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HomeMy WebLinkAboutItem 15 - Construction Funding for Flower Street Sewer Main Improvements Public Works Agency www.santa-ana.org/pw Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report September 6, 2022 TOPIC: Construction Funding for Flower Street Sewer Main Improvements AGENDA TITLE Approve Appropriation Adjustment and Amendment to the FY 2022-23 Capital Improvement Program to Increase Construction Engineering and Contingencies by $574,578 for the Flower Street Sewer Main Improvements Project (Project No. 18-6616) (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment to recognize $574,578 of prior year fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carryforward revenue account and appropriate the same amount to the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to add Greenleaf Water Main Improvements Project (23-6474) DISCUSSION On December 7, 2021, the City Council awarded a construction contract to Colich & Sons for the Flower Street Sewer Main Improvements (Exhibit 1). The project’s scope of work includes sewer main and lateral replacement, and street improvements along Flower Street, 17th Street, and Greenleaf Street between Civic Center and 19th Street. Public Works’ Water Resources and Construction Engineering staff have determined that the water main line and laterals on Greenleaf Street between 17th and 19th Street have deteriorated. To prevent future system failure, the main and laterals will need to be replaced. Because the sewer main and laterals will be replaced on Greenleaf, staff recommends to perform the water main replacement simultaneously within the same construction contract. To improve storm water flow on Greenleaf within the project limits (Exhibit 2), staff has determined that it is necessary to replace the curbs and add gutters along with the water main replacement. Driveway approaches will be replaced as necessary if damaged or to maintain proper drainage. Construction Funding for Flower Street Sewer Main Improvements September 6, 2022 Page 2 2 9 2 6 This includes 1200 linear feet (LF) of curb and gutter, 600 LF of water main line, 12 new water services, two existing water main tie-ins, and a new fire hydrant installation. In order to fund this additional scope related to the water main system replacement, a new water main replacement project number for Greenleaf Street has been created (Exhibit 3). These additional costs will be reflected in the revised cost analysis, which adds funds to construction engineering and contingencies (Exhibit 4). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2020-29 was filed for the project. Colich & Sons is the contractor for this project. They have performed well and have done efficient work up to this point. The City believes them to be capable to perform this additional work. FISCAL IMPACT Approval of the requested Appropriation Adjustment will recognize $574,578 from prior year fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carryforward revenue account (No. 06017002-50001) and appropriate the same amount to the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account (No. 06617647-66301). Project No. 18-6616 is assigned to the Project Plans and Specifications, and the Notice Inviting Bids. Project No. 23-6474 is assigned to fund the Greenleaf water main improvements for tracking of all expenditures. All funds are available for expenditure in Fiscal Year 2022-23; however, any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2023-24 for expenditure. Fiscal Year Accounting Unit – Account No. (Project No.) Fund Description Accounting Unit – Account No. Description Amount APPROPRIATION ADJUSTMENT 2022-23 06617647-66301 (23-6474) Water Acquisition & Construction Water Utility Capital Projects, Water Capital Project $574,578 EXHIBIT(S) 1. Construction Contract 2. Location Map 3. Amendment to Fiscal Year 2022-22 CIP 4. Revised Cost Analysis Construction Funding for Flower Street Sewer Main Improvements September 6, 2022 Page 3 2 9 2 6 Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager INSURANCE NOT ON FILE WORK MAY NOT PROCEED CLERK OF COUNCIL DATE: 0.. PW -f aMOZ) CsM CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 18-6616 FLOWER ST. SEWER MAIN RVBROVEMENTS This CONSTRUCTION CONTRACT is made and entered into this 71 day of December, 2021 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing N under the Constitution and laws of the State of California (hereinafter "CITY"), and Colich & Sons L.P. hereinafter "CONTRACTOR"). a+ y WITNESSETH: ccThe CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessaryto construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Flower St. Sewer Main Improvements (hereinafter referred to as the "WORK OF IMPROVEMENT') identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council; 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: Notice Inviting Bids Information to Bidders Bid Proposal Bid Bond Contract Form Contract Bonds General Provisions Special Provisions Technical Provisions and Project Plans Community Workforce Agreement Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Three Million Dive Hundred Eighty -Ono Thousand One Hundred Fifty -Five Dollars and No Cents ($3,581,155.00), as set. forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not -expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable, rov. 09101/2017 Page I of EXHIBIT 1 4, CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timefl'ame therein specified after issuance of a Notice to Proceed. 5, The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law, 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more Hilly described in the CWA. The CWA maybe found an the City's website at: :/]atkn /www. ta- 3f 11Rr pdi 7 CONTRACTOR shall, after award of this Contract, famish two bonds to be approved by the CITY, ono in the amount of Ono klundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond), This Contract shall not become offective until such bonds are supplied to and approved by the CITY, 8, CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention Payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition ofproject acceptance. For projects up to Five hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ton Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price, For projects above Five Hundred Thousand Dollars ($500,000 the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars 100,000) or Ton Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificatea of Liability Insurance and Worker's Compensation Insurance as outlined in the Oencral Provisions, to be approved by the CITY, 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and Its Subcontractors hereby agree to defend, Indomuify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and voluntoors (hereinafter collectively referred to as "Indomnitees'), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or hrdhootly from, or in any manner relating to, any ofthe following- i) Performance or nonpetformanoo of the Work of bnprovement by CONTRACTOR or its Subcontractors of any lower tier; ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; Page 2 of 3 iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; iv) The payment or nonpayment by CONTRACTOR of any ofits Subcontractors of any lower tier, for Work of -Improvement performed orr or off the project site; and v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Inder.1nitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST- M§rtoMEP Clerk of the Cofmcit APPROVED AS TO .FORM: SONIA R. CARVALHO City Attoraey By; /, V IOHN FUNK Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONTRACTOR: Colich &. Sons L.P. NAME: aut MapeTITLE: VbaPresldent0t09perat10na COMM [no., 09noa Partner Page 3 of 3 © 2012-2017 Digital Map Products. All rights reserved. 66 feet EXHIBIT 2 CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Replace aging water distribution pipelines and related appurtenances including fire hydrants and valves. PROJECT NEED: Replacement of obsolete water main to ensure system reliability and to protect water quality. PROJECT TITLE: Greenleaf Water Main Improvements PROJECT CATEGORY: Utility/Drainage/Lighting Improvements Water Improvements LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Public Works Water Resources Heidi Chou, Senior Civil Engineer 01-Aug-2022 PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Construction 574,578 ------ TOTAL 574,578 ------ SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 WATER CAPITAL 574,578 ------ TOTAL 574,578 ------ EXHIBIT 4 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 18-6616: Flower St. Sewer Main Improvements Construction Analysis Construction Contract Contract Administration, Inspection and Testing Contingencies Current Cost Analysis Amendment Amount Updated Cost Analysis 3,581,155.00$3,581,155.00 537,173.25 537,173.25 $ $ $ -$ $ $ $ $ 67,268.00 507,310.00 604,441.25 1,044,483.25 TOTAL ESTIMATED CONSTRUCTION COSTS $4,655,501.50 $574,578.00 $5,230,079.50