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Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 6, 2022
TOPIC: Approve Agreement for Court Reporting and Transcription Services
AGENDA TITLE:
Approve Master Agreement for Court Reporting and Transcription Services with Veritext
Corporation, effective September 6, 2022 through June 30, 2024 (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an Agreement with Veritext Corporation to provide
court reporting and transcription services not to exceed $150,000, effective September 6,
2022 through June 30, 2024, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The City has a contractual relationship with Veritext Corporation for court reporting and
transcription services. This Agreement will provide the Human Resources Department
with the necessary resources to efficiently meet the expanded court reporting and
transcription needs of the City’s administrative hearings, including, but not limited to,
Personnel Board hearings on an as needed-basis.
Staff recommends approval of the agreement to provide court reporting and transcription
services in an efficient manner, on an as needed-basis by the City, and to address
pending invoices resulting from a Personnel Board hearing. This on-call service
agreement does not guarantee work for the vendor.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The estimated expenditures below are strictly approximations; contract authority may be
paid in its entirety during any given fiscal year, expended throughout the term of the
contract, or not spent at all. Moreover, any contract services and associated expenditures
are subject to available funding in the Human Resources Department budget.
Approve Agreement for Court Reporting and Transcription Services
September 6, 2022
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Funds for the Veritext Corporation Agreement are budgeted and available in the Human
Resources Services, Contract Services-Professional expenditure account (no. 01109050
– 62300) for FY 2022-23, and the estimated expenditure amount will be budgeted for FY
2023-24. This on-call service agreement does not guarantee work for the vendor.
Fiscal Year Accounting
Unit – Account
No.
Fund, Account
Description
Amount
2022-23 01109050-
62300
Human Resources
Services, Contract
Professional
$90,000.00
2023-24 01109050-
62300
Human Resources
Services, Contract
Professional
$60,000.00
Total $150,000.00
EXHIBIT(S)
1. Agreement with Veritext Corporation
Submitted By: Jason Motsick, Executive Dir Human Resources
Approved By: Kristine Ridge, City Manager