HomeMy WebLinkAboutItem 23 - Agreement with Orange County Conservation Corps Community Development Agency
www.santa-ana.org/cd
Item # 23
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 6, 2022
TOPIC: Agreement with Orange County Conservation Corps
AGENDA TITLE:
Approve agreement with Orange County Conservation Corps as a subcontractor to the
Californians for All Youth Workforce Program.
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Orange County Conservation
Corps in an amount of $1,499,087 for a period from September 6, 2022 to May 1, 2024,
subject to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Californians for All Youth Workforce Program is a Governor’s initiative administered
by California Volunteers in partnership with cities across California. The purpose of the
initiative is to increase youth employment, develop youth interest in and experience
towards a career in public service and to strengthen city capacity to address key areas of
climate, food insecurity, and local COVID-19 recovery.
The grant will target youth between 16-30 years of age, with priority given to youth who
meet two or more of the following: have not participated in an AmeriCorps program, may
have difficulty finding employment, are low income, unemployed and/or out of school,
were justice involved, are in or transitioning from foster care or engaged with the mental
health or substance abuse system.
The Orange County Conservation Corps serve at-risk young adults through employment,
training and educational programs that build self-sufficiency and benefit the community
through conservation-driven projects. They have almost thirty years of history working
with at risk adults in conservation and community service projects.
Under the agreement, the Corps will serve 80 youth age 18-30 in paid work experience
in three areas: food insecurity, climate resilience and COVID-19 recovery. Averaging 29
hours per week, the youth will work at local area food banks unloading trucks, packaging
boxes, delivery and distribution of food to locations throughout the county. They may also
work on county and city projects in clearing brush from trails, creeks or riverbanks and
other fire fuel reduction removal efforts to promote climate resilience.
Agreement with Orange County Conservation Corps
September 6, 2022
Page 2
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This agreement will help the City fulfill the goal of serving 290 youth by May 2024 under
the Californians for All Youth Workforce grant.
FISCAL IMPACT
Funds are budgeted and available for anticipated expenditures as follows:
Fiscal Year Accounting
Unit- Account
Fund
Description
Accounting
Unit, Account
Description
Amount
FY 22-23
(August –
June)
18318763 -
Various
CA for All Grant CA for All
Grant,
Payment to
Subagent
$824,497.80
FY 23-24
(July –
March)
18318763 -
Various
CA for All Grant CA for All
Grant,
Payment to
Subagent
$674,589.20
Total
Expenditures
$1,499,087
EXHIBIT(S)
1. Agreement
Submitted By: Steven Mendoza, Assistant City Manager
Approved By: Kristine Ridge, City Manager
EXHIBIT 1
CALIFORNIA VOLUNTEERS
SUBCONTRACTOR AGREEMENT BETWEEN
THE CITY OF SANTA ANA AND
ORANGE COUNTY CONSERVATION CORPS
THIS CALIFORNIA VOLUNTEERS,CALIFORNIANSFORALL YOUTH
WORKFORCE DEVELOPMENT PROGRAM, GRANT AGREEMENT (“CA4All
Agreement”), is hereby made and entered into this 6th day of September, 2022, by and between
the City of Santa Ana, a charter city and municipal corporation of the State of California
(“Contractor”), and Orange County Conservation Corps, a California nonprofit organization
(“Subcontractor”).
RECITALS:
A.Contractor submitted a proposal for the Civic Engagement Youth Workforce
Development Project funded by California Volunteers, specifically the
CaliforniansForAll Youth Workforce Development Program (“CA4All”).
B.Contractor’s main objective of CA4All is to provide meaningful work experience
to local youth, particularly those who are historically part of underrepresented
groups and have difficulty finding employment due to the pandemic. The focus
will be on low-income youth, justice involved youth and other marginalized
groups. Additionally, the project aims to address issues of food insecurity by
collaborating with food recovery organizations and services to help feed those in
need.
C.
D.
Contractor is the recipient of CA4All funds from the State of California. On June
7, 2022, Contractor entered into State of California Agreement Number JP1012,
Contractor Agreement No. A-2022-089, commencing on June 7, 2022, through
May 1, 2024, in a total amount not to exceed $4,497,514.00 (“State CA4All
Agreement”). A true and correct copy of the State CA4All Agreement is attached
hereto as Exhibit A and incorporated herein by this reference.
Subcontractor has been made aware of the State CA4All Agreement and agrees to
comply with all the conditions of the State CA4All Agreement and the applicable
State requirements governing the use of CA4All grant funds, including State
Fiscal Recovery Funds.
E.
F.
Contractor now approves the provision of CA4All grant funds to Subcontractor in
an amount not to exceed $1,499,087.00, to be used in compliance with the
CA4All objectives defined herein.
Subcontractor represents that it has the requisite qualifications, expertise, and
experience to use said CA4All grant funds to operate pursuant to CA4All
objectives.
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G.
H.
This CA4All Agreement is contingent upon the award of CA4All grant funds
from the State of California.
Contractor and Subcontractor have duly executed this CA4All Agreement for the
expenditure and utilization of said CA4All funds.
NOW THEREFORE, it is agreed by and between the parties that the foregoing Recitals
are a substantive part of this CA4All Agreement, and the following terms and conditions are
approved and together with all exhibits and attachments hereto, shall constitute the entire
CA4All Agreement between the Contractor and Subcontractor:
1.SCOPE OF SERVICES
Subcontractor shall perform during the term of this CA4All Agreement, the tasks and
obligations including all labor, materials, tools, equipment, and incidental customary work
required to fully and adequately complete the services necessary for the CA4All objectives, as
detailed in the Program Implementation and Budget Narrative attached hereto as Exhibit B and
incorporated herein by reference (“Program”).
2.TERM
This CA4All Agreement shall take effect on the date first written above and shall
terminate on May 1, 2024, unless otherwise terminated, cancelled or modified according to the
terms of this CA4All Agreement.
3.DISBURSEMENT AND FUNDS
A. Contractor was allocated $4,497,514.00 in CA4All grant funds from the State of
California to be expended by May 1, 2024. Contractor agrees to pay to Subcontractor when, if
and to the extent State CA4All grant funds are received a sum not to exceed $1,499,087.00 for
Subcontractor’s performance of the Program through the term of this CA4All Agreement. Said
sum shall be paid after Contractor receives invoices submitted by Subcontractor as provided
herein.
B.In accordance with the Reporting and Invoicing requirements found in Exhibit A,
Subcontractor shall submit quarterly invoices in a form prescribed by the Contractor, detailing
such expenses. Such schedule may be modified with the approval of the Contractor.
C.Payment is subject to the receipt and approval of such invoices and quarterly
activity reports. Contractor shall pay such invoices within thirty (30) days after receipt thereof,
provided Contractor is satisfied that such expenses have been incurred within the scope of this
CA4All Agreement and that the Subcontractor is in compliance with the terms and conditions of
this CA4All Agreement. The thirty (30) day period will discontinue if the reimbursement
request is determined to be incomplete and will restart the thirty-day timeline once the remaining
required elements have been submitted. Failure to provide any of the required documentation
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will cause the Contractor to withhold all or a portion of a request for reimbursement until such
documentation has been received and approved by the Contractor.
D.Subcontractor agrees to use said funds pursuant to this CA4All Agreement to pay
for necessary and reasonable costs allowable under state law and regulations to operate said
CA4All Program only. Subcontractor’s failure to perform as required may, in addition to other
remedies set forth in this CA4All Agreement, result in readjustment of the amount of funds the
Contractor is otherwise obligated to pay to the Subcontractor pursuant to the terms hereof, or
termination of this CA4All Agreement.
4.STATE CA4ALL AGREEMENT
Contractor entered into State Agreement Number JP1012 with the State of California
receiving and recognizing $4,497,514.00 in CA4All grant funds to be used by Contractor to
address youth workforce development. A true and correct copy of the State CA4All Agreement
is attached hereto as Exhibit A and incorporated herein by this reference. Subcontractor has been
made aware of the State CA4All Agreement and agrees to comply with all the conditions of the
State CA4All Agreement and the applicable State requirements governing the use of CA4All
grant funds.
5.INDEPENDENT CONTRACTOR
Subcontractor shall, during the entire term of this CA4All Agreement, be construed to be
an independent contractor and not an employee of the Contractor. This CA4All Agreement is
not intended nor shall it be construed to create an employer-employee relationship, a joint
venture relationship, or to allow the Contractor to exercise discretion or control over the
professional manner in which Subcontractor performs the services which are the subject matter
of this CA4All Agreement; however, the services to be provided by Subcontractor shall be
provided in a manner consistent with all applicable standards and regulations governing such
services. Subcontractor shall pay all salaries and wages, employer's social security taxes,
unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
6.OWNERSHIP OF MATERIALS
This CA4All Agreement creates a non-exclusive and perpetual license for Contractor to
copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual
property embodied in plans, specifications, studies, drawings, estimates, and other documents or
works of authorship fixed in any tangible medium of expression, including but not limited to,
physical drawings or data magnetically or otherwise recorded on computer diskettes, which are
prepared or caused to be prepared by Subcontractor under this CA4All Agreement (“Documents
& Data”). Subcontractor shall require all subcontractors to agree in writing that Contractor is
granted a non-exclusive and perpetual license for any Documents & Data the subcontractor
prepares under this CA4All Agreement.Subcontractor represents and warrants that
Subcontractor has the legal right to license any and all Documents & Data. Subcontractor makes
no such representation and warranty in regard to Documents & Data which were provided to
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Subcontractor by the Contractor. Contractor shall not be limited in any way in its use of the
Documents and Data at any time, provided that any such use not within the purposes intended by
this CA4All Agreement shall be at Contractor’s sole risk.
7.INSURANCE
Subcontractor shall procure and maintain for the duration of the CA4All Agreement
insurance against claims for injuries to persons or damages to property which may arise from or
in connection with the performance of the work hereunder and the results of that work by
Subcontractor, its agents, representatives, employees or subcontractors.
a.Minimum Scope and Limit of Insurance: coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00
01 covering CGL on an “occurrence” basis, including property damage, bodily
injury and personal & advertising injury with limits no less than $1,000,000 per
occurrence. If a general aggregate limit applies, either the general aggregatelimit
shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the
general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 00 01
covering any auto (Code 1), or if Subcontractor has no owned autos, hired (Code
8) and non-owned autos (Code 9), with limits no less than $1,000,000 per
accident for bodily injury and property damage. (Not required if Subcontractor
provides written verification it has no vehicles.)
3. Workers’ Compensation: insurance as required by the State of California, with
Statutory Limits, and Employer’s Liability Insurance with limit of no less than
$1,000,000 per accident for bodily injury or disease.
4. Sexual Abuse or Molestation (SAM) Liability: if the work will include contact
with minors, and the CGL policy referenced above is not endorsed to include
affirmative coverage for sexual abuse or molestation, Vendor shall obtain and
maintain a policy covering Sexual Abuse and Molestation with a limit no less
than $100,000 per occurrence or claim and with a limit not less than $1,000,000
per occurrence or claim for organization. (Not required if Contractor staff is
present during all activity.)
5. Broader Coverage: if Subcontractor maintains broader coverage and/or higher
limits than the minimums shown above, the Contractor requires and shall be
entitled to the broader coverage and/or the higher limits maintained by
Subcontractor. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the Contractor.
6. Self-Insured Retentions: Self-insured retentions must be declared to and
approved by the Contractor. The Contractor may require Subcontractor to provide
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proof of ability to pay losses and related investigations, claim administration, and
defense expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self-insured retention may be satisfied by either the
named insured or Contractor
b.Other Insurance Provisions: the general liability policy is to contain, or be
endorsed to contain, the following provisions:
1. Additional Insured Status: The Contractor, its officers, officials, employees, and
volunteers are to be covered as additional insureds with respect to liability arising
out of work or operations performed by or on behalf of Subcontractor including
materials, parts, or equipment furnished in connection with such work or
operations.
2. Primary Coverage: For any claims related to this CA4All Agreement, the
Subcontractor’s insurance coverage shall be primary insurance primary coverage
at least as broad as ISO CG 20 01 04 13 as respects the Contractor, its officers,
officials, employees, and volunteers.
3. Waiver of Subrogation: The Insurance Company agrees to waive all rights of
subrogation against the Contractor, its elected or appointed officers, officials,
agents, and employees for losses paid under the terms of any policy which arise
from work performed by the Subcontractor for the Contractor. This provision
also applies to the Subcontractor’s Workers’ Compensation policy.
4. Notice of Cancellation: Each insurance policy required above shall provide that
coverage shall not be canceled, except with notice to the Contractor.
5. Acceptability of Insurers: Insurance is to be placed with insurers authorized to
conduct business in the state with a current A.M. Best’s rating of no less than
A:VII, unless otherwise acceptable to the Contractor.
6. Verification of Coverage: Subcontractor shall furnish the Contractor with
original Certificates of Insurance including all required amendatory endorsements
(or copies of the applicable policy language effecting coverage required by this
clause) and a copy of the Declarations and Endorsement Page of the CGL policy
listing all policy endorsements to Contractor before work begins. Contractor
reserves the right to require complete, certified copies of all required insurance
policies, including endorsements affecting the coverage required by these
specifications, at any time.
7. Special Events Coverage for Instructors: Special events coverage is available
for an additional fee to provide the liability insurance required by this CA4All
Agreement. Subcontractor can obtain additional information and cost from the
Contractor.
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8. Special or Low Risk Activities: Contractor reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior experience,
insurer, coverage, or other special circumstances. Contractor reserves the right to
modify or waive insurance requirements for certain low risk recreational
activities.
8.INDEMNIFICATION
Subcontractor agrees to defend, and shall indemnify and hold harmless the Contractor, its
officers, agents, employees, contractors, special counsel, and representatives from liability: (1)
for personal injury, damages, just compensation, restitution, judicial or equitable relief arising
out of claims for personal injury, including death, and claims for property damage, which may
arise from the negligent operations of the Subcontractor, its subcontractors, agents, employees,
or other persons acting on its behalf which relates to the services described in section 1 of this
CA4All Agreement; and (2) from any claim that personal injury, damages, just compensation,
restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this
CA4All Agreement. This indemnity and hold harmless agreement applies to all claims for
damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have
been suffered, by reason of the events referred to in this Section or by reason of the terms of, or
effects, arising from this CA4All Agreement. The Subcontractor further agrees to indemnify,
hold harmless, and pay all costs for the defense of the Contractor, including fees and costs for
special counsel to be selected by the Contractor, regarding any action by a third party
challenging the validity of this CA4All Agreement, or asserting that personal injury, damages,
just compensation, restitution, judicial or equitable relief due to personal or property rights arises
by reason of the terms of, or effects arising from this CA4All Agreement. Contractor may make
all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Subcontractor’s services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code
Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or
willful misconduct of the Subcontractor.
9.RECORDS
Subcontractor shall keep records and invoices in connection with the work to be
performed under this CA4All Agreement. Subcontractor shall maintain complete and accurate
records with respect to the costs incurred under this CA4All Agreement and any services,
expenditures, and disbursements charged to the Contractor for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to Subcontractor
under this CA4All Agreement. All such records and invoices shall be clearly identifiable.
Subcontractor shall allow a representative of the Contractor to examine, audit, and make
transcripts or copies of such records and any other documents created pursuant to this CA4All
Agreement during regular business hours. Subcontractor shall allow inspection of all work, data,
documents, proceedings, and activities related to this CA4All Agreement for a period of three (3)
years from the date of final payment to Subcontractor under this CA4All Agreement.
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10.CONFIDENTIALITY
If Subcontractor receives from the Contractor information which due to the nature of
such information is reasonably understood to be confidential and/or proprietary, Subcontractor
agrees that it shall not use or disclose such information except in the performance of this CA4All
Agreement, and further agrees to exercise the same degree of care it uses to protect its own
information of like importance, but in no event less than reasonable care. “Confidential
Information” shall include all nonpublic information. Confidential information includes not only
written information, but also information transferred orally, visually, electronically, or by other
means. Confidential information disclosed to either party by any subsidiary and/or agent of the
other party is covered by this CA4All Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Subcontractor disclosed in a publicly available source; (c)
is in rightful possession of the Subcontractor without an obligation of confidentiality; (d) is
required to be disclosed by operation of law; or (e) is independently developed by the
Subcontractor without reference to information disclosed by the Contractor.
11.CONFLICT OF INTEREST CLAUSE
Subcontractor covenants that it presently has no interests and shall not have interests,
direct or indirect, which would conflict in any manner with performance of services specified
under this CA4All Agreement.
12.NON-DISCRIMINATION
Subcontractor shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Subcontractor affirms that it is an equal opportunity
employer and shall comply with all applicable federal, state and local laws and regulations.
13.EXCLUSIVITY AND AMENDMENT
This CA4All Agreement and the State CA4All Agreement represent the complete and
exclusive statements between the Contractor and Subcontractor, and supersede any and all other
agreements, oral or written, between the parties. In the event of a conflict between the terms of
this CA4All Agreement and the State CA4All Agreement, the terms of the State CA4All
Agreement shall prevail. This CA4All Agreement may not be modified except by written
instrument signed by the Contractor and by an authorized representative of Subcontractor. The
parties agree that any terms or conditions of any purchase order or other instrument that are
inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate
Subcontractor or the Contractor. Each party to this CA4All Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which is not embodied herein.
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14.ASSIGNMENT
Inasmuch as this CA4All Agreement is intended to secure the specialized services of
Subcontractor, Subcontractor may not assign, transfer, delegate, or subcontract any interest
herein without the prior written consent of the Contractor and any such assignment, transfer,
delegation or subcontract without the Contractor's prior written consent shall be considered null
and void. Nothing in this CA4All Agreement shall be construed to limit the Contractor’s ability
to have any of the services which are the subject to this CA4All Agreement performed by
Contractor personnel or by other Subcontractors retained by Contractor.
15.TERMINATION
This CA4All Agreement may be terminated by the Contractor upon thirty (30) days
written notice of termination. In such event, Subcontractor shall be entitled to receive and the
Contractor shall pay Subcontractor compensation for all services performed by Subcontractor
prior to receipt of such notice of termination, subject to the following conditions:
a.As a condition of such payment, the Executive Director may require
Subcontractor to deliver to the Contractor all work product(s) completed as of such date, and in
such case such work product shall be the property of the Contractor unless prohibited by law,
and Subcontractor consents to the Contractor’s use thereof for such purposes as the Contractor
deems appropriate.
b.Payment need not be made for work that fails to meet the standard of performance
specified in the Recitals of this CA4All Agreement.
16.WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this CA4All Agreement shall be effective unless it is in writing and
signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure
or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy,
whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so
specifies.
17.JURISDICTION - VENUE
This CA4All Agreement has been executed and delivered in the State of California and
the validity, interpretation, performance, and enforcement of any of the clauses of this CA4All
Agreement shall be determined and governed by the laws of the State of California. Both parties
further agree that Orange County, California, shall be the venue for any action or proceeding that
may be brought or arise out of, in connection with or by reason of this CA4All Agreement.
18.PROFESSIONAL LICENSES
Subcontractor shall, throughout the term of this CA4All Agreement, maintain all
necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of
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the services hereunder and required by the laws and regulations of the United States, the State of
California, the City of Santa Ana and all other governmental agencies. Subcontractor shall
notify the Contractor immediately and in writing of its inability to obtain or maintain such
permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for
termination of this CA4All Agreement.
19.NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this CA4All
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic
communication in the manner provided in this Section, to the following persons:
CONTRACTOR:SUBRECIPIENT:
City of Santa Ana
Community Development Agency (M-25)
20 Civic Center Plaza
Orange County Conservation Corps
1853 N. Raymond Ave.,
Anaheim, CA 92801
P.O. Box 1988 Phone: (714) 956-6222
Fax: (714) 888-0059Santa Ana, CA 92702-1988
Phone: (714) 647-5378
Fax: (714) 647-6549
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20.MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of this CA4All
Agreement, and shall indemnify Contractor fully, including reasonable costs and attorney’s fees,
for any injuries or damages to Contractor in the event that such authority or power is not, in fact,
held by the signatory or is withdrawn.
b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this CA4All Agreement.
{Signatures on following page}
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EXHIBIT A
STATE CA4ALL AGREEMENT
STATE CONTRACT NUMBER JP1012
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EXHIBIT B
PROGRAM IMPLEMENTATION
AND BUDGET NARRATIVE
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ORANGE COUNTY CONSERVATION CORPS
CaliforniansForAll Youth Job Corps
PY 2022-2024
PROGRAM IMPLEMENTATION
The OCCC shall conduct outreach and recruitment activities to targeted youth
ages 18 to 30 who meet eligibility requirements and is within one or more of the
following categories defined by the CaliforniansForAll Youth Workforce Development
Program. The OCCC will conduct eligibility screening of all potential youth enrollments
per established eligibility guidelines as set forth by the City and will focus on COVID-19
Recovery, Food Insecurities, and Climate Action.
The OCCC shall ensure that allocated funds be used to provide activities in this
program for youth who are not younger than 18 or older than 30. Priority will be given to
youth who:
•
•
•
•
•
•
•
Have not participated in an AmeriCorps program
Have difficulty finding employment
Are low income
Are unemployed and/or out of school
Are justice-involved
Are in transition from foster care
Are engaged with the mental health or substance abuse system
Priority applicants (meeting two of the above criteria) should make no fewer than 75% of
selected participants. Cities may create their priority criteria for approval by
CaliforniaVolunteers if the above criteria do not meet city goals.
The OCCC shall provide youth participants with a thorough program orientation and
evidence of the orientation shall be maintained in the participant files which at a
minimum should include the following:
•
•
•
•
•
•
Program goals and objectives
Length of the training period
Civil rights and complaint-handling procedures
Available supportive services
Anticipated exit dates
Participant requirements and related activities
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The OCCC shall provide an Objective Assessment of the individual’s readiness for
meaningful work. The assessment will include academic and employability skill levels,
service needs of each participant, a review of basic skills, occupational skills, prior work
experience, employability, interests, aptitudes (including non-traditional job interests),
supportive service needs, and developmental needs of the participant.
The OCCC shall develop an Individualized Service Strategy for each participant that
shall identify a career pathway goal, appropriate achievement objectives, and planned
supportive services.The OCCC shall provide preparation for post-secondary
educational opportunities, strong linkages between academic and occupational learning,
preparation for unsubsidized employment opportunities, and effective connections to
intermediaries with strong links to the job market and local regional employers.
The OCCC shall provide eligible youth with information on the services available
through the WORK Center and be referred for appropriate training and education
programs.
The OCCC shall provide case management for each youth participant on an
ongoing basis. Case managers shall assist youth as needed to ensure successful
program completion, job placement, and goal attainment. The case manager will
oversee the participant’s progress in his/her training activities, and provide counseling,
guidance, and crisis intervention.
Program Goals include:
Referrals to community resources
Tracking progress on the job
Increase youth employment to secure a better-paying job
Career pathway development and further education planning or training
Assistance with job/work-related problems
Adult mentoring
Leadership development
Supportive services
Strengthen local government capacity to address community challenges
In those instances where youth participants will engage in paid work experience outside
the direct supervision of the OCCC, the OCCC shall develop worksites that will provide
youth with meaningful work experiences with capable, trained supervisors. Youth
participants will engage in multiple projects related to food insecurities, climate
resilience and COVID 19 recovery. While addressing food insecurity, youth will be given
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the opportunity to be placed at the Community Action Partnership headquarters where
they will load and unload trucks, package boxes of food and deliver to 41 food and 8
diaper bank partner agencies. This includes labor support at drive up distribution events
(traffic control, set up logistics, and data collection) as well as, providing work
experience in their administrative offices for energy and environmental services.
While addressing climate resilience, youth will work on OCCC projects that include fire
fuel reduction removing debris from waterways, removing non-native/invasive
trees/plants, install native plants and perform other erosion control measures at public
parks, trails, and wetlands.
While addressing COVID-19 Recovery, youth will work with Goodwill of Orange County
supporting adults with disabilities through their Human Services Division and
Retail/Donations/Processing positions which include: Sales Associates, E-Commerce,
Used Goods Processor, Dock Helpers, Store Donation Attendants and Employment
Training Support as Job Coaches.
•The OCCC shall develop a worksite agreement following established City
guidelines, for each worksite training site developed and used for the youth
work experience. Worksite supervisors shall receive an orientation regarding
their roles and responsibilities and the intent and purpose of the program. A
copy of the executed worksite agreement and evidence of the orientation is to
be maintained on file and a copy is given to each worksite supervisor.
The OCCC shall ensure that the services are provided in a manner that is sensitive to
literacy, language, and socio-cultural issues, which may impact the participants.
OCCC staff shall be trained in cultural differences to ensure their ability to recognize
and help participants who demonstrate language or cultural barriers to employment.
The OCCC must certify that it will comply with the California Drug-Free Workplace Act
of 1990.
EXHIBIT 1
Orange County Conservation Corps
Youth Jobs Corps
Program Year 2022‐24
August 2022 ‐ March 2024 (20 Months)
City of Santa Ana
Enrollment Plan
Month Count Month Enrollment Goal Running Enrollments
1 Aug‐22 ‐‐
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Sep‐22
Oct‐22
Nov‐22
Dec‐22
Jan‐23
Feb‐23
Mar‐23
Apr‐23
May‐23
Jun‐23
Jul‐23
Aug‐23
Sep‐23
Oct‐23
Nov‐23
Dec‐23
Jan‐24
Feb‐24
Mar‐24
3.00
5.00
5.00
5.00
5.00
6.00
6.00
6.00
6.00
6.00
6.00
6.00
5.00
5.00
5.00
‐
3.00
8.00
13.00
18.00
23.00
29.00
35.00
41.00
47.00
53.00
59.00
65.00
70.00
75.00
80.00
80.00
80.00
80.00
80.00
‐
‐
‐
EXHIBIT 1
Orange County Conservation Corps
Californians For All Youth Job Corps
Proposal
PY 2022-2024 (August 2022 – March 2024, 20 months)
BUDGET NARRATIVE – 20 Months
Administrative Staff – .25 FTE & Benefits– $72,593.00 or 4.84% of budget
Administrative staff consists of a small:
Chief Executive Officer 5% FTE - to oversee the organizational development and
provide leadership.
Chief Financial Officer 10% FTE - to perform various administrative functions including;
general & financial management, payroll, accounts payable and office coordination.
Accounts Payable 10% FTE - to perform various administrative functions including;
processing invoices and executive office support.
Taxes and benefits include state unemployment at 6.2% of first $7,000 earned, 7.65%
FICA, workers compensation, retirement plan and health benefits.
Programmatic Staff – 2.85 FTE – $384,856 or 25.67% of budget
Program staff consists of up to 9 individuals of which 1 Program Specialist will be exclusively
dedicated to ensure the programmatic success of the grant which includes recruit, enroll youths
and overall case management. Other programs staff will be involved to provide overall support,
leadership, management, coordination, daily supervision, work experience, training engagement
and mentorship of enrolled youths.
Program Specialist – 110% FTE: fully responsible for the success of grant
Director of Operations – 10% FTE: WEX project acquisition and management
Operations Manager – 10% FTE: WEX daily projects management
Payroll Specialist – 10% FTE: WEX tracking and processing of timesheets
IT Manager – 10% FTE: Tracking and reporting of participants activities
Program Manager – 10-% FTE: supervise all aspect of programs including WEX
Crew Supervisor I – 125% FTE: WEX project supervision and mentorship
Taxes and benefits include state unemployment at 6.2% of first $7,000 earned, 7.65%
FICA, workers compensation, retirement plan and health benefits.
Participant Wages, Taxes and Benefits – $850,920 or 56.76% of budget
Wages are paid directly to participants who earn a minimum of $16.00 per hour and are
scheduled to work up to 29 hours per week while enrolled in our program. Taxes and workers
compensations are directly associated with participants wages and are paid by the Corps. 80
participants averaging @19 weeks with 29 hours per week average @$16 per hour, NOT
including any additional leveraged wages by OCCC. Additional costs include taxes, workers
compensation, sick pay and eligible retirement contribution.
EXHIBIT 1
Orange County Conservation Corps
Californians For All Youth Job Corps
Proposal
PY 2022-2024 (August 2022 – March 2024, 20 months)
Support Services and Incentives – $81,200 or 5.42% of budget
Supportive Services mainly include uniforms, bus passes, gas reimbursements and incentives.
Other supportive service may include hotel voucher, car repair, tattoo removal, dress for success,
material and supply for certification training and any other related costs in helping the
participants to successfully complete the program. Incentives are costs associated with prepaid
cards given directly to the participants for successfully completing or accomplishing certain
required or encouraged milestones. These include obtaining certification, earning a high school
diploma and other milestones.
Operational Support - $114,468 or 7.31% of budget
Operational support include facility related, proportional cost of facility lease, maintenance and
miscellaneous supplies. Other include insurance, telecom, utilities and transportation related
expenses.
Budget Summary
Overall, almost 62% of the budget is directly benefiting the participants in form of wages,
supportive service (gas reimbursement, uniforms, gears) and incentives (prepaid cards).
Over 95% of the budget is geared toward programmatic expenses, where less than 5% is directed
to administrative costs.
In addition to the budget, the Corps will also be leveraging of various costs associated with
operating the program throughout and at the end of grant so that our participants services will not
end abruptly once the contract ends.
Tracking
OCCC uses finger biometric to track all participant hours in additional and/or daily field sign-in
sheet. Time cards are generated bi-weekly and are signed off by participants with the
corresponding supervisor. Various labor distribution reports are used to track participant hours
and earnings. Incentives and supportive services are requested through an applicable form with
proper approval before they are delivered. Incentives and supportive services report can be
generated at will from our tracking databases.
Subcontracting – OCCC does not subcontract any obligations or duties in this proposal.
EXHIBIT 1
Orange County Conservation Corps
Youth Jobs Corps
Program Year 2022‐24
August 2022 ‐ March 2024 (20 Months)
City of Santa Ana
Staff Salaries & Wages
Chief Executive Officer
Chief Financial Officer
Accounts Payable
% FTE
5.00%
$ FTE Taxes & Benefits Sub-Total Totals
K. Muniz
T. Huynh
N. Hirales
17,878.33 4,203.00
7,581.00
2,584.00
10.00%
10.00%
31,886.67
8,460.00
Total Administrative 58,225.00 14,368.00 72,593.00 4.84%
Director of Operations
Project Manager
Payroll Specialist
IT Manager
J. Volp
J. Newton
S. Cortez
P. StOnge
TBD
10.00%
10.00%
10.00%
10.00%
75.00%
50.00%
10.00%
100.00%
10.00%
22,243.33
20,260.00
11,775.00
20,745.00
65,520.00
43,680.00
14,556.67
91,000.00
9,100.00
5,524.00
5,101.00
3,291.00
5,205.00
19,824.00
13,216.00
3,885.00
27,209.00
2,721.00
Supervisor I
Supervisor II TBD
Programs Manager/Supervisor
Program Specialist
Program Specialist
S Soria
TBD
TBD
Total Programatic & WEX Management 298,880.00 85,976.00 384,856.00 25.67%
Avg WEX # hrs/wk Wages & Benefits
Participants WEX & Supportive Services
Wages
## Weeks
80 19 29 $16.00 $ 705,280.00
145,640.00Taxes, WC & Benefits 850,920.00 56.76%
Supportive Services and Incentives
Supportive Services (Trainings and Supportive Services)
Uniforms & Gears
Avg Per
60080
80
80
48,000.00
21,200.00
12,000.00
265
Incentives 150 81,200.00 5.42%
Operational Support # Months Avg. Month
Facilities Related and Supplies (lease, janitorial, maint, office & field
supplies etc…)20
20
20
20
2,753.00
900.00
55,068.00
18,000.00
15,000.00
21,450.00
Insurance (liab, D&O, excess)
Telecom and Utilities 750.00
Transportations (leasing, insurance, maintenance, fuel)1,073.00
109,518.00 7.31%
Total Proposed Budget 1,499,087.00 100.00%