HomeMy WebLinkAboutItem 11 - Purchase of Sports Lighting with Related Supplies and Services Public Works Agency
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Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 4, 2022
TOPIC: Purchase of Sports Lighting with Related Supplies and Services
AGENDA TITLE:
Approve Appropriation Adjustment and Award a Purchase Order in the Amount of
$3,042,449 to Musco Sports Lighting, LLC, for LED Sports Lighting with Related Supplies
and Services (Specification No. 22-114) (Project Nos. 22-2754, 22-2756 & 22-2769)
(General and Non-General Fund)
RECOMMENDED ACTION
1. Authorize a one-time purchase order to Musco Sports Lighting, LLC for the purchase
of LED sports lighting, including light-structure systems, light controls, removal and
disposal of existing equipment, and installation services, for Memorial Park, Thornton
Park and the Dan Young Soccer Complex (DYSC), in the amount of $3,042,449, plus
a contingency of $384,751, for a total amount not to exceed $3,427,200, subject to
non-substantive changes approved by the City Manager and the City Attorney.
2. Approve an Appropriate Adjustment to recognize $1,020,838 in revenue received from
prior years into the Residential Development District 3, Park Acquisition &
Development Fees revenue account and appropriate the same amount into the
Residential Development District 3, Building improvements expenditure account
(Requires five affirmative votes)
DISCUSSION
The Public Works Agency’s Parks Maintenance Division is responsible for maintaining
and repairing various parks and facilities. Staff evaluated the condition of sports lighting
at various athletic fields and are requesting the following improvements in order to
maximize the use of these facilities.
•At Memorial and Thornton Park, the park lights are beyond their life expectancy,
and replacement parts for repairs have become obsolete and difficult to obtain.
Staff recommends replacing the old fixtures, poles, conduits, and electrical
cabinets with more efficient Musco LED fixtures and necessary equipment. The
new system comes with a 25-year warranty, saving the City maintenance costs for
many years.
Purchase of LED Sports Lighting
October 04, 2022
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•DYSC is a popular soccer facility that is heavily utilized, especially after dusk. The
light fixtures at field numbers 2, 3, and 4 are old 1500-watt Metal Halide that are
not efficient and are expensive to maintain. Staff proposes to retrofit the existing
lights with Musco LED fixtures that are more energy efficient and comes with a 25-
year warranty, providing energy efficient lighting, and creating safer playing fields.
•DYSC field number 1 is getting a new synthetic turf installed and the Parks,
Recreation and Community Services Agency (PRCSA) is requesting to install sport
lights to make use of the field after dusk. Staff proposes to install Musco LED sport
light fixtures and equipment with a 25-year warranty.
•Remaining contingency monies will be used for betterment of lighting upgrades.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for
any public agency utilizing a competitive bid process. Sourcewell awarded a contract to
Musco Sports Lighting, LLC (Contract No. 071619-MSL) as a result of open competitive
bidding on behalf of its members, which includes government agencies. Utilizing the
contract awarded to Musco Sports Lighting, LLC, allows the City to make purchases
through August 27, 2023, and is in accordance with the City’s existing Purchasing
Guidelines.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
With the approval of the requested appropriation adjustment to recognize $1,020,838 in
revenue received from prior years into the Residential Development District 3, Park
Acquisition & Development Fees revenue account (No. 31313002-50001) and
appropriate the same amount into the Residential Development District 3, Building
improvements expenditure account (No. 31313260-66200), the total funding will be
available in the following accounts for the full cost of $3,427,200 to deliver these projects.
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
Appropriation Adjustment
2022-
23
31313260-66220
(22-2769)
Acquisition &
Development-
District 3 Fund
PRCSA Youth
Services-
Improvements Other
Than Building
$1,020,838
TOTAL $1,020,838
Purchase of LED Sports Lighting
October 04, 2022
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Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
Existing Project Budget
2022-
23
01213020-66220
(22-2756)
Cannabis
Public Benefit
Fund
PRCSA Youth
Services-
Improvements Other
Than Building
$260,000
2022-
23
01117651-66220
(22-2756)
Parks
Maintenance
Services
Enhancement
PRCSA Youth
Services-
Improvements Other
Than Building
$400,000
2022-
23
05113263-66220
(22-2754)
Park
Improvement
Fund
PRCSA Youth
Services-
Improvements Other
Than Building
$418,200
2022-
23
01213020-66220
(22-2754)
PRCSA Youth
Services Fund
PRCSA Youth
Services-
Improvements Other
Than Building
$500,000
2022-
23
01117651-66220
(22-2754)
Parks
Maintenance
Services
Enhancement
PRCSA Youth
Services-
Improvements Other
Than Building
$584,000
2022-
23
01117651-66220
(22-2769)
Parks
Maintenance
Services
Enhancement
PRCSA Youth
Services-
Improvements Other
Than Building
$234,162
2022-
23
02213200-66220
(22-2769)
PRCSA Fee &
Donation Fund
PRCSA Youth
Services-
Improvements Other
Than Building
$10,000
TOTAL $2,406,362
GRAND TOTAL $3,427,200
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager