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Home My WebLink AboutItem 27 - Consolidated Annual Performance and Evaluation Report for Fiscal Year 2021-2022 Community Development Agency santa-ana.org/cd Item # 27 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report September 6, 2022 TOPIC: Consolidated Annual Performance and Evaluation Report for Fiscal Year 2021- 2022 AGENDA TITLE: Public Hearing - Consolidated Annual Performance and Evaluation Report for Fiscal Year 2021-2022 RECOMMENDED ACTION Authorize submission of the Consolidated Annual Performance and Evaluation Report to the U.S. Department of Housing and Urban Development. DISCUSSION The Five-Year Consolidated Plan is a comprehensive planning and application document that covers the three entitlement grants that the City receives annually from the U.S. Department of Housing and Urban Development (“HUD”). The Consolidated Plan outlines a strategy for using the three grants and other resources to meet community needs as they were identified in the Plan. These three entitlement grants are the Community Development Block Grant (“CDBG”), Emergency Solutions Grant (“ESG”), and HOME Investment Partnerships Program (“HOME”). The Consolidated Plan also identifies five- year numeric goals for meeting the identified community needs that Santa Ana will work toward during the period covered. As part of the Consolidated Plan process, HUD requires the City to submit a Consolidated Annual Performance and Evaluation Report (“CAPER”) (Exhibit 1.) The CAPER describes the activities and accomplishments for the three federal entitlement grants during the past Fiscal Year. It also reports on the City’s success in achieving the five-year numeric goals and objectives that are established in the Five-Year Consolidated Plan. Fiscal Year 2021- 2022 is the second year covered by the July 1, 2020 through June 30, 2024 Consolidated Five-Year Plan. The following table highlights accomplishments achieved during Fiscal Year 2021-2022 with funding from the CDBG, ESG and HOME Program: Consolidated Annual Performance and Evaluation Report for Fiscal Year 2021 September 6, 2022 Page 2 2 9 3 1 General Activity Accomplishments Capital Improvements •Completed street improvements that includes FY 2019-2020 Heninger Park Neighborhood Street Improvement. •Completed the rehabilitation of multiple curb ramps to comply with ADA accessibility regulations. •Completed the rehabilitation and improvement of Jerome Park Lighting. •A total of 47,410 residents were assisted. Economic Development •Provided 25 small business incentive grants to small businesses that were effected by the COVID-19 Pandemic. Public Services •Provided funding for 18 nonprofit organizations to administer 20 programs and served a total of 2,273 persons. •America on Track, Boys & Girls Club of Santa Ana, OC Children’s Therapeutic Arts Center, Neutral Ground, YMCA, the Delhi Center, Girls Inc., Taller San Jose, and Relampago del Cielo specifically, provided youth services that included tutoring, education, recreation, fitness, and a classical music program and gang prevention. •The Cambodian Family and the Delhi Center provided youth and family services that included tutoring, education, leadership, parent workshops, and anti-bullying workshops. •The Legal Aid Society of Orange County, Lutheran Social Services of Southern California and Human Options provided criminal record expungement and domestic violence services that included housing and legal services. •Community Health Initiative of OC and Radiant Health Services, provided access to health and social service programs by conducting outreach, education and enrollment. Affordable Housing •Funded two (2) first-time homebuyer down payment assistance loans with $240,000 in CDBG funds. •Participated in eight (8) down payment assistance workshops and one (1) community fair •Westview House affordable housing project located at 2530 & 2534 Westminster Avenue, Santa Ana, CA 92701 closed on their financing. Code Enforcement •Community preservation efforts continue in deteriorated and deteriorating areas to preserve the City's aging housing stock. In FY 2021 Code Enforcement funds were used to respond to complaints covering residential properties within the CDBG eligible deteriorating and deteriorated areas. During the program year, the City issued a total of 4,112 violations to single-family units and 100% of the violations were corrected by homeowners. •Code Enforcement staff also issued 212 Notices of Violation, 171 Notice and Orders, and 5,932 Administrative Citations involving residential housing. As a result of these efforts, Consolidated Annual Performance and Evaluation Report for Fiscal Year 2021 September 6, 2022 Page 3 2 9 3 1 The draft CAPER reflects data that was available in the HUD system as of August 15, 2022. The final CAPER will capture performance information from the fourth quarter that is not available to date. For this reason, several tables in the draft CAPER are blank. Each table in the final CAPER will be complete to show the progress made in meeting the Five- Year Consolidated Plan objectives. FISCAL IMPACT There is no fiscal impact associated with this item. EXHIBIT 1. Consolidated Annual Performance and Evaluation Report for Fiscal Year 2021-2022 Submitted By: Steven Mendoza, Assistant City Manager Approved By: Kristine Ridge, City Manager property owners have made approximately $1,215,473 in repairs and upgrades encompassing 221 permits. Homeless Services •Provided assistance to 177 persons through Street Outreach, Homeless Prevention, Rapid Re-housing or Shelter. This number includes 72 children and 105 individuals who reported as adults. Numbers also include 43 that identified as Male and 81 who identified as Female. EXHIBIT 1 The City of Santa Ana Community Development Agency FY2021-2022 CAPER JULY 1, 2021 THROUGH JUNE 30, 2022 DRAFT CAPER OMB Control No: 2506-0117 (exp. 09/30/2021)) Table of Contents CR-05 - Goals and Outcomes...........................................................................................................3 CR-10 - Racial and Ethnic composition of families assisted..............................................................9 CR-15 - Resources and Investments 91.520(a) ...............................................................................10 CR-20 - Affordable Housing 91.520(b) ...........................................................................................15 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) ............................17 CR-30 - Public Housing 91.220(h); 91.320(j) ...................................................................................19 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)............................................................................20 CR-40 - Monitoring 91.220 and 91.230 ..........................................................................................25 CR-45 - CDBG 91.520(c).................................................................................................................27 CR-50 - HOME 91.520(d) ...............................................................................................................28 CR-60 - ESG 91.520(g) (ESG Recipients only) ..................................................................................32 CR-65 - Persons Assisted...............................................................................................................36 CR-70 – ESG 91.520(g) - Assistance Provided and Outcomes ..........................................................40 CR-75 – Expenditures....................................................................................................................41 APPENDICES Appendix 1: Public Notices Appendix 2: Summary of Public Comments Appendix 3: IDIS Reports DRAFT CAPER 2 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG 1,169 HOME ESG White 5 4 0 0 0 9 4 5 0 0 0 0 0 0 0 0 Black or African American Asian American Indian or American Native Native Hawaiian or Other Pacific Islander 35 54 10 3 Total 1,271 1,113 158 Hispanic Not Hispanic Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative In FY2021, CDBG, HOME and ESG resources provided assistance to residents through an array of programs. The race and ethnicity of these individuals are summarized above. CAPER 9 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year 4,636,633CDBG HOME ESG public - federal public - federal public - federal 6,253,414 8,943,271 489,141 2,128,575 449,895 Table 3 - Resources Made Available Narrative Available funds that were not expended during the FY2021 program year will be prioritized for spending in FY2022. Due to the COVID-19 pandemic, some activities were delayed or paused, resulting in not all funds being spent. The identified resources made avalibale in the "Other" catagory equals $6,255,596 from CDBG-CV, ESG- CV, and HOME-ARP. Information was identified from the PR07 report run on 8/1/2022. Identify the geographic distribution and location of investments Target Area Planned Percentage of Actual Percentage of Allocation Narrative Description Allocation Citywide 100 100 Citywide Table 4 – Identify the geographic distribution and location of investments Narrative The City continues to prioritize funds to address the needs of low- and moderate-residents - by targeting neighborhoods and individual residents. The funding distribution reflects a lower share of funding targeted to low- and moderate-income areas, in part due to the continued impacts of COVID-19. CAPER 10 OMB Control No: 2506-0117 (exp. 09/30/2021) Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. In planning and implementing all HUD funded activities, The City regularly works to identify and leverage other funding streams to maximize the impact of the CDBG, HOME, and ESG activities. Cities receiving HOME Program funds are generally required to provide a HOME match of 25% of their annual allocation. The City of Santa Ana has qualified for a HOME match reduction of 100%, therefore not requiring the City to provide any match as part of the HOME Program. The ESG program requires a dollar-for-dollar match requirement. The City of Santa Ana requires its ESG subrecipients to meet the match requirement. This is done through a mix of cash and in- kind match as allowed under 24 CFR Part 576. In accordance with State law and local priority, the City consistently looks to leverage state and locally owned property to achieve its annual goals. Fiscal Year Summary – HOME Match 1. Excess match from prior Federal fiscal year 0 0 0 0 0 2. Match contributed during current Federal fiscal year 3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 4. Match liability for current Federal fiscal year 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) Table 5 – Fiscal Year Summary - HOME Match Report CAPER 11 OMB Control No: 2506-0117 (exp. 09/30/2021) Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White Non- HispanicAlaskan Native or American Indian Asian or Pacific Black Non- Hispanic Hispanic Islander Contracts Dollar Amount Number 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub-Contracts Number Dollar Amount 0 0 0 0 0 0 0 0 Total Women Business Male Enterprises Contracts Dollar Amount Number 0 0 0 0 00 0 0 Sub-Contracts Number Dollar Amount 0 0 00 Table 8 - Minority Business and Women Business Enterprises Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non- HispanicAlaskan Native or American Indian Asian or Black Non-Hispanic Pacific Hispanic Islander Number Dollar Amount 0 0 0 0 0 0 0 0 0 0 00 Table 9 – Minority Owners of Rental Property CAPER 13 OMB Control No: 2506-0117 (exp. 09/30/2021) Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0 Businesses Displaced Nonprofit Organizations Displaced Households Temporarily Relocated, not Displaced 0 0 0 0 0 0 Households Displaced Total Minority Property Enterprises White Non- HispanicAlaskan Native or American Indian Asian or Black Non-Hispanic Pacific Hispanic Islander Number Cost 0 0 0 0 0 0 0 0 0 0 0 0 Table 10 – Relocation and Real Property Acquisition CAPER 14 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units Number of Non-Homeless households to be provided affordable housing units Number of Special-Needs households to be provided affordable housing units Total 235 42 0 0 0 277 0 0 Table 11 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 75 34 15 0 0 0 Number of households supported through The Production of New Units Number of households supported through Rehab of Existing Units Number of households supported through Acquisition of Existing Units Total 153 277 0 0 Table 12 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The City of Santa Ana continues to actively market its CDBG rehabilitation and homebuyer assistance programs and the HOME rehabilitation programs through city publications, city website, and key stakeholders throughout the City. Rehabilitation and new construction programs were delayed due to the COVID-19 pandemic. CAPER 15 OMB Control No: 2506-0117 (exp. 09/30/2021) Additionally, 2 households received downpayment assistance through the CDBG downpayment assistance program. Discuss how these outcomes will impact future annual action plans. The City will continue to issue RFPs for CDBG and HOME funds to support the development and rehabilitation of affordable multi-family rental housing. Additionally, the City will continue to provide single-family rehabilitation and homebuyer assistance programs. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 0 2 0 2 0 0 0 0 Low-income Moderate-income Total Table 13 – Number of Households Served Narrative Information The above table reflects a duplicative count of units assisted as part of the XXXXX. CDBG funds were used for the acquisition, consisting of the 58 units and HOME funds were used to assist 11 of those units. Table 12 provides an accurate count of the number of housing units assisted. The City of Santa Ana generally refers “worst-case” housing needs to the Orange County CoC and homeless service providers for potential homeless prevention assistance and/ or other services. As specific needs arise for persons with disabilities, the City of Santa Ana offers reasonable accommodations and modifications, as necessary. CAPER 16 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Santa Ana prioritizes effective, targeted, and safe outreach to individuals experiencing homelessness to support these individuals in identifying resources and establishing pathways to safe and sustainable housing. The City has outreach staff regularly working and interfacing with individuals experiencing homelessness to provide assistance and support in enrolling in shelter and/ or seeking other services. During the 2021-2022 Program Year, the City of Santa Ana worked towards the following objectives: 1. Prioritized street outreach through Quality of Life Teams 2. Preserved existing and increase the supply of permanent supportive housing 3. Preserved existing and increase the supply of affordable housing 4. Provided housing services and assistance to special needs populations 5. Improved critical services to low-income and special needs populations 6. Coordinated services within the City as well as regionally in collaboration with the Continuum of Care 7. Collaborated with all communities in Orange County to address homelessness with coordinated, regional approaches Addressing the emergency shelter and transitional housing needs of homeless persons The ESG funded programs provided Homelessness Prevention, Rapid Re-Housing, Emergency Shelter, and Street Outreach services. The City targeted actions to addres the needs of individuals who are homeless that includes unaccompanied women, victims of domestic violence, chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth. The range of services include emergency shelter, transitional housing and permanent supportive housing. ESG funds provided assistance for street outreach services, homeless prevention and rapid re- housing. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs CAPER 17 OMB Control No: 2506-0117 (exp. 09/30/2021) Through the objective summarized above in the Outreach section, the City strives to help individuals and families from becoming homeless. The ESG program funds Homelessness Prevention, Rapid Re-Housing, Emergency Shelter, and Street Outreach services. Additionally, the County of Orange is equipped to serve people discharged from publicly funded institutions or systems of care such as health care facilities or correction programs. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City supported a number of programs to assist low-income individuals and families to avoid becoming homeless, including Section 8 Housing Choice vouchers. Other support services, such as job and training assistance, food assistance, and counseling are also available to help individuals recover from homelessness and to avoid becoming homeless. The City worked closely with the Continuum of Care who provided oversight for the Vulnerability Index - Service Prioritization Decision Assistance Tool (VI-SPDAT) to prioritize the most vulnerable chronically homeless individuals. Case management services were offered in all programs to help prevent individuals from falling back into homelessness. CAPER 18 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing N/A – The City does not have any public housing. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership N/A – The City does not have any public housing. Actions taken to provide assistance to troubled PHAs N/A – The City’s PHA is not designated as troubled. CAPER 19 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The 2020–2024 Consolidated Plan identified several barriers to the development of affordable housing including the following:    Limited funding sources, financial costs, and the costs of development. Market constraints primarily the availability, cost, and competition for land. Available land in the City mostly consists of small parcels that must be assembled for significant new construction projects. Relocation costs and housing replacement requirements for redeveloping improved properties also presents barriers to the development of affordable housing. The region’s rents have continued to increase. Higher rents limited the ability of some lower income households to obtain decent and affordable housing. Households with no or poor credit history are severely impacted. In an effort to mitigate these barriers, Santa Ana undertook the following actions during the report period:    Construction of new rental and homeownership units Rehabilitation and/ or preservation of existing rental units Homeowner rehabilitation programs for low- and moderate-income households Through the City’s compliance with AB 1486 (Surplus Lands Act) as well as a constant monitoring of state land made available through Executive Order N-06-19, the City will look to identify potential parcels of underutilized land that can be leveraged for potential affordable housing development. Continued to enforce the City’s inclusionary housing ordinance in which new residential projects that meet the specified criteria must provide: 1) if the new residential project consists of units for sale, then a minimum of 10% of the total number of units in the project shall be sold to moderate income households; 2) If the new residential project consist of rental units, a minimum of 15% of the units shall be rented to low income households, or 10% rented to very low income households; or 3) the developer may elect to satisfy these requirements for the project by payment of a fee in lieu of constructing some or all of the affordable units. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) Based on the 2022 Point in Time Count and Survey, there are 5,718 individuals experiencing CAPER 20 OMB Control No: 2506-0117 (exp. 09/30/2021) homelessness in the County, with 990 in the City of Santa Ana. This is a decrease of 779 individuals in Santa Ana since the 2019 Point in Time Count. One challenge for Santa Ana is that many individuals experiencing homelessness gravitate to specific cities, one of which is Santa Ana. A goal of the City is to work closely with community and faithbased groups, other municipalities and the County to provide a coordinated and regional effort to address homelessness throughout the County. In addition, several programs were funded by HOME, CDBG and ESG to assist underserved individuals. The number of persons assisted during the report period is highlighted throughout this report. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) Lead-paint hazards are typically found in buildings constructed prior to 1978; the year lead based paint was banned in the United States. Until 2012, children were identified as having a blood lead “level of concern” if blood tests resulted in 10 or more micrograms of lead per deciliter. Experts now use a reference level of 5 micrograms per deciliter to identify children with blood levels that are much higher than most children’s levels. Although many children remain at risk exposure to harmful lead levels (i.e., blood lead levels greater than the CDC recommended level of 5 micrograms of lead per deciliter of blood), the CDC reported a decline in blood levels in children age five and younger, largely a result of the phase-out of leaded gasoline and efforts by federal, state, and local agencies to limit lead paint hazards in housing.In all housing activities, the City complies with requirements to examine for the potential risk of lead exposure. If and when lead is identified, the City works with the property owner and/ or subrecipient to remediate the lead-based paint. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) Santa Ana’s anti-poverty strategy includes expanding housing opportunities and support services for low-income residents, and coordinating public and private resources to address their specific needs. Services and activities supported by the City included:   Economic development program to stimulate the local economy and further increase job opportunities for low- and moderate-income individuals. Provide housing assistance through the City’s ESG and ESG-CV programs offering services including: Homelessness Prevention, Rapid Re-Housing, Emergency Shelter, and Street Outreach services to reduce the number of poverty-level families that may have their housing status negatively impacted by the COVID-19 pandemic.    Partner with and leverage local job training programs focused on supporting residents prepare for and access living wage job opportunities. Through the City’s housing programs, it will reduce the number of cost burdened households living in the City, allowing them to allocate personal resources to other critical household needs. Public services will be targeted to address critical needs of low-income and vulnerable residents CAPER 21 OMB Control No: 2506-0117 (exp. 09/30/2021) through the provision of programming, transportation, education, childcare and other key needs that are identified by the City and its stakeholders. Services such as these are components to assist individuals to be better suited to secure and retain living wage employment. Homeless assistance, including prevention, will provide critical services to extremely low-income households in need of immediate assistance and support to be better suited and able to take steps to identify sustainable housing and employment options.  Improving public facilities eliminates existing facilities and infrastructure that negatively impacts residential neighborhoods. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The institutional delivery system in Santa Ana is high-functioning and collaborative, particularly the relationship between city departments and the nonprofit sector comprised of a network of capable nonprofit organizations operating in Santa Ana and throughout Orange County that are delivering a full range of services to residents. Affordable housing development and preservation activities are carried out by the Housing Department of the Community Development Agency in partnership with housing developers and contractors. The Planning and Building Agency supports code enforcement activities. Public service activities are carried out by nonprofit organizations with support and oversight from the Community Development Agency as necessary to achieve the Strategic Plan goals. The Community Development, Public Works and Planning and Building Agencies work together with contractors to implement public facilities and improvement projects. The greatest challenge behind COVID-19, in the City’s institutional delivery system is the breadth and diversity of need and exceeds the amount of available funding to completely address all needs within the community. Consequently, even high priority needs cannot be fully funded. Further, due to the scale of need within the community – nonprofit service providers are also operating at maximum capacity. As a result, non-profit leadership has less time to dedicate to coordination and alignment with other partner agencies and organizations to strategically target needs. In PY21 the Community Development Agency worked to increase the efficiency of collaboration and coordination among different providers operating in the City and throughout the region. The City also supported programs aimed at enhancing. Examples of actions undertaken during the report period to overcome gaps and enhance coordination included the following: The City’s Workforce Development Board played a key role in developing employment opportunities for lower income Santa Ana residents. The WDB is comprised of various community leaders representing private employment, education, social services and government. This diversity in the board’s representation ensures that the community’s workforce needs are identified and addressed through a variety of public and private resources. This advisory board also brings key community contacts together resulting in enhanced coordination of program delivery and resource utilization. CAPER 22 OMB Control No: 2506-0117 (exp. 09/30/2021) The City participated in several homeless forums and committees. Specifically, the City served on the Orange County Continuum of Care Board and participated in several committes including the Housing Opportunity Committee, the Emergency Shelter Committee and the Data and Performance Committee. The City also served on the Leadership Council for the United to End Homelessness campaign empowered by the United Way and participated on the Executive Committee. Through this participation, the City can ensure that barriers to housing and the needs of the homeless are identified and addressed through the coordinated regional implementation of limited funding and resources.   The City sought to encourage home ownership opportunities to promote neighborhood stability. With a high median purchase price of homes, homeownership remains a challenge for households earning less than 80% of county median income. Recent increases in housing costs have exacerbated this situation. Neighborhood residents were encouraged to participate in the preparation and implementation of neighborhood assessments and plans, and were kept informed on homelessness issues. Santa Ana’s Neighborhood Initiatives Program provided the means to facilitate this participation. This coordination included working with a variety of city departments, public utilities, property owners, tenants, nonprofit agencies and the school district. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) As in past years, Santa Ana made an effort to leverage private and federal funds with local and state funds to increase and preserve the City’s supply of affordable rental housing. The greatest barrier to affordable housing in the City is a limited supply of resources and available land to support the development and preservation of affordable housing within the City. The City works closely with non- governmental, state and federal agencies to identify potential funding streams and resources. Several affordable housing projects are moving forward currently in the City and two projects for individuals/veterans experiencing homelessness are in the pipeline. These are examples of how the City is coordinating with private developers and social service agencies to create affordable housing opportunities in Santa Ana. The City’s owner-occupied housing rehabilitation programs have been instrumental in preserving housing units occupied by lower income households. Furthermore, homeownership opportunities for low- and moderate-income homebuyers were available via the City’s participation in the City’s Down Payment Assistance Program. The City worked closely with Habitat for Humanity in completing the last phase of the scattered site project where single family homes were developed to be sold at affordable price and to restrict to income qualified households for a period of at least 45 years. Additionally, the Santa Ana Housing Authority provided rental assistance vouchers to very-low income households. Participants in the Housing Authority’s Family Self-Sufficiency (FSS) program were also referred to classes (available in English, Spanish and Vietnamese) on how to prepare for homeownership. CAPER 23 OMB Control No: 2506-0117 (exp. 09/30/2021) City staff met regularly with public and private organizations to coordinate various efforts. The City's relationship with nonprofit organizations in the community allowed for an integrated approach for funding requests from local, state and federal agencies. The City worked with nonprofits as they applied for funds for activities consistent with the objectives in the Consolidated Plan. The City also communicated with various institutions to facilitate the exchange of information and to develop strategies to provide benefits and housing services. Homeless needs and priorities continue to be identified through the County’s CoC system. The City consults with the County and local ESG entitlement grantees in regard to the use of ESG funds. On-going meetings are held to coordinate the development of eligibility criteria, performance standards and outcome measurements, as well as to establish funding, policies, and procedures for the operation and administration of the Homeless Management Information System (HMIS). Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The City evaluated barriers and constraints to the development of affordable housing as a critical component of the Housing Element. The California Department of Housing and Community has received Santa Ana’s Adopted Housing Element for certification. The element includes actions to affirmatively further fair housing. The City participated in the update to the County’s Regional Analysis of Impediments to Fair Housing Choice for the period of 2020 - 2024. Through this process, the City has identified a set of city-specific and regional goals and approaches to address barriers to affordable housing and affirmatively further fair housing in the City. CAPER 24 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements To ensure that HUD funds are used efficiently and in compliance with applicable regulations, the City provides technical assistance to all subrecipients at the beginning of each program year and monitors subrecipients throughout the program year. The City of Santa Ana applied the same monitoring standards to its CDBG-CV and ESG-CV programs. Technical Assistance To enhance compliance with federal program regulations, the City provides an annual Notice of Funding Availability (NOFA) workshop to review the Plan goals, program requirements and available resources with potential applicants. Subsequent to the approval of the Annual Action Plan, a mandatory subrecipient workshop is held to review program regulations in detail, to provide useful forms and resources for documenting compliance and to review the City’s compliance procedures and requirements. Additionally, individualized technical assistance is provided on an as-needed basis throughout a program year. Activity Monitoring All activities are monitored, beginning with a detailed review upon receipt of an application to determine eligibility, conformance with a National Objective and conformance with a Plan goal. This review also examines the proposed use of funds, eligibility of the service area, eligibility of the intended beneficiaries and likelihood of compliance with other federal requirements such as the National Environmental Policy Act, the System for Award Management (SAM) debarment list, prevailing wage, Minority and Women Business Enterprise, Section 3 and federal acquisition and relocation regulations, as applicable. Subrecipients are required to submit an audit and other documentation to establish their capacity, and any findings noted in the audit are reviewed with the applicant. Eligible applications are then considered for funding. Once funded, desk monitoring includes ongoing review of required quarterly performance reports. For CDBG public service activities, an on-site monitoring is conducted once every two (2) years, or more frequently as needed to ensure compliance. These reviews include both a fiscal and programmatic review of the subrecipient’s activities. The reviews determine if the subrecipient is complying with the program regulations and City contract. Areas routinely reviewed include overall CAPER 25 OMB Control No: 2506-0117 (exp. 09/30/2021) administration, financial systems, appropriateness of program expenditures, program delivery, client eligibility determination and documentation, reporting systems, and achievement toward achieving contractual goals. Following the monitoring visit, a written report is provided delineating the results of the review and any findings of non-compliance and the required corrective action. Subrecipients normally have 30 days to provide the City with corrective actions taken to address any noted findings. Individualized technical assistance is provided, as noted above, as soon as compliance concerns are identified. For CDBG capital projects, monitoring also includes compliance with regulatory agreement requirements Citizen Participation Plan 91.105(d); 91.115(d) The City published a notice in the general circulation of papers in English, Spanish and Vietnamese that its CAPER was available for review for public comment. The CAPER was made available for review at the Office of the Clerk of the Council, Community Development Agency 6th Floor Reception Area, Main Library, and on the City’s website.There was a 15-day public comment period prior to the submission of the CAPER to HUD. In addition, a public hearing was held by the Community Redevelopment and Housing Commission and at the City Council meeting to obtain public comments, with the City Council authorizing the submission of the report to HUD. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. The City published a notice in the general circulation of papers in English, Spanish and Vietnamese that its CAPER was available for review for public comment. The CAPER was made available for review at the Office of the Clerk of the Council, Community Development Agency 6th Floor Reception Area, Main Library, and on the City’s website.There was a 15-day public comment period prior to the submission of the CAPER to HUD. In addition, a public hearing was held by the Community Redevelopment and Housing Commission and at the City Council meeting to obtain public comments, with the City Council authorizing the submission of the report to HUD. CAPER 26 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. The 2021-2022 Program Year was the third year of the 2020-2024 Consolidated Plan. The City made progress towards its five-year and one-year goals for this reporting period and did not change its program objectives or the projects & activites that utilized CDBG, ESG, and HOME funds. CDBG activities were slowed as a result of the onset of the COVID-19 pandemic. This includes public service, public facility and housing activities. In part, this is due to prioritizing COVID-19 response activities and programs/ services/ activities that were either not applicable due to the pandemic or were generally delayed due to the pandemic. The City anticipates that activities originally planned for completion during program year 2021 will be completed in program year 2022. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. CAPER 27 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-50 - HOME 91.520(d) Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on-site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation. The City of Santa Ana conducts onsite inspections of HOME-assisted rental units during the required affordability period to determine compliance with HUD property standards in accordance with 24 CFR 92.251. HOME-assisted rental projects with one to four units are inspected every three years, projects with five to 25 units are inspected every two years, and projects with 26 or more units are inspected annually. The City of Santa Ana received COVID-19 waivers regarding on-site inspections of rental housing and for housing units of recipients of TBRA funding. Inspection schedule dates have been shifted accordingly as per HUD regulations. Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b) The City’s affirmative marketing procedures and requirements apply to rental and homebuyer projects containing 5 or more HOME or CDBG-assisted housing. These procedures and requirements do not apply to families with Section 8 tenant-based rental housing assistance or families with tenant-based rental assistance provided with HOME funds. The procedures include: Methods to inform the public about Federal fair housing laws: The City displays the Equal Housing logo or slogan in housing-related press releases and solicitations for owners, and on the website page for the City’s Housing and Neighborhood Development Division. The City requests the County of Orange to include information on the City’s HOME and CDBG- assisted rental units in its countywide Affordable Housing List maintained by the County. Requirements and practices owners must adhere to: Owners must display the Equal Housing Opportunity logo or slogan in all correspondence with current or potential tenants, on lease agreements, and display the fair housing poster in their leasing offices, and develop written procedures for selecting tenants. The City required owners of City HOME- and CDBG-assisted rental units to continuously review the demographic makeup of their tenants. If and when such review indicated that their tenants no longer reflected the City’s minority population, they were required to inform the City of that CAPER 28 OMB Control No: 2506-0117 (exp. 09/30/2021) fact and request City review and approval for the steps they took to correct that deficiency. Compliance with the City’s affirmative marketing requirements and procedures will be made an obligation of all rental property owners receiving HOME or CDBG assistance from the City of Santa Ana, and will be enforceable by means of appropriate actions described in loan documents recorded through the County of Orange.  Record keeping: The City will require owners of its HOME- and CDBG- assisted rental units covered under this marketing plan to make an annual report to the City detailing the steps they have taken to comply with this Program. They will also be required to report on the ethnicity of their tenants, as well as rents, income levels, and other household characteristics. Reports will be made on a form that is acceptable to the City of Santa Ana, and that will enable the City to capture the data it needs to evaluate owner compliance with this Program. The City will maintain records on owner reports and its evaluation of those reports for a period of not less than ten years after expiration of the affordability period required by applicable HUD regulations. Annual assessment: Upon receipt of owner reports, the City will evaluate the ethnic and racial characteristics of tenants being served to determine if they reflect the City’s housing market. If they do not, the City will direct the owner to take further affirmative marketing steps to correct the imbalance. The City will track and evaluate the steps taken to insure they have the desired effect. Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics Not applicable. The City receipted $360,402 in program income during FY2021. The City did not expend any program income during the FY2021 program year, but anticipates that such funds will be included in forthcoming RFPs during program year 2022. Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.320(j) The City coordinates HOME funding and activities with other federal, state, and local affordable housing resources to maximize the assistance provided in the City and construct and/ or rehabilitate affordable housing throughout the City. CAPER 29 OMB Control No: 2506-0117 (exp. 09/30/2021) CAPER 30 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-58 – Section 3 Identify the number of individuals assisted and the types of assistance provided Total Labor Hours CDBG HOME ESG HOPWA HTF Total Number of Activities 1 0 0 0 0 Total Labor Hours 0 Total Section 3 Worker Hours Total Targeted Section 3 Worker Hours 0 0 Table 14 – Total Labor Hours Qualitative Efforts - Number of Activities by Program Outreach efforts to generate job applicants who are Public Housing Targeted Workers CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Other Funding Targeted Workers. Direct, on-the job training (including apprenticeships). Indirect training such as arranging for, contracting for, or paying tuition for, off-site training. Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching). Outreach efforts to identify and secure bids from Section 3 business concerns. Technical assistance to help Section 3 business concerns understand and bid on contracts. Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns. Provided or connected residents with assistance in seeking employment including: drafting resumes,preparing for interviews, finding job opportunities, connecting residents to job placement services. Held one or more job fairs. Provided or connected residents with supportive services that can provide direct services or referrals. Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation. Assisted residents with finding child care. Assisted residents to apply for, or attend community college or a four year educational institution. Assisted residents to apply for, or attend vocational/technical training. Assisted residents to obtain financial literacy training and/or coaching. Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns. Provided or connected residents with training on computer use or online technologies. Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses. Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act. CAPER 31 OMB Control No: 2506-0117 (exp. 09/30/2021) Other. Table 15 – Qualitative Efforts - Number of Activities by Program Narrative CR-60 - ESG 91.520(g) (ESG Recipients only) ESG Supplement to the CAPER in e-snaps For Paperwork Reduction Act 1. Recipient Information—All Recipients Complete Basic Grant Information Recipient Name Organizational DUNS Number SANTA ANA 083153247 UEI EIN/TIN Number 956000785 Indentify the Field Office LOS ANGELES Identify CoC(s) in which the recipient or subrecipient(s) will provide ESG assistance Santa Ana/Anaheim/Orange County CoC ESG Contact Name Prefix Mr First Name Middle Name Last Name Judson J Brown Suffix Title Housing Division Manager 20 Civic Center Plaza, M-26 ESG Contact Address Street Address 1 Street Address 2 City State Santa Ana CA ZIP Code 92701- Phone Number 7146672241 Extension Fax Number 7146476549 Email Address jbrown@santa-ana.org CAPER 32 OMB Control No: 2506-0117 (exp. 09/30/2021) ESG Secondary Contact Prefix Mr First Name Last Name David Flores Suffix Title Phone Number Senior Community Development Analyst 7146476561 Extension Email Address dflores@santa-ana.org 2. Reporting Period—All Recipients Complete Program Year Start Date Program Year End Date 07/01/2021 06/30/2022 3a. Subrecipient Form – Complete one form for each subrecipient Subrecipient or Contractor Name: SANTA ANA City: Santa Ana State: CA Zip Code: 92701, 4058 DUNS Number: 083153247 UEI: Is subrecipient a victim services provider: N Subrecipient Organization Type: Unit of Government ESG Subgrant or Contract Award Amount: 366860 Subrecipient or Contractor Name: INTERVAL HOUSE City: Seal Beach State: CA Zip Code: 90740, 2356 DUNS Number: 113510176 UEI: Is subrecipient a victim services provider: Y Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 80000 CAPER 33 OMB Control No: 2506-0117 (exp. 09/30/2021) Subrecipient or Contractor Name: 2-1-1 ORANGE COUNTY City: Irvine State: CA Zip Code: 92623, 4277 DUNS Number: 884339003 UEI: Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 140575 Subrecipient or Contractor Name: MERCY HOUSE TRANSITIONAL LIVING CENTERS City: Santa Ana State: CA Zip Code: 92702, 1905 DUNS Number: 879797165 UEI: Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 100000 Subrecipient or Contractor Name: WISEPLACE City: Santa Ana State: CA Zip Code: 92706, 3904 DUNS Number: 002322894 UEI: Is subrecipient a victim services provider: Y Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 50000 Subrecipient or Contractor Name: Second Chance Orange County City: Costa Mesa State: CA Zip Code: 92626, 3314 DUNS Number: 004380842 UEI: Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 30000 CAPER 34 OMB Control No: 2506-0117 (exp. 09/30/2021) Subrecipient or Contractor Name: Santa Ana Police Dept-Heart City: Santa Ana State: CA Zip Code: , DUNS Number: 083153247 UEI: Is subrecipient a victim services provider: N Subrecipient Organization Type: Unit of Government ESG Subgrant or Contract Award Amount: 51880 CAPER 35 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-65 - Persons Assisted 4. Persons Served 4a. Complete for Homelessness Prevention Activities Number of Persons in Households Total Adults Children 9 8 Don't Know/Refused/Other Missing Information Total 0 0 17 Table 16 – Household Information for Homeless Prevention Activities 4b. Complete for Rapid Re-Housing Activities Number of Persons in Households Total Adults Children 24 0 Don't Know/Refused/Other Missing Information Total 0 0 24 Table 17 – Household Information for Rapid Re-Housing Activities 4c. Complete for Shelter Number of Persons in Households Total Adults Children Don't Know/Refused/Other Missing Information Total 72 64 0 0 136 Table 18 – Shelter Information CAPER 36 OMB Control No: 2506-0117 (exp. 09/30/2021) CAPER 37 OMB Control No: 2506-0117 (exp. 09/30/2021) 4d. Street Outreach Number of Persons in Households Total Adults Children Don't Know/Refused/Other Missing Information Total 0 0 0 0 0 Table 19 – Household Information for Street Outreach 4e. Totals for all Persons Served with ESG Number of Persons in Households Total Adults Children Don't Know/Refused/Other Missing Information Total 105 72 0 0 177 Table 20 – Household Information for Persons Served with ESG 5. Gender—Complete for All Activities Total Male 43 Female Transgender 81 0 Don't Know/Refused/Other Missing Information Total 0 53 177 Table 21 – Gender Information CAPER 38 OMB Control No: 2506-0117 (exp. 09/30/2021) 6. Age—Complete for All Activities Total Under 18 18-24 72 1 25 and over 51 0 53 177 Don't Know/Refused/Other Missing Information Total Table 22 – Age Information 7. Special Populations Served—Complete for All Activities Number of Persons in Households Subpopulation Total Total Persons Served – Total Persons Served – RRH Total Persons Prevention Served in Emergency Shelters Veterans 0 0 0 0 Victims of Domestic Violence Elderly HIV/AIDS Chronically Homeless 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Persons with Disabilities: Severely Mentally Ill 0 0 0 0 Chronic Substance Abuse Other Disability Total 0 0 0 0 0 0 0 0 (Unduplicated if possible)0 0 0 0 Table 23 – Special Population Served CAPER 39 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-70 – ESG 91.520(g) - Assistance Provided and Outcomes 10. Shelter Utilization Number of New Units - Rehabbed Number of New Units - Conversion Total Number of bed-nights available Total Number of bed-nights provided Capacity Utilization 0 0 200 200 100.00% Table 24 – Shelter Capacity 11. Project Outcomes Data measured under the performance standards developed in consultation with the CoC(s) City staff along with other the cities of Anaheim, Garden Grove and the County of Orange have formed the Orange County ESG Collaborative to discuss policies and procedures, how best to allocate ESG funds, as well as a variety of program and homeless issues. The City of Santa Ana along with this Collaborative continues to use mutually agreed upon forms including: intake forms, client participation agreements, checklists for monitoring and evaluating project and agency performance, and reimbursement forms for purposes of consistency and streamlining the process for all applicable parties. Staff consults with the CoC on a regular basis, attends numerous meetings and is involved in the Continuum of Care. *Shelter Utilization data is provided for Interval House. Mercy House is set up as an entry and exit program and does not maintain bed utilization data. CAPER 40 OMB Control No: 2506-0117 (exp. 09/30/2021) CR-75 – Expenditures 11. Expenditures 11a. ESG Expenditures for Homelessness Prevention Dollar Amount of Expenditures in Program Year 2019 2020 2021 Expenditures for Rental Assistance Expenditures for Housing Relocation and Stabilization Services - Financial Assistance Expenditures for Housing Relocation & Stabilization Services - Services 0 0 0 0 0 0 0 0 0 Expenditures for Homeless Prevention under Emergency Shelter Grants Program Subtotal Homelessness Prevention 0 0 0 0 0 0 Table 25 – ESG Expenditures for Homelessness Prevention 11b. ESG Expenditures for Rapid Re-Housing Dollar Amount of Expenditures in Program Year 2019 2020 2021 Expenditures for Rental Assistance Expenditures for Housing Relocation and Stabilization Services - Financial Assistance Expenditures for Housing Relocation & Stabilization Services - Services 0 0 0 0 0 0 0 0 0 Expenditures for Homeless Assistance under Emergency Shelter Grants Program Subtotal Rapid Re-Housing 0 0 0 0 0 0 Table 26 – ESG Expenditures for Rapid Re-Housing 11c. ESG Expenditures for Emergency Shelter Dollar Amount of Expenditures in Program Year 2019 2020 2021 Essential Services Operations Renovation 0 0 0 0 0 0 0 0 0 CAPER 41 OMB Control No: 2506-0117 (exp. 09/30/2021) Major Rehab Conversion Subtotal 0 0 0 0 0 0 0 0 0 Table 27 – ESG Expenditures for Emergency Shelter 11d. Other Grant Expenditures Dollar Amount of Expenditures in Program Year 2019 2020 2021 Street Outreach HMIS Administration 0 0 0 0 0 0 0 0 0 Table 28 - Other Grant Expenditures 11e. Total ESG Grant Funds Total ESG Funds Expended 2019 2020 2021 0 0 0 Table 29 - Total ESG Funds Expended 11f. Match Source 2019 2020 2021 Other Non-ESG HUD Funds Other Federal Funds State Government Local Government Private Funds 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CAPER 42 OMB Control No: 2506-0117 (exp. 09/30/2021) Other Fees Program Income Total Match Amount 0 0 0 0 0 0 0 0 0 0 0 0 Table 30 - Other Funds Expended on Eligible ESG Activities 11g. Total Total Amount of Funds 2019 2020 2021 Expended on ESG Activities 0 0 0 0 Table 31 - Total Amount of Funds Expended on ESG Activities CAPER 43 OMB Control No: 2506-0117 (exp. 09/30/2021)