HomeMy WebLinkAboutItem 17 - Amend the Blanket Order Contract for Chain Link Fence Rental/Portable Restroom Rental Parks, Recreation, and Community Services
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Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 17, 2022
TOPIC: Amend the Blanket Order Contract for Chain Link Fence Rental/Portable
Restroom Rental
AGENDA TITLE:
Amend the Blanket Order Contract for Chain Link Fence Rental/Portable Restroom
Rental in the amount of $50,000 (Specification No. 16-059) (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to amend the annual amount of the blanket order contract
with United Site Service, Inc. for citywide chain link fence rentals/portable restroom
rentals by $50,000 for a new total annual amount not to exceed $ 285,400, subject to
non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On September 20, 2016, the City Council awarded a two-year contract to United Site
Services, Inc., and Quality Fence Co., Inc. with provisions for three one-year renewals,
for citywide chain link fence rentals in an annual aggregate amount not to exceed
$67,000, which included $7,000 for portable restroom rentals. On July 5, 2017, the City
Council approved an amendment for a new total annual amount not to exceed
$117,000. On September 3, 2019, the City Council approved an amendment of $97,000,
plus a 10-percent contingency, for a new total amount not to exceed $235,400 with two
additional one-year renewal options through September 30, 2023.
The contract is used citywide by various departments. In FY 2021-22, due to an increase
in park improvement projects, use of these rental services has increased. Currently, the
renovation of Santiago Park requires temporary replacement restrooms. Additionally, the
renovation of Adams Park restrooms also requires temporary replacement
restrooms. Because of the additional need, on top of the department’s regular use, plus
future projects, staff recommends an increase in the blanket order contract amount with
United Site Services.
Proposed in Fiscal Year 2022-23 is for Park Maintenance Services to transfer from
PRCSA to the Public Works Agency (PWA), where they will continue to manage the use
of these services, along with the overall maintenance of the parks.
Amend the Blanket Order Contract for Chain Link Fence Rental/Portable Restroom
Rental
May 17, 2022
Page 2
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ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Transfer of Park Maintenance Services from PRCSA to PWA is pending approval of the
FY 2022-2023 City Budget. As such, the current accounting unit number is identified
below. Funds will be budgeted and made available in the corresponding PWA accounting
unit number when identified and approved:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 21-22 01113250-62320 General Fund PRCSA-Park Facilities-
Maintenance & Repair
Buildings & Grounds
$50,000
FY 22-23 01113250-62320 General Fund PRCSA-Park Facilities-
Maintenance & Repair
Buildings & Grounds
$50,000
FY 23-24 01113250-62320 General Fund PRCSA-Park Facilities-
Maintenance & Repair
Buildings & Grounds
$12,500
Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community
Services
Approved By: Kristine Ridge, City Manager