HomeMy WebLinkAboutItem 23 - Utility Golf Cart Purchase Public Works Agency
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Item # 23
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 21, 2022
TOPIC: Utility Golf Cart Purchase
AGENDA TITLE
Award Purchase Orders to Mars Cars, LLC in the Amount of $84,524 for Four EZ-GO
Express Utility Carts (Specification No. 22-085), and to Turf Star, Inc. in the Amount of
$83,361 for Three Toro GTX Electric Golf Carts (Specification No. 22-087) (General and
Non-General Fund)
RECOMMENDED ACTION
1. Authorize a one-time purchase and payment of purchase order to Mars Cars, LLC in
the amount of $81,524, plus a contingency of $3,000, for a total amount not to exceed
$84,524, for four EZ-GO Express Carts, subject to non-substantive changes approved
by the City Manager and City Attorney.
2. Authorize a one-time purchase and payment of purchase order to Turf Star, Inc. in the
amount of $75,861 plus a contingency of $7,500, for a total amount not to exceed
$83,361, for three Toro GTX Electric Golf Carts, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Fleet Services Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
The Fleet Services Division is assisting the Parks, Recreation and Community Services
Agency in replacing two golf carts that are obsolete, and adding two golf carts to the fleet,
to be used for the Park Host program. Additionally, the Fleet Services Division is assisting
the Parks, Recreation, and Community Services Agency in purchasing three utility golf
carts for grounds maintenance.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for
any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint
Powers Alliance), awarded a contract to E-Z-GO, a division of Textron (Contract No.
122220-JCS) for procurement of Utility Transport Vehicles as a result of open competitive
bidding on behalf of its members, which includes government agencies. Mars Cars LLC
is an authorized dealer offering the E-Z-GO contract.
Utility Golf Cart Purchase
June 21, 2022
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Additionally, Sourcewell (formerly National Joint Powers Alliance), awarded a contract to
The Toro Company (Contract No. 031121-TTC) for procurement of Landscape & Grounds
Maintenance Equipment as a result of open competitive bidding on behalf of its members,
which includes government agencies. Turf Star, Inc. is an authorized dealer offering the
Toro Company contract. Utilizing these contracts awarded to Mars Cars LLC and Turf
Star, Inc. allows the City to make purchases through January 29, 2025 and April 30, 2025,
and they are in accordance with the City’s existing Purchasing Guidelines.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds are budgeted and made available in the following account for the specified year.
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description Amount
2021-22 01113230-66400 General
Fund
PRCSA-Recreation &
Community Services,
Machinery &
Equipment
$84,524
2021-22 07017100-66400
Equipment
Replacement
Fund
Fleet Services
Equipment
Replacement,
Machinery and
Equipment
$83,361
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency and the
Parks, Recreation, and Community Services Agency
Approved By: Kristine Ridge, City Manager