HomeMy WebLinkAboutItem 13 - Purchase of Four Ford F-150 Electric Trucks Public Works Agency
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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 6, 2022
TOPIC: Purchase of Four Ford F-150 Electric Trucks
AGENDA TITLE:
Approve an Appropriation Adjustment and Award a Purchase Order to National Auto Fleet
Group in the Amount of $229,087.64 for Four Ford F-150 Electric (EV) Trucks
(Specification No. 22-113) (Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment allocating revenues received in FY 2022-2023
in the amount of $251,268 in the Air Quality Improvement (AB 2766), Special Revenue
Fund account and appropriating the same amount into the Air Quality Improvement,
Fleet Services-MSRC Program expenditure account for FY 2022-2023 Machinery &
Equipment . (Requires five affirmative votes)
2. Recognize grant reimbursement received in the Air Quality Improvement (AB 2766)
Special Revenue Fund account in the amount of $251,268.50 in Fiscal Year 2022-
2023.
3. Authorize a one-time purchase and payment of purchase order to National Auto Fleet
Group for the purchase of five Ford F-150 EV Trucks, in the amount of $229,087.64,
plus a contingency of $20,000, for a total amount not to exceed $249,087.64, subject
to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Fleet Services Section is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
The purchase is for four (4) electric 1/2 ton Ford F-150 trucks. This purchase supports
the Fleet Services Green Strategic Plan to reduce the City's carbon footprint, greenhouse
gas emissions, and overall operational maintenance costs. Electric Vehicles are now
considered as mainstream technology and will be strategically replacing outdated
vehicles.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for
any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint
Purchase of Five Ford F-150 EV Trucks
September 6, 2022
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Powers Alliance), awarded a contract to National Auto Fleet Group (Contract No. 091521-
NAF) for procurement of Cars, Trucks, Vans, SUVs, Cab Chassis, & Other Vehicles as a
result of open competitive bidding on behalf of its members, which includes government
agencies. Utilizing the contract awarded to National Auto Fleet Group allows the City to
make purchases through November 8, 2025, and is in accordance with the City’s existing
Purchasing Guidelines.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
An appropriation adjustment is required to recognize and allocate funds received in FY
2022-2023 in the amount of $251,268.50 in the Air Quality Improvement (AB 2766)
Special Revenue Fund account (03117002-52351) and appropriate the same amount into
the Air Quality Improvement, Fleet Services - MSRC Program account (03117102-
66400) for FY 2022-2023 Machinery and Equipment expenses. After the appropriation
adjustment, funds are budgeted and made available in the following account for the
specified year.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2022-23 03117102-66400
Fleet Services
Special
Revenue
Funds
Air Quality
Improvement,
Fleet Services –
MSRC Program
$249,087.64
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager