HomeMy WebLinkAboutItem 15 - Agreement Amendment with A1 Party Rental for Event Equipment Rental Services Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 4, 2022
TOPIC: Agreement Amendment with A1 Party Rental for Event Equipment Rental
Services
AGENDA TITLE:
Agreement Amendment with A1 Party Rental for Event Equipment Rental Services at City
Events to Increase the Annual Amount by $64,000 per Year through March 31, 2025, for
a total Increase of $192,000 and New Agreement Total of $450,000 (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement amendment with A1 Party Rental
for event equipment rental services at City events to increase the annual amount by
$64,000 per year through March 31, 2025, for a total increase of $192,000 and new
agreement total of $450,000, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
On March 15, 2022, the City of Santa Ana awarded an agreement to A1 Party Rental for
equipment rental services at City Events. The award was made through a request for
proposal process where A1 was selected. The number of City events originally planned
when the request for proposal was issued has since increased and the City is looking to
increase the annual amount by $64,000 for a total increase of $192,000 and total new total
agreement amount of $450,000 for the period through March 31, 2025 to accommodate the
additional events that the Parks, Recreation and Community Services Agency will
undertake.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
Agreement Amendment with A1 Party Rental Event Equipment Rental Services
October 4, 2022
Page 2
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FISCAL IMPACT
Funds are budgeted and available in the following account for the specified years:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit, Account
Description
Amount
FY 22-23 01113230-62300 General
Fund
PRCSA-Recreation and
Community Services-Contractual
Services Professional
$64,000
FY 23-24 01113230-62300 General
Fund
PRCSA-Recreation and
Community Services-Contractual
Services Professional
$64,000
FY 24-25 01113230-62300 General
Fund
PRCSA-Recreation and
Community Services-Contractual
Services Professional
$64,000
EXHIBIT(S)
1. Agreement Amendment
Submitted By: Hawk Scott, Executive Dir. of Parks, Recreation and Community
Services
Approved By: Kristine Ridge, City Manager
Exhibit 1