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HomeMy WebLinkAboutItem 16 - Stormwater Channel Fencing Upgrades ProjectPublic Works Agency www.santa-ana.org/pw Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 21, 2022 TOPIC: Stormwater Channel Fencing Upgrades Project AGENDA TITLE Approve an Appropriation Adjustment and Award a Construction Contract to Quality Fence Co., Inc. in the Amount of $415,965 for the Stormwater Channel Fencing Upgrades FY 2021-22 Project with an Estimated Construction Delivery Cost of $480,000 (Non - General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment to recognize $80,000 of prior -year fund balance in the Federal Clean Water Protection fund, Prior Year Carryforward revenue account and appropriate the same amount into the Federal Clean Water Protection Enterprise, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Reject all bids received on February 1, 2022, for construction of the Stormwater Channel Fencing Upgrades Project, due to changes in the scope of work. 3. Award a construction contract to Quality Fence Co., Inc., the lowest responsible bidder, in accordance with the base bid plus bid alternate, in the amount of $415,965, for construction of the Stormwater Channel Fencing Upgrades Phase II FY 2021-22 Project, for the term beginning June 21, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $480,000, which includes $415,965 for the construction contract, $24,035 for contract administration, inspection and testing, and a $40,000 project contingency for unanticipated or unforeseen work. 5. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to add $80,000 of Federal Clean Water Protection Enterprise funding for the Stormwater Channel Fencing Upgrades Project (22-6469). Award Construction Contract to Quality Fence Co., Inc. June 21, 2022 Page 2 DISCUSSION The Stormwater Channel Fencing Upgrades FY 2021-22 project involves the installation of new secure fencing along City -owned stormwater channels. The two locations receiving new fencing as part of this project are the Minnie Channel (McFadden Avenue east of Standard Avenue) and along the bike path on the south side of Santiago Creek (west of Main Street) (Exhibit 1). Existing chain link fencing along the Minnie Channel is dilapidated and subject to trespassing. In addition, portions of the Minnie Channel and Santiago Creek currently do not have any fencing. The installation of the new secure fencing will reduce water pollution, enhance public safety, and improve the aesthetics of stormwater channels. Public Outreach and Contractor Participation This project was originally advertised for bid on January 6, 2022, with bids due on February 1, 2022. However, the project was rebid due to a change in the scope of work. To provide an opportunity for local vendors to submit bids, the City notified 1,439 regional vendors via PlanetBids, many of which are Santa Ana -based. Six vendors requested bidding documents, and a total of six bids were received. Bids were not received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on March 18, 2022 and March 25, 2022. The project was also advertised in PlanetBids from March 17, 2022 through April 12, 2022. Bids were received electronically via PlanetBids on April 12, 2022. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 Quality Fence Co., Inc. Paramount $400,965 2 AZ Construction Inc Dba ACE Fence Company La Puente $590,997 3 J & A Fence Engineering Corp. Azusa $615,545 4 Econo Fence, Inc. Riverside $616,389 5 Ferreira Coastal Construction Company Rancho Cucamonga $638,792 6 Perimeter Security Group Coeur d'Alene, Idaho $781,131 A total of six bids were received, all of which were deemed responsive. Quality Fence Co., Inc. submitted the lowest responsive base bid in the amount of $400,965 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined by the Base Bid. A Award Construction Contract to Quality Fence Co., Inc. June 21, 2022 Page 3 $15,000 Bid Alternative item was also included in the project specifications, which involves a 90-day maintenance period specific to acts of vandalism. In the past five years, Quality Fence Co., Inc. has performed on -call fence installation work for the City's Water Resources Department and Public Works Agency. Based on the bid analysis and a contractor reference check, staff recommends awarding the construction contract to Quality Fence Co., Inc., in the amount of the Base Bid pus the Bid Alternative, totaling $415,965 (Exhibit 3). Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes the following: construction management; implementation of the City's Community Workforce Agreement requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $480,000. Project Item Total Construction Contract $415,965 Construction Administration, Inspection, Testing $24,035 Contingencies $40,000 TOTAL CONSTRUCTION DELIVERY COST $480,000 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2021-124 was filed for the project. FISCAL IMPACT Approval of the $80,000 Appropriation Adjustment recognizes $80,000 of prior -year fund balance in the Federal Clean Water Protection fund, Prior Year Carryforward revenue account (No. 05717002-50001) and appropriate the same amount into the Federal Clean Water Protection Enterprise, Improvements Other Than Building expenditure account (No. 05717640-66220). The new total project budget will be $480,000. This project was originally approved in the FY 2021-22 CIP with a total budget of $400,000 as Project No. 22-6469, which is the number assigned to the Project Plans and Specifications, the Notice Inviting Bids, and all expenditures to deliver the project. As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $480,000, which includes construction, contract administration, inspection, testing, and an authorized contingency. Award Construction Contract to Quality Fence Co., Inc. June 21, 2022 Page 4 The following table summarizes the funds budgeted and available for expenditure to deliver this project. Fiscal Accounting Unit Fund Accounting Unit - Y Year - Account No. Description Account No. Amount (Project No.) Description Existing Project Budget Federal Clean Federal Clean Water 2021-22 05717640-66220 Water Protection Protection Enterprise, $400,000 (22-6469) Enterprise Improvements Other Than Building Appropriation Adjustment Federal Clean Federal Clean Water 2021-22 05717640-66220 Water Protection Protection Enterprise, $80,000 (22-6469) Enterprise Improvements Other Than Building Total $480,000 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. FY 2021-22 C I P Sheet Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager Legend Exhibit 1 - Project Locations SANTA ANA P�11 Project No. 22-6469: Stormwater Fencing Upgrades �1 PUBLIC WORKS AGENCY CITY OF SANTA ANA REBID PROPOSAL PROJECT NO.: 22-6469 STORMWATER CHANNEL FENCING UPGRADES BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA 11101311 REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Construction Permit 1 LS $10,300 $10,300 2 Project Sign 1 LS $ I� Aoo.Od $ 1'o1.00.00 Minnie Open Channel 3 Remove and Dispose existing chain link fence, posts, foundations and tree stumps/vegetation complete. 700 LF $ 4 • 0 0 $ 01. Bo 0, Q u 4 Furnish and Install, complete, 8-Foot High Securifor 4D fence and Concrete Footing. 1,630 LF $ o S p • O O $ a 44, 5 p 0• 5 Furnish and Install Complete 8-Foot High by 6-Foot Wide Securifor 4D single swing gate. 6 EA $ ji a��,©0 $ "1 r500.00 6 Furnish and Install sign on fence. 6 EA $ ap • p0 $ 1A0.00 7 UPRR Flagging * 15 DAYS $1,500 $22,500 8 UPRR Permit 1 LS $1,045 $ 1+045,00 Santiago Creep — (South Side) Broadway to Main St. Furnish and Install Complete 8-Foot 9 High by 6-Foot Wide Securifor 4D 4 EA $ "j 0 0. O $ tp 00 • DO single swing gate. Furnish and Install, complete, 8-Foot 10 High Securifor 4D fence and Concrete 600 LF $ J 1S0 •00 $q d om -o0 Footing. * , P-6 of P-23 CITY OF SANTA ANA REBID PROPOSAL PROJECT NO.: 22-6469 STORMWATER CHANNEL FENCING UPGRADES 11 Furnish and Install sign on fence. 4 EA $ I d0.00 $ 4 %0, 0 �j Santiago Creek Pedestrian Crossing Bridge at Broadway 12 Furnish and Install Wrought Iron Fence and Concrete Footing per Plans. 35 LF $ 300.00 $ IOISOO.00 13 Furnish and Install 6' Wrought Iron Swing Gate. 1 EA $a��0.00 $ bhSDO•t)O 14 Furnish and Install sign on fence. 1 EA $ I d0.00 $ I a-0.00 TOTAL BASE BID $ y 0 0, Ci to 5. 0 0 ADD ALTERNATES: Item Description Qty Unit Unit Price Amount 1 Vandalism — Maintenance Period (90 Calendar Days) 1 LS $15,000 $15,000 TOTAL ADD ALTERNATES $15,000 TOTAL BASE BID + ADD ALTERNATES $ y 1519 U 5. 0 0 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Bid, and any, all, or none of the add-altemate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within 170 working days after the commencement date stated in the Notice to Proceed. The first 80 working days of which is for construction, and if awarded, the last 90 working days for the vandalism -maintenance period. The contractor shall order any material P-7 of P-23 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 22-6469 STORMWATER CHANNEL FENCING UPGRADES This CONSTRUCTION CONTRACT is made and entered into this 21" day of June, 2022 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Quality Fence Co., Inc. (hereinafter "CONTRACTOR"). WITNES SETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Stormwater Channel Fencing Upgrades (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Four Hundred Fifteen Thousand Nine Hundred Sixty -Five Dollars and No Cents ($415,965.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. Page 1 of 3 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://www.santa-ana.org/pwa/documents/CWA.p 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly frorn, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any Iower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; Page 2 of 3 (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic Ioss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By; ?W -F JOIN M.1~UNK Chief Assistant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONTRACTOR: Quality Fence Co., Inc. NAME: \N i 1 Bann Cav aUgh TITLE: Pre5 i d-en— Page 3 of 3 EXHIBIT A CITY OF SANTA ANA REBID PROPOSAL PROJECT NO.: 22-6469 STORMWATER CHANNEL FENCING UPGRADES BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or hump sum(s) set forth in the following schedule: Item Description pty Unit Unit Price Amount 1 Construction Permit 1 LS $10,300 $10,300 2 Project Sign 1 LS $ 14 A00.00 $ 11 c200.0d Minnie Open Channel 3 Remove and Dispose existing chain link fence, posts, foundations and tree stumps/vegetation complete. 700 LF $ 4 . p n $ d , B00.00 4 Furnish and Install, complete, 8-Foot High Securifor 4D fence and Concrete Footing. 1,630 LF $ t zS0 , a o $ o yy+ 5 OG• 5 Furnish and Install Complete 8-Foot High by 6-Foot Wide Securifor 4D single swing ate. 6 EA' $ �t aSD.00 $ -11$00.00 6 Furnish and Install sign on fence. 6 EA $ 7 UPRR Flagging * 15 DAYS $1,500 $22,500 8 UPRR Permit 1 LS $1,045 $ I M S .00 Santiago Creek— (South Side) Broadway to Main St. Furnish and Install Complete 8-Foot g High by 6-Foot Wide Securifor 4D 4 EA $ J,-I a o . o o $ 4,'6 oo. o0 single swing gate. Furnish and Install, complete, 8-Foot 10 High Securifor 4D fence and Concrete 600 LF $ I*S{} . (�� $gb�L�aO �0 Footing. P-6 of P-23 CITY OF SANTA ANA REBID PROPOSAL PROJECT NO.: 22-6469 STORMWATER CHANNEL FENCING UPGRADES 11 Furnish and Install sign on fence, 4 EA $ O ® $ 4 % 0 , o o Santiago Creek Pedestrian Crossing Bridge at Broadway 12 Furnish and Install Wrought Iron Fence and Concrete Footing per Plans. 35 LF $ 3Cl0,Q() $10ISO () oo 13 Furnish and Install 6' Wrought Iron Swing fixate. 1 EA $ d 1 SU Q . 00 $ a l no . o o 14 Furnish and Install sign on fence. 1 EA $ 1 @L0 ,0b $ 1 a-o .00 TOTAL BASE BID $ y O 01 Cl (a 5. 0 0 ADD ALTERNATES: Item Description Qty Unit Unit Price Amount 1 Vandalism — Maintenance Period (90 Calendar Days) 1 LS $15,000 $15,000 TOTAL ADD ALTERNATES $15,000 TOTAL BASE BID + ADD ALTERNATES $ L4 15 t 9 4 Is. 0 0 The lowest responsible bidder shall be selected based on the total base bid, The City reserves the right to award the Bid, and any, all, or none of the add -alternate bid items (if any). The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly, t This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications, TIME FOR COMPLETION OF IMPROVEMENTS_ AND.LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within 170 working days after the commencement date stated in the Notice to Proceed. The first 80 working days of which is for construction, and if awarded, the last 90 working days for the vandalism -maintenance period. The contractor shall order any material P-7 of P-23 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 22-6469: Stormwater Channel Fencing Upgrades Construction Contract $ 415,965.00 Contract Administration, Inspection and Testing $ 24,035.00 Contingencies $ 40,000.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 480,000.00 PROJECT TITLE: Stormwater Channel Fencing Upgrades PROJECT CATEGORY: Utility/Drainage/Lighting Improvements Storm Drain/Water Quality LOCATION MAP A N CITY OF SANTA ANA FY21/22CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Installation of Securifor-4D and wrought iron fencing along various City stormwater channels. PROJECT NEED: The installation of new fencing will prohibit access to the City's stormwater channels, thereby reducing trash/debris from entering the stormdrain system. This project will improve water quality and reduce maintenance costs incurred from routine channel cleanings. PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Construction 80,000 - - - - - - TOTAL 80,000 - - CITYWIDE SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FED CLEAN WATER 80,000 - - - - - - TOTAL 80,000 - - - - - - AGENCY: Public Works DIVISION: C/P Engineering CONTACT: Craig Foster, NPDES Manager DATE: 09-May-2022