HomeMy WebLinkAboutItem 09 - Sidewalk Concrete Repairs Project Public Works Agency
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Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 4, 2022
TOPIC: Sidewalk Concrete Repairs Project
AGENDA TITLE
Approve the Third Amendment to the Construction Contract with CJ Concrete
Construction, Inc., to Increase the Contract Amount by $1,000,000 to Perform Additional
Concrete Repairs through the End of Project Completion (Project No.22-6970) (General
and Non-General Fund)
RECOMMENDED ACTION
1. Authorize the City Manager to approve the third amendment to the construction
contract with CJ Concrete Construction, Inc., by an increase of $1,000,000, to
perform additional concrete improvements through the end of project completion, for
a new estimated project delivery cost of $4,700,000.
2. Approve the revised Project Cost Analysis increasing construction administration,
inspection, and testing by $50,000 and the project contingencies by $950,000, for a
new estimated project delivery cost of $4,700,000.
DISCUSSION
The Public Works Agency’s Maintenance Services Division is responsible for maintaining
400 miles of streets and 800 miles of sidewalks located within the City of Santa Ana. Staff
evaluates the condition of damaged sidewalks, curbs, gutters, and driveways to identify
uneven surfaces and cracks that may pose a risk to pedestrians. The goal is to improve
safe walking accessibility for pedestrians and increase active modes of transportation,
such as walking and biking. Additionally, this reduces the potential of liability claims and
assists in complying with regulations set forth by the American with Disabilities Act.
Procedures to mitigate these conditions include offset grinding, temporary asphalt
ramping, and removal/replacement of damaged concrete areas.
On November 16, 2021, the City Council awarded a contract to CJ Concrete Construction,
Inc., for various concrete repair projects involving the repair of damaged sidewalks, curbs,
gutters, driveway approaches, and curb ramps. Prioritization of work is focused on areas
with the highest concentration of needed repairs (Exhibit 1). Projects have been
completed or are underway in each of the City’s six wards, including the Riverview West
Sidewalk Concrete Repair
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(Ward 1), New Horizons (Ward 2), Pacific Park (Ward 2), West Floral Park (Ward 3),
South Coast (Ward 4), Willard (Ward 5), Willits & Sullivan (Ward 5), Wilshire Square
(Ward 6), and Madison Park (Ward 6) neighborhoods. Upcoming projects are planned
for the Morning Sunwood (Ward 1), Pico-Lowell (Ward 2), Riverview (Ward 3), Valley
Adams (Ward 4), Artesia-Pilar (Ward 5), and Delhi (Ward 6) neighborhoods, as well as
other areas with the highest concentration of needed repairs.
On May 17, 2022, a second amendment was approved, amending the construction
contract with CJ Concrete Construction, Inc. to increase the contract capacity by
$2,000,000, for a new estimated project delivery cost of $3,700,000, in order to capitalize
on the favorable pricing of the existing contract and complete these concrete repair
projects promptly. CJ Concrete Construction, Inc. has demonstrated a high level of
professionalism and commitment to quality work as part of this contract.
As the project has continued, unforeseen higher volume of concrete repairs have been
identified within the programmed neighborhoods. In order to complete these concrete
repairs promptly and capitalize on the favorable pricing of the existing contract, staff
recommends amending the construction contract with CJ Concrete Construction, Inc. to
increase the contract capacity by $1,000,000, for a new estimated project delivery cost
of $4,700,000. Any remaining funds will be used to continue sidewalk repairs in other
areas of need.
CJ Concrete Construction’s history of performing quality work for the City dates back to
2010 and includes an Omnibus project (Project 10-6716), the Thornton Park Water Main
Improvements project (Project 15-6448), and most recently, in 2022, on-going sidewalk
improvements in City neighborhoods.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2021-99 was filed for the project.
FISCAL IMPACT
Funds in the amount of $1,200,000 were approved and appropriated in FY 2021-22. Of
that, $594,210.50 has already been expended leaving a balance of $605,789.50 available
for additional concrete improvements.
On January 18, 2022, during the General Fund First Quarter Budget Update presentation,
City Council authorized one-time funding of $500,000 for FY 2021-22 to complete
additional concrete repair projects and improve service levels for the public. On February
1, 2022, Council approved the first amendment to the construction contract to increase
the contract capacity by $1,105,789.50 to utilize the unspent balance and the one-time
allocation. Furthermore, on March 1, 2022, during the Mid-Year Budget Update, the City
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Council authorized an additional one-time appropriation of $2,000,000 for FY 2021-22
from the available Gas Tax fund balance, bringing the estimated total construction
delivery cost of the project to $3,700,000.
Funds in the amount of $1,000,000 are budgeted in the Fiscal Year 2022-23 Council
Approved City Budget to fund additional concrete improvements. This third amendment
brings the estimated total construction delivery cost of the project to $4,700,000 (Exhibit
2). Funds in the amount of $1,000,000 for the third amendment to the construction
contract are budgeted and available for expenditure as shown on the table below.
Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.
Description Amount
ORIGINAL CONSTRUCTION DELIVERY COST
2021-22 02917660-66220
(22-6970)
Special Gas
Tax
Roadway
Maintenance, Contract
Services –
Professional
$594,210.50
ADDITIONAL FUNDS FOR FIRST AMENDMENT
2021-22 02917660-66220
(22-6970)
Special Gas
Tax
Roadway
Maintenance, Contract
Services- Professional
$605,789.50
2021-22 01117626-66220
(22-6970)
General
Fund
PWA Sidewalks-
Service Enhancement,
Contract Services-
Professional
$500,000.00
ADDITIONAL FUNDS FOR SECOND AMENDMENT
2021-22 02917660-66220
(22-6970)
Special Gas
Tax
Roadway
Maintenance, Contract
Services- Professional
$2,000,000.00
Sidewalk Concrete Repair
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ADDITIONAL FUNDS FOR THIS ACTION
2022-23 01117626-66220
(22-6970)
General
Fund
PWA Sidewalks-
Service Enhancement,
Contract Services-
Professional
$1,000,000.00
Total $4,700,000.00
EXHIBIT(S)
1. Location Map
2. Cost Analysis
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 22-6970:
Omnibus Concrete Repairs
COST ANALYSIS
PROJECT NO.22-6970: OMNIBUS CONCRETE REPAIRS
EXPENDITURE
CATEGORY
ORIGINAL
AMOUNT
11/16/2021
ADDITIONAL
FUNDING
2/1/2022
ADDITIONAL
FUNDING
5/17/22
ADDITIONAL
FUNDING
(This Action)
NEW TOTAL
Construction
Contract $360,183.00 $360,183.00
Construction
Administration,
Inspection, Testing
$54,027.50 $50,000 $50,000 $154,027.50
Contingencies $180,000.00 $1,105,789.50 $1,950,000 $950,000 $4,185,789.50
Total $594,210.50 $1,105,789.50 $2,000,000
$1,000,000 $4,700,000.00