi. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work. Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby Page 4 of 9 this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. 9. Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. 10. Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. Page 5 of 9 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, Page 6 of 9 and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in Page 7 of 9 connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 Page 8 of 9 To Contractor: SMAART Power, LLC Attn: Ali Halimi, President 300 Spectrum Center Dr., Suite 431 Irvine, CA 92618 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Brandon Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager SMART POWER, LLC: i Halimi President Page 9 of 9 EXHIBIT A CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT Appendix ATTACHMENT 1: SCOPE OF WORK City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 13 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSiS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT SCOPE OF WORK A. INTRODUCTION AND BACKGROUND The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27.2 square miles and a population over 343,000 people. The City of Santa Ana Public Works Agency — Water Resources Division oversees and maintains the daily operations of the Water System and Sanitary Sewer System. The City of Santa Ana's water system is comprised of approximately 478 miles of water main, 45 MG of storage at five (5) sites, seven (7) MWD connections, 21 groundwater wells, seven (7) pump stations, four (4) pressure regulating stations and utilizes two (2) pressure zones. The City of Santa Ana Public Works Agency Water Resources Division is soliciting proposals from qualified industrial firms to provide arc flash analysis and electrical safety program development services that include short circuit analysis, protective device coordination analysis, arc flash hazard analysis, interrupt rating analysis and a customized electrical safety program. B. CONTRACTOR RESPONSIBILITIES The Contractor shall provide all labor, materials, services, and equipment necessary for the complete installation of electrical systems. All work shall be in accordance with applicable trade practices, workmanship, meet warranties and shall conform to all applicable laws, codes and regulations. Business hours are considered from 7:00 A.M. to 5.00 P.M. (Monday through Friday). Any time outside of business hours of operation may be considered after hours/weekends. All work will be scheduled upon confirmation of scope and cost and completed within the time agreed upon for each specific item of work. The Contractor may not begin work before receiving a written Notice to Proceed by the City's Project Manager. All services, equipment and materials provided by the Contractor must be in accordance with all applicable Federal, State and local regulations, laws, and codes. C. SCOPE OF SERVICES The Contractor shall provide all transportation, labor, materials and equipment necessary to provide arc flash analysis and an electrical safety program for the following types of facilities; Water Booster Stations, Sewer Lift Stations, Water Reservoir Sites, Pressure Control Stations, and Water Well Sites. The Contractor shall provide the following scope of services: 1. FIELD COLLECTION OF DATA The Contractor shall perform on -site field collection of the data from the various site locations at the City of Santa Ana. The Contractor shall determine the arc -flash incident energy levels and the flash protection boundary distances for all listed facilities based on the results of the City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 14 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT short circuit and coordination studied. In addition, the Contractor shall perform the arc flash analyses under the worst case arc flash conditions and all modes of operation. All necessary information shall be gathered and all electrical systems shall be analyzed from the utility connection point to the equipment connection points. The Contractor's field technicians and service engineers shall perform all work in accordance with the latest National Fire Protection Agency (NFPA) 70E and Institute of Electrical and Electronics Engineers (IEEE) Standard 1584 guidelines. The Contractor shall provide but is not limited to the following services for each facility: • Field collection of data on all existing facilities electrical equipment Assume that any drawings or documentation that exists may or may not aid in the collection or analysis • Verify all one line diagrams, if available. If not available, the Contractor shall generate the appropriate detailed and accurate one line diagrams. All discrepancies found in existing one line diagrams shall be brought to the City's attention as a drawing markup • One line diagram information shall include: o Electrical structures a Voltages at each point o Short circuit available at each point o Horsepower ratings of each motor o City of Santa Ana's standard names of all panels and equipment 2. ARC FLASH ANALYSIS The Contractor shall provide an in-depth power systems short circuit, coordination study and arch flash analysis of the City's facilities. The assessment shall include but are not limited to the following: 1. Short circuit study to determine the levels of current that flow in the electrical system under fault conditions. 2. Protective device coordination and interrupt rating studies to determine proper settings of protective devices. The short circuit study and the coordination study shall precede the arch flash analysis. 3. The Contractor shall determine the level of incident energy at each switchboard, motor control center (MCC), panel board, remote terminal unites (RTU), variable frequency drive (VFD) panels and other electrical equipment requiring analysis. Current NFPA and IEEE standards shall be utilized to yield arc -flash hazard results which comply with the latest industry standards. a. Arch flash assessments shall include each operating mode for the power system to ensure correct incident energies are calculated for all system conditions. 4. The Contractor shall determine if the motor control buckets can be hot swapped and indicate as such on the MCC arc flash 70E labels or specify on the general use City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 15 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANALYSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT electrical safety labels. 5. The Contractor shall perform the arc -flash hazard analysis whenever design implementations occur or circuit power arrangements are changed. 6. The Contractor shall indicate problems discovered while performing the studies and must include the following details: a. Recommendations to mitigate arc flash hazards in all categories b. Identification of circuit protective devices with insufficient interrupt ratings c. Identification of circuits not property coordinated d. One -Line drawings of all equipment surveyed e. Table of calculated arc flash data f. Coordination curves g. And any other pertinent data 7. Arc flash calculations shall be performed on systems above 208/240V downstream of 125kVa and bigger transformers per IEEE 1584. 8. The Contractor shall provide arc flash hazard labels for equipment. The labels provided shall inform workers of the personal protective equipment (PPE) required to work on a given piece of equipment or when the hazard level exceeds a safe work condition following the guidelines below: a. Affix labels to all 70E Rated Category 1 and above electrical fixture and at a minimum the labels should indicate the following: • Arch flash boundary • Restricted approach distance • Limited approach distance • Calorie Rating • Normal Voltage • Glove class • PPE Category • Incident energy • Upstream over -current protective device • Device name and assessment date • On MCCs, labels should indicated if MCC buckets can be hot swapped 3. ARC FLASH ANALYSIS DELIVERABLES After completion of the arc flash analysis, the Contractor shall provide a complete report for all facilities which shall contain, at a minimum, the following- 1 . Background description of the site, objective, and the scope of the study 2. Basis of the analysis 3. Executive summary with conclusions and recommendations (referring to reducing the arc flash hazard category to two or below and any other ways to enhance worker safety) 4. Coordination plots and protective device curves 5. Single -line diagrams City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 16 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT 6. In tabulation format list the following: • Device • Device name • Bus name • Bus kV • Protective • Bus bolted fault • Protective device arc fault • Trip/delay time • Duration of arc • Arc type • Arc flash boundary • Working distance • Required limited and restricted approach • Incident energy • Cal/cm2 • Conduit sizes • Switchgear data • Required PPE 7. Hazard/Risk categories for the calculated incident energy levels 8. The flash protection boundary of the equipment involved/evaluated 4. CUSTOMIZED ELECTRICAL SAFETY PROGRAM The Contractor shall review the City's existing electrical safety program in APPENDIX A: CITY OF SANTA ANA ELECTRICAL SAFETY PROGRAM and develop an up-to-date electrical safety program complaint with the latest NFPA 70E publications. The Contractor shall incorporate shall include but is not limited to the following elements in the up-to-date safety program: 1. ROLES, RESPONSIBILITIES & AUTHORITIES a. Identifies the roles and responsibilities of parties involved b. Outside contractor obligations in relation to the City's Electrical Safety Program c. Clarification on the difference between unqualified and qualified personnel 2. REQUIREMENTS a. Requirements that will be needed to be in compliance with the latest NFPA 70E and California OSHA regulations 3. PERFORMANCE MONITORING, MEASUREMENT & EVALUATION a. Specification of general work practice controls on energized and de -energized equipment b. Documentation for energized electrical work permit policies and procedures c. Documented protocols for de -energizing and lock out/tag out City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 17 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT d. Document alerting techniques and methods for the notification of approach and flash boundaries 4. PERSONAL PROTECTIVE EQUIPMENT a. Documentation for the use of PPE by qualified employees b. Electrical safety requirements for any special equipment 5. MAINTENANCE a. Consider the condition of the maintenance of the equipment and it's component parts 6. AWARENESS & COMPETENCE a. Document how employees must follow the policies and effectively implement the procedures 7. ELECTRICAL SAFETY PROGRAM CONTROLS a. Document how the Electrical Safety Program shall identify the controls from which it is measured and monitored b. Document which metrics could be used 8. GENERAL RISK ASSESSMENT a. The Electrical Safety Program should identify the steps that employees must take where the risk of injury from electrical hazards are unacceptable 9. JOB BRIEFING a. Specify how the employee shall perform job briefing before starting each job and the potential hazards associated with to discuss in addition to the required PPE and any special precautions. 10. ELECTRICAL SAFETY AUDITING a. Document how the Electrical Safety Program shall be audited to verify that the procedures and principles within the program are in compliance with NPFA 70E. b. Document how field work shall be audited to verify the requirements within the safety program are being followed. 11. TRAINING REQUIREMENTS a. Specify how often employees shall be trained to identify and understand the relationship between electrical hazards and the possibility of injury b. State the types of training that will be required i) Classroom Arc Flash training ii) Emergency Response Training (contact release, first aid, etc.) iii) Qualification for electrical work c. Training verification and documentation by the employer 12. SUPPORTING FORMS City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 18 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT a. Qualified person verification form b. Qualified person in -field and annual inspection form c. Arch flash and shock risk assessment form d. Job briefing form e. Energized electrical work permit f. Contractor/Host employer checklist form The Contractor shall provide any additional recommendations to be utilized in the City's safety program, 5. ELECTRICAL SAFETY PROGRAM TRAINING The Contractor shall provide training services to promote electrical safety and the proper use of PPE in accordance with guidelines required in arc flash hazards category 0 through category hazard 4 as well as specified in the customized electrical safety program. The Contractor shall prepare training programs containing but not limited to the following subjects and conduct training annually or upon request: 1. INTRODUCTION i) Terms and definitions (70E and OSHA) ii) Hazards of Electricity 1. Shock 2. Arc 3. Blast 2. PERFORMING AN ELECTRICAL HAZARD ANALYSIS i) Determining nominal voltage ii) Shock Approach Distances iii) The Arc Flash Boundary iv) Determining PPE if no Arc Flash Hazard Analysis is performed v) How to choose PPE based on the hazard vi) Hazard vs. risk 3. PERSONAL PROTECTIVE EQUIPMENT (PPE) i) Inspection, maintenance and testing of 1. Head and hearing protection 2. Eye and face protection 3. Hand and foot protection ii) Arc flash protection iii) Types of clothing iv) Use of dielectric footwear v) Rubber protective equipment vl) Gloves vii) Blankets and shields viii)Using the NFPA 70E tables properly City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 19 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSiS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT ix) Determining the correct arc rating of PPE x) Using NFPA 70E Annex H, "Guidance on Selection of PPE" 1. Simplified two -category system 2. Guidance on selection of PPE when an Arc Flash Hazard Analysis is performed 3. Use of 8 and 40 cal/cm2 PPE 4. ENERGIZED WORK i) Energized electrical work policy ii) Guarding energized electrical equipment iii) Energized Electrical Work Permits 1. Exceptions (ii) Establishing a safe work zone 5. DE -ENERGIZED WORK i) Placing equipment in an Electrically -Safe Work Condition ii) Lock Out/Tag Out (LOTO) iii) Switching procedures iv) Clearance orders v) Safety Electrical One -Line Diagrams vi) Identifying "Look -Alike" equipment vii) Use of voltage detection equipment 1. Selection of the proper voltage tester 2. Limitations of common voltage testers 3. Verifying meter operation before use 4. Choosing the correct PPE 5. Safe operation and use 6. Verifying meter operation after use 7. lnduced voltages vs. back feeds 8. Testing taped connections 9. Specific Equipment Hazards a. Circuit breakers and switches b. Transformers c. instrument transformers 6. HANDS-ON SESSIONS i) Inspecting PPE and insulated tools ii) Interpreting Arc Flash Hazard Labels iii) Proper use of the NFPA 70E Tables and Standards iv) Performing a job hazard analysis (JHA) v) Qualified Person Training on Electrical Safe Work Practices & Arc Flash per OSHA and NFPA 70E specifications vi) Choosing and using voltage detection equipment D. CODE COMPLIANCE City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 20 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT All materials and workmanship shall be in strict conformity with standards of the latest editions including revisions of the following: • Institute of Electrical and Electronics Engineers (IEEE) • National Electrical Code (NEC) standards • National Fire Protection Agency (NFPA) • American Society of Testing and Materials (ASTM) • International Electrical Testing Association (NETA) • State Department of Industrial Safety (CAL/OSHA) E. PROJECT MANAGEMENT AND COORDINATION When a request for service is issued to the City, the Contractor shall issue an estimate to the City's designated Project Manager. The Contractor shall not proceed with any work without the approval of the City's designated project manager. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work issued. Each invoice shall be accompanied by a summary of tasks performed, contract agreement number, results and progress on long-term tasks if any. F. VALUE ADDED RELATED SERVICES The Contractor may propose additional related services that the City has not specifically identified in this RFP to accomplish the stated goals of this RFP. Value added related services will be considered by the City and may or may not be incorporated in the agreement. All parts and materials must be supplied new and factory approved. G. SUBCONTRACTORS The use of Subcontractors is allowed, but will require approval by City prior to start of any assigned work. Upon commencement of work, the Contractor shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its own organization. When a Subcontractor performs all or any part of the work, a markup shall be applied to the Subcontractor's actual cost of such work. The Contractor may add a markup of 10 percent on the first 55,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the work may be added by the Contractor. H. MARKUP The following markup percentages shall be added to the Contractor's costs and shall constitute the markup for all overhead and profits (to the sum of the costs and markups, one (1) percent shall be added as compensation for bonding): City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 21 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT 1) Labor................................................................................................20 2) Materials...........................................................................................15 3) Equipment Rental............................................................................. 15 4) Other items and Expenditures.......................................................... 15 I. MINIMUM QUALIFICATIONS The Contractor shall meet the following minimum qualifications- 1 . All work is to be performed in compliance with all applicable codes, ordinances, laws, standards, due care, and Occupational Safety and Health Administration (OSHA) safety requirements. 2. The Contractor shall have a minimum of five (5) years of experience in providing industrial control panel building services. 3. The Contractor shall possess state and local permits, licenses and certificates required by law to commence, carry, and complete the work. 4. Provide all necessary equipment to competently perform and complete work as specified, J. SAFETY Proposer shall be solely and completely responsible for the condition of the project site, including safety of all persons and properties during the performance of the work. In addition, proper safety equipment must be worn at all times. These requirements shall apply continuously until the contract is terminated and shall not be limited to normal working hours. The Contractor/Consultant shall assure that each employee or subcontractor under the contractor's supervision is trained in the worm practices necessary to safely perform his or her job. K. INSURANCE REQUIREMENTS The successful bidders shall furnish the City with original copies of valid insurance policies herein required upon execution of the contract and shall maintain said policies in full force and effect at all times during the term of this contract. Said insurance policies shall comply with all requirements set forth in these specifications. Contractor(s) shall keep a current certificate of insurance at the City of Santa Ana at all times and shall immediately report any changes to the City. L. FEE SCHEDULE Contractor shall submit a fee schedule as described in Section IV.B.3 of RFP. No separately stated freight or deliveries will be considered. Bidders shall include all costs in the unit price bid. City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 22 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT Furthermore, the Contractor shall submit additional labor, material and rental equipment rates along with fee schedule. Contractor's labor and equipment rate sheet shall list rates for all labor designations, equipment, rentals, and materials. The bid items specified in the fee schedule are for reference purposes only. Labor increases shall be subject to mutually agreeable terms between the City and the Contractor. The City may request related services that will be paid at the vendor's standard labor and equipment rate submitted. Fee proposal shall be outlined as follows: ---End of SCOPE OF WORK Section --- City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 23 10:4lei rIll r IUD ���\:a ■ 1��101 �: Table of Contents 1. Company Overview........................................................................................................3 2. Firm and Team Experience............................................................................................4 2.1. Key Personnel.............................................................................................................4 3. SMART POWER ORGANIZATION CHART................................................................9 4. Scope of Services.........................................................................................................10 4.1. Data Gathering..........................................................................................................10 4.2. Device Evaluation Study...........................................................................................11 4.3. Coordination Study...................................................................................................11 4.4. Arc Flash Study.........................................................................................................12 4.5. Study Report.............................................................................................................13 4.6. Common Problems / Observations...........................................................................16 5. Relevant Project Experience........................................................................................17 6. Three Relevant projects...............................................................................................18 7. Electrical Safety Program.............................................................................................19 8. Insurance Certificates...................................................................................................21 9. Non -Collusion Affidavit.................................................................................................22 10. Non -Lobbying Certification........................................................................................23 11. Non -Discrimination Certification................................................................................24 12. Agreement Statement...............................................................................................25 SMAART POWER INTELLIGENT & INVENTIVE ENGINEERING 300 Spectrum Center Dr. Ste 431, Irvine CA 92618 949-209-7299 June 2, 2022 To: Armando Fernandez City of Santa Ana Public Works Agency 220 S. Daisy Ave. Bldg A Santa Ana, CA 92703 Subject: Arc Flash Analysis and Electrical Safety Program Development Dear Mr. Fernandez, SMAART POWER, an engineering company at the forefront of electrical engineering, is enclosing along with this letter a bid proposal for the Arc Flash Analysis and Electrical Safety Program Development for the City of Santa Ana Public Works Agency. Our team at SMAART POWER has a combined total of over 50 years experience with such studies and provides expertise in developing programs that address safety concerns in regard to all aspects of electrical systems. We have worked on very similar projects and programs with other cities, such as that for the Los Angeles Metropolitan Water District and understand the specific needs that are required from such a project. We look forward to the opportunity to work with the City of Santa Ana. Please let us know if there is any questions we can answer or clarifications we can provide beyond the attached proposal. Thank you, Ali Halimi SMAART POWER — President ali(a)smaartpower.com 1. Company Overview SMART POWER LLC. is a full service electrical engineering and consulting firm with more than 55 year of combined experience. SMART POWER has highly skilled professional engineers and projects managers that specialize in system planning, design, analysis, automation, testing and smart solution system integration for commercial, industrial, and utility scale systems for both the federal and private sector. SMART POWER is an expert in advanced power system analysis including advanced studies such as power quality & harmonics, transient stability and electromagnetic analysis, protection, coordination, arc flash and incident energy mitigation techniques for industrial, commercial or utility facilities. SMART POWER's engineers have worked on power system design, planning, and advanced studies for water treatment plants, generation and power plants, pumping plants, off -short plants, heavy industrial manufacturing, hospital and health facilities, oil and gas fields, and utility distribution systems. Furthermore, SMART POWER also provides advanced system studies which include power flow, device duty evaluation, system protection, power quality and harmonics, generator controls and transient stability, grid interconnection, ground grid study and surveying, and distribution system planning. SMART POWER is committed to consistently delivering high -quality, innovative engineering services and smart solutions with the highest regard for safety standards. As such, SMART POWER is fully ensured to perform the engineering and consulting services as outlined below: o Professional Liability— $1 M/$2M o General Liability — $2M/$4M o Automobile Liability — $2,000,000 o Commercial Umbrella — $3M/$3M Certificates of Insurance available upon request. Signatory: Ali Halimi - Principal Date: 6/2/2022 Signature: 2. Firm and Team Experience • SMART POWER has successfully developed and studied sizeable power system models for commercial, industrial, and nuclear plant customers. Customers have also included very large utility transmission and distribution systems such as Seattle City Light, EPCOR Utility, Oman Grid, NOIDA Power Company Grid, Occidental Petroleum (OXY), Saudi ARAMCO, and more. • SMART POWER has designed and conducted complex power system studies for a wide range including low voltages, medium voltages, and high voltages. This experience makes us one of the most recognized companies to perform the complex studies. • SMART POWER fully complies with all the latest applicable standards for power system engineering and studies, including IEEE-1584, NEC & NFPA-70E, ANSI-C37, UL-489, IEEE-242, IEEE-446, and many related standards. • SMART POWER has a seasoned engineering team, Ph.D. electrical engineers, and project managers experienced with complex power systems problems and solutions with backgrounds spanning across utility companies, the Department of Energy, and consulting firms for advanced studies. Studies have included protection, coordination, power quality, and transient stability studies. • SMART POWER is dedicated to providing high -quality work and reports with practical solutions to the problems and applicable recommendations to save time and money on projects without compromising the feasibility. • SMART POWER has a high level of customer satisfaction for all the provided services. • SMART POWER has provided electrical engineering services and solutions to many customers in the U.S. and across the world. • SMART POWER is categorized as a small local business with high -quality engineers and staff. We are always accessible and ready to provide support to our customers, which has continuously increased our customer's satisfaction to the highest level. 2.1.Key Personnel Ali Halimi — President Education Ali Halimi graduated from Tehran Azad University where he obtained a degree in power systems engineering in 2002. Experience During Mr. Halimi's career, he has had the opportunity to work with many organizations within the engineering industry. Mr. Halimi's career started in 2001 as an Electrical Technician at Efrat Co where he oversaw system maintenance and troubleshooting. As his career progressed, he moved into a Lead Electrical Engineer position at Tehran University and later a Project Engineer position at ETAP Corp. In 2012, Mr. Halimi was promoted to a Project Manager position at ETAP Corp. In this role, he was responsible for leading power system automation and real-time solutions for large industrial projects. He also directed a team of eight engineers, which grew to a team of twelve when he transitioned into the T&D Dept. Manager role within ETAP Corps in 2014. As a Department Manager, Mr. Halimi was often charged with overseeing and conducting workshops worldwide for power system engineering courses and ensuring eLearning platforms were properly integrated into physical workshops to enhance development. In 2017, Mr. Halimi took a Senior Power Systems Engineer role at Eaton Corp. Within this role, he managed large-scale projects and performed onsite visits with customers. He also led the ETAP Committee Group consisting of 20+ members. Following this role, in 2019, Mr. Halimi took on a Project Manager role at KSG Engineering working with power system study projects, and finally, in 2020, he became the CEO and Managing Director of SMAART POWER. He's now responsible for leading business development and marketing functions as well as hiring and securing talented engineering teams to support both large and small-scale projects. Matt Rahmanifard — VP of Engineering Education Matt Rahmanifard graduated from University Ashrafi Esfahani where he obtained a degree in civil engineering in 2005. Later in 2010, he went on to obtain an Associate of Science in Electrical Engineering at Irvine Valley College and eventually a Bachelor of Science in Electrical Engineering at Southern California Institute of Technology. In 2014. Experience From 2005 to 2007, Mr. Rahmanifard served as an Electrical Drafter at Accessible Consulting Engineers with responsibility for reviewing and interpreting project specifications and delivering layouts for new electrical systems. He was later promoted to Electrical Designer and Tester at Accessible Consulting Engineers in 2007 where he oversaw extensive research projects and reported findings to management and stakeholders. As Project Engineer in 2009, he began to perform more in-depth electrical acceptance testing and maintenance procedures on electrical products. He also was responsible for conducting field surveys and implementing new process improvements for standardized manuals and operating procedures. Currently, Mr. Rahamifard serves as Electrical Engineering Manager at Accessible Consulting Engineering. Within his role, he performs maintenance tests on switchgears, conducts acceptance testing per NETA requirements, and schedules and coordinates power quality studies. He also conducts thermographic surveys where he's responsible for performing infrared inspections of electrical installations with safety and quality in mind. Andrew Mirzakhanian — Project Lead Education Mr. Mirzakhanian graduated from California State University where he obtained a degree in electrical engineering in 2014. Experience Throughout Mr. Mirzakhanian's career, he has worked in numerous leadership roles on high -profile projects. In 2014, Mr. Mirzakhanian was a Systems Integration Manager at Trimark Associates overseeing project schedules. In 2015, Mr. Mirzakhanian served as the Electrical Engineer/Lead Designer at KSG Engineering. Within this role, he was responsible for performing cost -benefit analysis on electrical infrastructure options, conducting feasibility studies, and performing construction administration services with the goal of ensuring compliance. Promoted to Project Manager at KSG Engineering in 2016, Mr. Mizakhanian's responsibilities grew to include managing project deliverables, cost impact, clientele, and unforeseen project issues. He was also responsible for managing a team of six electrical engineers, designers, and drafters with responsibility for ensuring projects are aligned with customer requirements and expectations. Currently, Mr. Mirzakhanian works as a Design Lead/Project Manager at SMAART POWER where he ensures compliance with present codes, performs cost -benefit analysis and feasibility studies, and manages project deliverables. Salman (Sal) Kahrobaee — Lead Consultant / Project Lead Education Salman Kahrobaee graduated from Bachelor of Science in Electrical/Power System Engineering in 2003 from the University of Tabriz. In 2006, Mr. Kahrobaee graduated from the University of Tehran with a Master of Science in Electrical/Power System Engineering. In 2014, Mr. Kahrobee graduated with a Ph.D. in Electrical Engineering and minor in Computer Science from the University of Nebraska -Lincoln. Experience From 2003 to 2009, Mr. Kahrobaee was a Power System Engineer and Trainer at MATN International Co. where he was responsible for training over 1000 engineers in power system software. He led more than 65 power courses and workshops and also provided support in modeling wind farms such as Iran's first operated wind farm. He then moved into a position at the University of Nebraska -Lincoln as a Research Assistant between 2019 and 2013. In this role, he developed simulation methods, proposed new indices, developed simulation models, and proposed a hybrid analytical - simulation approach for reliability assessment. In 2014, Mr. Kahrobaee became a Senior Power System Engineer and Manager at ETAP. As a Senior Power System Engineer, he provided services on numerous projects related to the UBC campus, railways system, and relay coordination of industrial systems. From 2017 to 2020, Mr. Kahrobaee served as a Senior Engineer at SCE. Within this role, he was responsible for work in the areas of Grid Technology Innovation and Advanced Technology. Since 2020, Mr. Kahrobaee has worked at Substation Asset Engineering as an Electrical Manager. Within this role, he oversees a team of engineers and is responsible for providing insights for substation equipment, developing apparatus specifications, and updating design and construction standards. Since 2020 , Mr. Kahrobaee serves as a lead consultant in SMAART POWER overseeing to team of engineers for grid innovation technologies, substation design, feasibility studies, system analysis and project deliverables. Certifications & Licenses Organizational Leadership & Communications Certificate (2019 — 2021, No expiration) Kamshad Eshghi — Lead Consultant / Project Lead Education Mr. Esghi is a Professional Engineer and NERC Reliability Coordinator. In 2011, he graduated from Washington State University with a Bachelor of Science in Electrical Engineering. In 2014, he went on to graduate with a Master of Science in Electrical Engineering from the University of Washington — Seattle. In May 2022, Mr. Esghi is anticipated to graduate from the University of Idaho with a Ph.D. in Electrical Engineering — Power Systems. Experience Mr. Esghi began his career as an Electrical Engineering Intern for Comtech EF Data. Within this role, he learned how to effectively design small FPGA to control compression boards. He eventually moved into a Power Systems Research Assistant position at Idaho National Lab in 2014 where until 2017 he was responsible for work for two high- level research projects. Between 2011 and May 2017, Mr. Esghi also worked as a Substation Protection and Control Engineer at Black and Veatch on serval projects. Within this role, he also had the opportunity to direct a team of drafters and junior engineers, gaining leadership experience. In May 2017, Mr. Esghi worked as a Lead Real -Time Operation Engineer at CalSO. He was responsible for power system operation, state estimation, R&D projects, and team management/leadership. As a leader, he provided support in the development of operating requirements. On the technical side, he advised on projects, performed real- time contingency studies, and supported and interpreted real-time voltage stability application solutions. Mr. Esghi is currently serves as a lead consultant in SMAART POWER for system automation, substation protection & control and real-time operations. Certifications & Licenses Harvard Business School Leadership Principles Black & Veatch ASPIRE Leadership Development Lean Engineer Certification — Black & Veatch and CAISO Servant Leadership Principal Certification - CAISO As Indicated in the following organization chart, the engineering team will be involved in this project (Arc Flash Analysis And Electrical Safety Program Development) on 70% capacity as required. 3. SMAART POWER ORGANIZATION CHART The following diagrams depicts the SMAART POWER Organizational chart: Ali Halimi President Matt Rahmani VP. Engineering Study / Field Team - 4 Andrew Mirzakhanian Project Lead Sunny Sharaf - COO / CFO Sal Kahrobaee Lead Consultant Financial / Admin Team-2 NI-11101 Kamshad Eshghi Lead Consultant **�-r Design Team - 2 Substation Team - 2 Automation Team - 1 4. Scope of Services NFPA-70E requires an arc flash study to identify arc flash hazards, associated arc flash boundaries and required PPE. This regulation is to protect personnel by reducing exposure to major electrical hazards. The regulation helps companies and employees avoid workplace injuries and fatalities. A typical arc flash study requires accurate modeling of the power system and the components of the electrical distribution system including all the sources which may contribute to the fault locations. In order to accurately models the power system, detailed data gathering effort for induvial equipment is required for all the following components: o Power supplies which contribute to the fault including utility feed(s), generators (Standby or Co-Gens), UPSs and motors. o Protective device information including manufacturer, model, size and settings for low voltage breakers, high voltage breakers, fuses, disconnects and relays in order to determine the proper fault clearing times. o Power distribution equipment information including size, voltage ratings, current ratings, short circuit withstand capability, number of circuits, impedances and dimensions for switchgears, switchboards, panelboards, motor control centers, breaker/fuse/disconnect enclosures, automatic transfer switches, and transformers. o Feeder cable information including the size, type and distance. When accurate models is in place, multiple scenarios shall be created depending on the topology and operating conditions of the electrical network to calculate and determine the worst case incident energy on each individual equipment. This considers the alternative power sources which might have lower fault contribution, motors not operating, system energized by UPS or possible reduction of the fault contribution from the utility as well as bus ties and/or automatic transfer switches positions. It is also very important to obtain the decrement curve data for generators included in the study which accurately determines their fault contribution as well as obtaining the utility fault contribution from the utility company at the time of the study. 4.1.Data Gathering In order to prepare an accurate model for the power system study, a thorough data gathering effort shall be performed in the field for all the electrical equipment involved in the scope of the study. All the documentations, submittals, shop drawings, existing drawings such as AutoCAD, MicroStation, etc. shall be reviewed and the obtained data shall be incorporated into the models. While gathering the information in the field, the manufacture, model, size, ratings, and dimensions of the equipment shall be obtained in order to fulfill the arc flash study and IEEE standard requirements. As necessary, the cover of the equipment such as panelboards, switchboards, motor control centers, switchgears, etc. shall be removed in order to capture the required information. All the documentations including the existing drawings shall be reviewed before and after the field data collection to make sure the required information have been obtained and if additional information can be retrieved to be incorporated into the models. To gather the information and properly capture the required information the help of the City of Santa Ana staff and electricians are required and shall be coordinated in advance. 4.2.Device Evaluation Study The prepared models will be used to calculate the worst case scenario fault currents which is the maximum fault currents produced by balanced three-phase and unbalanced faults at each fault location. All the scenarios will be presented in the report in a tabular format with notes for ease of identifying the cases. Low voltage and medium voltage equipment will be presented in separate tables identifying the device evaluation results in a color coded format for the failed equipment against their short circuit withstand capabilities along with the practical notes to address the issues or possible summarized solution(s). Equipment with Marginal device evaluation condition also will be identified for considerations. All the identified problems, solutions and recommendations including possible replacement of the existing equipment, upgrading the equipment to the higher SCCR rating, addition of current limiting devices or device series rating recommendations based on the approved and published manufacturer's tested tables will be mentioned in the executive summary section of the report. 4.3. Coordination Stud The protective device coordination study determines overcurrent protective relay and circuit breaker settings in order to provide an optimal compromise between protection and selectivity where possible and/or practical. In order to properly study the protection and coordination of the power system models, all the protective device settings including the adjustable and fixed devices shall be incorporated into the model. Subsequently, time characteristic curves (TCCs) will be created per following: o Individual TCCs will be created for each device's zone of protection. For example for a typical switchboard, the upstream, main and downstream protective devices will be included in a TCC to show the selectivity and coordination of the devices. o The curves will be in different colors for the ease of identifying. The devices' labels along with their settings will be organized in a way that devices are easy to distinguish and follow in an orderly fashion from upstream to downstream. o Fault clipping currents will be displayed in the TCC for each individual bus identifying the max level of fault current that each device can clear. o Each piece of one -line associated with the TCC will be neatly placed next to the TCC for ease of identifying and associating the curves with the devices. o Each TCC will be induvial studied for possible m is-coord i nation or selectivity problems and any recommended adjustment for each TCC will be presented in a separate TCC with the same TCC identifier with the "RECOMMENDED" revision so the client can easily compare the recommended changes. o A list of all the created TCCs will be included in the report with their TCC identifier tag so the client can easily find the TCCs per their page number in the report. o Not all the devices and their settings can be adjusted to achieve desired coordination and/or selectivity therefore additional recommendations may be provided such as replacing the equipment, upgrading the trip devices or rating plugs, etc. o The format of the TCCs can be consulted with the City of Santa Ana and accommodated as desired in advance. o Each TCC will demonstrate the phase settings of the devices following to the next TCC with the ground settings (if applicable) and also following a TCC with the recommended settings (if applicable). Existing and recommended settings of all the devices (adjustable) will be presented in a tabular format following the TCC section in the report in separate tables for low and medium voltage equipment. If there are other types of devices such as vacuum interrupters, differential relays, etc. those will be presented in separate tables. This format can be adjusted as desired per City of Santa Ana requirements in advance. All the findings, recommendations and solutions will be presented in the executive summary section of the report. 4.4.Arc Flash Study As arc flash objectives was mentioned in section 1.1, the following demonstrates the practical approach and steps to the arc flash study per the following: o All the guidelines required by the latest IEEE-1584 and NFPA-70E will be followed in order to calculate the incident energies for each individual equipment included in the models. o As required by IEEE-1584 2018 the enclosure dimensions (width, depth and height) will be measured during the data collection (or obtained from the shop drawings/submittals) to accurately calculate the incident energies per IEEE-1584 requirements. The dimensions of the enclosures and the worst case electrode configurations will be displayed in the arc flash results table. o As mentioned previously the models will be set up with multiple scenarios for the worst case scenario incident energy for each equipment. o Decrement curve method will be used in case of calculating the incident energies from the generator sources using the dynamic characteristic impedances of the generators. o Single phase circuits/devices will be calculated separately for the incident energies and combined to the final report. o All the scenarios will be listed with notes in a table in the report so they can be easily identified. o Arc flash results will be presented in the report in a tabular format displaying the incident energy with the existing device settings next to the incident energy results based on the recommended device settings. Client will be easily able to identify the differences. o The results will be color coded in the arc flash table based on the following: ■ Incident energy results > 40cal/cm2— magenta color ■ Difference between incident energies of the existing vs. recommended settings — blue color ■ Fault clearing time capped at 2 sec — yellow color o For each identified issue for the arc flash results, recommendations or solutions there will be an individual note at the bottom of the table. o All problems, recommendations and solutions will be presented in the executive summary section of the report. o Adjustments or approximation will be considered upon City of Santa Ana's approval in case the information needs to be assumed. Labels will be generated and printed based on the City of Santa Ana formatting requirements. 4.5.Study Report The study report is comprised of different sections which includes the following: o Revision History: includes the information regarding the revisions made to the original report o Table of contents o Executive Summary: which includes the results and recommendations in a tabular format individually color coded for each study section. Each presented table displays a short memo of the finding including any code violations, equipment type/ID, location of the equipment for fast locating, description of the issue or finding and the recommendations. Depending on the finding a phot of the equipment and/or its conditions will be attached to that table. Below is a sample of the above description: 1.3. Memo: Panelboard Cover — Code Violation 9 Equipment: Panel IC Location: Fed from SWBD MSB Description Recommendation Panel IC has a front cover which is not Due to current condition of panelboard IC, properly secured to the enclosure box and panelboard shall be replaced with new does not comply with manufacturer's panelboard with same ratings, voltage, recommended securing methods. The amperage, phase, and AIC rating. panelboard also lacks proper breaker space covers plates and is in violation of NEC 110.27 Guarding from Live Paris. o Short circuit analysis: this section presents all the information regarding the device duty calculation, a brief methodology of short circuit calculation per IEEE/ANSI standards including the tabular format of the scenarios and results along with the supportive notes. o Protective device coordination study: this section includes the information regarding the device coordination, a brief methodology per standards, list of all the TCCs, TCC graphs, and device settings in tabular format with adjustable settings for low and medium voltage devices. o Arc flash study: this section includes the information regarding the arc flash study, a brief methodology per standards, list of all the scenarios, and a tabular format of the incident energy results. o System data: this section reflects all the resources and documentations utilized for the study for equipment, data gathering and modeling including the assumptions. o Utility data: fault current information obtained from the utility for the purpose of study for each model. o Short circuit input/output reports: this section presents the input/output reports and all the associated calculations. This section can be added as an attachment and not incorporated into the main report upon City of Santa Ana's request. o One line diagrams: this section represents the one line diagram with a very comprehensive set of the data shown for individual equipment including ratings, settings, etc. It is very easy to navigate and find associated information for any equipment in the one line which is also color coded based on the voltage levels. The format of the presented data for each equipment can be customized upon City of Santa Ana's request. Below show a sample of the data formats shown on the one -lines: DBU Panelboard 0.48 kV 12oo A 65 kA CS-T-UTTPA CB-T-UTA General Electric General Electric SELA SFLA too 65 kA 250 65 kA Spectra RMS SE - l oo Spectra RMS 5F - 250 Rating Plug= mo Rating Plug= 250 LT PickupFixed LTPickup= Fixed LT Band � Fixed LT Band = Fixed ST Pickup = Fixed ST Pickup = Fixed ST Band = Fixed ((IAx)t = IN) ST Band = Fixed ((i^x)t = IN) Inst. Pickup = MAX Inst. Pickup = MAX F-T-UTTPA C/Ph: 1 AWG[kcmil 70 ft CU XHHW AIG Conduit T-UTTPA ( PRI) Other 0.48 kV ID: T-UTTPA Rated: 45 WA Max: 45 WA Pri/Sec: 0.48 kV K Pos %Z: 2.9 % 11 T-UTTPA(SEC) Other o.zo8 kV F-T-UTA C/Ph: s 25o AWGfkcmil 70 ft CU XHHW AJG Conduit T-UTA (PRI) Other o.48 kV �� I : T-UTA lMl�/ Rated: 112.5 kVA Max: 112.5 kVA o.208 kV PHISec: 0.48 kV 0a08 kV Pos %Z: 3.9 % 'llr T-UTA(SEC) Other o.zo8 kV 4.6. Common Problems / Observations The following improvements to the potential issues which can be common and/or typical can be recommended in respect to the developing the arc flash models and study for the City of Santa Ana electrical systems: o Coordinating and arrangements with the utility company and identifying the designated engineer in there ahead of time in order to obtain the available fault current(s) for the system study. o Coordination between the client (City of Santa Ana) and the contractor in the kick off meeting(s) to allocate specific times and technicians familiar with the job -site for the data collection activity in order to avoid delays. o Providing the existing documentations and past reports to assist contactor reviewing and identifying what needs to be performed ahead of time in order to get ready for the data collection effort. This also possibly includes the type of relays that have been installed in the field for preparation purposes. o Making sure that the contractor has access to the electrical rooms and equipment in the normal hours. Coordinating with the contractor for outside of the normal hours. o Identifying the proper tools / equipment prior to the data collection effort in order to avoid delays. For some older / newer relays proper software or tools are needed in order to read/download the settings of the relays. o Coordinate shutdowns (if required) and proper lighting in case of shutdowns for the data collection activity. SMAART POWER is dedicated to provide a high quality service to all of its customers as it currently has with a very high rate of satisfaction. The responsiveness, being on -time and addressing the issues with the deep understanding of the power systems and problem solving capabilities, makes us one of a kind in the industry. We make sure all the details and corners are covered and nothing is left behind or unresolved. 5. Relevant Proiect Experience No. Client Name Address 06 Contact name Telephone Email 0 Project Schedule Cost Personnel's name Responsibility 1 Naval Base Facility AVFAC) 3455 Senn St, San Diego, CA 92136 Tom Rettenmaier 805-390-6245 tom.rettenmaier tre s.or 9/20 - 6/21 $110,000.00 Ali Halimi Project Manager 2 Naval Air Weapon Station 1 Administrative Circle, Rid ecrest, CA 93555 Tom Rettenmaier 805-390-6245 tom.rettenmaier tre s.or 6/20 -11/21 $72,500.00 Ali Halimi Project Manager 3 Los Angeles Metropolitan Transportation Authority 1 Gateway Plaza, Los Angeles, CA 90012 Teo Dominguez 818-763-9179 teo ebs-la.com 1/21 -12/21 $45,000.00 Ali Halimi Project Manager 4 Naval Facilities Engineering Command Southwest 311 Main Rd, NAS Point Mugu, CA 93042 Tom Rettenmaier 805-390-6245 tom.rettenmaier tre s.or 7/20 - 3/21 $38,500.00 Andrew Mirzakhanian Project Manager 5 NASA Jet Propulsion Laboratory Buildings 4800 Oak Grove Dr, Pasadena, CA 91109 $245,000.00 Andrew Mirzakhanian Project Manager 6 South Tempe Water Treatment Plant 6600 S Price Rd, Tempe, AZ 85283 Michelle Sora 520471-3855 msora@pro-techservices.co 1/21 - 8/21 $25,500.00 Ali Halimi Project Manager 7 Arlington Generation Plant 39027 W Elliot Rd, Arlington, AZ 85322 Michelle Sora 520-471-3855 msora@pro-techservices.co 1/22 - Ongoing $88,500.00 Ali Halimi Project Manager 8 Leucadia Wastewater District 1960 La Costa Ave, Carlsbad, CA 92009 Barry Kimble 907-268-8127 bkimble Isourcedist.com 11/20 - 9/21 $12,200.00 Ali Halimi Project Manager 9 Lake Michigan Water Treatment Plant 17350 Lake Michigan Dr, Grand Rapids, MI 49503 11/18 - 5/19 $18,800.00 Ali Halimi Project Manager 10 Occidental Petroleum - Midland Refinery 1600 Gehrig Dr, Midland, TX 79706 David Renfro 713-540-4815 david.renfro ox .com 1/14 -10/17 $268,000.00 Ali Halimi Project Manager 11 USC Norris / Norman Hospitals 1441 Eastlake Ave, Los An eles, CA 90033 Adrian K zima 818-330-7173 adrian@,kyzima.com 1/22 - Ongoing $44,550.00 Andrew Mirzakhanian Project Manager 12 UTC Aerospace Systems 11120 Norwalk Blvd, Santa Fe Springs, CA 90670 Marco Vasquez 323 353-6231 mvasquez@littlejohn-reuland.com 10/21 - 3/22 $30,800.00 Matt Rahmani Project Manager 13 Aera Energy Refinery 10000 Ming Ave, Bakersfield, CA 93311 Tom Edgar 760-223-9206 tom.edgar@eaton.com 5/18 - 6/19 $148,600.00 Ali Halimi Project Manager 14 Tennessee Valley Authority - Se uo ah Nuclear Plant 2440 I ou Ferry Rd, Soddy -Daisy, TN 37379 Mark Bowman 423-593-5417 mdbowman tva. ov 5/21 - 9/21 $55,000.00 Ali Halimi Project Manager 15 B.Braun Medical Manufacturing Plant 2525 McGaw Ave, Irvine, CA 92614 Nima Ba an 949-278-3945 nima bbraun.com 6/14 -10/15 $218,000.00 Ali Halimi Project Manager 16 Seattle City Light 700 5th Ave #3200, Seattle, WA 98104 Margaret Kirk 360-649-2429 margaret.kirk@seattlecity.gov 6/15 -10/17 $446,800.00 Ali Halimi Project Manager 17 ZADCO Offshore Plant UAE 8/15 -12/16 $96,500.00 Ali Halimi Project Manager 18 Michigan Technical University 1400 Townsend Dr, Houghton, MI 49931 9/18 -12-18 $12,100.00 Ali Halimi Project Manager 19 Disney Studios 15 Buildings) Glendale/Burbank, CA Adrian K zima 818-330-7173 adrian zima.com $110,000.00 Andrew Mirzakhanian Project Manager 20 Enwave Wells Faro Center 707 Wilshire Blvd Fl 1, Los Angeles, CA 90017 Michael Lahlou 714 713-6962 Michael.Lahlou cordobaco .com 8/21 -11/21 $15,500.00 Matt Rahmani Project Manager 21 Future Foam Manufacturing 2451 Cypress Way, Fullerton, CA 92831 Brad Peikert 714 862-5409 bpeikert@futurefoam.com 5/21-8/21 $36,500.00 Matt Rahmani Project Manager 22 Cedar Sinai Medical Center Davis Building 110 N George Burns Rd, Los Angeles, CA 90048 abbas he dari 310-877-2835 amps h@hotmail.com 4/19-8/19 $88,200.00 Matt Rahmani Project Manager 23 TRM Manufacturing 375 TRM Cir, Corona, CA 92879 DON NELSON 951 532-9572 donnelsonnac@yahoo.com 6/20-9/20 $66,100.00 Matt Rahmani Project Manager 24 Childem's Hospital LA 4650 Sunset Blvd, Los Angeles, CA 90027 OSCAR MARTINEZ 714 882-0062 omartinez@macelectricinc.com 8/21-10/21 $19,000.00 Matt Rahmani Project Manager 25 Holy Cross Medical Center, Utility Building #5 15031 Rinaldi St, Mission Hills, CA 91345 OSCAR MARTINEZ 714 882-0062 omartinez macelectricinc.com 10/21-1/22 $15,800.00 Matt Rahmani Project Manager 6. Project References Project-1: Naval base Facility (NAVFAC) — San Diego, CA Year Completed: 2021 Client Name: NAVAL BASE Contact: Tom Rettenmaier Phone. (805) 390-6245 The scope of this project was modeling the entirety of the new substation for Pier-8 location for multiple ship skids fed from one of the main switchyards including the existing protection and feeders. The scope of the power system study was delineated at multiple redundant stations with transformers sized at 8MVA, 4MVA and 2.5MVA with several voltage regulators down to the 480V distribution circuits tied to renewable energy system (solar). Comprehensive power systems study was performed comprising power flow study, short circuit device evaluation, protective device coordination and arc flash hazard assessment/mitigation as well as programming SEL relays. This was a ten-month project that required gathering existing data, cross-referencing the existing single line diagram, and updating documents to ensure accurate record documents. Additional scope included highlighting existing installation code violations and recommendations to remedy and comply with current codes and standards. The overall power system study included a total of twenty-four scenarios of operation between utility and backup system, highlighting the worst -case incident energy at each piece of equipment. Deficiencies within the electrical system were highlighted and presented with recommendations to remedy such deficiencies, such as overdutied equipment, incident energies greater than 40cal/cm^2, and miscoordination between protection tiers. Project-2: Naval Air Weapons Station — Ridgecrest, CA Year Completed: 2021 Client Name: NAVAL AIR WEAPONS STATION Contact: Tom Rettenmaier Phone: (805) 390-6245 The scope of this project was modeling four new substations replacements and perform load flow study, short circuit device evaluation, protective device coordination and Arc flash hazard assessment/mitigation studies. Each substation is fed from the upstream switching station with 2500kVA, 2000kVA, 1500KVA and 1000kVA transformers including voltage regulators and Tri-Phase switches/protection from 12kV to 4.16kV / 480V loads. During the modeling and study, some deficiencies were found such as overdutied protective devices and adjustment of relay setpoints to coordinate with the upstream and downstream circuits. This studies for those four new substations may lead to the study for the entire electrical system of the facility due to some mis-coordination problems found in the study. Each substation was successfully energized and commissioned and all tests were passed according to the power system study report for this project. Project-3: Los Angeles Metropolitan Transportation Authority — Los Angeles, CA Year Completed. 2021 Client Name: LOS ANGELES METROPOLITAN TRANSPORTATION AUTHORITY Contact: Teo Dominguez Phone: (818) 763-9179 The scope of this project was to model three entire stations of the "Los Angeles Metropolitan Transportation Authority" (East/West 1st Central Stations, East/West 2nd Broadway Stations and East/West 2nd Hope Stations) with a lot of upgrades to the existing equipment, new installations of breakers and relays, and extending the power distribution to the new circuits. The analysis included coordinating with the upstream 34.5kV circuits with normal/reserved power from the utility and two feeds for each station. Each station has very large motors and a bunch of smaller motors with UPSs. The new installations as well as replacements/upgrades/retrofits to the exiting breakers needed to be evaluated for the available fault currents from the utility. In addition, the entire stations for all three needed to be re-evaluated for the coordination study, and new and recommended settings had to be provided. Arc flash study needed to be performed for all three stations as well. During the short circuit study, a few breakers/MCCs failed. Looking further into the study and verifying the actual operation of some of the larger motors, we found out some of them operated intermittently and not at the same time. That alleviated the problem of high fault currents contributing from those larger motors. We also came across situations that by adjusting and recommending settings for some of the breakers to achieve proper coordination and selectivity, the incident energies on some of the equipment would go higher. We also suggested the replacement of the breakers with more advanced electronic trip devices to mitigate the incident energies. However, due to the associated cost, the owner decided to stay with the current equipment. The owner of the project also decided to utilize the recommended settings for some of the non -critical circuits, which could be de -energized for performing work on them. For the rest, the old settings were utilized to keep the incident energies down while compromising selectivity since those circuits could not be de -energized prior to work since they were part of the critical circuits and had to be kept energized at all times. 7. Electrical Safety Program SMAART POWER will create and implement a Safety Program which will be in accordance with the guidelines set out by OSHA and the 70E requirements for electrical safety in the workplace, based on the specific needs of the Santa Ana Public Works Agency. The Safety Program will include, but not be limited to the following: - Defining the requirements to meet safety standards - Identifying potential hazards and their relations to risks Identifying and defining Limited Approach boundaries and Arc Flash boundaries Determining the Proper PPE needed o Identify what face, hands, and feet equipment will be needed to protect from any hazards o Identify proper clothing allowed and that which is not permitted when working with electrical equipment Creating an Electrical Work Policy which will determine guidelines when working with energized equipment - Creating guidelines for de -energized work - Creating a check list that can be used for all workers to minimize potential hazards Creating a check list for Supervisors to inspect areas of potential hazards to ensure safety Ensuring all hazardous and energized areas are properly identified using appropriate signage and warnings - Develop a schedule for proper evaluation of all areas of risk - Training necessary personnel in key positions this safety program so they may implement and train others in the set standards going forward. - Create documents to be utilized for Safety compliance which will include images of the specific locations and charts in order to ensure safety and minimize hazard risks. CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT APPENDIX ATTACHMENT 3: PROPOSER'S REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference Customer Name: T-Reps Contact IndividualTom Rettenmaier Address: 2219 East Thousand Oaks Blvd Phone Number: (805) 390-6245 Suite 212 Thousand Oaks, CA 91362 Facsimile Number: Contract Amount: $125,000 Year: 2021 Description of supplies, equipment, or services provided: Power sXstems studies including load flow, short circuit device evaluation coordination and arc flash Reference Tennessee Valley Authority Customer Name: Nuclear Plant Contact Individual: Mark Bowman Address: 1101 Market St. Phone Number: (423) 751-8239 Chattanooga, TN 37402 Facsimile Number: Contract Amount: $55,000 Year: 2021 Description of supplies, equipment, or services provided: Modeling f the DC 12ower system for Se uo a Nuclear Plant Reference Customer Name: EBS-LA Contact Individual: Teo Dominguez Address 15515 San Fernando Mission Blvd Phone Number: (818) 763-9179 Suite 9 Mission Hills CA 91345 Facsimile Number: Contract Amount: $25,000 Year: 2021 Description of supplies, equipment, or services provided. Power systems studies including short circuit, coordination and arc flash studies City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 26 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT Reference Customer Name: Kizyma Electric Address: 3608 Clifton Pl. Contract Amount: $110,000 Contact Individual; Adrian Kizyma Phone Number: (818) 767-8000 Facsimile Number: Year: 2021 Description of supplies, equipment, or services provided: Power system modeling and analysis of the Disney buildings for short circuit, coordination and arc flash THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 27 8. Insurance Certificates A� o® CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 12/21/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such eppndorsement(s). PRODUCER NAMEACT Aimee Guesno Cornerstone Specialty Insurance Services, Inc. q/C No Ext : (714) 731-7700 FAX (714) 731-7750 E-MAIL aimee@cornerstonespecialty.com ADDRESS: 14252 Culver Drive, A299 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: RLI Insurance Company 13056 Irvine CA 92604 INSURED INSURER B : INSURER C SMAART POWER INSURER D 24301 Rhona Drive INSURER E INSURER F Laguna Niguel CA 92677 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD UBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR ADDT'L INSURED / P & NC PSB0009703 08/31/2021 08/31/2022 EACH OCCURRENCE 2,000,000 DAMAGE TO RENTED PREMISES Ea occurrence 1,000,000 $ X MED EXP (Any one person) $ 10,000 X BLNKT WVR OF SUBRO PERSONAL &ADV INJURY $ INCLUDED GEN'L AGGREGATE LIMIT APPLIES PER: PRO - POLICY � JECT PRO ❑ LOC OTHER: GENERALAGGREGATE $ 4,000,000 PRODUCTS - COMP/OPAGG $ 4,000,000 $ A AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PSB0009703 08/31/2021 08/31/2022 COMBINED SINGLE LIMIT $ 2,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ X PROPERTY DAMAGE (Per nrr. dent) $ $ A UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE PSE0004848 12/14/2021 08/31/2022 EACH OCCURRENCE $ 3,000,000 X AGGREGATE $ 3,000,000 DED I I RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N /A PER UTF OTH- STAT FIR E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of coverage in force. Contractual insurance requirements will be addressed at the time the contract is awarded. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN FOR PROPOSAL PURPOSES ONLY PLEASE CONTACT ACCORDANCE WITH THE POLICY PROVISIONS. CORNERSTONE SPECIALTY AUTHORIZED REPRESENTATIVE TO VERIFY COVERAGE IN FORCE @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks ofACORD �►� " CERTIFICATE OF LIABILITY INSURANCE 11/17/20 lvvvvy THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER BIBERK P.O. Box 113247 Stamford, CT 06911 CONTACT NAME: PHONE 844-472-0967 FAX - - _(AIC No Ext): Alc No): E-MAIL customerservice@biBERK.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Wellfleet Insurance Company ISMMART POWER NSURERB: INSURERC: SMAART POWER INSURER D: 24301 RHONA DR Laguna Niguel, CA 92677 INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED- NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILT R LTR TYPE OF INSURANCE INSD ADDL S VD POLICY NUMBER MMI�D�YY MMID Y EXP LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 0 CLAIMS -MADE OCCUR DAREMMAGE(RENTEQ PISESS Ea occurrence $ 0 MED EXP (Any one person) $ 0 PERSONAL &ADV INJURY $ 0 GENH'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ 0 POLICY PRO ❑ JECT LDC PRODUCTS - COMPlOP AGG $ 0 $ OTHER: AUTOMOBILE LIABILITY COMBINED INGLE LIMIT Ea accidentS $ BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED I I RETENTION $ $ A WORKERS COMPENSATION EMPLOYERS' LIABILITY YIN ANYPROPRIETORIPARTNERIExECUTIVE OFFICERMIEMBEREXCLUDED? (Mandatory in NH) NIA N9WC369231 11/16/2021 11/16/2022 X STATUTE ER MUTE E,L.EACHACCIDENT S1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE- POLICY LIMIT S1,000,000 Professional Liability (Errors & Per Occurrence/ Omissions): Claims -Made Aggregate DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (ACORD 101. Additional Remarks Schedule, maybe attached if more space is required) Exclusions: SANAZ SHARAFKHANIAN; Additional Named Insured:SMAART POWER CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Clean Energy THE EXPIRATION DATE THEREOF, NOTICE ACCORDANCE WITH THE POLICY PROVISIONS. WILL BE DELIVERED IN 4675 MacArthur Court Suite 800 Newport Beach, CA 92660 AUTHORIZED REPRESENTATIVE �i ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACIDRD ACCIM " CERTIFICATE OF LIABILITY INSURANCE 08/30/2021YYYY} THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER BIBERK P.O. BOX 113247 Stamford, CT 06911 CONTACT NAME: PHONE 844-472-0967 FAX - - _(AIC No Ext): Alc No): E-MAIL customerservice@biBERK.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC R INSURER A: Berkshire Hathaway Direct Insurance Company ISMMART POWER NSURERB: INSURER C : INSURER D: 24301 RHONA DR Laguna Niguel, CA 92677 INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUER INSD WVD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDDIYYYY LIMITS COMMERCIALGENERALLIABILITY EACH OCCURRENCE $ CLAIMS -MADE OCCUR DAMAGETORENTED PREMISES Ea occurrence $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ PMIGY PRJECT O LOC PRODUCTS-COMPIOPAGG $ OTHER: AUTOMOBILE LIABILITY COMBINED INGLE LIMIT Ea accidentS $ BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY pAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DEL) RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN PER OTH- STATUTE ER ANYPROPRIETORIPARTNERIExECUTIVE E,L.EACH ACCIDENT $ OFFICERMIEMBEREXCLUDED7 ❑ NIA - (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE- POLICY LIMIT $ A Professional Liability (Errors & Omissions): Claims -Made N9PLO79670 8/31/2021 8/31/2022 Per Occurrence/ $1,000,000/ Aggregate $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101. Additional Remarks Schedule, maybe attached ff more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Clean Energy THE EXPIRATION DATE THEREOF, NOTICE ACCORDANCE WITH THE POLICY PROVISIONS. WILL BE DELIVERED IN 4675 MacArthur Court Suite 800 Newport Beach, CA 92660 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACIDRD 9. Non -Collusion Affidavit CITY OF SANTA AN,-Ik RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT NON -COLLUSION AFFIDAVIT Title 23 United States Code Seonan 112 and Public Contract Code Section 71065', In conformance with Title 23 United States Code Section. 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of. or on behalf of. any undisclosed person. partnership, company, association. organization. or corporation, that the bid is genuine and not collusive or shale: that the BIDDER has not directly or indirectly Induced or solicited any other BIDDER to out in a false or sham bid. and has not directly or indirectly colluded, conspired. connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding: that the BIDDER has not in any manner. directly or indirectly. sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or anv other BIDDER. or to fix any overhead. profit. or cost element of the bid price. or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested In the proposed contract, that all statements contained in the bid are true; and. further, that the BIDDER has not, directly or indirectly. submitted his or her bid price or any breakdown thereof. or the contents thereof; or divulged information or data relative thereto. or paid, and will not pay. any fee to any corporation. partnership, company association, organization. bid depository. or to any member or agent thenaof to effectuate a r,'olliasive or sham bid. dote fhe ° `eve Non -collusion Affidavit is part of the Proposal BIDDERS are t :tr?ed that making a false certification may subject the certifier to criminal nro don Signed State of California County of Subs ^, bh.ed an sworn to (or affirmed) before me on this 02 day of y 20_? 2- by lei __ s L,proved to me on the basis of satisfactory evidence to be the persons ho appeared before me Notary Public Signature 1 JAVID i. AMLIWALA COMM, Q Notary Public • calitornia Z•.� R _o A i orange County , Comm. Explres Aug. 28, 2025 Notary Public Seal A notary public or other o> i+:+er completing this certificate verities only the identity of the indi- vidual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or valldk of that document, City of Santa Ana RED' 22-02 i T - --- ---- ... Arc Flash Analysis and Electrical SaFely Program Development Page 38 10. Non -Lobbying Certification CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that- (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: az zay� Title: Principal Firm: Smaart Power Date: 5/20/2022 City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 39 1 1. Non -Discrimination Certification CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4, The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 40 12. Agreement Statement SMAART POWER has reviewed the sample agreement contract and finds no areas of concern except item #1 in the following in regards to the agreement: 1. SMAART POWER is not certain if "Arc Flash Study Development for the City of Santa Ana" falls under prevailing wage requirements as indicated in Attachment-4 Section.4 therefore SMAART POWER considers the provided "Fees and Standard Cost Schedule" is applicable to this project as indicated in the "FEE & STANDARD COST SCHEDULE" attachment. 2. Be able to perform the agreed upon work with knowledge and expertise 3. Complete the project as defined in Scope of Services 4. Accept payment as outlined and will provide applicable invoices evidencing work performed 5. Be construed as an independent contractor for the city of Santa Ana. 6. Allow non-exclusive and perpetual license for the city to use and copy programs created 7. Provide proof of insurance as required 8. Maintain confidentiality in regard to information that may be proprietary or confidential 9. Have no conflicting interests in regards to this projects and the performance of services. EXHIBIT C CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT APPENDIX ATTACHMENT 2: FEE PROPOSAL Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposal. I have examined the ATTACHMENT 1: SCOPE OF WORK. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposer shall submit hourly rates schedule, which shall include but not limited to, direct and indirect costs for labor, for staff per job classification, material, equipment rates, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. Prior to commencement of services, Contractor shall provide separate quotes, upon request by the City, which shall be approved by the City's Public Works Water Resources Division. FEE SCHEDULE The undersigned declares that he/she has carefully examined the request for proposal, that he/she has examined the Proposed Scope of Services, and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said Proposed Scope of Services, for the unit price(s) set forth in the following schedule. - Note: This contract is subject to prevailing wages. TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Smaart Power Arc Flash Analysis Fee Schedule for Contractor to provide updated single line electrical drawing, short circuit model drawing and arc flash model drawing for the following locations (existing historical documentation can be found in Appendix B): Item # Bid Item Unit Quantity Amount 1 Well 24 (1800 W 22"d St, Santa Ana) LS 1 $_3,000 2. Well 29 (101 S Flower St, Santa Ana) LS 1 $ 3,000 3. Well 31 (1815 W Chestnut Ave, Santa Ana) LS 1 $ 3,400 4. Well 33 (917 W Walnut St, Santa Ana) LS 1 $ 3,700 City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 24 CITY OF SANTA ANA RFP NO.: 22-023 ARC FLASH ANAYLSIS AND ELECTRICAL SAFETY PROGRAM DEVELOPMENT 5. Weil 34 (1727 W Alton Ave, Santa Ana) LS 1 $ 4 200 6. Well 35 (1718 N Sydney St, Santa Ana) LS 1 $ 4,200 7, Well 36 (2415 N Bristol St, Santa Ana) LS 1 $ 3,700 8. Well 37 (2007 McFadden Ave. Santa Ana) LS 1 $ 3,700 9. Well 38 (2736 N Cambridge, Santa Ana) LS 1 $ 3,700 10. Well 39 (2315 N Bristol St, Santa Ana) LS 1 $ 5,800 11. Well 40 (1301 Mabury St, Santa Ana) LS 1 $ 3,700 12. Well 41 (907 N Flower St, Santa Ana) LS 1 $ 3,700 Total $ 45,800 Contractor shall submit additional labor, material and rental equipment rates along with fee schedule. Contractor's labor and equipment rate sheet shall list rates for all labor designations, equipment and materials. BIDDER INFORMATION: Legal Company Name: _ Smaart Power Complete address: 300 Spectrum Center Dr. Ste 431 Irvine CA 92618 Phone Number: 949-209-7299 Email Address: ali@smaartpower.com Authorized Signature: a AZ&x4 Name: Ali Halimi Title: Principal City of Santa Ana RFP 22-023 Arc Flash Analysis and Electrical Safety Program Development Page 25 SMAART POWER LLC. STANDARD HOURLY FEE SCHEDULE Classification Hr Rate Indirect (%) Subtotal Profit (%) Total Registered Principal Engineer $ 130.00 30.0 $ 169.00 15.0 $ 194.35 Registered Engineer $ 110.00 30.0 $ 143.00 15.0 $ 164.45 Senior Engineer $ 90.00 25.0 $ 112.50 12.5 $ 126.56 Field Engineer $ 85.00 35.0 $ 114.75 12.5 $ 129.09 Junior/Assistant Engineer $ 65.00 20.0 $ 78.00 10.0 $ 85.80 Project Manager $ 85.00 20.0 $ 102.00 15.0 $ 117.30 Designer $ 95.00 25.0 $ 118.75 12.5 $ 133.59 Draftsman $ 65.00 25.0 $ 81.25 10.0 $ 89.38 Report Processor / Administration $ 45.00 35.0 $ 60.75 10.0 $ 66.83 Other Direct Costs Items/Expense Travel Cost + 5% Mileage 0.3/mi