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Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 18, 2022
TOPIC: Public Safety Video Surveillance System Repairs
AGENDA TITLE:
Approve Second Amendment to the Agreement with Siemens Industry, Inc. in the amount
of $37,000 for Public Safety Video Surveillance System Repairs (General and Non-
General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a second amendment to the agreement with
Siemens Industry, Inc. in an amount not to exceed $37,000 for repairs and replacement
of surveillance camera components, for a total aggregate amount not to exceed
$3,419,870 during the term of the agreement, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
In 2010, the City of Santa Ana contracted with Siemens Inc. to design and install a video
surveillance system to encompass the Police Department and the Santa Ana Civic
Center. Since then, the contract has expanded to encompass various locations
throughout the city, including the Jail facility, seven parks, Main Library, and the
downtown area.
On October 20, 2020, the City Council authorized a new master services agreement with
Siemens Industry, Inc. for a three year period, plus two one-year extensions. This
agreement committed to increasing the system’s capabilities and added new camera
installations at City Hall, City Yard, and Newhope Library, with plans to implement camera
systems at up to six additional parks throughout the city. Under the current agreement,
each respective stakeholder pays a prorated portion into the contract to support their
respective camera systems: Santa Ana Police Department, Santa Ana Jail, Library,
Parks, and Downtown Santa Ana (Community Development Agency). The current
contract covers general maintenance and upkeep, but does not cover damages resulting
from criminal acts such as vandalism or theft.
Over the past calendar year, there has been an increase in vandalism to all Santa Ana
video surveillance systems that disabled or destroyed the cameras and their support
Public Safety Video Surveillance System Repairs
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equipment. Cameras in the parks have been destroyed with spray paint, lighters (which
are used to melt the lenses), or have had their electronic components removed or
stripped. The theft of electronic components has also affected the downtown area, where
some cameras have been moved or made into hard targets with hidden wiring and
protective shells to prevent damage.
Siemens has year-to-date covered approximately $47,000 in damages due to vandalism,
which are not covered or outlined in the current agreement. To address this on-going
issue, staff recommends amending the master services agreement with Siemens to
compensate the consultant for any repairs not covered under the current contract, up to
a maximum of $37,000 per year. The current agreement terminates on October 31, 2023,
unless the option to extend the agreement is exercised. Each department will authorize
the repair and/or replacement of the damaged or stolen components before any work is
done. The exhibit to the amendment specifies the labor rates and replacement costs for
various components.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for this amendment are available in the following accounts, if necessary, during
the current FY 2022-23 up to a maximum of $37,000 total:
Dept.Accounting Unit –
Account No.Fund Description Accounting Unit – Account No.
Description
Police 01114403-62300 General Fund Building & Facility, Contract
Services
Police 01114475-62300 General Fund Jail Operations, Contract Services
Parks 01117651-62320 General Fund
Park Maintenance Service
Enhancement, Maintenance &
Repair Buildings & Ground
Library 01111110-62300 General Fund Library - Administration, Contract
Services
CDA 02718133-62300 Parking Enterprise Downtown Enhancement, Contract
Services
The exact amount for the various departments and account identified above will depend
on the actual locations that may require repairs. Any unspent amount will be available for
carry forward for possible expenditure during July – October 2023.
EXHIBIT(S)
1. Second Amendment to Siemens Agreement
Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager
SECOND AMENDMENT TO MASTER SERVICES AGREEMENT
FOR ON-GOING CITYWIDE VIDEO SURVEILLANCE TO PROVIDE
MAINTENANCE AND REPAIR SERVICES
THIS SECOND AMENDMENT to the above-referenced agreement is entered into on October
18, 2022, by and between Siemens Industry, Inc. (“Consultant”) and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California (“City”).
RECITALS
A.On October 20, 2020, the City and Consultant entered into a Master Services Agreement (A-
2020-202) (“MSA”) for Consultant to provide maintenance and repair services for the City’s
Public Safety Video Surveillance System, and potential installation services, on an as-needed
basis. The selected vendor would be responsible for working closely with the City’s Project
Team and other City Stakeholders, in order to maintain the system’s efficiency and operational
currency within the industry. The MSA is currently in effect through October 31, 2023.
B.On May 17, 2022, the Parties entered into a First Amendment to the Agreement (#A-2022-
075) to increase the scope of services, increase compensation, and amend the insurance
requirements related to the expanded scope of services.
C.Due to increased vandalism to equipment utilized under the MSA, and in accordance with its
terms and conditions, the Parties now desire to amend the MSA to increase the scope of
services and compensation for services to cover costs for the replacement of any vandalized
equipment.
The Parties therefore agree:
1.Section 1, Scope of Services, is amended to include Exhibit A-1 to the Second Amendment
(attached hereto) detailing the additional services by Consultant.
2.Section 2, Compensation, is hereby amended to increase the compensation consistent with
the rates and services detailed in Exhibit A-1 to the Second Amendment by an additional
$37,000. The total amount to be expended during the term of the MSA shall not exceed
$3,419,870.
3.Except as modified by this Second Amendment, all other terms and conditions of the MSA, as
amended, shall remain in full force and effect.
[signature page to follow]
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the MSA
on the date and year first written above.
ATTEST CITY OF SANTA ANA
_______________________________ ______________________________
KRISTINE RIDGE
Clerk of the Council City Manager
APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO,
City Attorney
By:___________________________ _______________________________
TAMARA BOGOSIAN Name:
Senior Assistant City Attorney Title:
RECOMMENDED FOR APPROVAL
_______________________________
DAVID VALENTIN
Chief of Police
Electronically signed by:
Cynthia Eng
Date: Sep 21, 2022 09:28 PDT
Cynthia Eng
Branch General
Manager
SERVICE PROPOSAL
Jonathan So
6141 Katella Ave. Date: June 22nd, 2022
Cypress, CA 90630 Proposal No: COSA062222
Phone: (657) 298-0954
Proposal:
Officer Michael Smith
60 Civic Center Plaza,
Santa Ana, CA 92701
Scope of Work:
Labor Rates:
Normal Rates Overtime Rates Emergency Rates
$205.00 $245.00 $305.00
Material Rates:
PTZ Domes Enclosures
Additional Materials such as
Switches, Conduit, Patch
Panels
$2,500.00 $500.00 $1,000.00 $250.00
Exhibit A-1 to
Second Amendment