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Home My WebLink AboutItem 52 - Award Youth Agreements Funded with Federal Workforce Innovation and Opportunity Act Funds Community Development Agency santa-ana.org/cd Item # 52 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 21, 2022 TOPIC: Award Youth Agreements Funded with Federal Workforce Innovation and Opportunity Act Funds AGENDA TITLE: Award $437,000 of Workforce Innovation and Opportunity Act Formula Youth Funds for Program Year 2022-2023 (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements to award $437,000 in Workforce Innovation and Opportunity Act youth program funds for a one-year period beginning July 1, 2022 thru June 30, 2023, upon availability of WIOA funds for program year 2022-23 and subject to non-substantive changes approved by the City Manager and City Attorney: 1. Orange County Children’s Therapeutic Arts Center to provide occupational skills training in the areas of office administration, mental health paraprofessional, and childcare worker certification, offer job preparation, paid work experience, tutoring, mentoring, counseling, and supportive services, for 20 youth for $175,000. 2. Orange County Conservation Corps to provide alternative secondary education that leads to a high school diploma, paid work experience, credential training in forklift operator, safe food handling, customer service, computer software, job preparation, post-secondary education resources, and support services for 23 youth for $262,000. DISCUSSION At the May 25, 2022 special meeting of the Workforce Development Board by a vote of 13:0 (David Elliot and Robert Ruiz absent), the Board recommended awarding youth agreements with the Orange County Children’s Therapeutic Arts Center and the Orange County Conservation Corps (Exhibit 1 and 2). The Santa Ana Workforce Development Board (WDB) authorized the release of a Request for Proposals (RFP) in November 2018 seeking organizations to provide Workforce Innovation & Opportunity Act (WIOA) youth services and to establish a list of qualified youth providers for a four-year procurement period of July 1, 2019 to June 30, 2023. Award Youth Agreements funded with federal Workforce Innovation and Opportunity Act funds June 21, 2022 Page 2 2 7 6 7 The Youth Providers recommended for funding have been receiving funds under this procurement cycle and are on track to meet the WIOA Youth Performance Measures for the program year that is ending on June 30, 2022. In addition, Youth Providers are required to collectively enroll and spend 80 percent of funds on Out-of-School Youth and 20 percent of funds on work experience activities under WIOA regulations. The contractors are to serve Santa Ana youth ages 16-24, meet low-income guidelines or foster/formerly foster care youth or homeless; and face barriers to education, training and employment. The Employment Development Department released information notice WSIN 21-43 with the PY 2022-23 WIOA formula allocations where the city will receive $881,063 in youth funding (Exhibit 3). FISCAL IMPACT Allocation of the funds will be recognized in the Federal Grant-Indirect revenue account (account no. 12318002-52001). Funds in the amount of $437,000 for these agreements will available in the WDB Youth Council, Payment to Subagent account (account no. 12318763-69135) upon City Council’s adoption of the Fiscal Year 2022-23 budget. EXHIBIT(S) 1. Agreement - Orange County Children’s Therapeutic Arts Center 2. Agreement – Orange County Conservation Corps 3. Information Bulletin WSIN 21-43 Submitted By: Steven Mendoza, Assistant City Manager Approved By: Kristine Ridge, City Manager AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBA WARD AGREEMENT, made and entered into this 1st day of July, 2022, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and Orange County Children's Therapeutic Arts Center, a non-profit corporation identified by the assigned Data Universal Numbering System (DUNS) Number 014317940 ("SUBRECIPIENT"). RECITALS: A.CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6. B.The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C.As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program"). D.SUBRECIPIENT is experienced in operating workforce development programs for at-risk youth that provide preparation for secondary and post-secondary education, occupational training, and employment skills for entry into the labor market. E.SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A.SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.331(a)(l)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR §200.331 ( d) and 2 CFR §200.328, both attached hereto and by this reference incorpo rated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. Page I of 17 EXHIBIT 1 B.SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in acc ordance with the standards and requirements set forth in the Act. C.SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D.SUBRECIPIENT shall provide wages and benefits to Participants in ac cordance with the standards and requirements of the Act, including Section 181 of the Act. E.SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section I 81 of the Act. F.SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA'', attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G.As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Am ericans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H.SUBRECIPIENT agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I.SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: I.SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Particip ants' attendance, payroll records and job duty statements. Page 2 of 17 EXHIBIT 1 2.SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of participant; and the Workforce Innovation and Opportunity Act Follow-Up form within 15 days following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3.CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIP IENT SUBRECIPIENTs, bookkeepers, accountant s, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confid ential information as set forth in federal or state law. 4.In the event SUBRECIPIENT does not make the above-referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in condu cting any audit at the location where said records and books of account are maintained. 5.All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception , shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J.Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder. K.SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, Page 3 of 17 EXHIBIT 1 statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award docu ments (2 CFR §200.101(6)(2)). SUBRECIPIENT agrees to submit the above-stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (10th) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L.SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, su pplies and other costs of said PROGRAM. M.SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N.SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any participant where costs of training are paid for by any other person or entity. 0, SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (0MB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P.SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit E," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any ob ligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Q.SUBRECIPIENT agrees to provide a drug-free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit F" attached hereto and incorporated herein by this reference. Page 4 of 17 EXHIBIT 1 R.SUBRECIPIENT, in accordance with the Ch ild Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assigmnent orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assigmnent orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S.SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A-Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T.SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit G"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U.SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V.SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other doc uments describing projects or progran1S funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of Californi a endorses a commercial product, service or activity. II. CITY'S OBLIGATIONS A.On May 25, 2022, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of $881,063.00 for fiscal year 2022-2023. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $175,000.00 for SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided herein above. Page 5 ofl7 EXHIBIT 1 B.Pursuant to 2 CFR §200.33l(a)(4), the Indirect Cost Rate for the SUBRE CIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(b) Indirect (F&A) costs. C.SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D.CITY agrees to provide for on-site monitoring reviews of said program operation at least annually. In addition, monthly desktop reviews of pertinent information will be conducted. E.CITY has the right to de-obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A.This Agreement shall commence on July 1, 2022, and all duties arising under this Agreement shall have been performed by June 30, 2023. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B.SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1.SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, perfonnance, and other reports as required by the terms and conditions of the Federal award; 2.Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3.SUBRECIPIENT must promptly refund any balances ofunobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See 0MB Circular A-129 and 2 CFR §200.345); 4.SUBRECIPIENT must accoun t for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 200.329; and, Page 6 of 17 EXHIBIT 1 5.The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A.SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B.SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any othe� applicable law, and SUBRECIPIENT maintains itself as an E qual Opportunity employer. VI. APPLICABLE GUIDELINES A.The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Siictions 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B.SUBRECIPIENT also assures and certifies that: 1.SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2nd quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4th quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2nd quarter after exit; ( d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecond ary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. Page7of17 EXHIBIT 1 SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law. 2.SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3.SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4.SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5.RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6.No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7.SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8.SUBRECIPIE NT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs tmder this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10.Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11.SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of Page 8 of 17 EXHIBIT 1 in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Govermnent and/or CITY. Upon termination of this Agreement, SUBRECIPIENT w ill immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12.SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assemb led, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14.INVENTIONS, PATENTS AND COPYRIGHTS. A.Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B.Copyright Policy. 1.Unless otherwise provided in the terms of the grant or agreement, when copyright able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty-free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2.The DOL reserves a royalty-free, nonexclusive, and ir revocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a)The copyright in any work developed under any grant, sub-grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases Page 9 ofl7 EXHIBIT 1 ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR Part 97.34. C.Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15.CLEAN AIR/ CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations ( 40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: CONDUCT: (a)No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b)It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c)It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16.SUBRECIPIENT agrees to adhere to the following STANDARDS OF a.General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public fimds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b.Employment of Fonner State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activit ies conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c.Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d.Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with Page 10of17 EXHIBIT 1 a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non-voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non-voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. f.Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 7013. VII. HOLD HARMLESS A.SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B.SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE 1.Commercial General Liability. SUBRECIPIENT agrees to obtain and keep in force during the term of this Agreement a policy of comprehensive commerci al general liability insurance insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of California, Employment Development Department, at least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California, its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to Page.!! ofl7 EXHIBIT 1 any other coverage or self-insurance of the State of California and CITY (in substantially the form as Exhibit I, Additional Insured Endorsement , attached hereto). Governmental entities may substitute a certificate of self-insurance. 2.Automobile Liability Coverage. SUBRECIPIENT shall also obtain and maintain, during the effective period of this Agreement, broad form automobile liability coverage with at least $1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non-owned automobiles used by SUBRECIPIENT employees or Participants in performance of this Agreement, or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees, Participants or other agents to utilize their own automobiles in the performance of this Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants, or agents as self-certification of automobile insurance coverage. Governmental entities may substitute a certificate of self-insurance. 3.Workers' Compensation. If SUBRECIPIENT is an "employer", as set forth in California Labor Code Section 3300 et seq., or utilizes Participants as "employees," as set forth in California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to California Labor Code Section 3350, et seq. 4.Equipment Coverage. SUBRECIPIENT shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full replacement value thereof, providing protection against the classification of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a certificate of self-insurance. 5.Youth Protection. To maintain a safe enviromnent, funded youth providers that serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $1,000,000. Youth providers will be held responsible for cond ucting a background clearance (live-scan) for staff that have direct interaction with youth Participants that are under the age of 18. 6.Proof of Insurance. Certificates and endorsements must be submitted and approved by CITY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX. CORPORATE STATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediate! y to CITY. Pagel2of17 EXHIBIT 1 X. ASSIGN ABILITY None of the duties of, or work to be perfonned by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for SUBRECIPIENTs (2 CFR §200.317). No subcontract or assigrnnent shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: I.The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654 2.All applicable State statutes, regulations, policies, procedures and directives; 3.All applicable CITY policies, procedures and directives; 4.All applicable local ordinances and requirements, including use permits and licensing; 5.Court orders applicable to its operation; and, 6.The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSNITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, or ally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUB RECIPIENT. Pagel3ofl7 EXHIBIT 1 XIII. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPI ENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. xv. TERMINATION A.This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not tenninate this Agreement if undue hardship will result to any participant. B.In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written not ice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If tenninated for cause, CITY shall be relieved of further liability or responsibility under this Agreeme nt, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently perfonned in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute con cerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and 0MB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. Page 14 of17 EXHIBIT 1 XVII. BREACH -SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUB RECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: CLERK: SUBRECIPIENT: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 Orange County Therapeutic Art Center 2215 N. Broadway, Santa Ana, CA 92706 Phone: (714) 547-5468 Fax: (714) 564-6990 XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. Pagel5of17 EXHIBIT 1 xx. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and• shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or d amages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. {Signatures on following page} Page 16ofl7 EXHIBIT 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above-written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho City Attorney RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency "CITY" By: ------------Kristine Ridge City Manager "SUBRECIPIENT" By: ------------Name: Dr. Ana Jimenez-Hami Title: Executive Director Tax ID#: 33-0930891 Page 17 of 17 EXHIBIT 1 Workforce Innovation & Opportunity Act Youth Program Provider Orange County Children's Therapeutic Arts Center 2022-2023 EXHIBIT A EXHIBIT 1 2022-23 Orange County Ch ildren's Therapeutic Arts Center Youth Emplo yment Program -WIOA Proposal 1.Experience/Qualifications (1 page max): A.Agency description -The Orange County Children's Therapeutic Arts Center (OCCTAC) has been in operation for 22 years in the City of Santa Ana. Our agency has grown significantly throughout the years, and established strong community partnerships, such as the City of Santa Ana, the Santa Ana Unified School District, the Santa Ana College, the County of Orange, and others. OCCTAC has served over 25,000 youth since the year 2000, rising from 100 students in its first year to more than 6000 youth each year! OCCTAC prioritizes on serving at-risk youth, foster youth, high school dropout students, homeless youth and youth with disabilities. Our programs integrate youth with and without disabilities in a nurturing, community-based environment, which teaches respect, disability awareness, and full inclusion. B.List the facility address and major cross streets. OCCTAC is located at 2215 N Broadway, Santa Ana, CA. 92706. Our major cross streets are North Broadway and Buffalo. C.Indicate hours of operation for facility -OCCTAC is opened 6 days per week (Monday - Saturday), from 8:30am until 8:00 pm, but closed on Sundays. D.Briefly indicate what makes your facility youth friendly and suitable for the proposed program. OCCTAC is strategically located close to bus terminals for the convenience of the youth; and our facility is compliant with all ADA guidelines and regulations. Our facility, location, hours of operations, and wide variety of programs makes our facility youth friendly and suitable for the proposed WIOA program. E.Provide brief information on the following elements: 1.Average annual operating budget and sources of revenue -The average annual operating budget for the OCCTAC is approximately $1,400,000. OCCTAC's sources of revenue come from a variety of sources, including the Santa Ana Unified School District, the County of Orange, other grants , fee for service, private donations, public donations, and fundraising. 2.Brief description of staff -OCCTAC is staffed by highly qualified bilingual staff, including: credentialed teachers, artists, therapists, case managers, counselors, and others. The WIOA Program will be staffed by a full time Case Manager, a Job Developer, a Career Counselor, an Arts/Technology Mentor and a Literacy/Math Tutor. 3.Past experience with WIOA programs or other youth programs -OCCTAC has been serving the Santa Ana youth for 19 years; and we have operated WIOA programs since the year 2005! Every year our Youth Employment program grows and demonstrates positive outcomes with the par ticipants. We are very proud of our accomplishments throughout the years! 4.What kind of impact has your organization made on the youth community -OCCTAC has had a tremendous impact on the Santa Ana youth community. We are very proud of our accomplishments throughout the years. OCCTAC's innovative approach, which combines the arts, education, health and technology programs, provides youth a variety of programs they can engage in. Furthermore, our WIOA program participants always have successful outcomes. In 2018-19, our WIOA participants attained employment/entered education at a rate of 86 %, attained a credential at a rate of 86 %, and attained Literacy and Numeracy gains a rate of 64%. These outcomes demonstrate the commitment and dedication of our wonderful WIOA program staff. 1 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Em ployment Program -WIOA Proposal 2.Proposed Program: (1 page max) A, Provide an overview of the program's main objectives. The WIOA program at OCCTAC is an extension of our current educational services provided to older youth to empower and provide life-changing opportunities for all youth. OCCTAC has been working with WIOA participants since 2005. The program will continue to provide 13 out of 14 WIOA elements: educational services, job training, paid work experience, adult mentoring, literacy & math tutoring, career & educational counseling, occupational skills training and education, supportive services, certificate programs, leadership opportunities, comprehensive counseling, financial literacy, entrepreneurial skills training, labor market information, and activities to help youth prepare for post-secondary education and follow-up services. OCCTAC staff will refer participants to alternative secondary school services with College and Career Preparatory Academy (CCPA) or Santa Ana College School of Continuing Education. The program will take place primarily at our community-based center in Santa Ana. Participants will engage in a variety of educational and job training activities, inclu ding classroom and workshop instruction. All participants will be required to meet individually with key staff, participate in daily and weekly educational trainings, and weekly workshops. In addition, WIOA participants will also engage in weekly "hands-on" work experience and job training opportunities at our agency and other offsite job trainings in the community. Please see below Table 1 for an overview of the program timeline for the entire year. TABLE 1-Program Timeline from July 2022 -June 30, 2023 ;J>fogram Timeline -·.,. "'i� ·' ···---., -�::-/'"• . '" .. /'., . -.... '' - .)"' ' - --- --Pt:bgiiln Aqtivifies!&-Training;,""w" -_, -- -- Month 1- 2 •Orientation of program and services with Case Manager Obiectives: •Employability/Job Skills assessment with Case manager -- Program Overview, •Basic Skills/ Academic levels assessment with Literacy and Numeracy tutorAssessments, •Career interest assessment and survey with Career CounselorParticipant Goals •Determine Employment and Academic goals•Initiate bi-monthly meetings with Case Manager to discuss goals and service needs of participants Months 3-8 •Initiate paid work experience Obiectives: •Initiate weekly Leadership/Job/Life skills workshops Educational Guidance, •Initiate weekly tutoring of Literacy and/or Numeracy skillsTutoring, Vocational Training, •Continue bi-monthly meetings with Case Manager to discuss progressJob Training, Workshops & •Continue monthly meetings with Career Counselor for academic guidanceWork Experience •Continue monthly support group with other WIOA participants and staff Month 9-12 •Continue bi-monthly meetings with case manager to discuss program goals, Qbiectives: and for intense employability skills and job search training Employability/Job Skills •Continue tutoring, if necessary& Job Search •Continue monthly life skills training•Continue weekly workshops with WIOA participants and staff B.Please see below in sections 3 -17 a full description of the program. 2 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal 3, Population (2 page s max): A.Describe the total number of youth that will be served by this grant. • The WIOA program at OCCTAC will serve a total of 20 WIOA participants. The program will serve 16 out of school youth (ages 16 -24) and 4 in-school youth (ages 16 -21) for a total of 20 youth. B.l)escribe the age range of the youth that will be served -The WIOA program will serve participants as young as 14 and as old as 24 years of age. C.Describe minimum requirements that youth need to have in order to be enrolled into your program. Aside from the basic WIOA requirements of being a Santa Ana Resident (16-24 yrs.), and having a right to work documentation, our participants have to complete the following: 1)complete a background check, 2) obtain a negative TB test, and 3) attend a mandatory orientation session before completing the eligibility documentation. D.Special consideration for organizations that can serve the following youth populations: (80% of Out-of-School youth (required); 10% of youth with disabilities; 10% of foster/emancipated youth; 10% homeless youth and 10% of youth on probation). See below Table 2 for past Enrollment Numbers and percentages. Table 2-Percenta es of Youth Po ulation served at OCCTAC ;i' Out of School Youth 75% 75% 80% 82% Youth with Disabilities 25% 25% 50% 52% Foster Youth 15% 15% 5% 0% High School Dropouts 15% 30% 20% 9% Youth on Probation 5% 0% 0% 0% Homeless Youth 5% 5% 10% 4% As seen on Table 2 above, OCCTAC has exceeded the minimum percentage required by this grant in most youth populations/categories, except for foster youth and youth on probation. Therefore, this year we will expand our network and community partnerships to ensure the minimum of 10% for these target populations, and establish new partnerships. One new potential partner is Project Kinship, who serves youth on probation and is located in the same facility where OCCTAC is located! We have had some preliminary conversations on the possibility of getting referrals from them. Furthermore, OCCTAC's ED has scheduled a meeting in February with key staff at the County of Orange, Social Services to discuss the need for more foster youth referrals to our agency. See letter of support from the County, SS · Attachment C. E.Specify how the targeted youth populations (out-of-school, youth with disabilities, foster/emancipated, probation, homeless) will be recruited. OCCTAC has excellent community partnerships that will help us fulfill our enrollment goals and targeted youth populations. See below a summary of youth populations and partners. 3 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal 1.Youth with Disabilities: OCCTAC has had a strong partnership with the Santa Ana Unified School District, Transition Partnership Program (TPP) during the past 12 years, in order to serve youth with disabilities. As seen in Table 2, OCCTAC has exceeded the 10% minimum and last year served 50% of youth with disabilities! We are grateful to our key community partner SAU SD TPP program staff for all of their referrals and support! 2.Foster/Emancipated Youth: OCCTAC will continue to collaborate with the County of Orange, Social Services, to continue to serve foster/emancipated youth. OCCTAC has been a partner with the County since 2007. We are looking forward to strengthening this partnership and serve more foster/emancipated youth in Orange County this year! 3.Youth on Probation: As stated previously, OCCTAC has been in preliminary conversations with the ED at Project Kinship (Steven Kim) on the possibility of collaborating and getting referrals from their program for our WIOA program. Project Kinship recently moved their operations to the same building (2215 N. Broadway-second floor) where OCCTAC agency is located I The mission of Project Kinship is to provide support and training to lives impacted by incarceration, gangs, and violence through hope, healing, and transformation. 4.Homeless Youth: OCCTAC will continue to collaborate with WISEPlace, an organization that focuses primarily on serving homeless women (youth and adults). WISEPlace will continue to refer homeless youth to OCCTAC's Youth Employment Program, as well refer adults to the various Santa Ana College certificate programs available at OCCTAC. In addition to our excellent community partnerships, OCCTAC will continue to conduct community outreach and special community events throughout the year to promote our programs and inform the youth in the Santa Ana community about this wonderful WIOA program. See Table 3 for more information. F.Include a Letter(s) of Support from organizations that have agreed to refer youth to your program as Attachment C. -See attached the following letters from our community partners: 1)Santa Ana Unified School District, TPP -Youth with Disabilities; 2) County of Orange, Social Services -Foster Youth; 3) WISE Place -Homeless Youth; 4) Santa Ana College -All Referrals and Services. All letters will be submitted to the City prior to Contract approval. G.Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth by the 2nd quarter of the program (December 31, 2022). In addition to referrals from our key community partners, we have established a timeline that will help us with our Community Outreach and Recruitment plan in the City of Santa Ana. Please see below Table 3 which summarizes our recruitment plan to ensure 100% of enrollment of youth by 2nd quarter. 4 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal Table 3 -Community Recruitment Plan to ensure 100% enrollment of youth by 2 nd quarter Orientation Last Friday of the Last Friday of the Last Friday of the Last Friday of the Last Friday of the What Is WIOA? month month Month Month Month All High All High School Target Foster1 Target Foster, Target Foster/ Community School Classes -ta rget!ng Homeless & Homeless & Homeless & Presentations Classes-Youth with Probation Youth Probation Youth Probation Youth In targeting disabllities in In the community in the the community Youth with SAUSD, TPP, (County, SS community (County, SS disabilities in Orangewood, (County, SS Orangewood, SAUSD, TPP. WisePlace). Orangewood, WlsePlace). WisePlace), Summer Summer Attend all back to Provide Provide Community Community Fairs Community Fairs school events at information at information at Outreach and Events -and Events -SAUSD and TPP OCCTAC & SAUSD big community Provide Flyers to Provide Flyers to partnership Open Houses & events, such as: all community all community community Parent/Teacher "Noche de agencies ln Santa agencies in Santa events. Conferences altares11 event & Ana Ana others Inform community Set appointments Set Set appointments Set appointments Youth partners that we with all youth appointments with all youth with all youth Referrals will start taking referred to with a II youth referred to referred to referrals staring program as of July referred to program program July l 51 , 1st, program Contact Youth Contact all youth Set appointments Set Set appointments that where with youth with appointments with youth with Interested In WIDA prior Interest with youth with prior Interest 2018 -2019 year prior Interest after full enrollment. 4.Assessment (1 page max): A.Youth Service Providers are required to use the Test for Adult Basic Education (TABE) assessment tool, but may use other assessment tools upon approval. -OCCTAC will continue to use TABE testing with all our WIOA participants. B.Describe how your program will conduct assessments for youth participants, elaborate on the type of assessment tools or surveys that will be used. -At intake, all participants will be given a TABE test to determine the participant's Educational Functional Level in Literacy and Numeracy. The TABE test will determine the needs of the participants in both academic areas. Additionally, they will aid in the facilitation of the weekly tutoring sessions. All WIOA participants will be assessed after 3 months of tutoring to see their progress in each academic/subject area. If the youth goes up by 2 grade levels or more, the youth can take the final Post Test assessment. All participants will continue with the tutoring sessions if they score under 9.1 level. C.Describe knowledge of the barriers that youth encounter -OCCTAC has served many youth with different barriers in life throughout our 19 years of community service! The 5 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal majority of the barriers include youth with disabilities, youth with basic skills deficient, English language learners, low-income youth, homeless youth, youth in foster care or emancipated, pregnant or parenting youth, high school dropout s and other barriers. OCCTAC is very committed to serving all youth with these barriers. The following numbers represent the youth we served during the 2017-18 program year with different barriers. Out of the 20 youth served, 50 % had a disability, 15 % were Parenting Teens, 20% were HS dr opouts, 10 % were homeless youth and 5 % were foster youth. Currently, we are serving the following youth with the following barriers during the 2018-2019 program year: 52% have a disability, 17% are Parenting Teens, 9% are HS dropouts, 4% are homeless youth and are foster youth. D.Specify how your organization will address the barriers that youth encounter -OCCTAC WIOA staff is very dedicated and committed to all the youth that we enroll in our Youth Employment (WIOA) program at OCCTAC. We have offered this WIOA program for the past 14 years to the Santa Ana youth! Our staff Is comprised of a hardworking group of individuals that are passionate about making a difference in the community, and are prepared to address all of the barriers that youth encounter. Our TEAM of dedicated staff guide and mentor the youth, and assist them during the entire program year. The team is comprised of a Case manager, a Literacy/Numeracy Tutor, a Career Counselor, a Job Developer and Work Experience mentors that help youth attain their educational and career goals. All of the youth are also required to attend monthly job skills/life skills works hops, focusing anywhere from employment attainment/retention, to how to improve and change their own personal lives, and the community in which they live. In addition, to aid in academic barriers that youth experience, all participants will be assigned to an Educational counselor who will provide direction and coaching on any academic aspect, such as scholarship writin g and enrollment into an institution of their interest. This service is crucial for all youth participating in the program because it will allow them to learn about various academic paths, including vocational training, HS recovery programs and 4-year institutions, while narrowing down a career of interest and actually committing to a program. Furthermore, all participants will be provided with psychological counseling (if needed), and other important support services. OCCTA's environment is very nurturing, fun and supportive, and provides youth opportunities to maintain a high level of involvement in our pr ograms. WIOA youth are supported emotionally throughout the entire year at OCCTAC, and are provided with a positive and welcoming envir onment that also encourages youth to partake on various leadership roles within the various programs and activities at our agency. These additional activities provide youth with an opportunity to gain self confidence, self-esteem and leadership skills. Our goal is to empower youth and provide a life changing opportunity through this WIOA program I 6 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal 5.Paid & Unpaid Work Experience: A.Describe in detail the paid and unpaid work experience opportunities that will be offered to the youth such as, Summer employment, Pre-apprenticeship programs, Internships or job shadowing, and On-the-Job training opportunities. Youth will engage in weekly "hands-on" work experience and job training opportunities at our agency and other community sites. The following tables (Tables 4, 5 & 6), demonstrate the variety of programs that we offer at OCCTAC and at offsite work experience locations. WIOA participants can choose from any of these programs/fields to fulfill their career goals and work experience. Please see below Table 4 for an overview of the various "hands-on" job training programs, men toring and work experience opportunities at OCCTAC. TABLE 4: Mentoring & Job Training Programs at OCCTAC Area of Training Job Title Placement& Educational/Training \ .. . . :); :, :' ,:,,\ ' Work Experience, Curriculirm,. , • Health Case Manager Intern OCCTAC, MECCA and SAC Curriculum &Case Community Sites •state Certificate Program Management Health/ Mental Mental Health (MH) OCCTAC, MECCA and County of Orange, Health Care Health (MH) Paraprofessional OMID sites Agency, MH Paraprofessional Certificate Child Care Child Care Worker Early Start & Pre-Kinder SAC Curriculum Worker State Arts Program at OCCTAC •state Certificate Program Certificate Office/Reception Executive/ Administrative OCCTAC office SAC curriculum Customer Service Assistant & Community sites •state Certificate Program Computers Education Tutor/ Instructional Learning Academy at OCCTAC & Host Curriculum Assistant OCCTAC & SAUSD After School Program Education Teaching Assistant Early Intervention/ First Five Early Childhood Early Start Program at curriculum, High Scope & OCCTAC "Hands on Training11 Arts Education Teaching Assistant After-School Arts Program CA Performing Arts Standards at OCCTAC and Engage Curriculum and uHands -on11 Arts 360 at various SAUSD Training schools Technology Technology Assistant Computers/Media LAB at SAC, Digital Media Center Graphic Artist OCCTAC & Santa Ana OCCTAC curriculums & Audio Engineer Intern Business Owners "Hands-on" Photoshop, Film Production Intern St. Andrews Church Animation/ Illustration & Community Sites Graphic design training, Recording Technology Training Softwares, Pro-Tools & Sybellius Furthermore, WIOA youth will be encouraged to participate in additional programs that we have at our agency to give youth more opportunities and "hands-on" experience on a variety of 7 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal fields (health, education, arts and technology), so they can gain as much work experience as possible. Early Start Program Pre-Kinder Arts Program After School Arts Program Therapeutic Arts Program Learning Academy & Tutoring Program OCCTAC Family Wellness Program Senior Soclallzation Program rams for WIOA Youth mentored by NON-WIOA staff ":CRIPTION }�'.:if!" The Early Start program is and early Intervention program that integrates very young children (6 months to 3 years of age) with and without special In a natural community environment with their parents. It aims at enhancing students' cognitive, language, motor and social development. The Pre-Kinder Arts program is a bilingual school readiness program that serves children ages 3-4 years old. The parents and children work together in a creative and nurturing environment by engaging in music, art, literacy, and parenting classes to prepare children for school. The ASA for Life program provides artistic training in the fields of Music, Visual Arts, Dance, Musical Theatre, and Technology training to at-risk youth, and children with disabilities in the community. This program serves children and youth with disabilities of all ages and special needs, including: learning disability, health impairments, physical disability, developmental disabilities and others. This program provides homework support and tutoring to students (ages 5 -16 yrs.) In Language Arts (reading and writing), math, and other academic subjects. This program provides outreach, prevention, referrals and engagement with individuals at-risk of mental health problems. Other support services include parenting, counseling, and support groups. This program provides early intervention and socialization activities to older adults at-risk of mental health problems. Services are provided at OCCTAC and various Senior Centers in Santa Ana. Mondays & Tuesdays 8:30 am -11:30 am Fridays 8:30 am -10:30 am Wednesdays & Thursdays 8:30 am -11:30 am Fridays 10:30 -12:30 pm Monday-Friday 3:30 pm -8:00 pm and Saturdays 9:00 am -4:00 pm Monday -Friday 3:30 pm -8:00 pm Saturdays 9:00 am -4:00 pm Monday -Friday 4:00-8:00 pm Saturdays 9:00 am -5:00 pm Monday -Friday 8:30 am -8:30 pm and weekends Monday-Saturdays 8:00am -8:00pm B.Special consideration will be given to organizations that can prepare youth for targeted in-demand industries as identified in the OC Regional plan: OCCTAC's Youth employment program prepares youth in 2 targeted in-demand industries identified in the OC Regional plan: 1) Healthcare and 2) Technology. c.Special Consideration for organizations that offer job training/preparation in the industries of: Science, Technology, Engineering, the Arts and Math. OCCTAC offers job training and preparation in 3 of the industries mentioned above: 1) Technology, 2) the Arts and 3) Math. D.List some of the employers that will assist in the paid and unpaid work experience opportunities. Please see below Table 6 for offsite job trainings for our youth. 8 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIDA Proposal TABLE 6: Mentorin & Job Trainin Pro rams OFF SITE Santa Ana College CDC Santa Ana Senior Center Santa Ana Towers State Farm Insurance Santa Ana Downtown Businesses Santa Ana Downtown Businesses Santa Ana Downtown Businesses Childcare Worker/ Preschool Teacher Assistant: Intern is Monday-Friday responsible for assisting Preschool Teacher and conduct a variety of activities with children, including educational, arts & 8:00am-6:00pm recreational activities, developmental assessments and others. Case Manager Assistant: Intern is responsible for assisting Monday-Saturday OCCTAC Case Manager at the Senior Center or Santa Ana Towers, and conduct a variety of activities with seniors, 8:00am -6:00pm including health related and recreational activities, case management, interviews & assessments and others. Administrative Assistant/Customer Service: Monday-Friday Intern is responsible for answering phone calls and directing them to their designated department. Intern Is also 8:00am-5:00pm responsible for printing, organizing, and filing documents. Intern will be responsible for assisting clients with questions on insurance and providing an overview. Office/Reception/Customer Service: Intern is responsible for Monday-Saturday making calls to previous and interested clients and Inform on merchandise. Intern is also responsible for answering phone (Days/Times vary) calls and providing assistance to clients and directing them to the necessary department. Intern will also work with clients In person and assist with any questions related to business and store merchandise. Administrative Assistant/ Social Media Intern: Monday-Friday Intern is responsible for computer literacy, updating social media, making phone calls to participants to update contact (Days/Times vary) information, and some fundraising. Intern Is also responsible for clerical duties such as filing documents, answering phone calls and other tasks. Graphic Arts Intern/Marketing Intern & Administrative Monday-Saturday Assistant: Intern is responsible for assisting in the creation of logos and (Days/Times vary) flyers for marketing. Intern is also responsible for updating social media and some administrative duties such a filing, organizing, and data entry. E.Include letters of Commitment from employers as Attachment D. Please see letters attached. F.Include a copy of the Work Experience policy as Attachment E. Please see attached OCCTAC's Work Experience Policy. 6.Alternative Secondary School Services (3 pages max): A.Describe in detail the alternative secondary school services or dropout recovery services that will be made available for youth. Youth will meet with the Educational Counselor at 9 EXHIBIT 1 2022-23 Oran ge County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal OCCTAC at least once a month to receive assistance as they decide to pursue their education. Youth and Counselor will meet and create monthly goals, which will lead to youth obtaining their diploma/GED. Counselor will provide youth with the various options available to them and will provide guidance along the way. The Counselor and youth will write down the path youth decides to take. Counselor will check in with youth periodically to ensure that youth is fulfilling all requirements. Prior to meeting with youth, the Educational Counselor will research the alternative secondary school services available near the youth. Counselor will gather information rega rding requirements, costs, rules, schedules, entrance exams, etc. and provide to youth this information. In addition, the counselor will prove youth some examples of alternative secondary school services located in Santa Ana, provided below in Table 7. In summary, the Educational Counselor will meet with each WIOA youth to obtain a better understanding of the participants' needs. During this meeting, the Counselor will gather more information relevant to the youth's needs. Together, the Educational Counselor and youth will find the program that best suits the participant. Then, they will call and set up an appointment to meet with the representative of the program. The Counselor will attend this meeting with the youth to advocate for the particip ant's best option. After this meeting, the participant and the counselor will strategize on how to proceed further. During this period, the youth will also be supported with additional academic /educational services, such as tutoring, study skills, time management, financial literacy and other important life skills topics. Table 7: Alternative Secondary Schools located in Santa Ana College and Career Preparatory Academy Community Day High School Independent Study Program HIii view High School anta Ana College - School of Continuing Education V' 714)565-5400 h EX (on line 154000 Lansdowne 714)730-7356 Rd. Tustin, CA 92782 2900 W. Edinger Ave, 14)241-5720 anta Ana, California 2704 asses) htt : www.tustin.k12.ca.us Continuation hillviewhs School (Credit Recovery) dult High School r========m=s�, iploma Program Education Center & Santa na College B.Describe in detail the activities that will lead youth to attainment of secondary school diploma or equivalent. All Youth will be encouraged to continue their education, since this is such an important factor in their overall improvement and success in life. Youth will work closely with the Educational Counselor at OCCTAC on a one-on-one basis, and receive 10 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal encouragement and guidance. All WIOA participants will be encouraged to attend college field trips throughout the year, and be exposed to different coll ege campuses, as well as a wide variety of majors. By visiting the various colleges, youth will understand better the application process as well as all requirements needed. The WIOA program at OCCTAC will also assist all youth with academic skills and provide all youth with basic skills deficiency a Literacy/Numeracy Tutor to help them improve in the deficient areas. In addition, the Educational Counselor will keep in close communication with the Literacy/Numeracy Tutor, and ensure that every participant is receiving the assistance needed to pass his or her classes. Aside from tutoring, the Counselor will meet with youth during bi-weekly meetings and support youth in developing all the skills necessary to succeed. These meetings will focus on important topics, such as, time management, test-taking strategies, and study skills. Furthermore, the counselor will also map out a plan that will help youth work towards their academic/educational goals. Youth and Counselor will also set goals and will work together to achieve goals. During every meeting, Counselor will inquire about youth's progress. Counselor will also work closely with the Case Manger, the Career Counselor and the Tutor to ensure that youth is receiving all the necessary assistance needed to improve in their academic goals. C.Special consideration for organiz ations that offer dropout prevention or dropout recovery services. As mentioned previously, OCCTAC will continue to collaborate with the Santa Ana Unified School District, TPP, as well as with the Department of Pupil Support Services, headed by Heidi Cisneros. We will continue to work with key counselors like Patrick Yrarrazaval-Correa to enroll in our program targeted Santa Ana youth, and offer dropout prevention or recovery services. 7.Preparation for Post secondary Education and Training (3 pages max): Note: WIOA only accepts certificates that are accredited by a State recognized educational entity or are recognized by employers. OCCTAC provides State recognized Certificate programs in partnership with the Santa Ana College. Therefore, any employer should recognize these certificate programs. We are extremely grateful for this wonderful partnership with the Santa Ana College. See letters of Support from the Santa Ana College in Attachments C and F. A.Special consideration for organizations that offer preparation for postsecondary education and training in high-demand industries. OCCTAC offers youth with and without disabilities preparation for postsecondary education. As state previously, OCCTAC partners with the Santa Ana College to offer youth a variety of career path options. Our WIOA team (Educational and Career Counselors, Case Manager and Literacy/Numeracy Tutor) work together to assist all of the youth enrolled in this program. Because of the certificate programs provided at OCCTAC, youth apply to the following positions and receive minimum and above wages. For example, •Micro Center $12.00 + Benefits •Daikin AC $12.00•Providence Speech $13.00 + Benefits 11 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal B.Special consideration for organizati ons that collaborate or partner with postsecondary institutions to enroll youth in career pathways that lead to an in-demand occupation. OCCTAC partners with the Santa Ana College to enroll youth in career pathways of their choice. Also, we offer a variety of Santa Ana College courses at the OCCTAC facility, which is very convenient for our youth and other adults to enroll in a variety of college courses taught by SAC faculty at OCCTAC. Some of these courses include the following: Employability Skills, Business Classes, Health Education, Child Development, etc. In partnership with SAC, OCCTAC offers 2 State Certificate programs at our agency: 1) Child Worker State Certificate and the Office Clerk/Admin State Certificate), where they can earn a State Certificate in less than a year and the opportunity to find a job in one of these career pathways. C.Identify and/or develop a pathway for youth that can prepare them to obtain a career or occupation that provides livable wages? Please elaborate on the specific pathway(s). Developing a pathway for youth that can prepare them to obtain a career or occupation is a high priority for OCCTAC. Our WIOA team inspires and motivate our WIOA youth to continue to enhance their educational and career goals, whether they have a disability or not, our goal Is for the youth to be more successful in life! Please see below a pathway that we have created at our agency to assist and lead our WIOA participants. Pathway for Post-Secondary Education Participants will; 1.Meet educational counselor and identify interest and possible careers. 2.Research Necessary education and courses to reach a particular career.--l!l-3.Visit different campuses and apply to the ones they feel the most comfortable. ,._� 4.Take placement exams after being accepted to his or her school.. I 5.Research major and mi¼.irements for achievement �-6.Apply to programs that will provide additional services that youth will needwhile in post secondary education (FAFSA, BOG, DSPS, EOPS ect.) ----�-7.Create educational plan and registration to courses. D.Describe in detail how the program will prepare youth for postsecondary education and training. The WIOA case manager, career and educational counselors meet regularly with each WIOA youth to discuss job leads, employment opportunities and post-secondary education. 12 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal The case manager and career counselor helps youth with employment, and the educational counselor helps youth with entering post-secondary education. The career counselor will assess all youth using ONET to learn about their career preference, interests and skills, and then match them with carriers of their choice. Youth will then be able to obtain assistance in researching different majors, vocational training and certificate programs that will allow them to enter into post-secondary education in their field of interest. The Educational Counselor will also provide assistance to youth in completing all necessary registration and financial aid, scholarships and any important forms to minimize any stress and anxiety on registration or financial burdens. E.How will your organization expose youth to the various post-secondary educational institutions (colleges, universities, vocational training schools, apprenticeships, etc.). All year round, the WIOA youth and staff attend field trips to the various colleges and universities so they can get motivated and encouraged to enroll in any of these institutions with the help of the case manager and the career and educational counselors at OCCTAC. F.Describe the certificates that youth will be able to earn while in your program or within 1 year after exit. As mentioned previously, OCCTAC has a very strong partne rship with the Santa Ana College. Currently, we offer 2 State Certificate programs at OCCTAC and all of the courses are taught at OCCTAC's facility by the SAC faculty. Please see below (Table 8) for a brief description of these certificate programs. Table 8 -State Certificate Programs at OCCTAC in partnership with the Santa Ana College •g�SG,�AM .•.Brief DESCRIPTION .·· ···• ...• :,;./:••. i 1: !)avstnmes.. Office Clerk This program prepares students for an in-depth training in executive Monday -Friday State Certificate secretary/administrative assistant positions. The open-entry/open Program exit, competency-based format promotes success in a high Courses are employment occupational field. The program develops skills in offered various research, report and correspondence preparation, advanced days/times computer software applications, database management, Interactive during the week presentations, customer service and telephone techniques, and other (morning, advanced office procedures. afternoon and •Keyboard 1 evenings) •Intro to Windows•Intro to Word•Intro to Excel•Employability Skills•Navigating the Internet Child Care Worker This program trains students in the field of early childhood and Monday -Friday State Certificate business development. Students learn how to start their own private Program business or work at a childcare facility, such as preschool, etc. Courses are Students learn business skills, early childhood care and development, offered various health infonnation required for licensing, and skills necessary for days/times successful operation of a childcare business. during the week In order to earn their State Certificate and obtain a County of Orange (morning, license, students must take the following courses: afternoon and Early Childhood Care and Development evenings) Health Education for Childcare Providers 13 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal •Employability Skills•How to Start a Small Business•Business Practices for Family Child Care Providers G.Include data and research that supports the industries or pathways listed above. According to O Net Online the following position and many other administration positions considered those with a bright outlook and rising opening. 43-4171.00 Receptionist and information clerks 43-6013.00 Medical Secretaries 43-3021.00 Billing and Positing Clerks According to O Net on line the following position and many other in child worker are considered those with bright outlook and rising opening as well. 39-9011.00 Child care worker 25-2011.00 Preschool Teachers, except special education. H.Include Letters of Intent from training agen cies as Attachment F. Letters of Inte nt will be provided to the City upon request and/or prior to Contract approval. In addition to our state certificate programs offered at OCCTAC in partnership with the Santa Ana College, OCCTAC is currently collaborating and with other community partners to incorporate 2 Health Certificate Programs to train our WIOA youth. 1)Mental Health Paraprofessional Certificate: In partnership with the County of Orange, Health Care Agency, OCCTAC staff is trained and certified to offer a "Mental Health Paraprofessional" Certificate. This training is currently being offered to Religious Leaders in the community ail over Orange County, and funded by the County of Orange, Health Care Agency. We are researching the possibility of offering this certificate program to our WIOA youth, ifthey are interested in working in this field. 2)Medical Technology Certificate: In partnership with the California School of Health Sciences, OCCTAC is currently in discussions with the owners (past board members) to train our youth in short-term Medical Technology certificates. 8.Tutoring (1 page max): I.Note: Youth Service Providers are required to use the Test for Adult Basic Education (TABE) on ALL youth to assess their literacy and numeracy skills. Youth who score 8.9 and below are considered "basic skills deficient" and should receive tutoring or remedial training to improve their literacy/numeracy skills. OCCTAC currently uses and will continue to use TABE test and TABE testing materials with our WIOA participants to improve their literacy and numeracy skills. J.Describe in detail the tutoring resources that will be provided to youth. OCCTAC has demonstrated commitment in helping WIOA youth with and without disabilities improve their 14 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal literacy and numeracy skills as evidenced every year with our participants! Every year at least 80% of all participants increase their literacy/numeracy skills! In summary, our WIOA Literacy and Numeracy tutors meet with each participant at least once a week upon the completion of the initial TABE assessment. Our agenc y's goal is that each youth increases by at least two Educational Functional Levels at time of post-test. OCCTAC tutors provide individualized tutoring sessions every week throughout the year to ensure that our youth will be able to increase both their literacy and numeracy skills to be successful in life. In the past, OCCTAC has been very successful in the attainment of these goals, and thus it will continue to assist all participants with and without disabilities achieve higher educational and academic goals to be successful in their educational and career goals. 9.Mentoring (1 page max): K.Specify how your organization will provide mentoring to youth. Our agency has wonderful staff that is dedicated to empowering and supporting our WIOA youth. Not only will our WIOA staff provide mentoring to youth, but all the other OCCTAC staff working in other programs at our agency and in the community, such as (After School Arts, Therapeutic Arts, Early Start & Pre-Kinder Arts, Learning Academy, Family Wellness Program, Senior Socialization Program etc.) Youth will have the opportunity to learn, interview, shadow and receive mentoring from excellent professionals in the fields of Education, Arts, Technology, Health, Psychology, Counseling, Early Childhood Development, Marketing, Business and others. In addition, the youth will gain hands on work experience in these fields, as well as the opportunity to gain insight from these professio nals regard ing the various career and educational paths that youth are interested in pursuing. L.Specify what types of support your organization will offer youth who are facing challenging obstacles such as family dysfunctions, mental health issues, homelessness, low self-esteem, probation, gang issues, parenting issues, etc. OCCTAC will continue to collaborate with OMID Mental Health Clinic, Pepperdine University, Graduate School of Education and Psychology, California State University, Fullerton and USC, School of Social Work. All 4 institutions refer counseling, psychology and marriage and family therapy interns to OCCTAC, and provide Psychological/ Mental Health Counseling to all our WIOA youth, if needed. Participants can enroll in individual counseling at OCCTAC or in the community. In addition to the psychological counseling provided to youth, all WIOA participants must attend mandatory life skills workshops and trainings on where to obtain additional information and resources in the community. Our Case Mangers will also guide the youth and refer them to these additional community resources and specialists, if needed. Finally, parenting youth will also be able to participate in any of the parenting classes offered at OCCTAC, to help them with parenting issues, educational support etc. and gain assistance in working through all of these challenges. M.Will your organization offer mental health services or refer rals to mental health agencies, describe. YES. As stated above, OCCTAC has various community partnerships that can offer mental health services to our youth. Thus, our WIOA staff can make direct referrals to provide free mental health services and onsite counseling on a weekly basis for our youth. 15 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal N.Describe how your organization will provide or refer youth to comprehensive guidance and counseling for drug and alcohol, etc. In partnership with the community services program, we are be able to provide youth with a workshop on drugs and alcohol, and also provide them information recourses, an d referrals if needed. 10.Workshops: 0.Provide information about the following workshops and how or when the workshops will be provided to youth in the program: -All participants will be required to attend Life Skills and Job Skills training that will encompass ail of the following components. Youth will be asked to attend mandatory workshops to assist them in their overall achievement in this program, as well as their personal lives. Workshops will be weekly. Starting in September 2020 and ending in June 2021. OCCTAC Training Series: •Financial Literacy: This workshop series will allow WIOA participants to understand the importance of budgeting their money and savings. They will gain an insight on how to become finically stable now in order to further assist them with their career and educational goals. See attachments section for a sample. •Job Skills: This workshop series will allow youth to learn and create materials needed for employment purposes, with the ultimate goal of when completed, they are able to assemble an employment portfolio that can be presented at any job fair, interview, and new potential employer. See attachments section for a sample. •Life Skills: This workshop series will help our youth with day to day life skills information to assist them in making healthy and reasonable choices in their lives. See attachments section for a sample, 1.Financial Literacy/ Budget Management -These are one of the most basic and Important workshop series that we offer at OCCTAC for several years! As mentioned above, WIOA participant will learn about financial literacy and budgeting, and these workshops will allow our youth to think not only about the present, but of their future. They will learn the basic of opening a checking and savings account, and how to plan for retirement and future expenses, 2.Entrepreneur Skills Training -This workshop will be the perfect opp ortunity for innovative young adults in Orange County to learn what it takes to be successful when launching their entrepreneurial ventures. They will learn how to do this via three key strategies: Business plan competition, Networking and collaboration. 3.Labor Mark et Information -This workshop will provide youth with valuable information for today's labor market, so that you can make an educated decision on which career path is best suited to their skills and abilities. 4.Family Planning -A representative from Planned Parenthood will provide our WIOA youth with information on birth control methods, family planning and free healthcare services. These 16 EXHIBIT 1 2022-23 Orange County Chil dren's Therapeutic Arts Center Youth Employment Program -WIOA Proposal workshops are intended to help assist youth with their future and current family stabilities. 5.Worker's Rights/Labor Laws -Participants will be able to learn and understand their rights as an employee in California from things like mandatory break times and benefits. Participant will also be able to learn and understand how to ask and receive accommodations that must be provided to those who have same type of learning or physical disability. As well as questions that may not be asked in an interview or after becoming an employee. 6.Analytical Skills at the Workplace -All WIOA youth will be provided with a task analysis and literacy analysis, skills assessm ents, job profiling, and pre-employment work skills. Each of these sills can provide a path to improve the participant's ability to perform basic job skills in the field or job they have or may have in the future. 7.Health Resources -Participants will be given resources from our community partners, including Planned Parenthood on how to be healthy and safe, and how to obtain medical services. Additionally, our MECCA coalition, Pepperdine University, USC, School of Social Work, and the County of Orange, Health Agency will provide WIOA participants with other health resources and mental health specialists, if needed. 8.Professional Communication/Public Speaking Skills -All Youth will be asked to take a training that will allow them to learn the necessary skills for public speaking, including how to speak to employers and/or new offsite work placements and new potential employers. Also, youth will learn how to create and give oral presentations, as well as how to speak to people when networking for future connections. 9.Navigating the Workplace -Participants will learn how to deal with difficult workplace situations, and the importance of effective communication skills for positive professional relationships and conflict resolution. This will include learning about good and bad forms of communication, suggestions on positive and effective communication, and techniques on how to effectively respond to conflict situations. Participants will then have the opportunity to put their knowledge to the test by reviewing different workplace scenarios where they will change the outcome of the situation. 11.Civic Engagement and/or Leadership Development A.Can your organization offer a civic engagement opportunity or leadership development opportunity for WIOA youth and other youth in the community, if so, please describe. - Yes, every year we provide our WIOA youth many opportunities for civic engagement and/or leadership development. For example, All WIOA youth are asked to attend and participate in the youth council meetings, so they can share their personal experiences with the program and contribute Ideas/information on how to better serve the youth in Santa Ana. Also, Youth attend other important community events representing OCCTAC and the Santa Ana community. Finally, they are also asked to do presentations to other youth in the community to inspire and share their experience with other youth in Santa Ana and contribute to a better future for our community! 17 EXHIBIT 1 2022-23 Orange County Children's Thera peutic Arts Center Youth Employment Program -WIOA Proposal B.Indicate the number of youth that will participate in the civic engagement or leadership development opportunity -All WIOA youth are requested to engage in leadership development opportunities at OCCTAC and the community, through civic engagement and leadership opportunities throughout the year! 12.Supportive Services: A.Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc. If so, please describe. -Yes. All youth will be provided with supportive services during all phases of the WIOA program. Supportive services are available to those youth approved for the program that show limited resource s to meet basic needs, and have expressed to our case manager or educational/career counselor the need for additional support services. WIDA Youth enrolled at OCCTAC are eligible for the following (as long as funds are available}: 1.30 day bus passes: Every month as long as they provide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals 2.ACCESS Coupon Books: Every other week as long as they provide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals 3.Gas Cards: Every month as long as they provide proof of a steady attendance to all WIOA activities and or need to accomplish employment or educational goals. As well as proof of their license. 4.Academic Supplies: All WIOA participants are eligible for academic supplies, such as: planners, USB drives and backpacks. For students who have entered post-secondary education we are able to purchase some, if not all, of their college course books. For those who have entered a credential program some if not all fees can be paid off. 5.Work Related: All participants are eligible for work related material when needed, to help obtain or keep employment such as portfolios, clothing etc. 6.Child/Dependent Care: Participants may receive assistance with childcare or dependent care through the provision of $50 payment to institution/childcare provider of their choice. This will enable them to participate in WIOA activities and/or accomplish employment or educational goals. B.Include the Supportive Service Policy as Attachment G. Please see attached OCCTAC Supportive Services Policy for more specific details. 13.Incentives (1 page max): A.Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals, if so, please describe. - Yes, WIOA staff will be providing youth with incentives that will encourage them to accomplish their program benchmarks and personal goals, in order to move forward in employment and education. B.Include the Incentive Policy as attachment H. Please see Incentive Policy as attachment H. 14.Follow-Up Services (3 pages max): 18 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal Youth Service Providers are required to provide follow-up services to youth participants 12 months after exit. Follow-up documentation will be required 30 days after exit, 60 days after exit, and l't, 2 nd , 3rd, and 4th quarter after exit. Yes, OCCTAC staff will comply with all WIOA regulations and program requirements. Please see bel ow Table 9 that delineates all follow-up services. A.Elaborate on the types of services that will be provided to youth during each quarter during the 12-month follow-up period. The following table describes the services that can be obtained and provided to youth during any part of their 12-m onthfollow up period. Please see below Table 9 for follow-up services. TABLE9 FII US ' -0 ow 'P erv1ces ;,,,,:,:-,;·, . Sefyji:es < . '' ··:,· . --.�' 30 day Case Monthly Management and as (Updates and needed Meetings) Educational Monthly Counseling and as (Updates and needed Meetings) Employment As Needed Services (Job Development (Meetings) Credential Services As Needed (Registration) Supportive Service As funds (Transoortation l Allow Supportive Services As funds (School Materials) Allow Referrals (Housing, As Needed Mental Health, Food Distributions, Health, Counseling, other) -•:-.:;. · '.:'�_:,:::1;,:::�tT?�'FOIIQW;QifRitfqij•tr;:?Z;�i;�-(�;�!jt'.'?"'f��r:," ·, ·: -_.,__ ..;.,:u:,iil 60 day 1" Quarter 2°' Quarter 3'' Quarter 4th Quarter Monthly Monthly Quarterly Quarterly Quarterly and as and as and as and as and As needed needed needed needed needed Monthly Monthly As needed As needed As needed and as and as needed needed As Needed As Needed As Needed As Needed As Needed As As As Needed As Needed As Needed Needed Needed As funds As funds As funds As funds As funds Allow Allow Allow Allow Allow As funds As funds As funds As funds As funds Allow Allow Allow Allow Allow As As As Needed As Needed As Needed Needed Needed B.Describe how your organization will provide case management, job retention services, mentoring, and ensure the parti cipants attain their goals. -All participants are asked to meet with the case managers and the career/educational counselor at least once a month during the first quarter after exit, in order to ensure that youth accomplish and continue meeting their goals. Youth have the option of meeting with the job developer and case manager to gain additional skills and training if needed, and to obtain employment or retain employment after exit. Participants are also contacted via phone or/and e-mail dur ing the 2nd, 3rd, and 4th quarters to get updates from youth on post-secondary education and employment. Furthermore, all Youth are encouraged to come in person to meet with the WIOA staff, attend meetings, and receive additional tutoring, training, and or any other services at OCCTAC, to ensure that youth keep a good GPA in school, and continue to move forward In their employment. 19 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal C.Describe how your organization will ensure that youth meet the Performance Indicators during the follow-up period. -The following Table 10 indicates how often the WIOA staff will contact youth, and set up meetings/appointments to provide them with additional assistance, and support their goals to retain employment and stay in post-secondary education. 'f:1{1' ,"!-: TABLE 10 -Frenuencv of Follow un Services � .�·_.J.';'.t?::,;s�rvic�s.�' __ · '_ .' _-<:.·,.;: :>: .,-.;-, '-;> ";'.\' ,_ _-, '. '. ;.•.,·,: .,., 30 day 60day 1" Quarter ,'; .'· :,., 2"' Quarter ', ' ', 3'' Quarter 4th "·'.':: ,,,: ,, Quarter Follow Up Case Manager Monthly and Monthly and Monthly and As Needed As Needed As Needed Meetings as needed as needed as needed Follow Up Calls/Emails Monthly and Monthly and Monthly and Quarterly and Quarterly Quarterly as needed as needed as needed as needed and as and as needed needed Follow l)p Job Developer As As Needed As Needed As Needed As Needed As Needed Meeting Needed Foll9w Up Educational Monthly and Monthly and Monthly and As Needed As Needed As Needed Counselor Meetings as needed as needed as needed Job development trainings As Needed As Needed As Needed As Needed As Needed As Needed (Resume, cover letter, applications, follow calls, Interview assistance etc.) Post Secondary Trainings No service at No service at No service at As Needed As Needed As Needed (Study Skills, FASFA, this time this time this time registration, transferring etc.) D.Describe if your organization will provide youth with incentives or supportive services during follow-up period to assist youth retention. Yes! OCCTAC will provide youth with both supportive services and incentives while in the process of completing their goals, and after accomplishing an Important benchmark. The following table 11 explains when they are eligible to obtain supportive services and/or incentives. Please see Incentives Policy for details on how many incentives participants can earn for each category. TABLE Supportive Service Education Emplo ment ·es/Incentives for WI Post Secondary Education 30 day Buss pass, ACCESS Coupons, Gas card -Academic Su lies $25 for registering to fall or spring classes Earning Accredited Job Search Obtaining credential Employment $25 for obtaining Post-secondary credential. $50 for obtaining secondary school credential. $25 for 30 day Buss pass or Gas card $50 for obtaining Retaining employment 20 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal scheduling and employment. funds allow attending Work related Interview. clothing and Portfolios, tools professional attire. E.How often will the youth be engaged or receive service during the follow-up period. - All Youth will be asked to keep in contact with the WIDA team, and meet regularly with the case managers and the educational/career counselors during the entire follow-up period, especially during the 1'1 quarter. After the first quarter, participants will be asked to contact and speak with the case managers and counselors on a quarterly basis. However, youth are encouraged to engage as frequently as possible with the WIDA staff! Depending on the youth's needs, they are able to meet with any WIDA Staff as often as needed. In addition, all youth are given the opportunity to take any credential programs offered at our agency, Life Skills classes, counseling and any workshops/trainings offered during any of their follow up periods. This will provide our youth the opportunity to continue to be engaged in our center, on a weekly basis. 15.WIOA Performance Indicators A.Include a flow chart or visual aid or brief explanation of how your organ ization will meet the following WIOA Performance Indicators: 1.How OCCTAC will meet the% of participants who are in education or training or unsubsidized employment during the 2 nd quarter after exit. ,Month' •',"' May June July August September October < ':,,,.' /:1\,; -?\;1Ertf P16.VrTl'eFff'i --"','%:-· :i1c.::;-:">''. '-,:-,_. " ,·, Mock Interview Session -Start Job Search Start Appling to different positions -Meet with case manager Apply to different positions and follow up calls -Meet with Case Manager Set up Interviews and continue to send out Applications -Meet with Case Manager -provide Incentives to those who set up interviews Practice interview Skills and meet with Case Manager -Incentives provided to those who obtain employment Continue to meet with Case Manager & job Developer as needed ,' ,:,<'''•, t�{.lf:j�:::fEii'IJ"c-atiOfit:':4_�,;,._:-_ .:·.->:�.'.-· :, Research classes to register for Summer -Meet With Educational Counselor Register for summer classes -Meet with Educational Counselor Research classes to register for Fall Session -Meet With Educational Counselor Register for Fall Classes -Meet With Educational Counselor -incentives provided to youth who register for classes Register for 8 week courses -Meet With Educational Counselor -incentives provided to youth who register for classes Classes in session 21 EXHIBIT 1 November December 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal Continue to meet with Case Research classes to register for Manager & job Developer as Intersession -Meet with educational needed counselor as needed Provide Incentives to those who Research classes to register for have 3 consecutive months on the Spring-Meet with educational job counselor as needed 2.How OCCTAC will meet the% of part icipants who are in education or training or unsubsidized employment during the 4th quarter after exit.:.Moiit!J ... ·.·· . . ..Io:v,ni:ltlt\I ,_., . -----,::,,, 1--,, -' :,_._ i.-,>.'-' ::·,,",: "'"' January Set appointments with Case Assist Youth in Registering to Spring Manager and Job Developer as Classes-incentive provided to youth Needed who register for classes ·February Set appointments with Case Assist youth in registering to 8 week Manager and Job Developer as courses -incentive provided to youth Needed who register for classes March Provide youth Incentives for Classes in Session having been employed for 3 consecutive months April Set appointments with Case Classes In Session Manager and Job Developer as Needed May Set appointments with Case Assist youth in researching possible Manager and Job Developer as summer registrations Needed June Provide youth Incentives for Assist youth in registering for having been employed for 3 summer classes consecutive months 3.Document the median earnings of participants in unsubsidized employment during the 2 nd quarter after exit. During the second quarter after exit, all youth will be asked to fill out a follow-up form which contains information on wages, location of hire, and length of employment. The information on wages will be extracted from all currently employed youth to determine the median earnings of participants during the second quarter. 4.Percent of participants who obtain recognized postsecondary credential or Secondary diploma during participation or within 1 year after exit. At the beginning of the program, the Educational/Career Counse lors and the Case Managers will enroll all of the participants in a recognized credential programs. Every month, the Counselors will check on the students' progress. Moreover, the Educational Counselor will build a relationship with the Postsecondary Credential Instructors, and receive a monthly progress report. The Counselors will then schedule a meeting with those students who have not advanced. For those students who did not complete a credential during the 1 st year of the program, the Counselors will meet with the participants, and re-enroll in a cre dential program during the 1st quarterfollow-up. The Counselor will once again check on the participant's progress, and 22 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal encourage and support participants to complete credentials. When participants complete their credentials, they receive an incentive during the 2nd quarter of the follow up. During the 3rd quarter follow up, the Counselors will once again check on the participant's progress. The Counselors will meet with the participants bi-weekly, and make any scheduled changes that will benefit the participants. If participants complete a credential, they will receive an incentive during the 4th quarter follow up. 5.Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. Participants will meet with the educational counselor every month to discuss their educational goals. They will take an ONET assessment that will guide them in figuring out their strengths and weaknesses, as well as potential careers that fall in that category. Furthermore, meetings will betailored to research majors and schools that contain the adequate resources to be successful. All participants will be enrolled in a credential program at the beginning of the program. The Counselor will meet with participants to receive monthly updates, and verify the participant's progress with the teacher. 6.Effectiveness in serving employers. WIOA Participants are eligible to continue to meet with the Case Manager and Job develope r though out the year, and as necessary, to continue to gain employment training to improve their work ethics, and job skills to keep moving forward and improving at their current work sites. 16.Prior Outcomes A.If your organization was previously awarded a WIOA contract through the Santa Ana Workforce Investment Board, OC Workforce Investment Board or Anaheim Workforce Investment Board please disclose your organization's past performance outcomes for the past 1-2 years from each WIB if applicable: OCCTAC has been providing the WIOA program to Santa Ana youth for the past 14 years! Please see below our outcomes for the last 6 years. OCCTAC PERFORMANCE OUTCOMES (Santa Ana WIOA) 'Common Measures , 2012,13 ·. 12013-14 2014-15 2015-16 2016-17 2017-18 • > .. ·\•.· ,· \ I< Increased Literacy/ 74% 95% 100% 100% 89% 73% Numeracy Skills Entered Employment or 95% 73% 72% 75%? 80% 89% Post-Secondary Attained Credential/ 82% 67% 93% 100% 65% 89% Diploma/Certificate 17.Fiscal Competency A.Describe the process used to capture and report fiscal data. All invoices or vendor statements will be initialed by the Executive Director prior to signing the check to pay that bill or invoice. 23 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal After checks are printed and signed, the accountant shall mark "Paid" with the date of payment and check number utilized for payment. All disbursements shall be reviewed and approved by the Executive Director. A monthly review of all disbur sements shall be conducted by the Accounting clerk and reviewed by the Executive Director and the Finance Committee for verification of accuracy, documentation and appropriate approval. The Executive Director shall be authorized to expend funds as approved by the Board of Directors under the organization's annual operating budget. 8.Attach a copy of the organization's procurement policies and procedures as Attachment I. Please see attached OCCTAC's Procurement Policies and procedures. C.What systems are used to ensure fiscal accountability, appropriate expenditures, and planned costs. All requests for reimbursement shall be reviewed and approved by the Executive Director and Finance Committee. All reimbursements are subject to budgetary limitations as established in the organization's approved operating budget. No reimbursements are made without appropriate backup documentation. Please see details below of the accounting system used at OCCTAC: •Accounting Method: OCCTAC utilizes a modified accrual-based account methodology. •Cost Allocation Method: Costs are allocated using the Direct Cost Allocation Method (OBM Circular A-122). OCCTAC classifies each item to a specific program, department, site, grant or contract that it directly relates to. Indirect expenses like general administration and general expenses are allocated based on the allowable budgeted portion of each program with the remaining portion to the center's administrative category. OCCTAC shall produce financial reporting for each of the Center's program functions. In consolidation, these programs shall make up the overall financial position of OCCTAC. All transactions (Payments and cash receipts) that occur at the center shall be classified under identified categories and programs. When program funding is split between two or more sources, the cost allocation for this program shall conform to the budget allocations established in the program. •Budgets: Under the guidance of the Finance Committee and prior to the beginning of each fiscal year, the Executive Director prepares an Operational Budget, including Program Budgets. Tuition fees, Service fee rates, etc., shall be approved by the Board. Any gifts (monetary or otherwise) resulting from fund-raising activities, solicitations and acceptance of gifts or contributions that are presented with restrictions of use shall be approved by the Board of Directors and submitted to the finance committee to verify the appropriate method of accounting and reporting. •Receivables: Receivables shall be aged monthly and delinquent accounts shall be followed up for co llection. Receivables from miscellaneous sources shall be reviewed periodically by the Treasurer and significant amounts shall be reported to the Board of Directors. All write-offs shall require approval from the Finance Committee prior to implementation. The Board shall review all write-offs from uncollectible accounts receivables. •Deposits and Receipt of Monies: Deposit of monies are made on a weekly basis, or whenever more than one thousand dollars (in either cash or check) has been received and recorded by the OCCTAC office. All items to be deposited are and shall be stamped "For 24 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal Deposit Only" to the Account of OCCTAC with the appropriate bank account number. A deposit form for established OCCTAC accounts shall be completed with deposit slip details for cash or multiple checks. A copy of the deposit form, slip and all items to be deposited shall be made for accounting purposes and upon completion of the deposit attached to the deposit slip and turned into the accounting revenue in-box. To ensure appropriate financial controls, the individual making deposits shall not be the same person reconciling the OCCTAC account. All funds received shall be recorded in the accounting system and filed in the locked accounting file cabinet. •Disb u rsements: All disbursements are and shall be made by checks drawn on the established operating checking account for the OCCTAC. All disbursements shall utilize pre-numbered checks used in sequence. Any and all "voided" checks are and shall be mutilated and notes on the voided check stub. At no time shall disbursements be made to "bearer" or to "cash". All banking materials, records, blank checks, and deposit books are and shall be maintained in secure cabinets in the OCCTAC office under the supervision of the Executive Director and Accounting clerk. Only those individuals authorized to handle check stock as their part of their accounting duties for OCCTAC account shall have access to these banking materials. Disbursements are prepared from original invoices. Each disbursement shall require submission of a purchase request form and appropriate backup documentation. Invoices shall be date stamped upon receipt and marked "approved for payment." •Reconciliation of Accounts: All OCCTAC bank accounts are reconciled monthly. A monthly review of all accounts and financial reports are prepared by the Board Treasurer or designated Finance Committee Member. •Files and Records: OCCTAC shall maintain hard copy files for all operational and business transactions that occur. Files shall be separated into the following categories: a) Acco unting records, b) Grant documentation, c) Tax filings; Donors, d) Legal/Insurance/License /Permits, e)OCCTAC Programs, f) Personnel documents and files, g) Vendor and Client contracts and other documents. OCCTAC maintains electronic and hardcopy records of all accounting transactions and financial reporting. All electronic records are be copied and stored in a secure, off site location or in a web based file storage system, wh ich is the server. All financial and accounting hardcopy files are stored in secure--lockable file cabinets. Requests for financial documentation get processed through the accounting staff i.e. copy of original document. Original financial documentation remains in the file/s cabinet at all times. D.Describe invoicing process and list qualifications of st aff assig ned to task. OCCTAC accounting clerk creates monthly WIOA invoices to submit to the City based on expenses incurred during the month. After the Coordinator and the Executive Director review and approve the program expenses, the Accounting clerk enters the data from the participants' stipends and/or time sheets, program staff as well as related expenses into the accounting system to generate an invoice. The Invoice will be on the appropriate form provided by the WIOA Contract and submitted for reimbursement. E.Describe how your organization's financial stability is not dependent on WIOA funds. The Orange County Children's Therapeutic Arts Center has a variety of funding sources, including: (1)contracts, (2) grants, (3) donat ions, (4) fee for service, and (5) fundraising. OCCTAC 25 EXHIBIT 1 2022-23 Orange County Children's Therapeutic Arts Center Youth Employment Program -WIOA Proposal continues to maintain current contracts, as well as enter into new contracts with key community partners. Three years ago, OCCTAC started a new contract with the Santa Ana Unified School District and five years ago with MECCA and the County of Orange, Health Care Agency to pr ovide prevention and family wellness pro grams. We anticipate a steady revenue increase, as we continue to grow each year with SAUSD and our MECCA and County partners. In addition, and as part of the OCCTAC's long-term sustainability plan, the Executive Director and our board of directors have agreed to continue to diversify OCCTAC's funding sources by focusing some more on (1) donor solicitation, and (2) fundraising, and (3) social enterprise ventures. F.Identify the percentage of budget that will go directly to youth (i.e.: work experience payments, direct training, supportive services, incentives, etc.) versus the percentage of overhead and administrative costs. 48% of budget will be directly spent on the youth in the form of work experience, stipends, salaries, direct training, support services, incentives, etc. for the year 2022- 2023. G.Submit most recent 2 years of audited financial statements as Attachment T & U with the Audited Financial Statement Form signed (Attachment S), Please see Financial Audit for year ending 2020. 18.Additional Attachments A.You may include additional documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Att achment W. Please see additional attachments included. Attachments Include WIOA Youth Brochures, Youth Testimonials and other Youth Employment Program forms. 26 EXHIBIT 1 QC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www .occtac .org Purpose: Work Experience Policy WIOA Program 2022-2023 To establish guidelines for the WEX youth paid work experience placements while enrolled in OCCTAC's Youth Employment Program funded through Workforce Innovation and Opportunity Act (WIOA), Eligibility & Customer Profile: WEX youth participating in work experience must have unexpired right to work documents and qualify for the youth employment program by meeting the requirements as outlined in the Youth Program Eligibility and Application Policy. WEX youth will make a plan with case manager in order to assess the developmental needs and place youth in worksite that best fits the WEX youth's experience and interests. Depending on the program that they work for, WEX youth will be working with children age 6 months to adults 65+ if their worksite is OC Children's Therapeutic Art's Center. Customer profile will vary if WEX youth are placed off-site. General Information: Lunch and Breaks: WEX youth must take a½ hour unpaid break after no more than 5 hours of work. They are also entitled to a paid 10- minute rest period every 4 hours. Unable to attend worksite: WEX youth must notify the worksite supervisor and case manager a minimum of two hours before his/her shift begins if unable to report to work. W-2: To be available for all youths that participated in WEX by January 31 for the hours completed the year before. Youth are Attachment A 1 Revised: 01/07/2022 EXHIBIT 1 QC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547 .5468 • Fax 714.564.9690 • www.occ tac.org Work Hours responsible for providing OCCTAC staff with the most up to date address so that their W-2 gets mailed out to the correct address. Worker's Compensation: WEX Youth are all covered under OCCTAC's insurance. If they are ever to become injured or hurt on the job they will call the insurance company and go to the provider covered by the insurance. Work Hours: On average WEX youth will work between 10-20 hours a week. Below are the maximum hours the WEX youth may complete based on California labor laws. WEX youth are not authorized to work overtime. Ages 14-15 Ages 16-17 Ages 18+ •7am-7pm from •Sam-10 pm when Any time Labor Day to June 1 there is school the•Not during school next day hours •Sam-12:3 0am when•7am-9pm, from June there is no school 1 to Labor Day the next day Maximum hours 18 hours a week but not 40 hours a week, .but 40 hours when school in session Maximum hours when school not in session over: not over: •3 hours a day on •4 hours a day school days Monday-Thursday•8 hours a day •8 hours a day Saturday-Sunday Friday-Sunday and and holidays holidays•40 hours a week •40 hours a week•8 hours a day •8 hours a day Attachment A 40 hours 2 Revised: 01/07/2022 EXHIBIT 1 OC CHILDREN'S THERAP EUTIC ARTS 2215 N Broadway• Santa Ana, CA 92706 • 714.547 .5468 • Fax 714.564.9690 • www.occtac.org Timecards and Sign in Sheets: Worksite will have a binder or designated location on-site where WEX youth will sign in and out. In order for the timesheets to be valid, youth must have the supervisor initial after every shift. Youth will then complete timesheets to the best of their knowledge and sign them. Signatures may be completed in-person or through a pre-approved electronic signature program. At the end of every month, youth must turn in sign-in sheets and signed timesheets to coordinator. If WEX youth is unable to collect sign in sheets, OCCTAC staff may retrieve the sign in sheets from worksite. Paycheck Information: WEX youth will receive payment on the 15th of every month. Duration and Length of WEX Activity: Based on the availability and needs of WEX youth, work experience should be a minimum of 6 weeks and not exceed 45 weeks or 900 hours unless approved by Program Manager. Staff of Santa Ana Workforce Development Board may approve WEX waivers of the 900-hour limitation policy. Waiver requests must be submitted in writing. Youth may not exceed the 900-hour limit prior to the date of waiver approval. Rate of Pay and Payment: During Stipend WEX youth will receive $125.00 for every 10 hours completed for the first 40 hours of work experience. Immediately after that, youth will be compensated at the current California minimum wage for every hour worked. Attachment A 3 Revised: 01/07/2022 EXHIBIT 1 QC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547 .5468 • Fax 714.564.9690 • www.occtac.org Worksite Review: Worksite review will occur during their WEX training. Worksite will be monitored for compliance of worksite agreement and safety standards. The purpose will be to ensure that WEX youth is receiving quality training while working in a safe and comfortable environment. OCCTAC staff member is to visit the worksite before training begins to meet with the WEX youth's supervisor and monitor the worksite. Staff is to do one visit halfway through training. If corrective action is required, worksite supervisor will be informed by OCCTAC staff of any inconsistencies in the worksites operations. A follow-up visit will be made within three to five working days after the findings have been identified, to review corrective action taken by worksite. Allowable Expenditures: WEX funds may be used to pay participant's wages and related benefits for work experience in the public, private, for-profit or non profit sectors when the participant's objective assessm ent and individual service strategy indicate that work experience is appropriate. Allowable expenditures beyond wages may include the following: •Classroom training or the required academic educ_ation component directly related to the work experience. •Professional development training related to work experience, •Orientation sessions for WEX youth and employers. •Tutoring with OCCTAC tutor in order to improve skills or meet 155 Goals. •Meeting with supervisors or employers outside of scheduled work hours for planning, training, or evaluati ng progress. Attachment A 4 Revised: 01/07/2022 EXHIBIT 1 QC C HILDREN'S THERAPEUTIC AR TS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www .occtac.org Worksite approval Procedures: Worksite approval procedures ensure that the worksite fits the WEX youth's developmental needs, is a safe environment for them to work in, and provides valuable training. OCCTAC staff will visit the worksite, and fill out a worksite safety report depending on the youth's age. They should also present the worksite supervisor with the worksite training agreement and contract outlining the training/ learning objectives for WEX youth. 1.The worksite location must be safe, appropriate to the WEX youth's age, ADA compliant and EEO compliant. 2.The on-site supervisor must agree to abide by the rules indicated in the worksite training agreement 3.The on-site supervisor must outline training objectives that coincide with the WEX youth's development and capabilities on the Training Plan. OCCTAC staff will evaluate the proposed Training Plan and suggest appropriate learning objectives when necessary. On-site supervisor must agree to any edits suggested by OCCTAC Staff. 4.Approved: Once the worksite complies by the three conditions stated above the worksite will be approved for paid WEX. 5.Not Approved: If the worksite or the on-site supervisor do not comply to the following: safety, ADA and EEO compliance, worksite agreement and appropria te objectives; the worksite will not be approved for paid WEX. Agency Worksite Agreement Procedures: The worksite agreement procedures ensure that all worksites are evaluated equally and follow the same procedure. Once Staff deems the worksite safe the staff will meet with the supervisor to explain the different parts of the worksite agreement and complete the documents before the WEX youth's first day of training. Attachment A 5 Revised: 01/07/2022 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occ tac .org Worksite training agreement includes: a)Letter from executive director introducing the objective of our Youth Employment Program funded by WIOA b}Worksite training agreement c)WEX youth responsibilities d)Training plan and worksite schedule. Staff Roles and Responsibilities: A.Complete Worksite safety report to best of knowledge and ensure that worksite is ADA and EEO compliant. B.Complete Agency Worksite Agreement with worksite supervisor. See Agency Worksite Agreement Procedures (page 6}. C.Complete all parts of Worksite Approval Procedures (page 5} to ensure that the worksite is the best fit for WEX youth. D.Complete a minimum of three worksite reviews as outlined in Worksite review (page 4). E.Provide age appropriate work sites. F.Meet with worksite supervisors to evaluate WEX youth's work performance and distribute evaluations G.Meet with WEX youth to evaluate the worksite and make plan for developing job skills when necessary H.Assist with job placement at conclusion of WEX training. I.Educate WEX youth on health and safety and make safety plan in case of injury. WEX Youth Roles and Responsibilities: A.Be willing to commit to learning and working hard B.Be willing to follow work hours, instructions, work policies and rules C.Keep accurate timesheets and submit timesheet to the OCCTAC Youth Employment Program office at the end of each month. Attachment A 6 Revised: 01/07/2022 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC AR TS 2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org D.Immediately report any work related incidents to both the worksite supervisor and the OCCTAC staff E.Com municate any inappropriate behavior of work related issues to OCCTAC staff F.The WEX youth agrees to call the worksite supervisor a minimum of two hours before his/her shift begins if unable to report to work. G.The WEX youth is required to stay in his/her assigned placement for a period of 2-3 months. After a period of three months, if the WEX youth chooses to continue at the worksite he/she may do so with the approval of the work site supervisor and OCCTAC staff. If participation is extended additional duties and opportunities to acquire new skills should be included, in order, to further enrich the WEX youth's experience at worksite. H.Abide by responsibilities outlined in the worksite training agreement. Worksite Supervisor Roles and Responsibilities: A.Be willing to train and mentor the WEX youth B.Be willing to complete quarterly evaluations of WEX youth performance. C.The worksite supervisor understands this to be an entry level position and the responsibilities assigned shall be entry level. D.Be willing to provide to OCCTAC staff and to the WEX youth a Job Description indicating WEX youth job responsibilities at worksite. E.Give WEX youth appropriate safety training for the worksite F.Give WEX youth timely breaks when appropriate as outlined in the worksite training agreement. G.Abide by the work hours and responsibilities outlined by the worksite training agreement. If any changes are made first they must be approved by OCCTAC staff and stay within the Attachment A 7 Revised: 01/07/2022 EXHIBIT 1 OC C HILDREN'S THERAPEUTIC ARTS 2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www .occtac.org hours outlined above in "general information" section (page 1). H.Be ADA compliant I.Adhere to the Equal Opportunity Grievance Procedures J.Observe California State and Federal Child Labor Laws Attachment A 8 Revised: 01/07/2022 EXHIBIT 1 QC CHILDREN'S THERAPEUTIC AR TS 2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Purpose: Procedures: Supportive Services Policies and Procedures WIOA Program 2022 -2023 To establish guidelines for the issuance of supportive services to pai1icipants who are identified in need of such services. Goal is to aid pai1icipants with their successful completion of their WIOA goals and OCCTAC's WIOA program. Eligibility: Supp011ive services are available to those identified as approved WIOA pai1icipants; have limited resources to meet basic needs; and have expressed the need of additional supp011 to OCCTAC's WIOA Program staff. Supportive services will be made available to pai1icipants while they are emailed in all phases of the WIOA program. These services are contingent upon approval by the Program Coordinator and OCCT AC Director. Provision of suppo11ive service is not an entitlement. Delivery of supportive services will be made in-person or to the WIOA pa11icipant's personal email or mailing address if available and in cases where in-person delivery is shown to be difficult for the WIOA participant and staff. Availability of Funds and Assessment of Need: The fiscal advisor or the accounting clerk and the Executive Director will verify the availability of funds and notify the Program Coordinator. Suppo11ive services are delivered contingent upon availability of funds, the need of the pat1icipant and given on a first come, first serve basis. Initial assessment on need will be determined by the Case Manager and will be reviewed regularly. Logs of services will be kept on a regular basis and service(s) will also be case noted for documentation purposes. Transportation Assistance Guidelines: After identifying the need for transp011ation assistance and eliminating other resources, the case manager and the pa11icipant will develop a service plan (ISS) and update progress in the case notes. Transportation assistance is defined as the provision of a gas card; bus pass or ACCESS coupon book. Attachment A Revised: 05/07/2021 EXHIBIT 1 QC CHILDREN'S THERAPEUTIC AR TS 2215 N Broadway • Santa Ana, CA 92706 • 714.547 .5468 • Fax 714.564.9690 • www.occtac.or g No replacement bus pass, gas card or ACCESS coupon book will be issued in the event the patticipant loses his/her bus pass, gas card or ACCESS coupon book. Fingerprinting-Live Scan and TB Test: Patticipants who work with children and are placed in an educational setting will be required to undergo Fingerprinting-Live Scan through the Depattment of Justice and show a cleared TB Test. This suppo1tive service will be available for pa1ticipants on a case-by-case basis and determined by the case manager. Work and School Related Materials: A pa1ticipant may need to purchase books, fees, school supplies and/or other necessary materials to enable him/her to paiticipate in activities leading to a credential. A paiticipant may need to purchase work related equipment, attire, tools, or cettification for the purpose of obtaining employment and to enable him/her to be successful in employment. Laptops and Technology: During this time where Covid-19 is impacting prograln services, if a need fo�· technology such as a laptop, tablet, or wi-fi/hotspot is determined in order to complete a WIOA program goal, a paiticipant may be eligible for this suppo1tive service on a case-by-case basis. This service is contingent upon approval by the Program Coordinator and OCCTAC Director. (Follow micro-purchase procedures outlined in WSD 17-08 when purchasing these items.) Child/Dependent Care Other: After identifying the need for assistance and eliminating other resources, the case manager and the pa1ticipant will develop a service plan (ISS) and update progress in the case notes. Childcare assistance is defined as the provision of $75 payment to institution/daycare/childcare provider upon receiving an invoice. Pa1ticipants may receive assistance with childcare or dependent care, which will enable them to pa1ticipate in activities. Childcare will be limited to a maximum of $75.00 per month per child/dependent. Supportive service available to all youth that enrolled in the program as pregnant or parenting youth. Any other miscellaneous type expenses not mentioned above may be considered with proper authorization. The request must be fully documented and all receipts in proper order. 2 Attachment A Revised: 05/07/2021 EXHIBIT 1 QC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Purpose: Procedures: Incentive Policy and Procedures WIOA Program 2022 -2023 To establish guidelines for providing incentives to participants who successfully commit, and complete goals establish during program participation. Goal is to aid enrolled youth with their successful completion of OCCTAC's WIOA program. All incentives are available to those identified as approved WIOA participants. WIOA participants must provide documented proof of their eligibility for the listed incentives provided in this policy. Incentives will be provided in the form of a Target gift card. Delivery of supportive services will be made in-person or to the WIOA participant's personal email or mailing address if available and in cases where in-person delivery is shown to be difficult for the WIOA participant and staff. All incentives are based on availability of funding and are processed on a first come first serve basis. Logs of incentives will be kept on a regular basis and will also be case noted for documentation purposes. Summary of incentives: Current Every two Secondary School Subjects Completed Secondary School Perfect Attendance Credential: Current Enrolled Youth Post-Secondary: Current Enrolled Youth Basic Skills Deficient: Increase in EFL Employment: Job Search Employment: Obtaining/Retaining employment Follow-Up Secondary School Credential: Post-Secondary Employment: Job Search Employment: Obtaining/Retaining Employment Attachment A $50 $50 $100 $100 $30 $25 $50 $50 $25 $25 $SO 1 Revised: 05/07/2021 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Incentive descriptions: HS Dropouts: Individuals who are HS dropouts at time of enrollment will be encouraged to attain a HS diploma or GED, Those who enroll into an institution yielding to a HS diploma or GED will be eligible to receive a $50.00 Gift Card for every two (2) subjects they complete while enrolled in all phases of the WIOA program. Doing so will encourage these WIOA participants to commit to their educational goal and thus attain a secondary credential within a reasonable amount of time. Case Manager, Career Counselor and school representatives will communicate regularly to ensure that students enrolled into their institution commit to their schedule to complete missing credits on a timely manner. Youth in Secondary Education: Obtaining Credential: Any youth in secondary education that obtains their High School Diploma or GED during current year or follow up will receive a Gift Card incentive. This is to encourage youth for completing their educational goal of obtaining a credential for finishing their secondary education in a timely manner. Because this is a high demand credential by employers, we want to use this incentive as a way to help them secure and achieve employment goals. For Current youth: Gift Card incentive will be $100 For Follow-up youth: Gift Card incentive will be $50. Must be completed before the last day of the 4th quarter after Exit. Attendance: Youth in secondary education will receive a $SO Gift Card incentive for every month of perfect attendance up to a total of $150. This is to encourage school attendance and progress towards obtaining their HS Diploma. Basic Skills Deficient (BSD) Youth: WIOA participants that are identified as basic skills deficient upon enrollment will receive weekly tutoring in Math and/or Literacy (see Work Based Learning Policy). To encourage tutoring participation and motivation to improve their Literacy and Numeracy skills, youth will receive a $30 gift card per subject when they increase by at least one EFL (Educational Functioning Level). Limit to one gift card per subject. Attachment A 2 Revised: 05/07/2021 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway• Santa Ana, CA 92706 • 714.547 .5468 • Fax 714.564.9690 • www.occtac.org Employment for Currently Enrolled Youth: To motivate youth to complete their employment goals participants will receive an incentive when they meet at least one of the following goals and provide supporting documentation of completion: •Turn in application for a job and get an interview: $25 Gift Card incentive •Obtain employment: $50 Gift Card incentive •Employed for 3 consecutive months: $50 Gift Card incentive Employment for Youth in Follow-Up: •Turn in application for a job and get an interview: $25 Gift Card incentive •Obtain employment: $50 Gift Card incentive •For each quarter employed: $SO Gift Card incentive Post-Secondary Education for Currently Enrolled Youth: Participants are encouraged to complete their goals toward post-secondary education so that they may advance in their careers and increase their chances of earning higher hourly wages. Participants will be eligible for a $100 Gift Card incentive if they have achieved one of the following goals toward post-secondary education and provide supporting documentation of completion. •Obtaining a Credential such as: Associates Degree or Certificate •Registering for classes for spring or fall semester and FAFSA/Dream Act Application Post-Secondary Education for youth in Follow up: •Obtaining a Credential: $25 Gift Card incentive •Registering for Fall or Spring classes: $25 Gift Card incentive Attachment A 3 Revised: 05/07/2021 EXHIBIT 1 Orange County Children's Therapeutic Arts Center Procurement Policy 2022-2023 Orange County Children's Therapeutic Arts Center (OCCTAC) has established this policy to guide its procurement of supplies, equipment, and services. The purpose of this policy is to insure that OCCTAC makes procurement decisions and payments in an open and fair manner and to document all purchases when appropriate. A.Code of Conduct No employee, officer, or agent of Orange County Children's Therapeutic Arts Center (OCCTAC) shall participate in the selection or in the award or administration of any procurement if a conflict of interest, real or apparent, would be involved. Such a conflict could arise if the employee, officer, or agent: any member of her/his immediate family; his/her partner; or an organization which employs or is about to employ any of the above has a financial or other interest in the firm selected for award. No officer, employee, or agent of OCCTAC shall solicit or accept gratuities, favors, or anything of monetary value form contactors, potential contractors, or parties to sub-agreements, except where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value. Any alleged violations of these standards of conduct shall be referred to the Executive Director. Where violations appear to have occurred, the offending employee, officer, or agent shall be subject to disciplinary action, including but not limited to: dismissal or transfer; when violations or infractions appear to be substantial in nature, the matter may be referred to appropriate officials for criminal investigation and possible prosecution. B.Procurement Procedures The officer, employee, or agent responsible for procurement of services, supplies, equipment or construction shall review all proposed procurement actions to avoid the purchase of unnecessary or duplicative items. All services and items will be purchased with consideration of these priorities: 1.Best price 2.Features and quality of the item 3.Willingness to meet billing, delivery, and service needs 4.Minority or Women-owned supplier Services and items less than $500: Comparisons of prices, quality, and features can be made by visit, telephone, or by consulting advertisements and catalogues. All purchases must be made within budget EXHIBIT 1 guidelines. Writtenauthorizationand sales receiptconfirmingpaymentmust be kepton file. Service and items costing more than $500 (routine purchases): a.A designated staff member shall identify two or three vendors who offer discount orcompetitively priced supplies. Staff shall routinely" shop" those vendors, looking for thebest overall price on each order--though not necessarily on an item-by-item basis. Onceeach year, the staff shall determine which two or three vendors in the area offer the most competitive prices. Written documentation of the research shall be maintained. b.Nothing in the paragraph above shall prevent staff from taking advantage oflowerprices from other vendors whenever better prices are available. c, When possible, staff shall attempt to negotiate discounts for largervo 1 ume purchases, and should inq uire about discounts for paying cash. d.All purchases must be madewi thin budget guidelines. W ri ttenau thorizati on andsales receipt confirming payment must be kept on file. Service and items costing more than $500 (infrequent purchases): a.A designated staff member sha ll obtain written quotes or advertisements from threevendors. Purchase decisions shall be made on the basis of the most advantageouspurchase for OCCTAC, based on the above criteria. b.N othing in the paragraph above shall prevent staff from taldng advantage of lower prices from other vendors whenever better prices are available. c.When possible, staff shall attempt to negotiate discounts for larger volumepurchases, and should inquire about discounts for paying cash. d.All purchases must be made within budget guidelines. Written authorization andsales receipt confirming payment must be kept on file. Sole Source Procurement .. The use ofa sole supplier is discouraged, and requires the written authorization of the Executive Director.Requests for so le source procurement must in cl ude the reason for the lack of competitive information and justification for the selection. C.Authorization a.Staff Authorization: The Executive Directory may atherorhis discretion, give one ormore staff members purchase authority for purchases. EXHIBIT 1 b.Fu nds for all purchases must appear in the current board-approved budget. D.Unauthorized Purchases The purchase of supplies for personal use is prohibited, as is any purchase made without the approval of a staff member having purchase autho rity. In addition to being subject to disciplinary action un der the personnel policy and any remedies available underthe law, an unauthorized purchaser will be held pe rsonally liab leforthe cost of the unauthorized purchase. EXHIBIT 1 2215 North Broadway, Santa Ana, CA 92706 (714) 547 -5468 www.occtac.org YOUTH PROTECTION POLICY These OCCTAC Youth Protection Policy Guidelines are designed to help protect our youth in a proactive manner against verbal and sexual abuse (hereinafter "abuse"). OCCTAC prohibits any form of harassment of applicants, visitors, organization members, employees and especially YOUTH. All persons, including youth are to be treated with courtesy, dignity and respect at all times. Sexual harassment is defined as unwanted sexual advances or visual, verbal or phy sical conduct of a sexual nature. The definition encompasses many forms of offensive behavior and includes gender-based harassment of a person of the san1e sex as the harasser. OCCTAC Staff and Volunteers must be able to identify abuse when they see it, know their responsibilities to report suspected abuse, and provide a quality of leadership that will ensure that no child becomes the victim of abuse through willful act while participating in OCCT AC. Definition of Abuse Abuse is defined as verbal and sexual abuse, sexual harassment, and inappropriate sexual verbalization. The OCCTAC program requires OCCTAC staff and volunteers to provide good supervision, maintain safe surroundings, and ensure a safe and secure environment that eliminate and prevents opportunities for abuse. Touching Youth, Employees and Volunteers need to be mindful that an affectionate ("harmless") gesture towards a child could be construed as inappropriate by the child or the child's parent. Complementing Youth. A supportive comment or words of encouragement serve as positive reinforcement from the OCCTAC Staff and Volunteers for the youth's accomplishments and good behavior are safer than those comments related to appearance. Rewarding Youth. Should an employee or volunteer wish to give a reward or token gift to a youth, it should be something that is given to other youth in the same circumstances. Otherwise, the youth or the parent could misconstrue the gesture. Photos of Youth Members OCCT ACT policy prohibits the posting on the Internet of photos of youth identified in any way, such as by name, region, or club affiliation. The publication of photos of yo uth, identified or not, is permitted in OCCT AC and related publications whose distribution is limited primarily to OCCTAC staff. EXHIBIT 1 QC CHILDREN'S THERAPEUl�IC ARTS 2215 North Broadway, Santa Ana, CA 92706 (714) 547 -5468 www.occtac.org Interactions with Youth An adult should NEVER be alone with a child or youth under any circumstances, Reporting Suspected Sexual Abuse The primary reason for reporting sexual abuse is to protect the youth from further abuse. In addition to protecting the youth, reporting abuse can also provide help for the suspected abuser. Who must Report OCCTAC Employees and Volunteers shall assume the primary responsibility for reporting abuse as may arise within the Youth Programs. When to Report OCCTAC Staff and Volunteers are required to report abuse ifs/he has knowledge of, or ol:,serves a youth who s/he knows or reasonably suspects has been the victim of abuse. TI1erefor(}, as soon as an employee or volunteer has knowledge of, or observes a child who s/he knows or reasonably suspects has been the victim of sexual abuse, that person must take a report to local child protective services or cognizant law enforcement authorities, No person may impede or inhibit the reporting duties. In addition, no person making s1ich a report shall be subject to any sanction for making the report. Any person who violates the rights of an individual to report may be guilty of an infraction punishable by fine. Reporting Procedures All employees of OCCTAC are required by law to report any knowledge of child abuse that may be occurring to any student or child that attends our center. Any observed indications of child abuse that would lead you to suspect that there is child abuse present in the child's life, shall be reported immediately. OCCTAC will conduct yearly trainings for staff on child abuse identification and mandated procedures. Report Child Abuse to: Orange County Child Welfare Services Agency (OCCWS) 888 N. Main Street Santa Ana, CA (714 )940-1000 (800)207-4464 EXHIBIT 1 1" 2"d 3•• 4th YSPN MEMBER PERFORMANCE PLAN 2022-2023 Oranee Countv Children's Theraoeutic Arts Center WIOA YOUTH POPULATION Youth Population Ages # of Youth to be Served In-School 16-18 4 Out-of-School (75% minimum) 16-24 16 TOTAL NUMBER OF YOUTH TO BE SERVED 20 PROJECTED ENROLLMENTS & EXPENDITURES (NOTE: 100% OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31, 2021) Quarter # of Enrollmen ts Estimated Expenditures per Quarter per Quarter (100% Enrollment Required) TOTAL 14 WIOA ELEMENTS mark a "x11 next to the elements provided in your program 1. Tutoring, study skills training, dropout prevention strategies 2.Alternative secondary school services or dropout recovery 3.Paid & unpaid work experience that have academic and occupational components, which may include: summer employment, pre-apprenticesh ip, internships & job-shadowing, or On-the-Job training (20% of funds must be used for this element) 4.Occupational skills training-priority for recognized credentials aligned with sectors in- demand 5.Education offered concurrently with workforce preparation activities 6.Leadership developmen t-community service & peer centered activities 7.Supportive Services 8.Adult mentoring 9.Follow-up services for not less than 12 months after exit (required) 10.Comprehensive guidance & counseling drug & alcohol, etc. 11.Financial literacy 12.Entrepreneurial skills training 13.Labor marker information-career awareness and exploration 14.Activities to help youth prepare for and transition to postsecondary education EXHIBIT B $30,000 $40,000 $50,000 $55,000 $175,000 PERFORMANCE MEASURES {Projected Benchmarks subject to change Baseline=BL) 1.% of Participants who are in education/training, or in unsubsidized employment during the 2"' quarter after exit Benchmark: 71% 2.% of Participants who are in education/training, or in unsubsidized employment during the 4th quarter after exit Benchmark: 80% 3. The median earnings of Participants in unsubsidized employment during the 2 nd quarter after exit Benchmark:$4,400 4. % of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skill gains Benchmark: 75% 5. % of Participants who obtain a recognized postsecondary credential or secondary diploma during participation OR within 1 year after exit Benchmark: 64.2% 6.Effectiveness in serving employers Benchmark: BL• *Pending further State and Federal guidance. 1 EXHIBIT 1 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHIBITC EXHIBIT 1 I. Table of Contents Information Regarding Compla ints. ________________ 3 A.Nondiscrimination and Equal Opportunity Complaints. ________ 3 1.Policy Statement . ___________________ 3 2.Civil Rights . _____________________ 4 3.Nondiscrimination laws un der WIOA. _____________ 4 4.How to File Your Complaint. ________________ 5 B.Criminal Complaints. ___________________ 6 II.General Procedures for Handling Non-Criminal Violations of the Act. _____ 6 Ill. Procedures for Handling Complaints at the LWDA Level. _________ 8 IV.Procedures for Handling Complaints at the State Leve1 _________ 12 V.Procedures for Handling Discrimination Complaints by Participants _____ 15 VI.Procedures for Handling Disability Complaints by Participants _______ 17 GLOSSARY OF WIOA TERMS __________________ 20 2 EXHIBIT C EXHIBIT 1 I.Information Regarding Complaints A.Nondiscrimination and Equal Opportunity Complaints 1.Policy Statement In carrying out the purpose of the Workforce Innovation Oppor tunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services ne cessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: •Title VI of the Civil Rights Act of 1964 •Title VII of the Civil Rights Act of 1964 •The Age Discrimination Act of 1975, as amended •Section 503 of the Rehabilitation Act of 1973 •Section 504 of the Rehabilitation Act of 1973 •Title IX of the Education Amendments of 1972 •Section 188 of the Workforce Innovation Op portunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intim idated, threatened, coerced, or discriminated against because of filing a complaint, furn ishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. 3 EXHIBIT C EXHIBIT 1 Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non discrimination, however, will only be achieved through leade rship and implementation of a viable Affirmative Action Equal Opportunity Program. 2.Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that -for any of the characteristics listed above: •You may not be denied the opportunity to enroll in WIOA. •No benefits or services may be denied you for discriminatory reasons. •You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. •You must be provided an equal chance to use all facilities available in the program. •Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3.Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 4 EXHIBITC EXHIBIT 1 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training progr am or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4.How to File Your Complaint a.Put your complaint in writing. b.Have it sworn to before a notary public, if possible. c.Provides details that tell what happened, where it happened and when it happened. d.Give the name and addresses of all persons who were present or who had anything to do with the matter . ... Complaints on the basis of race, color, or natio nal origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: 5 EXHIBITC EXHIBIT 1 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 2021 o Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. B.Crimi nal Complaints YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714 )565-2600 In accordance with the WIOA and the implementing code of Federal section 667.600 .... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." II.General Procedures for Handling Non-Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub 6 EXHIBIT C EXHIBIT 1 recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non-criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these proced ures do not restrict the LWDA grant recipient staff in carrying out informal disc ussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A.The following principles and rules apply to all complaints at all steps of the complaint procedures: 1.All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or cri minal activity. 2.All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3.Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4.Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private-for-profit employers of participants, may use this or other complaint resolution procedures so long as the pa rticipant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. 7 EXHIBIT C EXHIBIT 1 A "participant", within the meaning of these procedures, is an individual who receives employment-training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a participant, as defined herein. 5.If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfact ory decision, the complainant then has a right to request a review of the complaint by the Governor. 6.Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. Ill. Procedures for Handling Complaints at the LWDA Level A.Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administr ation of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1.Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The compla int should also contain the following information: a.Full name, telephone number, if any, and mailing address of the complainant; b.Full name, telephone number, and mailing address of the agency involved (respondent); c.Clear and concise statement of facts including dates constituting alleged violation; d.What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; 8 EXHIBITC EXHIBIT 1 e.Remedy sought by the complainant; and f.If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2.Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a.The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possi ble. b.Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c.If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d.If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3.Request for Hearing a.As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Daniel Durham Sr. Personnel Analyst -EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714)647-5330 9 EXHIBITC EXHIBIT 1 b.A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4.Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a.The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b.The date, time and place of hearing before an impartial hearing officer. c.A statement(s) of the alleged violation(s) d.Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B.Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1.The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2.Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3.The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the procee dings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. 10 EXHIBITC EXHIBIT 1 4.The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5.The party involved should have the right to be rep resented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6.It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7.The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state ( or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8.The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9.Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C.Issuance of Decision Withi n sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1.The name of the parties involved. 2.A statement of the alleged violation and issues related to the alleged violation. 3.A statement of the facts. 4.The decision and the reasons for the decision. 5.A statement of corrective action, if any, to be taken. 6.Notice of the right to request, within ten ( 10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 11 EXHIBITC EXHIBIT 1 D.Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E.Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private-for-profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may util ize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: 1.Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2.Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3.Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4.Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV.Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regul ations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 EXHIBIT C EXHIBIT 1 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A.Form and Filing of Complaint. 1.Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2.Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 1 O days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a.Full name, address, and telephone number of the party requesting the review b.Full name, address, and telephone number of the other party c.A copy of the decision d.Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e.A statement of the relief sought. 3.Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B.Conduct of Hearings. 1.Request for Hearing at the State Level 13 EXHIBIT C EXHIBIT 1 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2.Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a.Full name, address, and telephone number of the LWDA b.Name, address, and telep hone number of the LWDA c.Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d.A statement of basis for the request for hearing. 3.Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents re levant to the issue( s ), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommen dation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C.State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 14 EXHIBIT C EXHIBIT 1 Decisions issued by this panel, under the authority of the Governor, are final. D.Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V.Procedures for Handling Discrimination Complaints by Participants. A.Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1.It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assi stance in filing a co mplaint in accordance with the Santa Ana LWDA's procedure under Section II (A). 15 EXHIBITC EXHIBIT 1 jPROCEDURES FOR HANDLING NON-CRIMINAL COMPLAINTS I No later than 180days of alleged discrimination Within 10 days of receipt of unsatisfactory decision or 10 days from date LWDA decision should have been issued. Handling of complaints filed at L WDA level arising in connection with WIDA proarams operated by L WDAs Informal Resolution Process Filing of Complaint/Request for Hearing Notice of Hearing issued by LWDA I Hearing Conducted I LWDA Decision within 60 days Unsatisfactory Decision or LWDA Decision not issued within 60 days Request for State Review -- 1-- VJ a c:J Q f-�'----------------, I r----------------' 2? Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 16 EXHIBIT C EXHIBIT 1 2.In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3.Complainants alleging discrim ination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4.Complainants must file their complaint directly with: Daniel Durham Sr. Personnel Analyst -EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714)647-5330 VI.Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regula tions Section 32. 1.Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2.Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A.Procedures at the LWDA Level 1.The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complai nt. 2.An informal conference will be held with the parties conc erned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3.The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B.Procedures at the State Level 1.The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 17 EXHIBITC EXHIBIT 1 2.The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3.The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4.After the complainant has received a decision or no decision has been received from the Director of Em ployment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 18 EXHIBITC EXHIBIT 1 !PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY No later than lBOdays of alleged discrimination Filed within 30 days of LWDA/State Decision or 90 days from date of initial filing of complaints Filing of complaint on the basis of Disability with LWDA -Dayl I I Informal Resolution J.______________ ____, I I I If no resolution reached Request for Hearing I I Notice of Hearing J Hearing Conducted I I I LWDA Decision � Unsatisfactory Decision or No Decision I State Review I I I Governor's Decision L .__ _______ I Appeal to Assistant Secretary Department of Labor 19 EXHIBIT C Day /45 Day 60 Days EXHIBIT 1 GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT - A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT -An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT -Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON -The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION -In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON-CIT IZEN -Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER -An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE -An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY -Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE -Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enro lled to other programs. JOINT COMPLAINT - A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. 20 EXHIBIT C EXHIBIT 1 JURISDICTION -Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT -Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post-termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 EXHIBITC EXHIBIT 1 Personnel Salaries 1.Program Coordinator .88 FTE 47 weeks $21/hr. 35 hrs. per wk. 2. Job Developer & Case Manager .63 FTE 47 weeks $18/hr. 25 hrs. per wk. 3. Career Counselor & Job Developer .50 43 weeks $18/hr. 20 hrs. per wk. 4. Technology Instructor .13 FTE 32 weeks $25/hr. 5 hrs. per wk. 5. Arts Instructor .13 FTE 32 weeks $25/hr. 5 hrs. per wk. 6.Literacy Coach .20 FTE 32 weeks $18/hr. 8 hrs. per wk. 7. Numeracy Coach .20 FTE 32 weeks $18/hr. 8 hrs. per wk. Personnel Benefits 1. Program Coordinator 2. Job Developer 3. Career Counselor 4.Technology Instructor 5.Arts Instructor 6. Literacy Coach 5.Numeracy Coach Total Personnel Salaries & Benefits OoeratinQ Expenses Rent Utilities Phones Internet Fees Parking Fees Security Maintenance Insurance Equipment rental fees* Equipment rental fees* Vehicle lease* Office expenses (consumables) Accounting Services Legal Services Auditing Services Indirect Cost* Staff Training Staff Conferences Staff Travel/Mileage Participant Wages* Supportive Services* Participant Incentives* Youth Conferences Total Operating Expenses GRAND TOTAL (Personnel+ Operating) FTE Budget Form 2022-2023 Administrative Cost (Not to Exceed 10%) $0.00 $10,887.50 $10,887.50 $10,887.50 EXHIBIT D Total Program Total WIA Cost Match/In Kind Cost Exe. Director $80,000 $34,545.00 $34,545.00 $21,150.00 $21,150.00 Acct. Clerk $20,000 Office Mgr. $30,000 $15,480.00 $15,480.00 $4,000.00 $4,000.00 Program Staff $4,000.00 $4,000.00 $80,000 SAC Instructors $4,608.00 $4,608.00 $80,000 Child Dev. Certificate $4,608.00 $4,608.00 $60,000 $3,454.50 $3,454.50 $8,000 $2,115.00 $2,115.00 $2,000 $1,548.00 $1,548.00 $3,000 $400.00 $400.00 $400.00 $400.00 $8,000 $460.80 $460.80 $8,000 $460.80 $460.80 $6,000 $97,230.10 $97,230.10 $385,000 $105,000 $11,200 $13,000 see phone $50.00 $50.00 N/A N/A $12,000 $11,500 N/A N/A $500.00 $500.00 N/A $1,800.00 $1,800.00 $15,000 $58,000 N/A N/A 10,887.50 N/A N/A $630.00 $630.00 N/A $200.00 $200.00 N/A $47,000.00 $47,000.00 N/A $11,952.40 $11,952.40 N/A $3,750.00 $3,750.00 N/A $1,000.00 $1,000.00 N/A $66,882.40 $77,769.90 $225,700 $164,422.70 $175,000.00 $610,700 EXHIBIT 1 WIOA 2022-2023 Grant Personnel Coordinator-.88 FTE for 47 weeks: (Benefits Included) 35 hours a week for 47 weeks@ $21.00 per hour $97,230.10 The Coordinator will work 35 hours a week for 47 weeks providing: recruitment & eligibility intake, assessment, documentation & case notes; identify barriers and goals; monitor progress & goals; meet regularly with individual WIA participants to train on employment and job skills; represent OCCTAC in provider network and youth council meetings; organize and attend OCCTAC -WIA Staff Meetings and document input; organize relative activities. Distribute WEX hours to youth and keep track of all paid hours and supportive service activities. Also, the coordinator will provide assistance to youth during follow-ups, and complete any related documentation. Job Developer/ Case Manager-.63 FTE for 47 weeks (Benefits Included) 25 hours a week for 47 weeks@ $18.00 per hour The Job developer is responsible for creating job opportunities for clients by researching, identifying and soliciting commitments from possible sources of employment; and provide clients with soft sldlls and job search training. Job developer will also locate employment opportunities that fit each individual youth depending on barrier such as Disability, probation, or parenting youth. The Case manager portion of this position includes providing documentation & case notes; identify barriers and goals; monitor progress & goals; meeting regularly with individual WIA participants to train on employment and job skills; represent OCCT AC in provider network ad youth council meetings; organize and attend OCCTAC-WIA Staff meetings and document input; organize related activities, such as: workshops, mock interviews etc. Career Counselor & Job Developer-.50 FTE for 43 weeks: (Benefits Included) 20 hours a week for 43 weeks @ $18.00 per hour: The respective position will be responsible for providing educational and career training to all WIA participants; mentoring and assisting with related work experience placement; observing and monitoring participants with technical/artistic skills; documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. The Job developer is responsible for creating job opportunities for clients by researching, identifying and soliciting commitments from possible sources of employment; and provide clients with soft skills and job search training. Job developer will also locate employment opportunities that fit each individual youth depending on barrier such as Disability, probation, or parenting youth. Technology Instruc tor -.13 FTE for 32 weeks: (Benefits Included) 5 Hours a week for 32 weeks @25.00 per hour: The respective position will be responsible for providing educational and career training to all WIA participants as it relates to the technology field; mentoring and assisting participants with related work experience placements; observing and monitoring participants with technical skills; documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculmn; and attending regular tern meetings. Arts Instructor-.13 FTE for 32 weeks: (Benefits Included) 5 Hours a week for 32 weeks @25 .00 per hour: The respective position will be responsible for providing educational and career training in the Arts to all WIA participants; mentoring and assisting participants with related work experience placements; observing and monitoring participants with artistic skills; document ation progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. "li'"'&"""ii"i="l"•'"I'"'•: EXHIBIT 1 Literacy/Instructor -.20 FTE for 32 weeks: (Benefits Inclnded) 8 hours a week for 32 weeks @$18.00 The respective position is responsible for assessing the literacy and basic skills of all WIA participants; teaching WIA participants learning and literacy strategies; monitoring & documenting literacy progress throughout the program; meeting regularly with WIA participants and attending regular team meeting. Numeracy Coach/Instructor-.20 FTE for 32 weeks: (Benefits Included) 8 hours a week for 32 weeks@$18.00 The respective position will be responsible for assessing the nwneric and basic skills of all participants; teaching WIA participant's learning and mathematical problem solving strategies; monitor & documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. Rent Utilit ies Phone s Internet Parking Fees Funds allocated for parking fees at CW A Conference, Trainings, and Campus visits. Securi t 0.00 $0.00 0.00 $ 50,00 $0.00 "'Mc,,aecin"'t"'e,,n,,,an,,,c"'e'----------------------------------"'$ 0.00 Insurance $0.00 Equipment rental Fee s Accounting Services $0.00 Vehicle Lease Funds Allocated for the rental of 1-2 buses for Field trips Bus Rental $250 each Office Expenses Office Supplies: as needed for 1 year $950 $0.00 $ 500,00 $1,800.00 liiiOHIIE EXHIBIT 1 Office supplies (copy paper, files, folders, pens, highlighters, paper clips etc.) will be purchased as need by WIOA staff members though out the year in order to assist in administration work, resource information, youth, workshops, meetings, and classes. Food: as needed for Field Trip and Conference: $450 2 field trips: 2 X $100 � $200 2 conference trainings $250 TABB Test Material $400 Purchase necessary TABB Test score sheets to asses' students before and after program session Legal Assistance Auditing Services Staff Training Staff Conferences CW A conference registration fee for 1 or 2 case managers Staff TraveVMileage Mileage for WIA Staff as needed for 1 year $200 $0.00 $0.00 $0.00 $630.00 $200.00 Mileage reimbursement will be made for WIA Staff for driving to WIA required events. Such as YSPN meetings, Staff trainings, driving youth to necessary events ( fields tr ips, Youth council meetings, City Council Meetings, WEX placements, resource or referral appointments) Stipends and Wages for 20 Participants Training Stipends (in school -out of school youth) -20participants First 10 hours: participants given $125 stipend to participate in program Second 10 hours: participants given $125 stipend to participate in program Third 10 hours: participants given $125 stipend to participate in program Fourth 10 hours: participants given $125 stipend to participate in program $ 47,000.00 After stipends completion Months 3 -11: participants paid the California minimum wage -currently $15.00 per hour for Work based learning (5 -10 hours per week or as funds become available) Supportive Service Buss Pas/Gas Voucher: As needed for 20 participants 15 bus passes @65.55each for 5 months 6 gas cards @$50.00 Each month for 9 months Funds are allocated for youth who are in need of transportation related support $7,616.25 $4,916.25 $2,700.00 Work Related supplies: As needed for 20 participants $1,100.00 $11,952.40 Work related and Skills building tools, book, portfolios. Items needed for job interviews, Emplo yment opportunity, employment enhancement trainings and clothing, supplies. Academic Support: As needed for 20 -participants $2,441.15 iiiHIHll•J EXHIBIT 1 Tuition Support for certificates or other related academic programs for 20 participauts; books for related course work, laptops, tutoring supplies, and college field trips and other academic supplies. FingerprintingfrB Test; as needed for 20 participants $795.00 20 fingerprinting@$17.25 each $345.00 and 15 TB test @$30 each $450.00 Funds allocated for Dept. of Justice Clearance & TB test for employment. Program Incentives $3,750.00 High School Drop Outs $50 incentive for every two modules or classes completed leading to a High School Diploma 2 Youth x 5 (10 modules)= 10 x $50 = $ 500.00 High School Diploma or Post-Secon dary Education $100 incentive for obtaining high school diploma; registering for Fall or Spring Semester at post-secondary institution; or obtaining a credential. 15 youth= $1,500 Basic Skills Deficient (BSD) Youth $25 incentive for increasing their EFL score by at least one level in either Math or Reading subjects for participants that are identified as basic skills deficient upon enrollment. 40 youth= $1,000 Employment $25 incentive for submitting a job application and obtaining a job interview. 10 youth= $250 $50 incentive for obtaining employment. IO youth= $500 Youth Conferences CW A conference registration fee for 1-2 currently enrolled youth Indirect Cost 10% de Minimis Program Documents: $1 000.00 $10 887.50 a.WIA Youth Sign in Sheet: Participants will log and track all activities and hours accumulated on a day by day basis and have supervisor sign to confirm time of arrival and departure to their activities. Activities can include Work Base Learning Hours, Class training, case management and education counseling meetings, Math/English tutoring session etc. b.WIA Youth Time Sheet: Participant will turn in a weekly time sheet with all hours accumulated throughout the weeks in activities attended. Youth will be asked to log their tasks in detail in order to provide proof of activities attended. Activities can include Work Base Learning Hours, Class training, liilllHli•J EXHIBIT 1 case man agement and education counseling meetings, Math/English tutoring session and any other supplemental hours approved by supervisor. c.WIA Staff Time sheet: Staff will tum in a weekly time sheet with hours worked for meetings with WIA youth, WIA administration, teaching a WIA class or Workshop, or Tutoring and preparing for youth appointments, as well as any additional supplemental hours approved by WIA staff supervisor and administrator intended for WIA program purposes only. 55% of budget will be directly spent on youth in the fonn of paid work experience, stipends, certificates training, college tuition support and other support services. iiiillHli•l EXHIBIT 1 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1)No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2)If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclos ure Form to Report Lobbying." in accordance with its instructions. 3)The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upo n which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $11,000 and not more than $1 10,000 for each such failure. QC Children's Therapeutic Arts Center Youth Employment Program Grantee/Contractor Organization Program Title Signature Dr. Ana Jimenez-Hami Name of Certifying Official Signature EXHIBIT E EXHIBIT 1 Certification Regarding Drug-Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. CERTIFICATION A.The contractor certifies that it will provide a drug-free workplace by: (a) (b) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; Establishing a drug-free awar eness program to inform employees about - (1)The dangers of drug abuse in the workplace; (2)The contractor's policy of maintaining a drug-free workplace; (3)Any available drug counseling, rehabilitation, and employee assistance program; and (4 )The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c)Making ii a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a ); (d)Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will ( 1)Abide by the terms of the statement; and (2)Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (e)Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under su bparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; EXHIBIT F EXHIBIT 1 (f)Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted (1)Taking appropriate personnel action against such an employee, up to and including termination; or (2)Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g)Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B.The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. 3-24-2022 Date Program Operator Signature EXHIBIT F EXHIBIT 1 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name: OC Children's Therapeutic Arts Center Name of Contractor: OCCTAC-Dr. Ana Jimenez-Hami E.D. Contractor Number: ,_,A'--"-2'-"0-'='22=---------- Date: July 1. 2022 -June 30. 2023 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): OCCTAC 2215 North Broadway. Santa Ana. CA 92706 Address EXHIBIT F EXHIBIT 1 Certification Regarding Debarment. Suspension. Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211). (Before completing certification, read instructions which are an integral part of certification) 1.The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a.Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; b.Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a crimina l offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c.Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (l)(b) of this certification; and d.Have not within a thre e-year period preceding this application/proposal had one or more public transactions (federal, state or local) terminated for cause or default. 2.Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. QC Children's Therapeutic Arts Center Grantee/Contractor Organization Dr. Ana Jimenez-Hami Name and Title of Official Authorized to Certify On Behalf of the Grantee March 24, 2022 Date EXHIBITG EXHIBIT 1 Assurances & Certifications Selected providers will be required to sign and submit "actual" assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognire that I must give assurances for each item below. Ifl cannot, this proposal will be automatically rejected. Please initial each box. �I am authoro:ed by my Board of Director.., Trustees, other legally qualified oficer, or as the owner of is agency or business to submit this proposal. We are not currently on any Federal, State of California, or local Debarment list. We will provide records to show that we are fiscally solvent, if needed. We have, or will have, aJI of the fiscal control and accounting procedures needed to ensure that �OA funds will be used as required by law and contract. {Jff" we have additional funding sources and will not be dependent on WIOA funds alone. We do or will meet the applicable Federal, State. and local compliance requirements. These include, but are not limited to: Records accurately reflect actUal performance. Maintain record confidentiality, as required. eporting financial, participant, and perfonnance data, as requioo. Comply with State and Federal fiscal and program activity audits. Complying with Federal and State non-discrimination provisions. eeting requiremenli of Section 504 of the Rehabilitation Act of 1973. eeting requirements of the American's with Disabilities Act of 1990. (submit completed survey) eeting all applicable labor law, including Child Labor Law standards. gree to provide a drug free workplace. Agree to insure the City of Santa Ana throu� General Liability Insurance and Automobile Liability overage in the amount of$1,000,000.00 policy. gree to provide all participants with Grievance Procedures. gree to insure proposer's employees through Workers Compensation Insurance �including parMime employees) � Procurement policies and procedures are in place and meet federal guidelines. W.e ,viii not: , lace a youth in a position that will displace a current employee. Use WIOA money to assist., promote, or deter union organizing. se funds to employ or train of persons in sectarian activities. Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used _:mv. for sectarian instruction or religious worship. {MJJJ 1 Use WIOA funds for activities that would interfere with or replace regular academic requirements for eligible youth who are not dropouts. 4' Use WIOA funds to cany out programs funded under the School-to-Work Opportunities Act of 1994 .. �nless the program(s) are only for youth eligible to participate WJder WIOA.Crt!J Use WIOA money under this contract to purchase any equipment. I hereby assure that all of the above are true. Dr. Ana Jimenez-Hami Name Executive Director Title EXHIBITH 3-24-2022 Date EXHIBIT 1 ABRD® ! Lambert CERTIFICATE OF LIABILI TY INSURANd"E amb,�,t�;�;,;:'�/.�!•' I / Dlgltally signed by Samantha ;, Samantha M. DATE {MM/DDNYYY) 05/09/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificat e holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy1 certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER �2�1�vT Certificate Issuance Team Comprehensive Insurance Services I rtiRN9o E x t l: (94 9) 709�8800 J fffc No!: (949) 709-1668 26429 Rancho Parkway South iDMtJ�ss: jeremy@thecomprehenslvelnsurance.com Suite 120 INSURER(S) AFFORDING COVERAGE NAIC# Lake Forest CA 92630 INSURER A: Nonprofits Insurance Alliance of California 10023 INSURED INSURER B: State Compensation Insurance Fund 35076 Orange County Children's Therapeutic Arts Center INSURER C: 2215 N, Broadway INSURER D: INSURER E: Santa Ana CA 92706 INSURER F: COVERAGES CERTIFICATE NUMBER· All REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NO TWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CO NTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INtiR LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER I !��hli1YWv1 I r�2TJi�\r, LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 � D CLAIMS-MADE [81 OCCUR 1 PREMisiJYE��r;encel 500,000 $ � � MED EXP(Anu one person) $ 20,000 A y 2021-09201 12/21/2021 12/21/2022 PERSONAL & ADV INJURY $ 1,000,000 � 2,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ R POLICY O �f8T [81 LOC PRODUCTS • COMP/OP AGG $ 2,000,000 OTHER: $0 Deductible I AUTOMOBILE LIABILITY li��t��llNGLE LIMIT I 1,000,000 -ANY AUTO BODILY INJURY (Per person) $ -OWNED -SCHEDULED 2021-09201 12/21/2021 12/21/2022 A BODILY INJURY (Per accident) $ -AUTOS ONLY 2$ AUTOS HIRED NON-OWNED rp��:b=J�8AMAGE $ AUTOS ONLY AUTOS ONLY $0 Deductible $ UMBRELLA LIAB H OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION $ $ WORKERS COMPENSATION XI ;ft\urE I I OTH-$0 Deductible AND EMPLOYERS' LIABILITY ER YIN I 1,000,000 B ANY PROPRIETOR/PARTNER/EXECUTIVE 0 NIA 9255171-22 06/05/2021 06/05/2023 E.L. EACH ACCIDENT OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE -EA EMPLOYEE $ 1,000,000 lfyas, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT $ 1,000,000 Social Service Professional Uablllty $1,000,000/1,000,000 Aggregate/Occurr Improper Sexual Conduct Liability 2021-09201 12/21/2021 12/21/2022 $1,000,000/1,000,000 Aggregate/Occurr $0 Deductible DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Addition al Remarks Schedule, may be atlachacl lf more space Is required) The City of Santa Ana, Its officers, officials, employees, and volunteers are included as Additional Insured per attached endorsement CG2026. With respect to claims arising out of the operations and uses performed by or on behalf of the named Insured, such Insurance as Is afforded by this poltcy Is primary and is not addi!lonal to or contributing with any other Insurance carried by or for the benefit of The City of Santa Ana, Its officers, officials, employees, and volunteers per attached endorsement NIAC E61. 30 day notice of cancellat!on with 10 day notice of cancellation for non-payment of premium per policy provision. See attached forms list. CERTIFICATE HOLDER City of Santa Ana Risk Management DMslon 20 Civic Center Plaza Santa Ana CA 92702 CANCELLATI ON SHOULD ANY OF THE ABOVE DESCRIBED POLI THE EXPIRATION DATE THEREOF, NOTICE WILL ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE .,.,.._,._ REVIEWEO&/'i'PROV8JB'r. �� @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD EXHIBIT 1 POLICY NUMBER: 2021-09201 COMMERCIAL GENERAL LIABILITY CG20261219 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -DESIGNATED PERSON OR OR GANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Any person or organization that you are required to add as an add itional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule, if not shown above, will be shown in the A.Section II -Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: B. With respect to the insurance afforded to these additional insureds, the followi ng is added to Section 111-Limits Of Insurance: If coverage provided to the additional insured is required by".a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or1.In the performance of your ongoing operations; or 2.Available under the applicable Limits of Insurance shown 2.In connection with your premises owned by or rented to you. However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG202612 19 © Insurance Services Office, lnc., 2012 ..,. __ REYIEWSJ & h'PROVID BY: �� lli'lk M�rn;1!'.jernent Supervl'ior EXHIBIT 1 A Head fer Jns,m,wce. A Heart for Nonprofits. POLICY NUMBER: 2021-09201 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT FOR PUBLIC ENTITIES This endorsement modifies insuran ce provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE I Name of Person or Organization: A.SECTION II -WHO IS AN INSURED is amended to include: 4.Any public entity as an additional insured, and the officers, officials, employees, agents and/or volunteers of that public entity, as applicable, who may be named in the Schedule above, when you have agreed in a written contract 'or written agreement presently in effect or becoming effective during the term of this policy, that such public entity and/or its officers, officials, employees, agents and/or volunteers be added as an additional insured(s) on your policy, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: a.Your negligent acts or omissions; or b.The negligent acts or omissions of those acting on your behalf; in the performance of your ongoing operations. No such public entity or individual is an additional insured for liability arising out of the sole negligence by that public entity or its designated individuals. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. B.SECTION 111-LIMITS OF INSURANCE is amended to include: 8.The limits of insurance applicable to the public entity and applicable individuals identified as an additional insured(s) pursuant to Provision A.4. above, are those specified in the written contract between you and that public entity, or the limits available under this policy, whichever are less. These limits are part of and not In addition to the limits of insurance under this policy. C.With respect to the insurance provided to the additional insured(s), Condition 4. Other Insurance of SECTION IV· COMMERCIAL GENERAL LIABILITY CONDITIO NS is replaced by the following: 4.Other Insurance a.Primary Insurance This insurance is primary if you have agreed in a written contract or written agr (1)That this insurance be primary. If other insurance is also primary, we with all that other insurance as described in c. below; or NIAC-E610219 Page 1 of2 EXHIBIT 1 A Head for Insurance. A Heart for Nonprofits, POLICY NUMBER: 2021-09201 (2)The coverage afforded by this insurance is primary and non-contributory with the additional insured(s)' own insurance. Paragraphs (1) and (2) do not apply to other insurance to which the additional insured(s) has been added as an additional insured or to other insurance described in paragraph b. below. b.Excess Insurance This insurance is excess over: 1.Any of the other insurance, whether primary, excess, contingent or on any other basis: (a) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coveragefor "your work"; (b)That is fire, lightning, or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (c)That is insurance purchased by you to cover your liability as a tenant for "property damage" to premises temporarily occupied by you with permission of the owner; or (d)If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of SECTION I -COVERAGE A-BODILY INJURY AND PROPERTY DAMAGE. (e)Any other insurance availa ble to an additional insured(s) under this Endorsement covering liability for damages which are subject to this endorsement and for which theadditional insured(s) has been added as an additional insured by that other insurance. (1)When this insurance is excess, we will have no duty under Coverages A or B to defend the additional insured(s) against any "suit" if any other insurer has a duty to defend theadditional insured(s) against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the additional insured(s)' rights against all those other insurers. (2)When th!s insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of:(a)The total amount that all such other insurance would pay for the loss in theabsence of this Insurance; and (b)The total of all deductible and self-insured amounts under all that other insurance. (3)We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c.Methods of Sharing If all of the other insurance available to the additional insured(s) permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichevercomes first. If any other the other insurance available to the additional insured(s) does not permit co by equal shares, we will contribute by limits. Under this method, each insurer's share is the ratio of its applicable limit of insurance to the total applicable limits of insurance of al ""'�""""" REVIEWED & A"PllOVBJ 8Y: �� msk Manilgement Supervisor NIAC-E610219 Page 2 of 2 EXHIBIT 1 I. II. Ill. IV. v. VI. VII. VIII. IX. x. XI. XII. XIII. XIV. AMERICANS WITH DISABILITY ACT (ADA) AND EQUAL OPPORTUNITY (E0) LAW SURVEY Is there a minimum of 2 designated accessibility parking slots?/ Per Dept. of Rehab Sect. 504 YES!l2J NO□ Are parking slot occupants able to reach the building's entrance for the disabled without having to go behind any other cars, or any other barriers (curb, sidewalks, etc.)?_ /Per Dept. of Rehab. Sect. 504 YES[g' NO □ Is. there a front door labeled with the international wheelch�ss sign? Per Dept. of Rehab. Sect. 504 YESl!c) No□ Is the labeled entrance's threshold not higher than½ inch to� for wheelchair access? Per Dept. of Rehab. Sect. 504 YES!!] NO □ Is the door-handle to the labeled wheelchair entrance door, !._1¢r handle (not a round doorknob)? Per Dept. of Rehab. Sect. 504 YES� NO□ If any services are available on second floor, does the building have an elev�ry Per Dept. of Rehab. Section 504 . YES□ NOQ NA[k1' Does the classroom, working area, and break-room have enough room to maneuver a wheelchair and/or crutches? ...../ Per Dept. of Rehab. Sect. 504 YES� No□ Does the provider catalog I employee manual, contain the o�zation's Grievance Policy? Per CFR Title 20, 29, 41 VES[EJ NO□ Is the Grievance Procedure and contact person made available in writing to the participant on or before the first day of program participation? _/ Per CFR Title 20,29,41 YES!M NOQ If serving Limited English Individuals, is the grievance proced�nd procedures available in their language? Per CFR Title 20,29,42 YES� NO□ ls there at least one internationally labeled accessible restroomj6r the individuals with disabilities? Per Dept. of Rehab. Sect. 504 YES� No□ Does the toilet stall for individuals with disabilities have bars�ach side of the wall? Per Dept. of Rehab. Sect. 504 YESl.\d No□ Is there a telephone reasonably accessible to handicap lndiv�? Per Dept. of Rehab. Sect. 504 YES[E'.I NO□ Is there a water fountain reasonably accessible to disabled indi)lf6uals? Per Dept. of Rehab. Sect. 504 YESIJ2j' NO □ EXHIBIT 1 xv.Are auxiliary (supplementary) aides available when requested birthe individual? Per CFR Title 20,29,41 vES[!:(' NO□ Youth Service Provider Information: Dr. Ana Jlmenez-Hami Print First & Last Name �C}-'o� 3-24-2022 Service Provider Signature Date 2215 North Broadway, Santa Ana, CA 92706 Business Address 714-547-5468 Business Phone Number All infonnation Is subject to validation by SAWDB staff upon approval of award. EXHIBIT 1 SUBRECIPIENT COMPLIANCE FORM Instructions: Please complete this form, sign and submit to the Santa Ana Workforce Development Board. Subrecipient· OC Children's Therapeutic Arts Center Agreement Date July 1, 2022 -June 30, 2023 Agreement Amount Dun and Bradstreet Data # 014317940 Universe Numbering System Catalog of Federal Domestic Assistance {CFDA) The Catalog of Federal Domestic Assistance (CFDA) is a government-wide compendium of Federal programs, projects, services, and activit ies that provide assistance or benefits to the American public. It contains financial and nonfinancial assistance programs administered by departments and establishments of the Federal government. The primary purpose is to assist users in identifying programs that meet specific objectives (for more information refer to: www.sam.gov) CFDA Title & Number: WIOA Youth Activities #17.259 A.J.H. initial if you understand and agree with the above statement Monitoring Sub recipient will or may be monitored by officials from the City, State, or Federal entities. Monitoring may include the review of the subrecipient's use of Federal awards through reporting, site visits, regular contact, or other means to provide reasonable assurance that the Subrecipient administers Federal awards in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved. A.J.H initial if you understand and agree with the above statement Audits Subr eclpient's expending $750,000 or more in Federal awards during the fiscal year must have met the audit requirements of 0MB Super Circular section 200.501 within 9 months of the end of the subrecipient's audit period (refer to: https:LLwww.federalregister.gov LdocumentsL2013L12L26L2013-30465Luniform- ad min istrative-req ui rem e nts-cost-pri nci pies-and-au ct it-reg u ire me nts-fo r-fed era I-awa rds ) . Please provide documentation that demonstrates the most recent audit in compliance with the above mentioned 0MB Circular or include a letter indicating why a single audit was not required for your agency. □See Attached □X Not Applicable A.J.H. initial if you understand and agree with the above statement �(}--�� 3-24-2022 Chief Executive Officer Signature Date EXHIBIT 1 AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBA WARD AGREEMENT, made and entered into this 1st day of July, 2022, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and Orange County Conservation Corps. a non-profit corporation identified by the assigned Data Universal Numbering System (DUNS) Number 835566431 ("SUBRECIPIENT"). RECITALS: A.CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6. B.The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C.As a LWDA, CITY is entitled to receive federal funds to establish programs to increase_ the employment, retention and earnings of Participants, and inerease occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program"). D.SUBRECIPIENT is experienced in operating workforce development programs for at-risk youth that provide preparation for secondary and post-secondary education, occupational training, and employment skills for entry into the labor market. California law. E.SUBRECIPIENT is willing to operate said program pursuant to the Act and WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A.SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.331(a)(l)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR §200.331 ( d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. Page I ofl7 Exhibit 2 B.SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C.SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D.SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. E.SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F.SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA'', attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of -employment; these procedures-shall be approved1n writing by CITY.- -- - - G.As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opport1mity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H.SUBRECIPIENT agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I.SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1.SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. Page2 ofl7 Exhibit 2 2.SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of participant; and the Workforce Innovation and Opportunity Act Follow-Up form within 15 days following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's Ca!Jobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3.CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4.In the event SUBRECIPIENT does not make the above-referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5.All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J.Without prejudice to any other section of this Agree ment, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Governrnent or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder. K.SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, Page 3 of 17 - - - - -----i Exhibit 2 statements, proof of payment, such as cancelled checks, payment confinnations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT a grees to submit the above-stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (10th) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIP IENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L.SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M.SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds,-or suspend additional grani-f'unds:---- N.SUBRECIPIENT shall not expend funds pursuant to this A greement to provide services to any participant where costs of training are paid for by any other person or entity. 0.SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (0MB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P.SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit E," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Q.SUBRECIPIENT agrees to provide a drug-free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit F" attached hereto and incorporated herein by this reference. Page 4 of 17 Exhibit 2 R.SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assi gnment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S.SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A-Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T.SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit G"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U.SUB RECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for -Veterans Actpublished at 7-3Fed.Reg:-78B2 on -Decemberl9, 2008:- - - - V.SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. II. CITY'S OBLIGATIONS A.On May 25, 2022, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of $881,063.00 for fiscal year 2022-2023. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $262,000.00 for SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. Page 5 of 17 Exhibit 2 B.Pursuant to 2 CFR §200.33l(a)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(6) Indirect (F&A) costs. C.SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D.CITY agrees to provide for on-site monitoring reviews of said program operation at least annually. In addition, monthly desktop reviews of pertinent information will be conducted. E.CITY has the right to de-obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A.This Agreement shall commence on July 1, 2022, and all duties arising under this Agreement shall have been performed by June 30, 2023. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B.SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1.SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2.Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3.SUB RECIPIENT must promptly refund any balances ofunobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See 0MB Circular A-129 and 2 CFR §200.345); 4.SUBRECIPIENT must account for any real and personal property acquired with Federal fonds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 200.329; and, Page 6 of!? Exhibit 2 5.The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A.SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B.SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportun ity employer. VI. APPLICABLE GUIDELINES A.The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B.SUBRECIPIENT also assures and certifies that: 1.SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2nd quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4 th quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2nd quarter after exit; ( d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. Page 7 of 17 ' -, Exhibit 2 SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law. 2.SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3.SUBRECIPIENT shall comply with all federal laws limiting the political activity of employees hired under this Agreement. 4.SUBRECIPIENT shall comply with the requirements that no pro gram under the Act shall involve political activities. 5.RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WDB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. --6. No person with responsibilities fa the operation or any pro gram under the Act shall discriminate with respect to any program participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7.SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8.SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with dis abilities." I 0. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CPR 37.35, SUBRECIPIENT must take reasona ble steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11.SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of Page 8 of 17 Exhibit 2 in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon tern1ination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12.SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14.INVENTIONS, PATENTS AND COPYRIGHTS. A.Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Dep artment of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rights in the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect fue public interest consistent wifu the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B.Copyright Policy. 1.Unless otherwise provided in the terms of the grant or agreement, when copyright able material is developed in fue course of or under a DOL Grant or agreement, ilie auilior and the CITY which developed the work is free to copyright material or to pennit others to do so. The SUBRECIPIENT and fue Workforce Development Board (WDB) shall have a royalty-free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2.The DOL reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize oiliers to use, for Federal Government purposes: (a)The copyright in any work developed under any grant, sub-grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases Page 9 of 17 Exhibit 2 ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR Part 97.34. C.Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15.CLEAN AIR I CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CPR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: CONDUCT: (a)No facility to be utilized in the perfonnance of the proposed grant has been listed on the EPA List of Violating Facilities; (b)It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c)It will notify the CITY and the EPA about any known violation of the above laws--and regulations. ---- ------ --- 16.SUBRECIPIENT agrees to adhere to the following STANDARDS OF a.General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations wh ich give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for per sonal gain. b.Employment of Fonner State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c.Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enro llment in programs provided by, or employment with, SUBRECIPIENT. d.Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by person al friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with Page 10 of17 Exhibit 2 a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non-voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non-voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. f.Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law I 09-149, Section 7013. VII. HOLD HARMLESS A.SUBRECIPIENT shall indemnify and save harmless CITY, its officers, ag_ents .. and employees, from and against any and all damages to property or injuries fo or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B.SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE I.Commercial General Liability. SUBRECIPIENT agrees to obtain and keep in force during the term of this Agreement a policy of comprehensive commercial general liability insurance insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of California, Employment Development Department, at least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California, its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to Page II ofl7 Exhibit 2 any other coverage or self-insurance of the State of California and CITY (in substantially the form as Exhibit I , Additional Insured Endorsement, attached hereto). Governmental entities may substitute a certificate of self-insurance. 2.Automobile Liability Coverage. SUBRECIPIENT shall also obtain and maintain, during the effective period of this Agreement, broad form automobile liability coverage with at least $1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non-owned automobiles used by SUBRECIPIENT employees or Participants in performance of this Agreement, or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees, Participants or other agents to utilize their own automobiles in the performance of this Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants, or agents as self-certification of automobile insurance coverage. Governmental entities may substitute a certificate of self-insurance. 3.Workers' Compensation. If SUBRECIPIENT is an "employer", as set forth in California Labor Code Section 3300 et seq., or utilizes Participants as "employees," as set forth in California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those Participants not qualifying as "employees" for Worker's Compensation Coverage, purs_uant_ to _ California Labor 8ode Section 3350, et seq. ----- 4.Equipment Coverage. SUBRECIPIENT shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full replacement value thereof, providing protection against the classification of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a certificate of self-insurance. 5.Youth Protection. To maintain a safe environment, funded youth providers that serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $1,000,000. Youth providers will be held responsible for conducting a background clearance (live-scan) for staff that have direct interaction with youth Participants that are under the age of 18. 6.Proof oflnsurance. Certificates and endorsements must be submitted and approved by CITY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX. CORPORATE STATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. Page 12 ofl7 Exhibit 2 x. ASSIGN ABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this A greement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for SUBRECIPIENTs (2 CPR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1.The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CPR 200 and 20 CPR. Parts 651 and 654 2.All applicable State statutes, regulations, policies, procedures and directives; J,-All applicable CITY-policies; procedutes and directives; - 4.All applicable local ordinances and requirements, including use permits and licensing; 5.Court orders applicable to its operation; and, 6.The terms and conditions of this A greement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. Page 13 of!7 Exhibit 2 XIII. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or cri minal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. xv. TERMINATION A.This Agreement may be terminated by either party at its sole discretion, upon thirty (30Jdays written-notice to-the other party. Notice shall be deemed served oii the date of mailing. -However, SUBRECIP IENT may not terminate this Agreement if undue hardship will result to any participant. B.In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the tennination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or othe1wise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and 0MB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. Page 14 of!? Exhibit 2 XVII. BREACH -SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amoun ts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as . --follows: CITY: CLERK: SUBRECIPIENT: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 Clerk of the Ci ty Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 Orange County Conservation Corps 1853 N. Raymond Ave., Anaheim, CA 92801 Phone: (714) 956-6222 Fax: (714) 888-0059 XIX. MERGER This Agreemen t, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. Pagel5of17 Exhibit 2 xx. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. {Signatures on following page} Page 16 of17 Exhibit 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above-written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho City Attorney RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency "CITY" By:-----------Kristine Ridge City Manager "SUBRECIP,NT" B�: (i' ,, Nam]' Katharyn 0. Muniz Title: ·xecutive Director Tax ID II. 33-0563781 Pagel7ofl7 Exhibit 2 Workforce Innovation & Opportunity Act Youth Program Provider Orange-county Conservation Corps 2022-2023 EXHIBIT A Exhibit 2 1.Experience/Qualifications (I page max) Located in Anaheim, California, the Orange County Conservation Corps (OCCC) was founded in 1993 as a part of the Anaheim anti-gang task force, and serves at-risk youth ages 18-26 years old throughout Orange County, California. OCCC is a 501 ( c) (3) and currently has a team of 11 board members, and 30 full time staff members. Many of OCCC staff are graduates of our program, and continued to give back through leadership and mentor roles. The OCCC mission is: "To serve young, at-risk adults through employment, training and educational programs that build self sufficiency and benefit the community through conservation driven projects." OCCC headquarters is open 7-5pm Monday through Thursday and 8-12pm Friday and located off Raymond and Orangethorpe at: 1853 North Raymond Ave., Anaheim CA 92801, with several major public transportation access points, public parking, and bike locks. OCCC also offers Corpsmember pick up points throughout Santa Ana, Anaheim, Buena Park and surrounding areas as needed. Facilities decor highlight youth success and youth, entering facilities are greeted by Corpsmembers in professional training positions, within a state-of-the-art conservation building. Operational facilities and educational programs are located less than 6 miles away at 6101 S. Dupont Dri ve, Anaheim CA 92806, in collaboration with the Orange County Department of Education, College and Career Preparatory Academy (CCP A). OCCC actively administers the Santa Ana WIOA Youth Programs contract. For the past 15 years OCCC has met and/or exceeded all contract measures. OCCC staff continues to deliver services _to a majority of out _of school youth through WIOA contracts year over year,-in a long-standi ng record of service excellence and contract management. OCCC operates an annual budget of over $5M with major funding prov ided from the State of California, Anaheim, Santa Ana and OC WIOA, North Orange County Public Safety Task Force, fees for service contracts, and various grants to OCCC. In our 29th year of operation, OCCC provides pathways to skill development resources, employment, train ing, and educational services to Orange County's hardest-to-reach and neediest segment of our young adult population. In these 29 years, OCCC has provided paid job training program support to over 10,000 opportunity youth and their families by instilling a strong work ethic, developing an individual's self-worth, while providing the necessary experience and job skills to ensure that our young adults become successful candidates in the workforce. No other organization in Orange County provides as many hours of paid work experience-up to 29 hours a week at a minimum of $15.00 per hour. Last year OCCC paid over 103,000 hours to our Corpsmembers and over 500,000 hours during the past 5 ye ars. Exhibit 2 2.Proposed Program (1 page max) Youth will enroll in the Orange County Conservation Corps' program for services in the following (5) types of measurable skill gains: educational skill advancement, occupational skill training, high school diploma services, individualized paid job training, and post-second ary educational achievement. Each youth enrolled will develop an individual service strategy (ISS) in direct coordination with an OCCC Program Specialist. The timeline of services will consist of up to 12 months' direct service. Each participant will also be eligible for 12-months post exit follow up services. Youth services are designed to overcome significant barriers not otherwise met within the traditional community assessment of needs. OCCC has extensi ve history serving youth participants with severe barriers. Services include but are not limited to: recruitment, screening, assessment and linkages, case management, ISS, orientation, enrollment, paid job training, certifications, competitive employment, educational services, supportive services, skill attainment, and service provisions with individualized target outcomes for each participant. Corpsmembers approach the program in 4-phases ofleadership devel opment. Upon successful completion of comprehensive service goals, youth experience transfonnational personal growth, post-secondary educational gains, and increased wages through competitive employment. To assist Corpsmembers in overcoming th e barriers and complete the WIOA program successfully, the OCCC Program Specialist will identify connnunity partnerships and resources which are available and can provide appropriate service to the participant, i.e. Anaheim Housing Authority, Project Kinship (Conviction Sentence Reduction), Volunteers of America, Deparhnent of Child Support Services, OC Head Start (C hild Care), Drng and Akohol treahnent programs, community health care services, School's First Outreach Team (Financial Literacy), Anaheim Workforce Center, CalWORKS, DMV, etc). Support services are critical to help ensure Corpsmembers are able to obtain and maintain employment Post-Corp. These include bus passes, gas cards, housing assistance, childcare assistance and more. The OCCC program design is comprehensive and coordinates services for at-risk youth through extensive network of community partners who provide services as in-kind support. •Program Specialist will be responsible for coordinating outside support services with local agencies and community partners •Meetings with collaborating agencies will be scheduled monthly to rev iew and coordinate support services with partnering agencies •Semi-monthly Program Department meetings will include community partner presentations The OCCC's Program Specialist, in coordination with the WIOA participant, are mentors to our youth. Program Specialist will develop the youth's ISS inclusive of assessment results, work readiness evaluation, ONET and counseling and guidance for personal needs and potential barriers to success. Case managers will review Individual Educational Plans (IEP), help in requesting previous transcripts from high schools, and conduct work readiness pre and post-tests. Corpsmembers receive extensive training in "Green" technologies and projects that address critical state needs, including natural resources and land management, energy and climate programs, emergency response and disaster relief, recycling and land diversion progran1s, and active transportation development. Exhibit 2 3. Po pulation (2 pages max) 87% of youth served at OCCC identify as Hispanic or Latin American (93% identify as a minority). 85% of youth served qualify for free and reduced lunch, living at or below the Housing and Urban Development (HUD) Federal Poverty Level. Nearly all youth identify as being at risk of becoming homeless and/or experienced homeless. This trend continues to rise, as in 2017-18, 15% of youth entering OCCC programs identified as homeless. Nearly all youth entering programs live with a disability or a significant barrier As part of this program, 23 youth will be enrolled by December 31, 2022. Our program is directed to serve youth ages 18-26. The youth served are primarily high school dropouts ( out-of-school youth), who are or have been homeless and/or runaways, have been in foster care, parenting or pregnant youth, who could have mental or physical challenges, who are court involved, on probation, on informal probation, and who have incarcerated parents. Aside from the WIOA Youth eligibility requirements, youth do not need any additional requirements. Depending on a youth's barrier( s ), OCCC may help our youth obtain high school diploma or a copy of their diploma, a letter from the foster care system, a birth certificate of their child or children, or a letter from one's health provider stating one's health condition. Otherwise, OCCC does not require any additional documents for enrollment aside from the WIOA Youth eligibility requirements. OCCC has successfully recruited youth into the Santa Ana WIOA program for the past 15 years. We recently completed 100% enrollment for the 2021-2022 program. OCCC uses a 15-point approach to recruit youth._OCCC uses several tools spedfo:ally_targetedJo "opportunity" youth,_ with a priority for out of school youth. The 15-point approach is as follows: 1.Collaboration with the Santa Ana WORK center, Anaheim Jobs and other Orange County one-stop centers. OCCC posts flyers at these locations, and works directly with Evelyn Lenz to send out the OCCC recruitment flyer throughout her network of organizations. 2.OCCC is active at job fairs throughout the year, include job fairs specifically targeted to youth through partnerships with Social Services, OCREP, Orangewood, and work centers. 3.Onsite recruitments with our Family Resource Centers. 4.Social media: Facebook, Twitter, Instagram recruitment postings and engagement. 5.Craigslist and various other career website job postings. 6.Collaboration with the Orange County Department of Education, as part of the C areer and College Preparatory Academy, in posting OCCC job recruitments throughout the 22 locations, on the Department of Education website, and at the OCCC high school campus. Department of Education teachers and staff also help OCCC in enrolling students in both educational and workforce training programs. 7.Outreach to previous high school dropouts and youth that stopped the enrollment process to re-engage in services and follow-up care. 8.Recruitment partnerships throughout our network of various non-profits organizations, and for-profit organizations, as we are always hiring youth. Exhibit 2 9.Presentations directly to Youth Guidance Center (YGC), Social Services Agency (SSA), and Health Care Agency (HCA), as well as follow up services with case managers, probation officers, and staff to ensure successful linkage and collaboration of care. 10.Outreach to local high school administrative departments and counselors to successfully transition traditional high school students who are becoming dropouts into a continuing educational program such as the on-site charter school, (CCPA) at OCCC. 11.OCCC recruitment flyer. We send it out to all of our community partners to let everyone know we are hiring youth 18-26, immediately. 12.We reserve booths at local Swap meets, flea markets and other local business events to recruit youth. 13.Collaboration with the OCREP in the annual job fair, employment committee, and other ways to establish working partnerships with the community to provide recruitment. 14.Street signs, walk-ins, word of mouth, and siblings ofCorpsmembers. 15.Customer Service and follow-up services. Customer service is a major part of our recruihnent efforts. We so often work with youth who have experienced significant trauma, experience stigmas, who have been treated poorly by previous employers within the completive employment market. Anxiety to a new place is often a major barrier. OCCC wants each person engaged with OCCC to feel comfortable, welcomed and excited to be joining OCCC. Therefore, we take every extra effort in making each person entering our facility feel valued. Custci_me!"_§ervices includes offering !!_ drink_and snacks hy_intake counselors, taking time-to explain the process, and to listen to the applicant's experience. Our front desk staff including Corpsmembers in professional training positions, as we understand youth often can relate better and feel more comfortable with youth their own age. We do not leave anything to chance. If a young person can enroll in the program, qualifies and is an ideal candidate, there is always going to be significant barrier(s) due to their low-income situation. Not only do we encourage follow-up calls, but we also call to check in on youth enrollment status. Our goals is to meet that need by going above and beyond. To meet that person's needs in taking this step forward. This customer service looks different for everyone entering our building, but the idea is that we will meet each person where they are in their personal and professional development. These 15-points to recruitment have successfully allowed OCCC to continue to meet each program's enrollment needs. OCCC successfully complete the past 15 years of enrollment with the Santa Ana WIOA program by developing this model. The OCCC team meets quarterly to further develop this model, as to always seek to expand our services throughout the community. This approach will continue to be the model for enrolling all 23 youth into the Santa Ana WIOA program by the December 31 st, 2022 deadline. Included in Attachment C is our letter of support from Lorri Guy, Program Manager for the North Orange County Continuing Education (NOCE) Workability Program. NOCE collaborates in the care of youth to provide referrals to the OCCC programs. Further, Valerie Brank:s, Orange County Director of Community Services with the Children's Bureau offers an additional letter of support in referring youth to OCCC programs. Exhibit 2 4.Assessment (1 page max) OCCC programs explicitly meet the needs of youth with significant barriers including low-income barriers, gang involvement, drug use, and domestic violence. Once a Santa Ana resident youth ( or homeless youth) enters facilities, the screening, assessment and linkages process takes place with full-time Santa Ana WIOA Program Specialist Mr. Darin Garcia as follows: 1.Prospective participant completes and submits the OCCC application. The Program Specialist determines eligibility for the Santa Ana WIOA Youth Program. 2.Topics discussed during the assessment process are as follows: eligibility requirements for program services; what each youth expects upon arrival; an overview of the program mission; expected results/outcomes ( employment, obtaining credentials, higher education attainment) and a description of both the youth's and case managers' responsibilities. 3.During the assessment process, the Program Specialist has the opportunity to discuss important issues in detail and identify youth's individual goals. Program Specialist conducts an interview using an OCCC 5-page questio1111aire (attached in W-additional attaclnnents section of RFP) to assesses over SO-points upon entry into programs. 4.Once the youth is deemed eligible to be enrolled in the WIOA youth program, registration in Ca!Jobs and selective services is verified. If youth is not enrolled in CalJobs or selective services, Program Specialist assists in registration as necessary. The youth completes an Individual Service Strategy (ISS); which allows the youth to identify __ their interests and goals,-skills and abilities-andpersonal-characteFistics. Youth then administered the Test for Adult Basic Education (TABE) pre-test in literacy and numeracy skills. According to the 2012 Anaheim Youth Services Assessment the term "at risk" is widely used when referring to youth who may be at risk of"lifelong disadvantage". The assessment found "youth are at risk due to a number of challenges that have the potential to keep them from achieving success in their lives. The top four risk outcomes identified through this assessment process, including poverty, gang activity, school dropout, and drug use". OCCC recruits and serves to these barriers. OCCC is the type of program needed to help youth overcome these barriers. OCCC hires homeless youth; OCCC hires youth living in deep poverty; OCCC is felony-friendly. OCCC provides a safe haven from gang activity and gang-pressure. OCCC supports youth living with severe mental health, disabilities, addiction(s) and abuse, dual diagnosis, and other conditions; OCCC graduates youth who have dropped out of traditional K-12 educational tracks. OCCC reframe barriers as potential strengths, building one's resistance. OCCC supports youth seeking to escape domestic violence. While OCCC recruitment efforts target all youth of Santa Ana, the majority of youth entering programs continue to live in Santa Ana's lowest income, socio-economically restricted neighborhoods, with active gang recruitment, and drug abuse. OCCC recruits and serves youth with the most significant barriers, meeting or exceeding the out-of-school recruihnent numbers every year over the past 13 years for the Santa Ana WIOA Youth Program. OCCC staff provide exceptional customer service to complete the assessment and follow up tasks. Staff go above and beyond. Supportive services are provided, as needed. Staff transport and pick up youth, as needed. Youth gain trnst of the OCCC. Exhibit 2 5. Paid & Unpaid Work Experience (3 pages max) Corpsmembers may remain at the Orange County Conservation Corps for up to two years to "earn ... learn ... and serve". This gives th em the time necessary to develop the skills to enter the workforce. OCCC's program provides an opportunity for part icipants to earn a living through paid work experience, learn job skills and further their education, while they serve the public by completing conservation projects and services. Corps members who determine to work at OCCC work 29 hours per week, Monday through Thursday, and receive additional training, workshops, mentoring, supportive services and case management upon returnin g to the campus at 2:30pm. As one of 14 local and state certified conservation corps in California, OCCC belongs to a State association oflocal conservation corps designated to provide services to our at-risk young adults. The year-round paid job-training work of Corpsmembers help mitigate changing climate impacts through fire fuel reduction, flood protection, water quality, reforestation, habitat restoration, wetlands protection/reparation, wildlife and native species protection, homeless encampment cleanups, bottle/can, tire, E-waste, and oil recycling. All activities support reduction of Green House Gas and a lower-carbon footprint. Many underrepresented young people in Orange County have little to no access to outdoor experiences. This is especially pervasive in the urban areas we serve, among communities of color and poverty. The mission at OCCC is to preserve and protect the environment, as well as provide paid job _ _§k:ilJ_s__training _and_car_e_er technicaLeducation opportunities for young men and w��n �h-;; come from some of the state's most disenfranchised communities or experience homelessness. Corpsmembers participate in programs and projects that address critical state needs, including natural resources and land management, energy and climate programs, emergency response and disaster relief, recycling and land diversion programs, and active transportation development. As part of youth training, Participa nts have the option to be placed at Work Experience Site (WEX) and On-the-job-training locations through various multi-year partnerships with OCCC. Our community placement partnership sites including the following sites: Aerofit, Pathways Group, Heavy Equipment College of California, Associated General Contractors of America - Apprenticeship (AGC), Working Wardrobes Thrift shop, PA Commercial Construction, Heritage Museum, Boys & Girls Club of Brea, Yorba Linda & Placentia, Anaheim Independencia FRC, Community Action Partnership, Monkey Business, Walgreen's -(Santa Ana, Anaheim sites), CVS -(Santa Ana, Anaheim sites), Moxie Glam, Smart & Final, G.0.A.L.S., Costco, Crush Studios, Friendly Center, Anahei m Library, Goodwill Industries, Mesa Cold Storage, Orangethorpe Elementary School, and the Southwest Carpentry Union, as measured by the worksite manager. WEX sites, offered year round, also lead to the opportnnity for direct hire employment following the completion of the paid job training experience. Today, several sites continue to employ previous Corpsmembers in WEX who are now Job Coaches, Managers, Drivers, IT Specialist, Administration Assistants, HR Clerks, Warehouse staff, and more within that company. Youth training at WEX sites complete a site agreement, orientation specifically detailing policies, and transitional assistance into competitive employment. OCCC WEX sites offer paid job training in opportunities that include in-demand industries identified in the Orange Exhibit 2 Coimty Regional Plan including Manufacturing (Aerotec site), Information Technology (Goodwill Industries), Healthcare (Children's Bureau ), and Hospitality/entertainment (Marriot). We collaborate with the Marriott International serving all of Orange County, in collaboration with Human Resources Manager-Orange County to provide WEX training sites and direc t hire within all of the hotels and offices throughout Orange County. Youth receive training in customer service, front desk operations, hospitality, and stewardship. Youth then have an opportimity to gain competitive employment following their training with the Marriot, as well as the Voyage Global Leadership program, including exposure to specialized training of several functions with our global hotel network. Marriott Hotels includes Four Points, Fairfield, Residence Inn, Townsend Place Suites, and Courtyard. Corpsmembers also have an opportunity to join paid and volunteer disaster response assignments, as needed throughout the Coimty and State. Each year certain community needs arise. Currently, Corpsmembers are completing projects in recently burned areas of north Orange County devastated by several wildfires. These projects help remove debris and fire fuel, clear and restore habitat, and require significant teamwork and coordination with the County staff, City staff, Crew Supervisors, fellow Corpsmembers and community members. Other projects include building emergency sand bags, removing fire fuel from dangerous areas, and cleaning up homeless camps from the Santa Ana Riverbed. Letters of support from the City_()f Garcjen_ Grove's Pi1blic W_orks_Eacility Manager RonMeislahn highlighting the efforts-ofthe paid job-training program youth completed. Further Michael J. Byrne, Senior Management Analyst from the City of Irvine's Solid Waste and Recycle Program has provided additional support of the OCCC crews and paid job-training program. Numerous Corpsmembers have gone on to work for City and County Public positions related to environmental efforts, public works, and conservation technologies. OCCC through our on-site partnership with the Orange County Department of Education, College and Career Preparatory Academy (CCPA) provide STEM training directly to Corpsmembers. Corpsmembers work in teams or "crews" to develop healthy teamwork skills, healthy commimication skills, all a part of the STEM Workplace Skills found to be needed by Orange County companies and entrepreneurs (OCSTEM, 2019). Corpsmembers are required to participate in STEM workshop opportunities to prepare students for college readiness, including Common Core life skills, healthy communication skills, and to have the ability to solve problems. CCP A teachers recently completed the following STEM training courses in 2018: (1) two day training on the new California Social Science Framework and how the adopted social Science curriculum coincides with the new framework. (2) half-day training on the adopted English Language Arts curriculum and its online components. (3) staff were trained in the remedial reading program, MAX Scholar, to meet the needs of our students to improve literacy skills. ( 4) three day training on computer use in education. CCPA Principle Dave Conner provided a letter of support highlighting the pa rtnership with OCCC and CCP A. Each of the 23 OSY completing programs at OCCC, in collaboration with CCP A, is required to meet one-on-one with a CCP A instructor to improve skills, with an emphasis on STEM based practices and training. Each OSY receives a laptop computer to complete coursework, workshops and STEM based skills. CCP A staff enroll OSY students near completion of their high school Exhibit 2 diploma in community college, with an emphasis "Increase staff and student utilization of technology in instruction and learning as demonstrated by teachers and students incorporating 21st Century skills of collaboration, communication, problem-solving, creativity, and character development into assign me nts" -Dave Conner, CCP A Principle, Orange County Department of Education, Division of Alternative Education. OCCC recognizes another major hurdle to competitive employment in Orange County is a driver's license, as nearly 80% of youth entering programs do not have a driver's license. This challenge is especially pervasive for at-risk youth living in low-income neighborhoods. OCCC is currently developing a 3-year plan to develop urban forestry and arboriculture career development in partnership with West Coast Arborists, Orange County Department of Education and the Disneyland Resorts. The project involves tree planting and monitoring within disadvantaged or severely disadvantaged communities, reduction of Greenhouse gas, career development and driver's education. If the grant is awarded through Proposition 68, OCCC plans to provide onsite drive r's education to all youth needing a driver's license the OCCC campus. OCCC offers multiple on-site collaborations with postsecondary institutions, directed at post secondary educational certifications. OCCC collaborated with the North Orange County Regional Consortium for Adult Education (NOCRC), School of Continuing Education, to bring multiple certification progran1s to the OCCC campus. These courses included basic computer skills certification (Microsoft Word, Excel, Outlook, PowerPoint), Early Childhood classwork, IT Certificat ion and other courses. NOCRC provide an on-site teacher, and cohorts of 12-20 youth completed certification coursework� OCCC also collaborated with Pomona Fairplex and the-Water training-program to provide on-site Water Teclmician and Water Distribution California State Certification. OCCC hired an state certified instructor to train cohorts of students to pass the Water Distribution 1 (Dl) and 2 (D2) level testing requirements, as well as the Water Technician I (Tl) and 2 (T2) level certification. The program was also supported by the Orange County Community Foundation, These efforts led to 21 youth participating in the program, youth gaining meaningful employment within the water treatment industry. Field site visits were also taken to various major water treatment facilities throughout the region. OCCC offers multiple on-site collaborations with pre-apprenticeship programs. Associated General Contractors of America -Apprenticeship (AGC) completed on-site presentations, workshops, recruitments, and information session at OCCC. Several Corpsmembers have gone on to complete Journeyman apprenticeships with AGC. OCCC and CCP A have also collaborated with Local 441 International Brotherhood of Electrical Workers, with the most recent recruitment taking place at the OCCC campus on 1/31/2019 at 3:30pm to all active Corpsmembers (flyer attached to Attachment W). On-site training for Corpsmembers in the conservation paid job training also receive hand tool training skills certification, 4-phase leadership development, workshops, financial literacy, incentives for multiple achievements, food and snacks, hydration flasks, uniforms, boots and safety training skills. Youth receive extensive training in orientation, as part of their on-boarding to the program. Staff meet Corpsmembers at the start of their first shift to provide additional support, answer any questions, assist with the time clock, and assist in the assignment of one's Project Supervisor. Santa Ana City Council Member Jose Solorio provided a letter of support ofOCCC. Exhibit 2 6.Altel'native Secondal'y School Services (3 pages max) The College and Career Preparatory Academy (CCP A) is an affiliate Charter School to the Orange County Department of Education/ Alternative, Connnunity, and Correctional Education Schools and Services (ACCESS). CCPA provides an educational program for those 18-25 years of age that have not yet completed a high school diploma. This program serves the targeted population with an independent-study model of instruction that provides the flexibility and support to work and participate in career training programs. CCP A supports its students in a way that focuses on one of the legislative intents in the Charter Schools Act, which is to "increase learning opportunities for all pupils." Through collaboration with a variety of partners, CCPA's ability to meet the needs of its diverse population is strengthened. The most important partnerships are those formulated between teachers, students, parents, mentors and the community. The dynamics among these groups are critical to the planning, implementing and design of CCP A. Agency and community partners are vital to the academic and personal progress, and meaningful learning experiences for CCPA students. These partnerships provide guest speakers, mentors, field trips, career fairs, job shadowing, project-based learning experiences, internships and community service opportunities. CCP A partners with seven agencies through their federally fimded workforce programs. Since its inception, it has impacted the lives of more than 600 young adults by giving them the opportunity to complete their high-school graduationTequirements;-developing an Individualized Education Career Service Plan (IECSP), to connecting them with Workforce Innovation and Opportunity Act (WIOA) partners and the Orange County Conservation Corps, who assist them in career exploration and guidance, opportunities for skills training in high demand industries, and leading to a good job along a career pathway or postsecon dary education. CCP A opened its doors in the fall of 2018 at the OCCC educational campus, sub-leasing the facility. The majority of our students reside in the cities of Anaheim and Santa Ana. The school's ethnicity breakdown consists of 79 percent Hispanic or Latino, 13 percent white, 2 percent African-American, 2 percent Asian, 4 percent multi-ethnic, and gender mix is equal. Sixty-seven percent of our students range in age from 18-20 years old, but also 17 percent of our students are age 23 and 25. The percentage of students classified as English learners is 38 percent, as low income is 92 percent. CCP A teachers have received significant training within STEM and OC STEM, and Common Core. CCP A provides workshops, one-on-one weekly mentoring, and drop-in study times. OCCC students receive a personal laptop rental provided by CCP A. Youth can complete coursework at the campus, with WIFI capacity, or take their laptop computer with them to complete coursework at home or throughout the community. CCP A on-site staff includes Principle Dave Conner, who assists day-to-day operations, retention services, and dropout recovery. CCP A and OCCC collaborate to coordinate services in dropout recovery. Staff consistently weekly case management meetings, specifically targeting "hotspots" to provide appropriate interventions in reconnecting youth to services. Hotspots are considered someone at risk of falling out of services, experience crisis, or other immediate needs. CCP A and OCCC staff have received significant training in provided support to youth in crisis. OCCC staff have the ability to go to the OSY to provided Exhibit 2 interventions. OCCC staff also call youth, providing mentoring services and counseling support to problem solve issues, provide referrals to address specific needs, as well as provided supportive services to address further barriers. OCCC staff provide pick up points at various locations throughout Santa Ana, Anaheim and Buena Park to help with transportation barri ers. OCCC staff link parenting youth to various childcare providers including Orange County Head Start. OCCC supports mental health issues with directly linking youth to the Health Care Agency Behavioral Health Services for intakes and assessments. OCCC refers youth to several domestic violence shelters and hotlines to support young men and woman, provide psychoeducation regarding the "Cycle of Violence" and the negative effects of violence in the household on early childhood development. Program Specialist for OCCC's Anaheim WBD Grant are led by Ms. Veronica Yepez. Ms. Yepez own life experiences include domestic violence, low-income housing and now she possess the skills to help mentor, guide, and counsel youth to succeed in completing program outcomes. Ms. Yepez recently was honored as a guest speaker at the Ruth House of Hope and shared her own survival story from domestic violence. Ms. Yepez has served youth at OCCC for 8 years. Ms. Yepez also has a Bachelor's of Science in Accounting. She is a talented and passionate role model for the young adults, especially those experiencing "hotspots". Ms. Yepez has years of experience in dealing with crisis situations. OCCC and CCP A provide quarterly back to school celebration events, as all the past students are given specific information needed to continue their educational goals. Staff BBQ and often hold icebreaker activities, complete tours and do everything in our power to re-engage youth in educatio!1al and employmentprograms._OCCC Program Manager Susan-Soria often collaborates with local organizations, as she recently was able to get the radio station 97.1 to host a back to school event, which was featured on their radio station, and the campus held a friendly staff vs. Corpsmembers basketball game. OCCC holds Youth Advisory monthly meetings to address improvement of services, increased participation of youth in programs, and innovation within the OCCC. Dropout recovery is also addressed in these advisory meetings, in which OCCC youth present ways to better improve retention services. OCCC have raised funds to host a "prom" night, which Working Wardrobes was able to collaborate in donating dresses for the ladies, and suits for the men. The event provided retention services, providing a lot of excitement for the youth who dropped out of school and were never able to attend their own prom. The event was ultimately a success, and featured in the Orange County Register. The Corps job readiness and workforce preparedness training incorporates the SCANS Foundation Skills and the development of effective personal qualities: Basic Skills: Corpsmembers will become competent in reading, writing, mathematics, speaking and listening. Thinking Skills: Corpsmembers will develop the ability to think creatively, to learn, to reason, to make decisions and to solve programs. Personal Qualities and Leadership Skills: Corpsmembers will develop individual responsibility, self-esteem, self-management, self-control, stress man agement, sociability and integrity through OCCC participation. OCCC collaborates with the local Universities and Colleges to provide internship opportunities. Internships include students completing social work hours, organization development, and Exhibit 2 counseling psychology. Interns have worked with students in the areas of personal, social emotional counseling, group therapy, and crisis intervention. Interns also work on connecting youth with connecting students with services, as needed. CCP A hosts an annual Governance Council Network Conference, which CCP A Principle Dave Conners hosts more than 60 community business leaders, school site administrators, community college outreach specialist and community leaders to gather in developing education, career preparation, workforce training, employment and STEM based-best practices. OCDE partner agencies are encouraged to network with employers to gain a better understand of what our community needs are today. CCP A youth are referred for services through this consortium. CCP A and OCCC high school specialize in disability services, including when a student has an IEP. Special accommodations include one on one tutoring and support. OCCC also In the past 5 years, OCCC has graduated nearly 450 youth with a California high school diploma. Exhibit 2 7.Preparation for Postsecondary Education and Training (3 pages max) OCCC provides integrated services to "at-risk" or "Opportunity Youth". "Opportunity Youth - sometimes referred to as "disconnected youth" -are defined as people between the ages of 16 and 24 who are neither in school nor working. As of 2015, there are approximately 5.8 million young Americans [l in 6 youth] who meet the definition ofOpporttmity Youth" (Bridgeland and Milano, 2012). Further, Substance Abuse and Mental Health Services Administration (SAMHSA) found adults under age 24 are the fastest growing segment of people experiencing homelessness, and may be at greater risk of homelessness than any other age group. In 2014, 34% of people experiencing homelessness were under age 24, according to Housing and Urban Development (HUD, 2012) report. SAMSHA further reports Opportunity Youth are "failing to build an economic foundation for adult independence". In these 29 years, OCCC has provided paid job training program support to over 8,500 Corpsmembers by instilling a strong work ethic, developing an individual's self-worth, while providing the necessary experience and job skills to ensure that our young adults become successful candidates in the workforce. Corpsmembers receive an education, learn professional job skills, take critical steps forward to become an employed and self-sufficient adult; an asset within their families, as asset within their community, an asset for all of California. The Santa Ana WIOA Participant will have the opportunity. to earn several certificates of completion:-and/ot accotitplislifnerits such ·as: Califorrifa-High-school diploma/GED, Forklift, Chainsaw, Red Cross CPR/First Aid, Safe Serve Food Handlers, California State Guard Card, OSHA-10 hour ( emphasized for Construction), and other job training readiness certifications. Each certification is individualized to advance each Participants progress towards their IBP and ISSP overall goals. The OCCC organizational purpose is to empower young adults to become self-sufficient members of their community. The Corps accomplishes this by offering activities and organized instrnction targeted toward the educational, professional, and personal development of youth. Some of the common and additional measures to be utilized to evaluate the success of this program will be as follows: •Participants who are unemployed and out of school will become enrolled at the Corps and will succes sfully complete the OCCC paid work experience assignment, as measured by the Corps Crew Supervisor's work ledger. The work of OCCC's Corpsmembers help mitigate changing climate impacts through fire fuel reduction, flood protection, water quality, reforestation, habitat restoration, wetlands protection/reparation, wildlife and native species protection, homeless encampment cleanups, bottle/can, tire, E-waste, and oil recycling. All activities support reduction of Green House Gas and a lower-carbon footprint. •Participants enrolled in the CCP A school will earn their high school diploma and will successfully co-enroll in post-secondary education as they get close to graduation, as measured by classroom instructors teaching records •Participants will successfully acquire "soft" and "hard" occupational skills training needed to complete their assigned work projects (i.e. disaster response, habitat restoration, Exhibit 2 construction, recycling, conservation projects, trai l building), as measured by the WIOA Program Specialist and the Corps Crew Supervisor's evaluation records. •Participants will successfully improve their basic skills and improve at least two grade levels on a standardized test, as measured by T ABE tests and instructor records. •Participants will successfully participate in multiple work and educational leadership experiences, as measured by a list of guest speakers, workshops, field trips, instr uctor's daily planning, and youth's portfolio. •Participants will successfully apply for and received scholarships for post-secondary instruction, as measured by scholarship awards, post-secondary enrollment. •Participants will successfully demonstrate leadership sldlls through various crew-based, peer to peer based, and team-based activities, as measured by Crew Supervisor and Program Specialist evaluation notes. •Participants will successfully complete college preparation/financial aid/ apprenticeship training, College enrollment workshops, as measured by Program Specialist evaluation notes. Post-secondary educational opporttmities/activities which will be offered to WIOA participants also include: •Earning credits towards and completing their high school diploma •Earning scholarships for post-secondary opportunities •Remediation of basic skills and individual tutoring in academic subjects needed • · -Accompanying·youtlrtf f make personalintroduction and/or vrsits-to irtaividual offices/departments, community colleges, trade schools, universities •Completing financial aid packages, waivers, grants •On-site Social Workers to work with students in the areas of personal, social-emotional counseling which is greatly needed at our school site. As we approach each OSY personal and professional development from a strength's based individual assessment, OCCC must be able to meet each person where they are in their development. Therefore, we have built an extensive network of partnerships within the Orange County post-secondary educational community, as mentioned in previous sec tions. Our years of experience have found that there are hundreds of career pathways that lead to a livable wage. We are often working with high school dropout s, and significant amount of time is taken to complete one's high school diploma and graduate. As we get close to graduation, our goal at OCCC is to provide co-concurring enrollment at the community college level. Our team helps with every step along the way to enroll a person in college, including taking tours and completing documents at the campus. FAFSA often requires parent taxes, or a waiver, which OCCC staff assist OSY in completing the entire process. Then our goal is to graduate high school, enroll in the cou nseling course at the local community college, pick a career pathway, and begin taking general education classes, earn credits, and find one's personal passion. Follow up services we continue to support youth in completing our first classes, enrolling in additional coursework, and helping with additional resources, crisis interventions, supportive services, ongoing emotional mentoring, as well as other follow up services. OCCC have worked in collaboration with the Santa Ana, Fullerton, Cypress, Golden West, Rancho Santiago, and other Community Colleges to support youth in the enrollment of the community college process. We also help youth understand all the specialized training at the community Exhibit 2 colleges including programs like the Nursing programs, HV AC, Auto-mechanical, and so many other programs, as these are career pathways to a livable wage in Oran ge County. Another critical tool used at our campus is the benefit of an education. These numbers are highlighted at the campus: "College graduates, on average, earned 56% more than high school grads in 2015, according to data compiled by the Economic Policy Institute. That was up from 51 % in 1999 and is the largest such gap in EPI's figures dating to 1973. Since the Great Recession ended in 2009, college-educated workers have captured most of the new jobs and enjoyed pay gains. Non-college grads, by contrast, have faced dwindling job opportunities and an overall 3% decline in income, EPI's data shows." The OCCC Leadership and Development Team focuses on further skills acquisition. Each youth completes 4-phases of their development, ranked according to leadership components: work readiness, certifications, high school diploma, attendance rate, disciplinary write-ups, S.M.A.R.T. goal attainment, leadership activities engaged in at OCCC, and performance reviews. Each phase is represented by a belt, orange, green, silver and black. Team sports, including basketball and soccer tournaments, all-star games, staff vs. student games, and games against local area Conservation Corps are included in this, "phases proce ss." Youth are encouraged to participate in team activities to bring out the best in their social, emotional, and physical wellness. Annual picnics, holiday party meals, family Christmas and Thanksgiving meals allow for Corpsmember appreciation events, recognition for achievement, and phase advancement. The_ Lagttna Canyon Fo_undation' s Exeq1tive Director Hallie Jones has provided a letter oflntent to continue support including educational training for Corpsmembers in conservation, enviromnental stewardship, and habitat restoration. OCCC and The Laguna Canyon Foundation complete several extensive training programs a year for youth in programs, followed by hands on training in habitat restoration, trail restoration, and natural science ( erosion, water science, native vs non-native). Josh Volp, Director of Operations, has served OCCC for over 20 years. In those years, Josh has near! y seen it all. "Crews" of Corpsmembers are assigned to individual Crew Supervisors, and many of the Crew Supervisors were once Corpsmembers. Josh rewards strong work ethic, and often hires Corpsmembers who show strong leadership, initiative, and drive. Josh takes pride in a job done right, which is the culture within OCCC. Project Supervisors, who have graduated from the OCCC program and gained competitive employment at OCCC, often provided additional support and training to Corpsmembers because they have lived experience. They provide peer to peer services that allow more compassion, unders tanding, empathy, and ability to overcome barriers. Nearly all of the Program Supervisors are previous Corpsmembers. This level of peer to peer is a pillar and driving force in the recovery model in supporting people with disabilities, as nearly all Corpsmembers entering programs live with a disability. Exhibit 2 8.Tutoring ( 1 page max) Santa Ana OSY will receive tutoring from The College and Career Preparatory Academy (CCPA) on a weekly basis one hour per week with a CCP A teacher. OSY and CCP A will review the weeks progress in coursework, answer questions, explain topics, provide feedback on test scores and results, teach STEM based fundamentals of Common Core, develop a safe and trusting relationship, and ultimately lead to completion of each course. Tutoring will improve TABE literacy and numeracy skills from pre to post test. CCPA facilities also have the ability to provide additional support in tutori ng through use of software programs. At times, these programs are able to meet certain grade level numeracy development goals. For example, the computer lab has a mathematics program that provide visual queues rather than word problems to develop basic 4-S th grade numeracy skills. Further, when accommodations are needed due to Individualized Educational Plans (IEP), CCP A teachers are able to accommodate those needs based on the specific plans in the IEP. Program Specialist will also provide tutoring services for OSY considered below "basic skills deficient". One-on-one tutoring is available at both the campus and OCCC headquarters in a private room, conference room, or at the computer labs, based on the OSY preference. Program Specialist also have the ability to tutor youth off-site at a location more preferable to the youth. Exhibit 2 9.Mentoring (1 page max) OCCC has provided mentoring services for 29 years. OCCC Program Specialist, OCCC Project Supervisors, all CCYS staff, and OCCC administrative staff have all taken on mentorship roles. OCCC has built a strong network of community partnerships to address challenges, crisis, and barriers each youth face. OCCC case managers and staff have helped the most difficult cases, the most challen ging, heartbreaking, and tenacious participants at OCCC. We approach each case individually, understanding that life's struggles will happen while in the program, yet cha llenge our youth to give us their best. At OCCC we hold each participant accountable. We seek, and expect the absolute best out of our youth. We challenge our youth to take pride in the work they complete. Homelessness is a significant burden to our youth. We often recognize one's strength of resilience to build on their self-esteem if they are completing a program while living on the stree ts. It is an incredible accompl ishment. To address this need, in 2018 we started partnering with Citynet, in collaboration with the City of Anaheim, Mercy House, and the Health Care Agency to link our homeless youth to services. Through the Orange County 211 referral system, a VSPDAT can be completed and we can link them to additional support in the community. We have successfully linked youth to supported housing programs, as well as transitional and emergency housing programs. We rely on the Fullerton and Santa Ana Annory in the cold seasons for emergency shelter. We also refer to shelters, as a few more have opened in the past 6 months. We have had housing pro grams 1irese11t at aU_staff me�i_11gs_as well. Mental health issues and homelessness are often tied closely together. Our staff have received mental health first aid training, and continue to support youth in connecting to the Health Care Agency for mental health services. The health care agency and probation departments also provide referrals to youth in recovery services, as OCCC is willing to support youth with multiple barriers. OCCC staff have taken and sat with youth through initial intakes at the mental health clinics, as there can often be significant stigma attached to the initial meeting with a mental health professional. We also bring mental health providers onsite to present and help. OCCC partners with the Department of Child Supp01i Services to assist young men and women with custody issues, child support issues, and other significant barriers facing a young adult. Substance abuse is a major coping strategy among at risk youth. In the past we have hosted AA meetings onsite, referred directly to Drug and Alcohol treatment programs, NA meetings, and Co occurring support with the health care Agency. Often times youth are in significant denial, not understanding the risk they are in if they continue to use. We provide psychoeducation using our own lived experiences, as well as the leadership of our youth who are in recover y. OCCC Corpsmember of the Year in 2017 entered the program homeless and drinking daily. Through his recovery, he was often able to speak directly to our youth in crisis about his own recovery. Because youth spend 6-9 hours a day in a healthy program, they often become their own mentors and friends. At times they will also reach out to staff to alert when someone may be at risk, and further interventions are provided by OCCC staff. Domestic violence and gang violence is another major barrier. We've created a safe haven from that life-style. We offer a large network of conununity resources. We challenge youth to change. Exhibit 2 IO.Workshops (2 pages max) School's First Representative provides intensive financial literacy through our multi-year partnership. School's First outreach team offers multiple topic-specific workshops (establishing credit, buying your first car, opening a banking account, starting your own business, interest rates, overdraft fees). We offer a financial incentive for opening a bank account, often inviting several local banks to the campus to help teach youth the benefits of a bank account. As we understand at-risk youth are extremely vulnerable to financial predators, over the years we have established a deep trust in our financial partnerships to ensure youth receive concrete information from trusted people in financial literacy, and that we have a working relationship for our youth. Workshops are provided on a monthly and at times quarterly basis, depending on Wells Fargo availability. OCCC teaches the Corps to Career workshop series, including workshops on owning your own business. If there is one thing that is clear, youth are extremely resourcefol. Many young adults know how to nm their own business, yet lack some of the fondamental skills needed to maintain a healthy business over the years. The Corps to Career workshop on Entrepreneur skill training focuses on the "soft" and "hard" skills needed to be your own boss. Corps to Career workshops cycle through a gamut of topics throughout the series before restarting again. OCCC reiterates the fundamental point that ed ucation leads to increased wages. This point starts at orientation, and continues throughout one's time at OCCC in various Corps to Career workshops. Orange County's livable wage is increasingly going higher and higher into the mid 20's, and therefore information regarding labor markets that pay well -above the livable wage, especially the markets within the high demand industries (Construction, health care, IT, hospitality/entertainment) are emphasized. Apprenticeship workshops are also given on a quarterly basis. Parenting classes, family planning, as well as long tenn financial planning, are a part of the ongoing Corpsmember development program. These workshops and services are available on an on-going basis. OCCC also has a 6-series work readiness class with Working Wardrobes, which ends with a fashion show in which all of the women get to attend, dress up, get their hair done, and be a part of a special event with the community. Worker's Rights/Labor Laws are completed in OCCC program orientation, completed every two weeks, for multiple hours per session, including a post-test and copies of one's right s, the laws, signed for both Corpsmembers and the organization. OCCC also often has guest workshops with various agencies which touch on these topics including Goodwill of Orange County Human Services department. The representi ves often presents an HR perspective as we ll as an employer's rights perspective to teach youth how to approach interactions with Human Resources. OCCC also facilitates monthly guest speakers to present on various topics including health, wellness, careers, colleges, and much more. For example, Planned Parenthood is currently providing their workshops to the entire youth body regarding health resources. In the past Human Options and other agencies have completed domestic violence presentations to the entire youth, which have created intense reactions from our youth who have experience sexual assaults, domestic violence assault, as well as challenged the culture of abuse within some low-income communities. These workshops often feature healthy options including creating a safety plan, Exhibit 2 getting help and getting out of an abusive relationship. These workshops are presented on a quarterly rotation, as the organization is available to present. The Corps to Career workshop series goes into significant depth about personal a11d professional development. Topics covered include attitude, safety, communication, initiative, cooperation, appearance, work quality vs. quantity, attendance, personal accountability, work ethic, work readiness, leadership skills, disability awareness, volunteering in the community, responsibility, career pathways, certifications, post-secondary education, civic engagement, community. Throughout all of these workshops, analytical skills at the workplace are presented at various topics. Youth are also encouraged to participate in volunteer opportunities thronghout various OCCC partnerships to further their development, and achieve leadership skills as pmi of the Corps to Career model. OCCC also host guest speakers who have significant barriers and disabilities, to provide a common ground of resilience and hope. To show that people in very tough situations can overcome anything, achieve a11ything they set forth in accomplishing, and motivate our yo ung adults to become leaders of tomorrow. Exhibit 2 11.Civic Engagement or Leadership Development (2 pages max) The OCCC Leadership and Development Team focuses on further skills acquisition of each Corpsmember in the program. Every Corpsmember starts with an orange belt at Orientation. Each youth completes 4-phases of their devel opment, ranked according to leadership components: work readiness, certifications, high school diploma, attendance rate, disciplinary write-ups, S.M.A.R.T. goal attainment, leadership activities engaged in at OCCC, and performance reviews. Each phase is represented by a belt, orange, green, silver and black, with black belt representing the highest level of personal and professional development. Social events, team sports, family events and participation including basketball and soccer tournaments, all-star games, staff vs. student games, and trivia games are included in this, "phases process." Youth are encouraged to participate in team activities to bring out the best in their social, emotional, and physical wellness. Annual picnics, holiday party meals, family Christmas and Thanksgiving meals allow for Corpsmember appreciation events, recognition for achievement, and phase advancement. Each phase of leadership and development takes on new challenges. Program Specialist, CCP A teaching staff, Project Managers and Leadership and Development Program Manager all work together to support a youth's development through his time at the Corps. The second phase, "Green belt" includes 30 days of perfect attendance, which is also an incentive goal, a good work and performance evaluation, and personal growth & development, as determined by staff engaged with the Corpsmember. The green belt also requires completion of workshops, leadership development with your f)rogram specialist, and work readiness components .. The third phase of the program, the "silver belt" includes an additional 3 0 days of perfect attendance, good work and performance evaluation, personal growth and development (physical, mental, educational), completion of a State Reco gnized Certification, multiple Corps to Career workshops leading to the development of a personal portfolio, and additional career and post secondary workshops. Additional financial literacy gains, and additional leadership development are also required. The final belt, the "Black" belt requires an additional 30 days of perfect attendance, good work and performance evaluation, personal growth and development (physical, mental, educational), completion of one's personal portfolio and additional competitive employment workshops to prepare for interviews and competitive employment. All youth participate in the leadership and development. OCCC also participates in civic engagement. On election day, and leading up to election day, special efforts are made to educate youth on the civic duties one possess as an adult, informing youth on local and national voting rights, where to vote, as well as allowing television time to follow the day's election news. All Corpsmembers participate in these election days. Another civic engagement OCCC creates is flying a group of 2-4 Corpsmembers to Sacramento to meet with the other 14 Conservation Corps and tour the State Capital, meet with legislators, compete in educational activities, often meet with the Governor and other legislative leaders and policy advisors shaping California, and allow for dialogue between Corpsmember and one's representative. Exhibit 2 12. Supportive Services (1 page max) 0. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc.? If so, please describe. OCCC provides supportive services to youth, including gas expense reimbursement, monthly bus passes, housing support, childcare assistance. Supportive Services comply with WOA Regulations: 663.805: support service may only be provided to individuals who are: participating in core, intensive or training services; unable to obtain supportive services through any other programs provided such services; when they are necessary to enable individuals to participate in the WOA program. Supportive services are available to youth throughout the 12-months in program, as well as the 12-months in follow up after exit. OCCC has provided supportive services and has extensive history in providing this service with care, accountability, and accuracy. At times very special cases will arise, in which the Supportive Services processing procedure will be followed, as with all supportive services (Please see attachment G). Exhibit 2 13.Incentives (1 page max) A. Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals? If so, please describe. B.Include the Incentive Policy as Attachment H. OCCC provides incentive to youth for accomplishing program benchmarks or personal goals. Nine total incentives are offered to youth in programs. The following incentives are offered: Perfect Attendance for entire month $50 Driver License Incentive $50 State Recognized Credential/Certification $50 Placement in Employment $50 Open a Bank Account $50 (limit one account) Parole/Probation Discharge $50 Completion of Work Readiness Curriculum/Career Exploration/ Corps to Career $50 Post-Secondary Education $50 . Education Program Incentive $100 Any specific rules for each incentive are included behind attachment H. Exhibit 2 14.Follow-Up Services (3 pages max) Each participant will be eligible for 12-months post exit follow up services. Follow up services include but are not limited to: Leadership Development, Regular contact with participant's employer addressing work related problems, work related peer suppo1i groups, tracking progress of youth in employment and training, supportive service activities, assistance in securing better paying jobs, career development and farther education, and adult mentoring. Follow up services will be captured by Program Specialist at four time intervals: 90 days into follow up (1'1 quarter), 180 days into follow up (2nd quarter), 270 days into follow up (3 rd quarter) and 360 days into follow up ( 4th quarter). Employer names, job title, wages per hour and hours per week will be tracked throughout all 4 quarters of follow up services by the Program Specialist. Additional comments regarding participant progress will be provided in the file worksheet, and documented in individual case notes. Case notes will be captured throughout participants time in the program, as well as follow up services. Incentives, supportive services will be provided during follow up services. Program Specialist will continue to maintain excellent rapport with each participant in follow up services, to continue to be able to track and maintain engagement in the program through the 12 months of follow up services as well as, to update and complete their Individual Service plan goals. Program Specialist will mentor participants to continue each individual goal attainment. Program Specialist will provide regularly scheduled follow up appointments with the participant to monitor progress. As a w\Workforce Innovations and Opportunity Act service provider, the OCCC for nearly a decade, has successfolly partnered with the Workforce Investment Boards of Orange County, Anaheim and Santa Ana. We have developed comprehensive metrics within individual case management to meet and exceed the strict guidelines and expectations of these reentry contracts. We will use these same metrics and internal reviews to conduct our project evaluation and provide measurable outcomes for this project. Youth will continue to be stimulated to attend job retention workshops, career advancement and training opportunities, guest speaker presentations, peer support groups, individual follow up meetings on a monthly, if not more frequent, time period. If a participant were to still need to obtain performance goals, Program Specialist will continue to provide excellent customer services, maintain a working relationship, and continue to mentor and motivate youth to exceed the goals set forth within the ISS. Exhibit 2 15.WIOA Performance Indicators (3 pages max) OCCC has a rigorous 15-point recruitment plan to meet the (23) youth enrolled by December 31 st , 2022. Once a Santa Ana resident youth ( or homeless youth) enters facilities, the screening, assessment and linkages process takes place with Mr. Garcia as follows: 1.Prospective participant completes and submits the Orange County Conservation Corps online application or walk in applic ation. 2.The Intake/pre-screening process begins. The Program Specialist determines eligibility for the Santa Ana WIOA Youth Program. 3.Topics discussed during the intalce process are as follows: eligibility requirements for program services; what each youth expects upon arrival; an overview of the program mission; expected results/outcomes (employment, obtaining credentials, higher education attainment) and a description of both the youth's and case managers' responsibilities. 4.During the intake process, the Program Specialist has the opportunity to discuss important issues in detail and identify the youth's goals. Program Specialist conducts an interview using a questionnaire. 5.Once the youth is deemed eligible to be enrolled in the WIOA youth program, registration in Ca!Jobs and selective services is verified. If youth is not enrolled in CalJobs or selective services Program Specialist assists in registration as necessary. 6.Program Specialist will then go over eligibility checklist and determine what documents the youth should bring to the next appointment to process enrollment e.g. parenting youth (children's birth certificate or social security card), disability (IEP/504 plan form), emancipated or foster youth letter, pregnancy (doctors note), homeless (individual statement, written statement from shelter or social service agency and applicant statement as a last resort), substance abuse (a letter from a drug or alcohol rehabilitation program) and offender (self certification, applicant statement, court documents). 7.Program Specialist provides the youth an orientation information packet with work responsibilities and expectations. 8.If youth is a High School drop-out, the Program Specialist assists youth in requesting unofficial transcripts. 9.Program Specialist meets with youth to process enrollment. The following forms are provided to the youth to be signed and completed: Eligibility Checklist, WIOA application, pre application, program overview form, Equal opportunity form, grievance form, Information release authorization form, program overview form and high poverty index area determination using Census Tracts), selective service print-out, right to work documents (ID, SSC, Birth Cert, and or/passport), proof of income (if applicable), applicant statement (if applicable), objective assessment (TABE Test), other eligibility Docs. 10.The youth completes an Individual Service Strategy (ISS); which allows the youth to identify their interests and goals, skills and abilities and personal characteristics. The youth completes an objective assessment (TABE test) of literacy and numeracy skills and the ONET, Work Readiness pre-test. 11.Once completed, the Program Specialist provides the eligibility forms to the City of Santa Ana for approval. Exhibit 2 16.Prior Outcomes (1 page max) For the past 15 years OCCC has met and/or exceeded all contract measures, and actively meets all current contract obligations from 2021-22 and follow-up services from 2020-21 Youth. OCCC staff and services continue to deliver to most disenfranchised youth through the WIOA contracts year over year, in a long standing track record of excellence and full-contract delivery. A Substantial Track Record with Anaheim Workforce Development Board (WDB): OCCC has an outstanding track record in meeting contract deliverables. OCCC currently administers the 2021-22 and 2020-21 WDB Workforce Innovations & Opportunity Act (WIOA) Youth Programs. OCCC was awarded 27 youth slots in 2021-22, and is in follow-up services with 25 youth completing services within the 2020-21 WIOA Youth contract. OCCC has served the Anaheim WDB WIOA Youth Programs grant going on 11 years. OCCC has exceeded and/or met expectations of the RFP all ! 0 years. In these 10 years serving Anaheim WDB, OCCC has served 3 7 4 youth through our partnership. Exhibit 2 17.Fiscal Competency (1 page max) OCCC has dedicated accounting software MIP500, timekeeping software NovaTime3000, and payroll systems M3 to manage our fiscal responsibility. ClientTrack on-line database, internally developed forms and custom databases will track a wide variety of program and grant outcomes. With multiple revenue streams, (federal, state, and local), the OCCC utilizes fund accounting to allocate, capture, and report fiscal data. Fund accounting allows expenses to be tracked and allocated to individual funding sources using a specific fund account and project code(s) for that fund account. OCCC currently administers several other California State, local, private and Federal contracts. Contracts include intensive disaster response projects, State recycling projects, County restoration and trail building assignments, and much more. All finances have been overseen by Tony Huynh for the past 16 years as Chief Financial Officer (CFO). Tony has his Master's degree of Business Administration (MBA), with an emphasis in Finance from Pepperdine University and all WIOA services are directly reported under California's reporting guidelines. Tony has been in financial management within Non-profit organizations for over 25 years and at the OCCC currently operates an annual budget of over $5 million dollars. In 29 years of operating, OCCC has outstanding ethical business standing with Federal, State, County, and City records, with no issues to report. OCCC, having completed over 20 combined years of contractually comparable services to this proposal, and has the technical experience to fully deliver on another year of services. Exhibit 2 a ORANGE COUNTY toll free: (888) 641-CORP (2677) . CONSERVATION CORPS 1853 north raymond avenue I anaheim, ca 92801 'I> ,r Earn ... Leam ... Serve ... www.hireyouth.org Tools to Cr,•,•11 the Future! Purpose: Orange County Conservation Corps Paid Work Experience Policy To establish guidel ines for the paid youth work experience of any grant program governed by WIOA regulations or alternative funding and to provide youth with meaningful work experience in order to assure the successful completion of our program. Eligibility: •An individual must be WIOA eligible and enroll with Orange County Conservation Corps (OCCC) or eligible for our general enroHment. •An individual must have legal right to work in the United States and be able to furnish proof upon enrollment in the program •As it is with all WIOA services and our general enrollment, provision of services is not an entit lement. Placements: •All partici pants will start at the current state of California minimum wage (as of Januar y 2022, it is $15.00 per hour) and will be provided paid sick leave. •All participants may be work up to 29 hours per week. •All participants enrolled under the WIOA will have the opportunity to work at a minimum 6 weeks and not exceed 45 weeks or a maximum of 900 hours. Exception will be made on a case by case basis. •All other participants enrolled in our general program will have up to one year to complete the program. Extension may be requested. •All placements will be made based on the individual interest and plans developed with Case Manager/Program Specialist to support the youth in the career exploration and achievement of their goals. Placements will be available on OCCC crews and worksite par tner organizations. Roles and Responsibilities: Case Manager/Program Specialist is responsible for: •Assessing and keeping record of youth's work experience needs and placements. •Inform participant of the OCCC policies and formal procedures. 1 Exhibit 2 13 ORANGE COUNTY_ CONSERVATION CORPS •In collaboration with the Placement and Recruitment Specialist and other staff, refer youth to placements. (Attachment A-Worksite Referral Form) •Providing counseling and guidance. •Monitoring worksite compliance of labor laws and compliance with jo b description duties. (See atta chment A 1) Participant is responsible for: •Pro viding necessary documentation to asses eligibility and maintain legal right to work throughout duration of the program involvement. •Follow OCCC;s procedures and protocols (attachment A2 - Corpsmember Worksite Agreement). •Respect and cooperate with supervisor and fellow co-workers. •Perform the very best of his/her abilities. •Report and incidents or accidents to the supervisor and/or Case manager/Program Specialis t. Placement and Rec ruitment Specialist is responsible for: •Managing relationships with worksite representatives. •Ensure all proper MOUs and in place and all policies are followed. •Monitor and report all activities of youth at worksites to the case manager. 2 Exhibit 2 13 ORANGE COUNTYCONSERVATION CORPS toll free: (888) 641-CORP (2677) 1853 north raymond avenue I anaheim, ca 92801 '<! ,r Earn ... Learn ... Serve ... www.hlreyouth.org Tools to ( ;,ccri the Future! Purpose: WIOA Supportive Services Policy and Procedures Effective 12129/20 To establish guidelines for the issuance of supportive services to youth enrolled in a WIOA funded program and are actively engaged in WIOA Title I activities an d/or post-exit follow up services. Procedures: ELIGIBILITY: 1.To request and receive support services, a participant must be actively enrolled in one (1) or more of the fourteen (14) required program elements, including during follow-up services. 2.Supportive services will be approved upon verification of enrollment and participation in required program elements, when necessary for youth to participate in required program elements, and when the youth is unable to obtain supportive services through any other program or agency. 3.Provision of support services is not an entit lement and it will be determined what supportive services are reasonably required for youth based on individual need, assessment results, and the Individual Service Plan (ISP). AVAILABILITYOF FUNDS AND ASSESSMENT OF NEED: 1.All Support Services not offered through OCCC are processed on a reimbursement basis. 2.Support services are delivered contingent upon the availability of funds. 3.-Initial assessment of need will be determined by the Program Specialist. The need for services will be recorded on the Individual Service Plan (ISP) and through on-going assessment. 4.The Program Specialist is responsible for determining if transportation is a significant barrier to participation in required program elements, and whether or not the youth were unable to obtain services through another program or agency. 5.Supportive services may be provided while a participa nt is enrolled in one or more of the 14 elements, including when a participant has exited the program and is eligib le for follow up services, Supportive services must be determined based upon the individual and must include a review/assessment of the participant's need for supportive services to meet goals and documented in the case file. Supportive service obligations and expenditures a re to be tracked separately and are subject to the additional policies below. Exhibit 2 ORANGE COUNTY CONSERVATION CORPS b.Processing payment and use approved contractor policies. SUPPORTIVE SERVICES: TRANSPORTATION 1.Bus Passes a.One 30-day bus pass will be issued per month. b.In the event the participant loses a bus pass, the participant will be cha rged for the cost of the replacement, except at the discretion of the Case Manager and approval from the Program Manager. c.Program Staff is responsible for issuing the bus pass and completing the information necessary on the bus pass log, the bus pass receipt form, and the voluntary deduction agreement form, if applicable. d.Copies of the bus pass receipt and Supportive Services Request Form (and voluntary deduction agreement, if applicable) will be kept in the participant file. 2.Gas Reimbursement Other: a.Participants are eligible to receive a gas reimbursement for up to ($50) every 30 days. b.Program Specialist submits supportive service request form to the Program Manager for approval. c.Every time a gas receipt is approved, the Participant is required to sign the gas receipt form. The gas receipts are attached to the gas receipt form. d.To be eligible to receive another gas reimbursement, the Participant must submit all receipts and/or provides a photocopy of the receipts. e.The gas receipts must total the equivalent amount of gas related purchases in any amount not to exceed ($50) per month. f.The Program Specialist keeps the gas receipt form, gas card receipts, in a binder and provides copies to payroll. g.The Program Specialist is responsible for updating the binder with the forms and receipts to verify the participant's request for another gas reim bursement. Copies of the gas receipt form and gas receipts are included in the grant files. All supportive services under WIOA Supportive Services will be provided at the discretion of the Programs Manager and/or other Executive Staff. Other supportive services in addition to the ones mentioned above will follow the same procedures when applicable. 3 Exhibit 2 ORANGE COUNTY CONSERVATION CORPS toll free: (888) 641-CORP (2677) 1853 north raymond avenue I anahelrn, ca 92801 ",,. Earn ... Learn ... Serve ... www.hlreyouth.org Tools to c;'"''" the Future! Purpose: Incentive Policy Effective December 22, 2020 lncentivize youth for the attainment of performance indicators and/or key benchmarks toward those outcomes (including but not limited to attainment of employment skills and goals, mastering compe tency levels, particip;;iting in unpaid career exploration activities, etc.). Encourage youth to participate in activities throughout program duration, including post-exit follow-up for up to 12-month and/or based on contractual/agreement for obligations/deliverables. Procedures: An incentive Is a payment to a participant for the achieve ment of established and measurable goals as a result of program participation. The incentive must be linked to achievement and must be tied to training and/or education, work readiness skills, and/or occupatio nal skills attainment goal as identified in the Individual Service Plan (ISP) or Incentive Listing. Such achievements must be documented in th� participant's file as the basis for an incentive payment. Ail incentives are awarded in the form of a prepaid card. incentives may be awarded for, but are not limited to, the following goal accomplishments as a result of program participation: Attainment of degree or recognized certificate Placement in employment or education Significant accompl ishment -reference ISP or Incentive Listing OCCC Youth Incentive plan ensures the following: a.All incentive payments must be relevant to the results of the objective assessment of each participant's ISP. b.Ail incentive details must be specified in the participant's Incentives Log, including the amount that was provided, the funding source used, and the participant's acknowledgment of receipt. c.Participant records (ISP/Case Notes/Incentive Log) and financial records on incentive payments must be made available for review by local, state, and federal monitors and must meet financial management standards including tracking of actual expenditures Exhibit 2 ;•� ORANGE COUNTY CONSERV1\TION CORPS against budgeted amounts and support for accounting records to ensure proper charging of costs. Incentive Services Processing Other: 1.Program Specialist is responsible for: a.Informing participants of incentive services policy and the required documentation needed to justify services. b.Assessing and recording incentive documentation. c.Keeping a log of all incentive services received by each participant with a running total value. d.Filing copies of proof of attainments of goals for incentive services (when applicable) in the participants' flies. e.Collecting and reviewing all documentation for accuracy. f.Submitting the Incentive Request Form for review and approvals. 2.The participant is responsible for: a.Securing pr oof of incentive attainment to receive an incentive . . 3 .. Finance/Other Staff is responsible foE a.Ensuring a strategic process of establishing incentive plans for the youth participants to support the best utilization of incentives based on budget constraints. b.Reviewing and approving all Incentive Requests before submittal to the finance department. 4.The Fiscal Officer is responsible for: a.Verifying the availability of funds and notifying the Program Specialist and staff. b.Processing payment/billing. All incentives are based on participant needs and certificates earned. All incentives will be provided at the discretion of the Program Staff and/or other Executive Staff. 2 Exhibit 2 , free: (888) 641-CORI> (2677) ��, ORANGE COUNTY CONSERVATION CORPS 1 ij)J,no,th rnynwnd 1IV[HIL1(' J c111c1ln:!irn, c.a 92801 � 1 Earn ... Le;irn . .,Serve ..www.h1r4yo�th.org Tools to, ;,.,,,n the future! lncentlru. Effective July 1, 2019 Attendance Incentive -$60 CM must have perfect attendance ror both work AND school during an entire month for CM who are in school. CM must have perfect attendance for scheduled work only for CM who Is not in school. Na absences are allowed (including excused absences & Leave of Absences). Credential/Certification Incentive -$50 CM must successfully earn a state-recognized credential or certification. Driver License Incentive -$50 CM must obtain a Class B or Class C Driver License while enrolled with the OCCC. Education Program Incentive -$100 CM must earn a High School Diploma while enrolled al the OCCC. ----Open a Bank Account • $50 CM must open either a c;hecklng or savings account while enrolled at OCCC. Participant must submit proof of new account. CM will not be eligible for existing accounts or opening additional accounts. Placement In Employment Incentive • $50 CM must maintain employment and submit proof of employment at time of incentive processing, Post.Secondary Education -$50 CM must submit proof of enrollment and class schedule Completion of Work Readiness Curriculum/Career Exploration Activities/life Skills Activities - $50 CM must complete all workshops assigned and submit completed checklist Parole/Probation Discharge lncentiVe • $50 CM must be discharged from probation or parole while enrolled at DCCC. Others -Management Discretion -Amount TBD but not more than $50 At the discretion of management, certain accomplishments and attainments not listed above may be given, when It is determined that the pa(llclpant has made great stride in the program. Exhibit 2 ORANGE COUNTY CONSERVATION CORPS toll free: (888) 641-CORP (2677) 1853 north raymond avenue I anaheim, ca 92801 "\',, Earn ... Learn ... Serve ... Tools to Green the Future! Policy Purpose Purchasing Policy Effective 07/01/2019 www.hlreyouth.org The purpose of the purchasing policy is to set standards and guidelines for the procurement of supplies, equipment, or services and to ensure that they are obtained as economically as possible through an open and competitive process. This policy ensures they are managed with good administrative practices and sound business judgement and in absent of any conflict of interest. It also ensures purchases will meet any special contractual obligations and associated regulatory requirements. Policy Scope Purchasing policy covers both micro purchase (less than $10,000) and small purchase (greater than $10,000 but less than $250,000). Other contractual requirement might be enforced in lieu of this policy, such as CalRecycle anything greater than $5,000 will requires bids or approval for sole source. Polley Procedure Micro Purchases: •None routine purchases v.,IJ[ need to_ b_e approved by managers/directors (can be verbal or in writing). •Routine purchases can be executed based on operational needs in cluding time and effort •Periodic price sampling for small purchase should be done on a minimum annual basis•Ensures compliance with all contracts Small Purchases: •All small purchases in excess of $10,000 but less than $250,000 will need lo have three bids if possible or sole source justific ation.•Sole source will need lo be justified and pre-approved especially by funder.•Bids will be reviewed by the Chief Financial Officer or Chief Executive Officer.•Award must be specially approved in advance by the CFO or CEO•Ensures compliance with all contracts Exhibit 2 =ORANGE COUNTY CONSERVATION CORPS ",,-Earn ... Learn ... Serve ... Tools to CrePn the Future! Orange County Conservation Corps Procurement Policy Effective 7.1.2016 toll free: (888) 641,CORP (2677) www.hlreyouth.org The OCCC will maintain, follow, and enforce procurement procedures to efficiently purchase the equipment, supplies and prepaid cards needed to carry out the daily operations of the OCCC, ensure the OCCC is financially secure, operates within approved budget while maintaining a balanced budget. A.Code of Conduct No employee, officer, or agent of OCCC shall participate in the selection or in the award or administration of any procurement if a conflict of interest, real or apparent, would be Involved. Such a conflict could arise if the employee, officer, or agent; any member of his/her immediate family; his/her part ner; or an organization which employs or Is about to employ any of the above has a financial or other interest in the firm selected for award. No office r, .employee, or agent of OCCC shall solicit or accept gratuities, favors, or anything of monetaryvalu_ets fro111__contractQrs, potential contractors, or parties to sub-agreements, except wffere the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value. Any alleged violations of these standards of conduct shall be referred to the Chief Executive Officer. Where violations appear to have occurred, the offending employee, officer or agent shall be subject to disciplinary action, including but not limited to: dismissal or transfer; when violations or infractions appear to be substantial in nature, the matter may be referred to appropriate officials for criminal Investigation and possible prosecution. B.Procurement Procedures The officer, employee or agent responsible for procurement of services, supplies, equipment, prepaid cards or construction shall review all proposed procurement actions to avoid the purchase of unnecessary or duplicative items. All services and items will be purchased with consideration of these priorities: 1 . Best value 2.Cash-on-hand status3.Features and quality of the item4.Willingness lo meet billing, delivery, and service needs. 5.Minority or Woman-owned supplier.6.Ability of vendor to support the Mission of the OCCC. Exhibit 2 �, ORANGE COUNTY� CONSERVATION CORPS Services ans.t Items !!\llis tl1an $50Q; Comparisons of prices, quality, and features can be made by visit, telephone, or by consulting advertisements and catalogues (including the Internet). All purchases must be.made within budget guidelines. Written authorization (purchase request approval) and sales receipt confirming payment must be kept on file. SoNlces and lten,s (Including prepaid cards) costing less !lwm $500 (routine purchases): a)A. designated staff member shall identify two or three vendors who offer discount orcompetitively priced supplies. Staff shall routinely "shop" those vendors, looking for thebest overall price on each order -though not necessarily on .in item-by-item basis.Recommended once each year, the staff shall determine which two or three vendors in the area offer the most competitive prices.b)Nothing in the paragraph above shall prevent staff from taking advantage of lower pricesfrom other vendors whenever better prices are available. c)When possible, staff shall attempt to negotiate discounts for large volume purchases,and should inquire about discounts for paying cash.d)All purchases must be made within budget guidelines·. Written authorization and salesreceipt confirming payment must be kept on file. Services and items illJCluding prepalc;J cards\ costing m2re than $500 {infrequent purcbases); a)A designated staff member shall obtain written quotes, interviewing, screening oradvertisements from three vendors whenever possible. Notation of the process shouldbe documented. Purchase decisions shall be made on the basis of the mostadvantageous purchase for OCCC, based on the above priorities.b)Nothing in the paragraph above shall prevent staff from taking advantage of lower prices from other vendors whenever better prices are available.c)When possible, staff shall attempt to negotiate discounts for large volume purchases,and should inquire about discounts for paying cash. d)All purchases must be made within budget guidelines. Written authorization and salesreceipt confirming payment must be kept on file. Sole Source Procurement The use of a sole source supplier is discourage d, and requires authorization of the Chief Financial Officer or Chief Executive Officer. Requests for sole source 'procurement must include the reason for the lack of competitive information and justification for the selection. C.Authorization a)Staff Authorization: The Chief Executive Officer may, at his or her discretion, give one ormore staff members purchase authority for purchases.b)Funds for all purchases must appear in the current board-approved budget. D.Unauthorized Purchases 2 Exhibit 2 1" 2"d 3•d 4th -- YSPN MEMBER PERFORMANCE PLAN 2022-2023 Oran1?e Countv Conservation Corns WIOA YOUTH POPULATION Youth Population Ages # of Youth to be Served In-School 16-18 out-of-School (75% minimum) 16-24 23 TOTAL NUMBER OF YOUTH TO BE SERVED PROJECTED ENROLLMENTS & EXPENDITURES (NOTE: 100% OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31, 2021) Quarter # of Enrollments Estimated Expenditures per Quarter per Quarter 11 {100% Enrollment Required) 12 TOTAL 23 14 WIOA ELEMENTS mark a "x" next to the elements provided in your program 1.Tutoring, study skills training, dropout prevention strategies 2.Alternative secondary school services or dropout ---recovery 3.Paid & unpaid work experience that have academic and occupational components, which may include: summer employment, pre-apprenticeship, internships & job-shadowing, or On-the-Job training (20% of funds must be used for this element) 4.Occupational skills train ing-priority for recognized credentials aligned with sectors in- demand s.Education offered concurrently with workforce preparation activities 6.Leadership development-community service & peer centered activities 7.Supportive Services 8.Adult mentoring 9.Follow-up services for not less than 12 months after exit (required) 10.Comprehensive guidance & counseling drug & alcohol, etc. 11.Financial literacy 12.Entrepreneurial skills training 13.Labor marker ·,nformation-career awareness and exploration 14.Activities to help youth prepare for and transition to post secondary education EXHIBIT B $52,000 $57,000 $70,000 $83,000 $262,000 PERFORMANCE MEASURES (Projected Benchmarks subject to change Baseline=BL I 1.% of Participants who are in education/training, or in unsubsidized employment during the 2°• quarter after exit Benchmark: 71% 2.% of Participants who are in education/tra·1ning, or in unsubsidized employment during the 4th quarter after exit Benchmark: 80% 3.The median earnings of Participants in unsubsidized employm ent during the 2 °• quarter after exit Benchmark: $4.400 4, % of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skill gains Benchmark: 75% s.% of Participants who obtain a recognized postsecondary credent ial or secondary diploma during participation OR within 1 year after exit Benchmark: 64.2% 6.Effectiveness in serving employers Benchmark: BL• *Pending further State and Federal guidance. 1 Exhibit 2 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHIBITC Exhibit 2 I. Table of Contents Information Regarding Complaints ________________ 3 A.Nondiscrimination and Equal Opportunity Complaints ________ 3 1.Policy Statement� __________________ 3 2.Civil Rights _____________________ 4 3.Nondiscrimination laws under WIOA'--____________ 4 4.How to File Your Complaint ________________ 5 B.Criminal Co mplaints ___________________ 6 II.General Procedures for Handling Non-Criminal Violations of the Act _____ 6 Ill. Procedures for Handling Complaints at the LWDA Leve1 _________ 8 IV.Procedures for Handling Complaints afthe State Level _________ 12 V.Procedures for Handling Discrimination Complaints by Participants _____ 15 VI.Procedures for Handling Disability Complaints by Participants _______ 17 GLOSSARY OF WIOA TERMS __________________ 20 2 EXHIBITC Exhibit 2 I.Information Regarding Complaints A.Nondiscrimination and Equal Opportunity Complaints 1.Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide se rvices necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as prov ided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: •Title VI of the Civil Rights Act of 1964 •Title VII of the Civil Rights Act of 1964 •The Age Discrimination Act of 1975, as amended •Section 503 of the Rehabilitation Act of 1973 •Section 504 of the Rehabilitation Act of 1973 •Title IX of the Education Amendments of 1972 •Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connect ion with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. 3 EXHIBIT C Exhibit 2 Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2.Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that -for any of the characteristics listed above: •You may not be denied the opportunity to enroll in WIOA. •No benefits or services may be denied you for discriminatory reasons. •You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. •You must be provided an equal chance to use all facilities_available in the _ program. •Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3.Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 4 EXHIBIT C Exhibit 2 Prohibits discriminatio n based on disability. Title IX of the Edu cation Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VI I of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, co lor, religion, sex, or national or igin in all terms and cond itions of empl oyment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4.How to File Your Complaint a.Put your complaint in writing. b.Have it sworn to before a notary public, if possible. c.Provides details that tell what happened, where it happened and when it happened. d.Give the name and addr esses of all persons who were present or who had anything to do with the matter . ... Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: 5 EXHIBITC Exhibit 2 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or -employment agency to punish you or any witness for attempting to present the facts in a case. B.Criminal Complaints YOUR CIVIL RIGHTS UNDER THE WORKFORC E INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714 )565-2600 In accordance with the WIOA and the implemen ting code of Federal section 667.600 .... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." II.General Procedures for Handling Non-Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub 6 EXHIBIT C Exhibit 2 recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non-criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a writ ten expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All co mplaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A.The following principles and rules apply to all complaints at all steps of the complaint procedures: 1.All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2.All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3.Complainants shall have the right to be represe nted at their own expense by person(s) of their choosing at all levels of the complaint process. 4.Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private-for-profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. 7 EXHIBITC Exhibit 2 A "participant", within the meaning of these procedures, is an individual who receives employment-training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a participant, as defined herein. 5.If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactor y decision, the complainant then has a right to request a review of the complaint by the Governor. 6.Complainants must initially tile and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. Ill. Procedures for Handling Complaints at the LWDA Level A.Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct tiearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1.Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The tiling of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a.Full name, telephone number, if any, and mailing address of the compla inant; b.Full name, telephone number, and mailing address of the agency involved (respondent); c.Clear and concise statement of facts including dates constituting alleged violation; d.What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated;8 EXHIBITC Exhibit 2 e.Remedy sought by the complainant; and f.If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the gove rning body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2.Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a.The EEO Officer will review the case and asc ertain facts prior to the conference so that -appropriateresolution can take place at the time of this meeting whenever possible. b.Although the complain ant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c.If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d.If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3.Request for Hearing a.As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appe al should also be submitted when appropriate. The request should be filled with: Daniel Durham Sr. Personnel Analyst -EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714)647-5330 9 EXHIBIT C Exhibit 2 b.A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4.Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a.The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b.The date, time and place of hearing before an impartial hearing officer. c.A statement(s) of the alleged violation(s) d.Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment OpRortunities (EEO). Officerwho can answer inquiries. B.Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not app licable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1.The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2.Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3.The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. 10 EXHIBIT C Exhibit 2 4.The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5.The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6.It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7.The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state ( or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8.The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9.Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C.Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1.The name of the parties involved. 2.A statement of the alleged violation and issues related to the alleged violation. 3.A statement of the facts. 4.The decision and the reasons for the decision. 5.A statement of corrective action, if any, to be taken. 6.Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 11 EXHIBIT C Exhibit 2 D.Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana·LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E.Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private-for-profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: 1.Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be_setforth in a written document and rnost meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2.Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3.Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4.Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV.Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 EXHIBITC Exhibit 2 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A.Form and Filing of Complaint. 1.Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2.Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a.Full name, address, and telephone number of the party requesting the review b.Full name, address, and telephone number of the other party c.A copy of the decision d.Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e.A statement of the relief sought. 3.Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B.Conduct of Hearings. 1.Request for Hearing at the State Level 13 EXHIBITC Exhibit 2 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recom mended decision to the State's Review Panel for final determination. 2.Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten ( 1 O) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a.Full name, address, and telephone number of the LWDA b.Name, address, and telephone number of the LWDA c.Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d.A statement of basis for the request for hearing. 3.Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documen ts relevant to the issue(s), and to be represented. The hearing officer shall issue a writte n decision, which shall be forwarded to the State Review Panel for final determin ation. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C.State Review Panel The State Review Panel will consist of a panel of three repre sentatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 14 EXHIBIT C Exhibit 2 Decisions issued by this pa nel, under the authority of the Governor, are final. D.Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA he aring. V.Procedures for Handling Discrimination Complaints by Participants. A.Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1.It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the compla inant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A). 15 EXHIBITC Exhibit 2 !PROCEDURES FOR HANDLING NON-CRIMINAL COMPLAINTSj No later than 180 days of alleged discrimination Within 10 days of receipt of unsatisfactory decision or 10 days from date LWDA decision should have been issued. Handling of complaints filed at L WDA level arising in connection with WIDA proqrams operated bv L WO As Informal Resolution Process Filing of Complaint/Request for Hearing Notice of Hearing issued by LWDA I Hearing Conducted I LWDA Decision within 60 days Unsatisfactory Decision or LWDA Decision not issued within 60 days Request for State Review I Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 16 EXHIBIT C - - �Lu "' - fficer to :ion dr right to j � :I under � \ct of 1973� jures 'ile his/her Uponm solve the during :iter than sion of the Exhibit 2 2.The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3.The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4.After the complainant has received a decision or no decision has been received from the Director of Employment Development Department ( on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 18 EXHIBITC Exhibit 2 !PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY No later than lBOdays of alleged discrimination Filed within 30 days of LWDA/State Decision or 90 days from date of initial filing of complaints Filing of complaint on the basis of Disability with LWDA >--Day 1 I Informal Resolution ......__ ________ ___, I I If no resolution reached Request for Hearing I I Notice of Hearing Hearing Conducted I LWDA Decision � Unsatisfactory Decision or No Decision l.____________ s_ta_te�Re _v _ie _w _________ __,I Governor's Decision Appeal to Assistant Secretary Department of Labor 19 EXHIBIT C Day /45 Day 60 Days Exhibit 2 GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT-A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT -An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT -Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON -The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMIN ATION -In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIG IBLE NON-CITIZEN -Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER -An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE -An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY -Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE -Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT - A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. 20 EXHIBIT C Exhibit 2 JURISDICTION -Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT -Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post-termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 EXHIBITC Exhibit 2 Orange County Conservation Corps Santa Ana Workforce Investment Board -The Youth Service Provider Network Request for Proposal PY 2022/2023 ORANGE COUNTY CONSERVATION CORPS BUDGET NARRATIVE Administrative Staff-.06 FTE -$11,400 or 4.35% of budget Administrative staff consists of a small percentage of the Chief Financial Officer to perform various administrative functions including; general & financial management, payroll, accounts payable and office coordination. Administrative Staff Taxes aud Benefits -$1,466 or 0.56% of budget Taxes and benefits include state unemployment at 6.2% of first $7,000 earned, 7.65% FICA and workers compensation and benefits. WEX Program Staff -2.14 FTE -$132,200 or 50.46% of budget Program staff consists of 5 individuals of which l Program Specialist will be exclusively dedicated to ensure the programmatic success of the grant which includes recruit, enroll youths and overall case management. Other programs staff will be involved to provide overall support, leadership, management, coordination, daily supervision, work experience, training engagement and mentorship of enrolled youths. WIOA Program Specialist - l 00% FTE: fully responsible for the success of grant Director of Operations -7% FTE: WEX project acquisition and management Operations Manager -7% FTE: WEX daily projects management Program Manager -20-% FTE: supervise all aspect of programs including WEX Crew Supervisor I -80% FTE: WEX project supervision and mentorship Program Staff Taxes and Benefits -$30,083 or 11.48% of budget These include taxes and fringe benefits associated with each staff and their corresponding percentage of time spent on fulfilling all programmatic aspect of the grant. 6.2% for State Unemployment Insurance for first $7,000 earned, 7.65% for FICA and an allocated% of respective health benefits including retirement contribution cost for each associated staff. Participant Wages, Taxes and Benefits -$69,601 or 26.57% of budget Wages are paid directly to participants who earn a minimum of $15.00 per hour and are scheduled to work up to 29 hours per week while enrolled in our program. Taxes and workers compensations are directly associated with participants wages and are paid by the Corps. 23 participants @6 weeks with 29 hours per week average @$15 per hour, NOT including any additional leveraged wages by OCCC. Additional costs include taxes and workers compensation. Support Services -$13,800 or 5.27% of budget EXHIBITD Exhibit 2 Orange County Conservation Corps Santa Ana Workforce Investment Board -The Youth Service Provider Network Request for Proposal PY 2022/2023 Supportive Services mainly include uniforms, bus passes and gas reimbursements. Other supportive service may include hotel voucher, car repair, tattoo removal, dress for success, material and supply for certification training and any other related costs in helping the participants to successfully complete the program. Incentives -$3,450 or 1.32% budget Incentives are costs associated with prepaid cards given directly to the participants for successfully completing or accomplishing certain required or encouraged milestones. These include obtaining certification, earning a high school diploma and other milestones. Budget Summary Overall, over 95% of the budget is budgeted toward programmatic expenses where most of the fund budgeted is directly benefiting the participants work experience and in forms of wages, benefits, incentives and supportive services. In addition to the budget, the Corps will also be leveraging approximately up to $127,4275 of various costs associated with operating the program. Follow-up Services - Follow-up services for prior year participants (PY21/22) using current budgeted amount in supportive services. Tracking OCCC uses finger biometric to track all participant hours in additional to daily field sign-in sheet. Time cards are generated bi-weekly and are signed off by participants with the corresponding supervisor. Various labor distributi on reports are used to track participant hours and earnings. Incentives and supportive services are requested through an applicable form with proper approval before they are delivered. Incentives and supportive services report can be generated at will from our tracking databases. Subcont racting -OCCC does not subcontract any obligations or duties in this proposal. EXHIBITD Exhibit 2 Santa Ana Workforce lnvestmet BoardYouth Council Workforce Innovation & Opportunity Act Program Year 2022/2023 Budget Form Phones Internet fees Parking fees Security Maintenance Insurance Equipment rental fees* Vehicle lease charges (vehicles may not be purchased) Office expenses (consumables) Accounting Services Project Expenses Adminstrative Services Indirect costs (attach indirect cost rate plan*) Professional Services Marketing/Membership Finance Charges Staff training Staff travel/mileage/conferences Participant Wages & Benefits* Support services* Profit (for profits only) Other (list)' Incentives Project Transportation Charter School EXHIBIT D 760 7,284 1,381 1,001 1,081 1,401 500 69,601 69,601 20,000 13,800 13,800 3,450 3,450 5,763 2,881 Total Operating Expenses 86,851 86,851 55,658 ,_ ______ -I GRAND TOTAL $ 12 866 $ 249 134 $ 262 000 (Total Personnel+ Total Operating Expenses) ' ' , Follow-up Services (22) (staff time+ fol up svcs) $ 127,427 Grand Total with Follow-up Services $ 12,866 $ 249,134 $ 262,000 $ 127,427 Exhibit 2 Santa Ana Workforce lnvestmet BoardYouth Council Workforce Innovation & Opportunity Act Program Year 2022/2023 DCCC Staff Wages/Salaries Admlnislatrve Staff Chief Financlal Officer Subtotal Admin Staff Employer Taxes Workers Compensation Bene-Ats Subtotal Admi11 Staff Taxes/Benefits Total Administrative Expenses Program Staff Director of Operations Project Manager Supervisor I Programs Manager WIOA Program Speciallsl Subtotal Program Staff Employer Taxes workers Compensation Benefits Subtotal Program Staff Taxes/Benefits Program Expenses Project Transportation (Vehicle, Insurance, fuel, repair & mainl) Staff Training occupancy Related (renlal, utilities, repair & mainl) Subtotal Program Expenses Total Program Expenses Corps member (CM) Expenses GM Stipends CMs (29 hr/wkx 6-12 wks) carry-overs CMs Total Hours/Paid Work Experience Employer Taxes Workers Compensation CM Stipend Total Supportive Services/Unlforms/b us passes/gas cards/books/tuition/ others CM Incentives/Bonus Subtotal Cms Expenses .. Follow-up Services Prior Year (22) (staff time+ sup svc) Total with Follow-up Services DCCC Match OCCC Slaff Salaries & Wages Taxes & Benefits DCCC Match -Participant Wages & Benefits OCDE Charter School OCCC Expenses Total DCCC Cash & In Kind T, Huynh J. Volp J. Newton TB □ S Soria D. Garcia #ofCMs 23 0 23 23 23 EXHIBITD DCCC Direct Program Expenses WIDA WIDA Time% Amount 6% 11,400 11,400 872 114 480 1,466 $ 12,866 4,91% 7% 8,050 7% 7,350 80% 41,600 20% 15,200 100% 60,000 132,200 10,113 5,066 14,904 30,083 $ 162,283 61,94% Average Total hrs/ WIDA Hourly Rate CM Amount $15 4,002 60,182 4,002 4,604 4,815 69,601 $ 600 13,800 $ 150 3,450 $ 86,851 33.15% 100.00% $ 262,000 58,900 12,869 20,000 2,881 32,776 $ 127,427 48,64% Exhibit 2 Santa Ana Workforce lnvestmet BoardYouth Council Workforce Innovation & Opportunity Act Program Year 2022/2023 �ts.ff Salaries & Wages Chief Executive Officer Chief Financial Officer Accounts Payable Payroll Specialist JT Manager Director of Operations Pro j ect Manager Supervisor I Supervisor !I Programs Manager Program Specialist WIA Program Specialist Program Specialist 2 Sub-total Staff Salaries & Wages Sub-total Staff Benefits Total Staff Wages and Benerds Operating Expenses: Administration Occupancy Financing/banking/payroll Charges Marketing/Membership Office Expenses Professional Services Project Expenses Transportation (Fuel, insurance, maint) Travel & Conference OCDE Charter School OCCC Participant wages & Benefits Total Operating Expenses Tota/ OCCC Match (Cash & In Kind) Total WIOA Projected Hours Total OCCC Pro lected Hours Project% {WIA hrs/OCCC hrs) Fuel Insurance Vehicle Maint Tota K. Bandoni T. Huynh N. Hirales S. Cortez P. StOnge J.Volp J. Newton TBD TBD $Soria V. Ye pez D. Garcia E. Vasquez $ Budget 34,SOO 340,000 35,000 27,000 19,000 25,000 182,000 144,000 12,500 72,000 20,000 819,000 4,002 100l.000 0%] Monthly 5,000.00 6,000.00 1,000.00 12,000.00 WIOAAmount 4.0% 1,381 13,607 1,401 1,081 760 1,001 7,284 5,763 SOD 2,881 20,000 $ 55,658 Budget 12 months 60,000.00 72,000.00 12,000.00 144,000.00 WIQA¾ 0% 6% 0% 0% 0% 7% 7% 80% 0% 20% 0% 100% 0% WlOA Portion $ $ $ $ WIOA Direct 11,400 8,050 7,350 41,600 15,200 60,000 143,600 31,549 175,149 WIOA 4-0% $ $ $ $ [$ occc In-kind 4,200 3,800 1,500 2,160 2,200 3,450 3,150 13,000 5,200 3,800 1,440 12,000 3,000 58,900 12,869 71,769 occc In-kind 1,381 13,607 1,401 1,081 760 1,001 7,284 5,763 SOD 2,881 20,000 55,658 127,427] � Staff training/staff and board meetings Rent/utilities/ phones(huildout(occupancy related Bank/LDC/payroll processorfee Corps membership and outreach campaign Office supplies CPA Audit/ HR/Legal/Consultant contracted services occc Matching Cms tools/safety supplles/uniforms/project direct related Veh lease/purchases, veh allocation, fuel , ins, maint Staff mileage and miscellaneous travels/conferences Staff mileage and miscellaneoustravels(conferences Other leveraged participants working hours & benefits EXHIBITD Exhibit 2 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1)No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2)If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in accordance with its instructions. 3)The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certific ation shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $11,000 and not more than $110,000 for each such failure. Orange County Conservation Corps Grant �/Contractor O anization . . ignature EXHIBIT E Orange County Conservation Corps Program Title Exhibit 2 Certification Regarding Drug-Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. CERTIFICATION A.The contractor certifies that it will provide a drug-free workplace by: (a)Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b)Establishing a drug-free awareness program to inform employees about- (1)The dangers of drug abuse in the workplace; (2)The contractor's policy of maintaining a drug-free workplace; (3)Any available drug counseling, rehabilitation, and employee assistance program; and (4)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c)Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d)Notifying the employee in the statement required by paragraph -(a) that, as a condition of employ ment under the contract, the employee will (1)Abide by the terms of the statement; and (2)Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (e )Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d )(2) from an employee or otherwise receiving actual notice of such conviction; EXHIBIT F Exhibit 2 (f)Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - (1)Taking appropriate personnel action against such an employee, up to and including termination; or (2)Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g)Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B.The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. EXHIBITF Exhibit 2 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name: Orange County Conservation Corps Name of Contractor: OCCC-Katharyn Muniz Contractor Number: Date: July 1. 2022 -June 30. 2023 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county. state, zip code for each site): Ora119.e County Conservation Corps 1853 N. Raymond Ave. Anaheim. CA 92801 Address EXHIBIT F Exhibit 2 INSTRUCTION FOR CERTIFICATION 1.By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2.The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. lf it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment. 3.The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4.The terms ''covered transaction", "debarment", "suspended", "ineligible", "lower tier covered transaction'\ "participant", "person", "primary covered transaction", "principle", uproposal'', and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5.The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6.The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction unless it knows that the certification is erroneous. 7.Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8.Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. EXHIBITG Exhibit 2 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary E,cclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211). (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (l)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state or local) terminated for cause or default. 2.Where the prospective primary participant is unable to certify to any of the statements in this , such prospective participant shall attach an explanation to this proposal. �.L�lf� o .Mk�;"v. ��o Na'me and Title of O�I Authorized to Certify On Behalf of the Grantee Date EXHIBIT G Exhibit 2 Assurances & Certifications Selected providers will be required to sign and submit "actual" assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot, this proposal will be automatically rejected. Please initial each box. ,Bl I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of . this agency or business to submit this proposal. I We are not currently on any Federal, State of California, or local Debarment list. We will provide records to show that we are fiscally solvent, if needed. We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIOA funds will be used as required by law and contract. � We have additional funding sources and will not be dependent on WIOA funds alone. We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are not limited to: ; Records accurately reflect actual performance. Maintain record confidentiality, as required. Reporting financial, participant, and performance data, as required. I Comply with State and Federal fiscal and program activity audits. Complying with Federal and State non-discrimination provisions. Meeting requirements of Section 504 of the Rehabilitation Act of 1973. I Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey) Meeting all applicable labor law, including Child Labor Law standards. Agree to provide a drug free workplace. · Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Coverage in the amount of $1,000,000.00 � Agree to provide all participants with Grievance Procedures. R Agree to insure proposer's employees through Workers Compensation Insurance (including part-time employees) � Procurement policies and procedures are in place and meet federal guidelines. We will not: � Place a youth in a position that will displace a current employee. gj_ Use WIOA money to assist, promote, or deter union organizing. � Use funds to employ or train of persons in sectarian activities. m Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. � Use WIOA funds for activities that would interfere with or replace regular academic requirements for eligible youth who are not dropouts. � Use WIOA funds to carry out programs funded under the School-to-Work Opportunities Act of 1994 unless the program(s) are only for youth eligible to participate under WIOA. 12}.Use WIOA money under this contract to purchase any equipment. I hereby �ssu e that all of the above arc true. Title EXHIBIT H Da c Exhibit 2 � Francine R. Villareal v111,�,, ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM1601YYYY) � 10/2512021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INF ORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an AD DITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the pollcy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lleu of such endorsement(s). PRODUCER Arthur J. Gallagher & Co. Insurance Brokers of CA., Inc. 505 N Brand Blvd, Suite 600 Glendale CA 91203 1 ;,,ens"'": 07''1'1293 INSURED ORANCOU�19 Orange County Conservation Corps 1853 N. Raymond Ave. Anaheim, CA 92801 COVERAGES CERTIFICATE NUMBER: 541146761 22�1�cT Annie Lee rA��N�t J:xt\: 818.539.8601 [ rt� Noi,818.539.8701 !�o��ss: Annie Leet@aia.com INSURERIS\ AFFORDING COVERAGE NAIC# INSURER A: Great American Alliance Insurance Comoanv 26832 INSURER a: Great American Insurance Comoanv of NY 22136 INSURERC: INSURERD: INSURER E: INSURER F: REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAI MS. INSR LTR A B A A TYPE OF INSURANCE X COMMERCIAL GENERAL LIABILITY 1 CLAIMS-MADE 0 OCCUR � f--GEN'L AGGREGATE LIMIT APPLIES PER: Fl POLICY □ l'rc?r □ LOC OTHER: AUTOMOBILE LIABILITY f--X ANY AUTO � OWNED SCHEDULED AUTOS ONLY AUTOS x X HIRED NON-OWNED f--AUTOS ONLY � AUTOS ONLY X UMBRELLA LIAS � EXCESS LIAS M OCCUR CLAIMS-MADE OED I X I RETENTION 't 1fl nn,, WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLU OED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS be)ow Abuse and molestation Y/N □ l��_D_L y NIA I�� POLICY NUMBER POLICY EFF ' IMlillDD/YYYYl POLICY EXP I tlinM/DOIYYYYI LIMITS PAC 5154680 17 10/1/2021 10/1/2022 EACH OCCURRENCE $1,000,000 DA,v,,-...GE Tu RENTt:D $100,000 PREMISES IEa occurrence\ MED EXP (Any one person) $5,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE $3,000,000 PRODUCTS -COMP/OP AGG $3,000,000 I CAP 0991249 08 10/1/2021 10/1/2022 COMBINED SINGLE LIMIT $1,000,000 IEa accidentl BODILY INJURY (Per person) $ BODILY INJURY (Per accident) PROPERTY DAMAGE $ lPer accident\ Comp & Collision $500\$500 UMB 5603795 17 10/1/2021 10/1/2022 EACH OCCURRENCE $4,000,000 AGGREGATE $4,000,000 $ I �ffrnrE I I OTH-ER E.L. EACH ACCIDENT I E.L. DISEASE -EA EMPLOYEE E.L. DISEASE-POLICY LIMIT $ PAC 5154680 17 1 Q/1/2021 10/1/2022 Per Claim $1,000,000 Aggregate $3,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) Policy : Professional Liability Policy#: PAC 5154680 17 Carrier :Great American Alliance Insurance Company Policy Term: 10/01/2021 -1010112022 Per Claim: $1,000,000 I Aggregate: $3,000,000 Abuse is included under the Umbrella. RE: Agreement Number: A-2021-112; A-2020-142 I Project: Youth and Dislocated Worker Training.See Atlached ... CERTIFICATE HOLDER City of Santa Ana Risk Management Division, 20 Civic Center Plaza, 4th floor Santa Ana CA 92701 CAN CELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REP ESENTATIVE 1--(_��-x'"' Ri,l,�Dlvision REvlEWED & APPROVED BY: ACORD 25 (2016/03) © 1988-2015ACORD C The ACORD name and logo are registered marks of ACORD f�R.V� Exhibit 2 AGENCY CUSTOMER ID: ORANCOU-19 --�-�-------------- LO C #: -------- ADDITIONAL REMARKS SCHEDULE AGENCY NAMED INSURED Arthur J. Gallagher & Co. Orange County Conservation Corps 1853 N. Raymond Ave. POLICY NUMBER Anaheim, CA 92801 CARRIER I NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE Page of The City of Santa Ana, its officers, employees, agents, volunteers and representatives are named as named additional insured with respect to the operations of the named insured, The insurance provided in the General Liability policy is primary and any other insurance shall be excess only, and not contributing. Written notice shall be provided at least ten (10) days in advance of cancellation for non-payment of premium and thirty (30) days in advance for any other cancellation or policy change. ACORD 101 (2008/01) © 2008 ACORD C The ACORD name and logo are registered marks of ACORD Ri,k�Di,i,ian REVIEWED & APPROVID BY: r�R.�� Exhibit 2 •::;·1 • "IU/'1/«:U[I • J-'A(.; bl b4b!l0 1 /(.;Kt:A I AIVlt:KILAl'J ALLIAl'JLt: 11\1::iUKAI\ILt: LUIVll-'AI\IY *D/B* 525791941 694804 CG 20 01 (Ed. 04 13) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NONCONTRIBUTORY -OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance Condition and supersedes any provision to the contrary: (1)the Additional Insured is a Named Insured under such other insurance; and Primary and Noncontributory Insurance This insurance is primary to and will not seek co ntribution from any other insurance avail able to an additional insured un der your policy provided that: (2)you have agreed in writing in a co ntract or agreement that this insuranc e would be primary and would not seek contribution from any other insurance available to the Additional Insured. The City of Santa Ana, its officers, employees, agents, volunteers and representatives. CG 2 0 0 1 (Ed. 0 4 I 1 3 ) Copyright, ISO Properties, Inc., 2012 RJsk�DivioiDn REVIBl'lED & APPROVED BY: F�R.\!� Ris.kManag(mient An,.tly.st Exhibit 2 Named Insured: Orange County Conservation Corps Policy number: PAC 5154680 17 Effective date: 10/1/2021 CG 20 26 (Ed. 04 13) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Schedule Name of Additional Insured Person(s) or Organization(s): The City of Santa Ana, its officers, employees, agents, volunteers and representatives Information required to complete this Schedu le, if not shown above, will be shown in the Declarations. A.SECTION II -WHO IS AN INSURED is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodi ly injury," "property damage" or "person al and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on you r behalf: 1.in the performance of your ong oing operations; or 2.in connection with your premises owned by or rented to you. However: 1.the insurance afforded to such ad ditional insured only applies to the extent permitted by law; and 2.if coverage provided to the Additional Insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broa der than that which you are required by the contr act or agreement to provide for such additional insured. B.With respect to the insurance afforded to these Addition al Insureds, the following is added to SECTION Ill - LIMITS OF INSURANCE: If cover age provided to the Additional Insured is required by a contract or agreement, the most we will pay on behalf of the Additional Insured is the amount of insu rance: 1.required by the con tract or agreement; or CG 20 26 /Ed. 04/13) Copyright, ISO Properties, Inc., 2012 /Paae 1 of 2) Risk M,nag,,,u,nt IJivlslon REVIEWED&. APPROVED Bv; F�R. �� f'\WF?' � RisJt M<1nc1gement Ana�t Exhibit 2 2.available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Decl arations. CG 20 26 (Ed. 04/13) Copyright, ISO Properties, Inc., 2012 (Paae 2 of 2) Riek�Diw,lon REvlEWED & APPROVED: BY: F�R.V� Exhibit 2 ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/D0/YYYY) � 12/8/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the cerUflcate holder in lieu of such endorsement(s). PRODUCER Arthur J. Gallagher & Co. Insurance Brokers of California, Inc. LIC# 0726293 1255 Battery Street #450 San Francisco CA 94111 INSURED NONPUNl-01 Orange County Conservation Corps 1853 North Raymond Avenue Anaheim, CA 92801 COVERAGES CERTIFICATE NUMBER· 1153230747 CONTACT NAME: ��gN��o ---••: I f'.,O� Nol: E-MAIL ADDRESS: INSURER/SI AFFORDING COVERAGE INSURER A: NonProfits' United Workers' Comoensation Group INSURER a: Safetv National Casualtv Corooration INSURER c: Resoonse lndemnitv Comoanv of California INSURER D: INSURER E: INSURER F: REVISION NUMBER· NAIC# 15105 10970 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT \MTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR A C TYPE OF INSURANCE COMMERCIAL GENERAL LIABILITY \ CLAIMS-MADE □ OCCUR GEN'L AGGRE GATE LIMIT APPLIES PER: � □PRO-□ POLICY JECT LOG OTHER: AUTOMOBILE LIABILITY -ANY AUTO -OWNED � SCHEDULED AUTOS ONLY AUTOS -HIRED � NON-OWNED AUTOS 'ONLY f---AUTOS ONLY UMBRELLA LIAB � OCCUR -EXCESS LIAS CLAIMS-MADE DEO I I RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY V/N ANYPROPRIETOR/PARTNER/EXECUTIVE □ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below XSWC -Buffer Layer xswc ADDL •····o N/A SUBR '""'D POLICY NUMBER POLICY EFF I IMM/DD/YYYYI ,�g��'b�Vv1 LIMITS EACH O CCURRENCE $ ��E'��is 9E��J�rr°enoo' $ MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGR EGATE PRODUCTS -COMP/OP AGG $ $ (OMBINEu SINGLE LIMIT Ea accldentl $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ rp��c�i�RAMAGE $ $ EACH O CCURRENCE AGGREGATE $ $ NPU-WCG 001-2021 1/1/2021 1/1/2022 X I �i�TUTE ) I OTH-ER E .L. EACH ACCIDENT $500,000 E.L. DISEASE -EA EMPLOYEE $500,000 E.L. DISEASE -POLICY LIMIT $500,000 ABL 1000013-00 1/1/2021 1/1/2022 XS of $500,000 $250,000 (EL & WC) SP4064079 1/1/2021 1/1/2022 XS of $750,000 $2,000,000 (EL) XS of$750,000 Statutory 0/'JC) DESCRIPTION OF OPERATIONS/ LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is reqUlred) CERTIFICATE HOLDER City of Santa Ana 20 Civic Center Plaza 4th Floor Santa Ana CA 92701 ACORD 25 (2016/03) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. @ 1988-2015 ACORD C The ACORD name and logo are registered marks of ACORD RiskMan,g,me,,!Divislon REVlEWED & APPROVED av,F�R.�� Exhibit 2 NoNPR.o� UNITED The NonProfits' United Workers' Compensation Group (NPU-WCG) is a self-insurance group (SIG). We provide members with a combination of pooled self-insurance and commercial excess insurance for workers' compensation. WCG members receive statutory coverage per occurrence, which is a combination of our $500,000 self-insured pool and the excess coverages provided through AM Best Rated A+ Great American E&S Insurance Company (buffer layer of $250,000 xs $500,000 for both EL and WC for up to $750,000) and Safety National, which is statutory limits for workers' compensation and up to $2,000,000 for employers liability for 2020. NonProfits' United is not Best-rated because, as a pool, we are not an admitted carrier. This is the same situation that applies to the hundreds of self-insurance pools established through joint powers authorities for public entities, none of which have Best ratings. NPU was established in 1988 in accordance with the laws of the State of California applying to self-insurance. Please note the insured is part of a self-insured group pool, not individually self-insured, and does NOT have an SIR that they are individually responsible for. Our Workers' Compensation Group, which began operation is 2005, is regulated by the Department of Industrial Regulations, Office of Self-Insurance Plans (DIR OSIP). The WCG holds Master Certificate of Consent to Self-Insure #4513. Since our formation over 10 years ago, we have underwritten in compliance with strict actuarial guidelines and have maintained financial soundness throughout the hard and soft periods of the traditional insurance cycles. Additionally, we use only A-rated or higher excess carriers. If a waiver of subrogation is issued, it is attached to the certi ficate as a whole and covers all three policies. A 30 day notice will not be provided as the policy is responsible to the insured and not the individual certificate holders regarding cancellation and we are held to the cancellation regulations required by the DIR OSIP. The 30 day language on a certificate is not enforceable and can be deemed illegal. We do, however, as a courtesy, attempt to notify certificate holders if a member withdraws or is withdrawn from the pool, and the certificate is rescinded. Ri.k� Division REVIEWED & APPROVED BY: F�R.!I� RisJc Management Anatyst Exhibit 2 CERTIFICATE OF WORKERS' COMPENSATION COVERAGE I DATE Jun 4, 2021 PRODUCER NonProfits' United Workers' Compensation Group THIS CERTIFICATE IS ISSUED AS MATTER OF INF ORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS610 Fulton Avenue, Suite 200 CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE Sacramento, CA 95825 Phone: (916) 868-6231 COVERAGE AFFORDED BY THE POLICIES BELOW. Fax: (916) 880-5251 Arthur J. Gallagher & Co Insurance Brokers of California, Inc 1255 Battery Street #450 INSURERS AFFORDING COVERAGE San Francisco, CA 94111 INSURED INSURER A: NonProfits' United Workers' Compensation Group Orange County Conservation Corps INSURER B: Safety National Casualty Corp [NAIC#I5105] 1853 North Raymond Avenue Anaheim, CA 92801-INSURER C; Response Indemnity Company ofCalifomia [NAIC# 10970] INSURER D· INSURER E· COVERAGES This Certificate is not intended to soecifv all endorsements, coveraaes, terms, conditions and exclusions of the oolicies shown. THE POLICIES OF COVERAGE LISTED BELOW HAVE BEEN ISSUED TO THE AFFILIATE MEMBER NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM, OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE COVERAGE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY POLICY TYPE OF COVERAGE POLICY NUMBER EXPIRATION LIMITS LTR EFFECTIVE DATE DATE GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) $ I CLAIMS MADE I I OCCUR MED EXPENSE (Any one $ GENERAL AGGREGATE LIMIT APPLIES PER: PERSONAL & ADV INJURY $ POLICY I I PROJECT I jLOC GENERAL AGGREGATE $ PRODUCTS-COMP/OP AGG $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Each accident) ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS {Per person) � HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per acc'ident) < PROPE RTY DAMAGE • tPer accident) i X I PER ISTATUTE I � WORKERS' COMPENSATION E.L. EACH ACCIDENT $500,000 A AND NPU-WCG 001-2021 1/1/2021 1/1/2022 $500,000 EMPLOYERS LIABILITY E.l. DISEASE-EA EMPLOYEE E.L. DISEASE -COVERAGE $500,000 LIMIT OTHER C XSWC -Buffer Layer ABL1000013-00 1/1/2021 1/1/2022 XS of $500,000 $250,000 (EL & WC) B xswc SP4064079 1/1/2021 1/1/2022 XS of $750,000 $2,000,000 (EL) XS of $750,000 Statutory (WC) DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAUPROVISIONS Agreement Number A-2020-142 Project: Adult and Dislocated Worker Training CERTIFICATE I-IOLDER I CANCELLATION NPUWCG-OCCC-051 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED City of Santa Ana IN ACCORDANCE WITH THE POLICY PROVISIONS. Risk Management Division 20 Civic Center Plaza 4th Floor Santa Ana, CA 92701 � ;. ��D- ( .,A ,/ � :,,-, ,/ REVIEWED & APPROVED BY; Based on ACORD 25 (2016/03) F�R..V.u-...t Ri$.k Managemi::nt Am1ly1t i.,:,1/, > ''\i,' '\ .L·:,.,;,;·:-,-.:: .. ,,·. "'}!:,� ... :· .. ·_;.,•' ., ... i.� Exhibit 2 Villareal, Francine From: Sent: To: Subject: Attachments: Hi Audrey, Tony Huynh <thuynh@occorps.org> Tuesday, October 19, 2021 3:12 PM Goodson, Audrey RE: *External* Insurance Santa ana -OCCC 10012022.pdf; City of Santa Ana.pd! Sorry about that, please see attached. We will not be purchasing any equipment under the grant. Sincerely, Tony Huynh Chief Financial Officer i�11PJ!!L��-�ii�tt ORANGE COUNTY CONSERVATION CORPS Tel: 714.956.6222 x 305 www.occo "The Orange County Conservation Corps transforms one life at a time through hard work and personal responsibility" From: Goodson, Audrey <AGoodson@santa-ana.org> Sent: Tuesday, October 19, 202112:57 PM To: Tony Huynh <thuynh@occorps.org> Subject: *External* Insurance Tony, Could you check into those changes for the insurance. I haven't received an email with the new COi. If it's mailed to our risk management department, they don't know what to do with ii. I have to submit ii with a form. Thanks, �ff}O<J<!,Jon, I Account Clerk I Santa Ana WORK Center I 801 W. Civic Center Dr., Suite 200 I Santa Ana, CA 92701 714.565.2672 I agoodson@santa-ana.org :New Location. <two-:/{ourparfiJno va(id'ation is avaiCa6Ce! na � SANTA �>\Wi ANA RK CENTER Ametl¢aW�bCefile1 1?(•f\brr.1J" The mySantaAna mobile app puts the power of the Santa Ana city government in the palm of your handt The free app aflo report issues to the City, access City services, and find news and events. 1 RislcM&,,,g,m,n! Divi,wn REVIEWED&. APPROVED By; r�R.V� Risk Jl/t,;1nagement Ani!ly.st Exhibit 2 AMERICANS WITH DISABILITY ACT (ADA) AND EQUAL OPPORTUNITY (ED) LAW SURVEY /, Is there a minimum of 2 designated accessibility parking slots? Per Dept. of Rehab Sect. 504 YESIK/ NO □ II.Are parking slot occupants able to reach the building's entrance for the disabled without having to go behind any other cars, or any other barriers (curb, sidewalks, etc.)? Per Dept. of Rehab. Sect. 504 YESIXJ NO □ Ill. Is there a front door labeled with the international wheelchair access sign? Per Dept. of Rehab. Sect, 504 YEslXf NOD IV.Is the labeled entrance's threshold not higher than½ Inch to allow for wheelchair access? Per Dept. of Rehab. Sect. 504 YES./Z] NO □ V.Is the door-handle to the labeled wheelchair entrance door, a lever handle (not a round doorknob)? Per Dept. of Rehab. Sect. 504 YESJ:8') NO □ VI.If any services are available on second floor, does the building have an elevator? Per Dept. of Rehab. Section 504 YES� NO □ NA□ VII.Does the classroom, working area, and break-room have enough room to maneuver a wheelchair and/or crutches? Per Dept. of Rehab. Sect. 504 YES� NO □ VIII.Does the provider catalog/ employee manual, contain the organization's Grievance Policy? PerCFR Title 20, 29, 41 YESl'.ii'.f NOD IX.Is the Grievance Procedure and contact person made available in writing to the participant on or before the first day of program participation? Per CFR Title 20,29,41 YES_IZ( NO □ X.If serving Limited English individuals, is the grievance procedure and procedures available in their language? Per CFR Title 20,29,41 YES® NO □ XI.Is there at least one internationally labeled accessible restroom for the individuals with disabilities? Per Dept. of Rehab. Sect. 504 YESI&/ NO□ XII.Does the toilet stall for individuals with disabilities have bars on each side of the wall? Per Dept. of Rehab. Sect. 504 YESIZJ NO □ XIII, Is there a telephone reasonably accessible to handicap individuals? Per Dept. of Rehab. Sect. 504 Ytsl&) NOD XIV.Is there a water fountain reasonably accessible to disabled individuals? Per Dept. of Rehab. Sect. 504 YES� NO □ Exhibit 2 XV.Are auxiliary (supplementary) aides available when requested by the individual? Per CFR Title 20,29,41 YESl.'Sj NO □ Youth Service Provider Information: Print First & Last Name Service� \ � 5 ? /1). £4 7. M � ,4,,.,:.; Business Address ' Business Phone Number Date All information is subject to validation by SAWDB staff upon approval of award, Exhibit 2 SUBRECIPIENT COMPLIANCE FORM Instructions: f>lease complete this form, sign and submit to the Santa Ana Workforce Development Board Subrecipient r,:r, :.tJ&rri' Coai.fN Co,.,��.J A-,-t'otJ C oll.P s. Agreement Date July 1, 2021-June 30, 2022 Agreement Amount 1,///S:.€)0 O. D Q Dun and Bradstreet Data # �;'S"� � G !:I: 22 IUniverse Numbering System Catalog of Federal Domestic Assistance (CFDA) The Catalog of Federal Domestic Assistance (CFDA) is a government-wide compendium of Federal programs, projects, services, and activities that provide assistance or benefits to the American public. It contains financial and nonfinancial assistance programs administered by departments and establishments of the Federal government. The primary purpose is to assist users in identifying programs that meet specific objectives (for more information refer to: www.sam.gov) CFD11 Title & Number: WIOA Youth Activities #17.259 ,-1/4 I I' -initial if you understand and agree with the above statement Ill '(.lnitoring Subrecipient will or may be monitored by officials from the City, State, or Federal entities. Monitoring may include the review of the subrecipient's use of Federal awards through reporting, site visits, regular contact, or other means to provide reasonable assurance that the Subrecipient administers Federal awards in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved.ok{_ initial if you understand and agree with the above statement Au�its Subrecipient's expending $750,000 or more in Federal awards during the fiscal year must have met the audit requirements ofOMB Super Circular section 200.501 within 9 months of the end of the subrecipient's audit period (refer to: httQs:LLwww.federalregister.govLdocumentsL2013L12L26/2Q13·30!165Luniform- admlnistratlve-requirements-cost•Qrinclples•and-audlt-reguirements·for-federal-awards ). f>lease provide documentation that demonstrates the most recent audit in compliance with the above mentioned 0MB Circular or include a letter indicating why a single audit was not required for your agency. □See Attached � Applicable initial if you understand and agree with the above statement 7\£.. )J h/ , ? j :JS/ !;-1,;., V,Ii ' .,. Chief El ecutive Officer Signat Ir.a y o�te r Exhibit 2 WIOA Formula Allocations -PY 22-23 Workforce Services Information Notices WSIN21-43 Issued: May 25, 2022 The Workforce Innovation and Opportunity Act (WIOA) Title I formula fund allocations for each Local Workforce Development Area (Local Area), for Program Year (PY} 2022-23, have been released. These allocations (Adult, Youth, and Dislocated Worker (DW)) are based on the allotments issued by the U.S. Department of Labor (DOL), to the states per Training and Employment Guidance Letter 09-21, dated May 6, 2022. The WIOA prescribes a specific method to calculate sub-state hold harmless levels for DW Program funds. As a result, there is an alignment in the WIOA hold harmless provisions across the Youth, Adult, and DW programs. These hold harmless provisions were established to help mitigate year-to-year volatility in funding levels. Under the WIOA, hold harmless provisions ensure that each area receives no less than 90 percent of their average percentage share from the two prior years. The local areas that receive more than 100 percent of their average percentage share from the previous two years will be proportionately reduced by the amount of total funding necessary to ensure that all local areas receive at least 90 percent of their average percentage share from the two prior years. Please be aware that this notice is being issued for planning and budgeting purposes only because the state has not yet received the federal Notice of Award (NOA) for any of the funding streams. Once the NOA has been received, Youth allocations will be released to Local Areas immediately. Youth allotments to the states will be issued in one sum with an effective date of April 1, 2022, under the grant code 301. The Adult and DW allocations will be released as soon as we receive federal and state spending authority for these funds. The allotment to California and the amounts available for the formula allocation to the local areas are listed below. Attachment 1 reflects the total amount local areas will receive for each of the funding streams during the PY 22-23. Additionally, Attachment 2 provides a breakdown of how each of the three funding streams are allocated. PY 22-23 Federal Allotment & Available Formula Allocation PY 22-23 Title I Youth Program Adult Program Dislocated Worker Program Total Total Federal Allotment $141,613,074 $136,107,910 $172,716,686 $450,437,670 Total Available for Formula Allocati $120,371,113 $115,691,724 $103,630,012 $339,692,849 If you have any questions, please contact the Financial Management Unit at WSBFinancialManagementUnit@edd.ca.gov . /s/ KIMBERLEE MEYER, Chief Central Office Workforce Services Division Attachments •Youth , Adult , and Dislocated Worker All otments (PDF ) •WIOA Fund ing PY 22-23 (PDF) Last Revised: 05/25/2022 1/2 EXHIBIT 3 Local Area Alameda Anaheim City Contra Costa Foothill Fresno Golden Sierra Humboldt Imperial Kern, Inyo, and Mono Kings Los Angeles City Los Angeles County Pacific Gateway Madera Merced Mother Lode Monterey Workforce Innovation and Opportunity Act Youth, Adult, and Dislocated Worker Activities Final Allocations Program Year 2022 -2023 Round 1 Round 2 Dislocated Dislocated Youth Adult Worker Adult Worker $1,892,566 $334,030 $471,055 $1,492,726 $1,871,405 $846,357 $150,580 $162,812 $672,915 $646,818 $1,758,156 $308,008 $419,479 $1,376,438 $1,666,503 $684,815 $124,890 $122,721 $558,113 $487,545 $6,362,455 $1,112,345 $923,886 $4,970,885 $3,670,409 $837,212 $154,026 $221,560 $688,316 $880,213 $341,600 $53,102 $55,151 $237,305 $219,104 $3,130,644 $562,173 $482,301 $2,512,256 $1,916,083 $6,049,887 $1,070,351 $884,195 $4,783,219 $3,512,724 $872,130 $171,681 $133,250 $767,215 $529,374 $15,291,932 $2,715,991 $2,158,254 $12,137,306 $8,574,309 $13,468,208 $2,334,560 $1,876,055 $10,432,752 $7,453,186 $2,000,359 $336,771 $261,695 $1,504,975 $1,039,661 $836,147 $151,387 $121,398 $676,524 $482,290 $1,923,878 $330,587 $272,962 $1,477,339 $1,084,421 $320,569 $69,244 $71,223 $309,440 $282,955 $2,242,110 $404,427 $437,246 $1,807,319 $1,737,088 Workforce Alliance of the North Bay $945,302 $177,453 $218,702 $793,009 $868,859 North Central Counties Consortium $1,403,025 $248,029 $223,095 $1,108,402 $886,310 NoRTEC $2,413,851 $439,923 $393,622 $1,965,941 $1,563,780 NOVA $1,496,149 $274,841 $430,118 $1,228,219 $1,708,769 Oakland City $1,200,290 $226,992 $220,808 $1,014,390 $877,224 Orange $3,973,723 $695,562 $1,005,593 $3,108,353 $3,995,013 Richmond City $322,583 $60,467 $57,728 $270,219 $229,342 Riverside $6,498,138 $1,122,040 $1,240,049 $5,014,208 $4,926,460 Sacramento $3,705,432 $656,088 $710,803 $2,931,947 $2,823,877 Santa Ana City $881,063 $154,497 $129,043 $690,424 $512,663 Santa Barbara $1,266,992 $163,223 $203,952 $729,416 $810,261 San Benito $212,325 $37,438 $45,756 $167,305 $181,779 San Bernardino $5,857,395 $1,014,443 $995,975 $4,533,376 $3,956,804 South Bay $2,014,414 $369,381 $361,021 $1,650,701 $1,434,261 Santa Cruz $1,026,773 $164,771 $192,763 $736,334 $765,806 San Diego $7,186,758 $1,249,065 $1,437,152 $5,581,863 $5,709,516 SELACO $1,570,491 $275,963 $255,735 $1,233,233 $1,015,982 San Francisco $1,496,438 $293,664 $405,839 $1,312,335 $1,612,315 San Joaquin $3,276,590 $574,141 $519,656 $2,565,739 $2,064,487 San Jose -Silicon Valley $2,255,378 $398,827 $520,225 $1,782,291 $2,066,749 San Luis Obispo $614,906 $84,886 $98,539 $379,343 $391,475 Solano $1,018,898 $190,141 $214,850 $849,710 $853,557 Sonoma $860,204 $151,735 $192,063 $678,080 $763,027 Stanislaus $2,660,840 $470,970 $414,903 $2,104,685 $1,648,323 Tulare $4,026,603 $705,586 $585,227 $3,153,148 $2,324,989 Verdugo $1,003,582 $192,453 $186,406 $860,041 $740,552 Ventura $1,667,494 $286,875 $397,924 $1,281,997 $1,580,870 Volo $656,451 $91,128 $106,597 $407,237 $423,487 Total $120,371,113 $21,154,735 $2 0,839,387 $94,536,989 $82,790,625 Attachment 1 Grand Total $6,061,782 $2,479,482 $5,528,584 $1,978,084 $17,039,980 $2,781,327 $906,262 $8,603,457 $16,300,376 $2,473,650 $40,877,792 $35,564,761 $5,143,461 $2,267,746 $5,089,187 $1,053,431 $6,628,190 $3,003,325 $3,868,861 $6,777,117 $5,138,096 $3,539,704 $12,778,244 $940,339 $18,800,895 $10,828,147 $2,367,690 $3,173,844 $644,603 $16,357,993 $5,829,778 $2,886,447 $21,164,354 $4,351,404 $5,120,591 $9,000,613 $7,023,470 $1,569,149 $3,127,156 $2,645,109 $7,299,721 $10,795,553 $2,983,034 $5,215,160 $1,684,900 $339,692,849 EXHIBIT 3 Formula Funding Stream , ... ,.:�?f\ Governor's Discretionary /J�i;iJFr;i:>(alC\11' Formula Governor's Discretionary ,/,O'.tslo�afedf0WotRe't'3J;i:>fiilf,:)(ti ·.,, Formula Rapid Response Governor's Discretionary l'TJifai\WIOAil;lJndsf:i' Formula Rapid Response Governor's Discretionary Workforce Innovation and Opportunity Act (WIOA) Funding State Fiscal Year (SFY) 2022-23 Round 1 Share IWJ1W!'\ii;,1\lil$lt4,[6l!l31,Cl:t;lt, $120,371,113 85% $21,241,961 I 15% i10::c,,:,;1I:ir,'i:$�4';�a:fi�23 $21,154,7351 85% $3,733,1881 15% ''''.fii!'f!;'.;,� .cit,i$34�t3.2J3'.1i2 $20,839,3871 60% $8,683,0781 25% $5,209,847 ,, •h·•-;•.•••' ••.,c$·2•0•1· '2··3·3,•30•9 ,,. .. . :---.-;-.. ,-.--.-,,�-,:,·-... ,,, .·.· . ,,,,., ' ' ..., -. . ,., ,., __ .,.,.,.-,.•:.··,,,,'.·c;-. .,;•_, . J,' $162,365,235 $8,683,078 $30,184,996 Round 2 ,,,_,�";· ,· Share Total ·f-_.,_·,:-�IR�t'tf{R,1\Jl!'1fi§l�Of4f1 $DI 85% I $120,371,113 $0 15% $21,241,961 iiA iNI'.,\;.�${1;1:ml?l1!�1'!f8il! iJJ'c'ifl1$Ji6i(f(Q,��ctl!'s $94,536,9891 85% I $115,691,724 $16,682,998 15% $20,416,186 .Cc'$'13ili9!f4I!I74! fri!Ei\L($fil�Pc1',6;l!l'f6i $82,790,625 60% $103,630,012 $34,496,0931 I $43,179,171 $20,697,656 $25,907,503 •··· $249;204)361''t$450';�Jt6:10 $177,327,6141 I $339,692,849 $34,496,0931 I $43,179,171 $37,380,6541 I $67,565,650 *SFY 2022-23 WIOA Allotments based on TEGL 09-21 dated May 6, 2022. Governor's Discretionary based on 15% of California's WIOA allotment. Attachment 2 EXHIBIT 3