HomeMy WebLinkAboutItem 12 - Purchase of Eighteen Ford Interceptor Utility SUVs for the Police Department Public Works Agency
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Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 4, 2022
TOPIC: Purchase of Eighteen Ford Interceptor Utility SUVs for the Police Department
AGENDA TITLE
Approve Appropriation Adjustment and Award a Purchase Order in the Amount of
$1,049,983 to National Auto Fleet Group for Eighteen Ford Interceptor Utility SUVs for
the Police Department (Specification No. 22-127) (Non-General Fund)
RECOMMENDED ACTION
1. Authorize a one-time purchase and payment of purchase order to National Auto Fleet
Group for the purchase of eighteen Ford Interceptor Utility SUVs, of which includes
three K-9 build with rear air option, in the amount of $1,029,983, plus a contingency
of $20,000, for a total amount not to exceed $1,049,983, subject to non-substantive
changes approved by the City Manager and the City Attorney.
2. Approve an appropriation adjustment recognizing $1,525,024 in prior year fund
balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue
account and appropriate the same amount into the Equipment Replacement Fund,
Machinery and Equipment expenditure account for this item and anticipated FY22-23
replacement vehicle expenditures. (Requires five affirmative votes)
DISCUSSION
The Public Works Agency’s Fleet Services Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
The Santa Ana Police Department (SAPD) has a fleet of 245 vehicles, and 137 of these
vehicles are patrol vehicles assigned to the Patrol Division and Canine Unit of the Field
Operations Bureau. SAPD uses Ford Police Interceptor vehicles, similar to Ford
Explorers, as the standard vehicle in Field Operations. The City's Vehicle Replacement
Policy provides guidelines and criteria for determining when a vehicle needs replacement.
The Equipment Lifecycle Guidelines include the replacement of all police patrol vehicles
every four years or every 80,000 miles. This recommended replacement schedule is
based on the constant use and high mileage put on these vehicles, damage from any
accidents, and hard driving conditions encountered by many police patrol vehicles.
These new Interceptor Utility SUVs will replace fifteen vehicles within the Patrol Division
and three vehicles assigned to the Canine Unit originally purchased in 2018. In order to
Purchase of Eighteen Ford Interceptor Utility SUVs
October 4, 2022
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maintain the safety of the patrol officers and the public, the continued use of older vehicles
is not recommended.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for
any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint
Powers Alliance) awarded a contract to National Auto Fleet Group (Contract No. 091521-
NAF) for procurement of Cars, Trucks, Vans, SUVs, Cab Chassis, & Other Vehicles as a
result of open competitive bidding on behalf of its members, which includes government
agencies. Utilizing the contract awarded to National Auto Fleet Group allows the City to
make purchases through November 8, 2025, and is in accordance with the City’s existing
Purchasing Guidelines.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
With the approval of the requested appropriation adjustment, $1,525,024 will be
recognized in prior year fund balance in the Equipment Replacement Fund, Prior Year
Carry Forward revenue account (No. 07017002-50001) and appropriate the same amount
into the Equipment Replacement Fund, Machinery and Equipment expenditure account
(No. 07017100-66400). The funds will be budgeted and available for this item and other
unanticipated FY 2022-23 replacement vehicle expenditures.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Fiscal
Year
Accounting Unit-
Account No.
Fund
Description
Accounting Unit -
Account Description Amount
2022-23 07017100 66400
Equipment
Replacement
Fund
Equipment
Replacement,
Machinery and
Equipment
$1,525,024