HomeMy WebLinkAboutItem 20 - Santa Ana Stadium Scoreboard and Sound System Replacement, Marquee retrofit, & Appropriation Adjustment Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 17, 2022
TOPIC: Santa Ana Stadium Scoreboard and Sound System Replacement, Marquee
Retrofit, and Appropriation Adjustment
AGENDA TITLE:
Approve Appropriation Adjustment and Award a Purchase Order to Daktronics, Inc. for
the Purchase of a Scoreboard and Sound System Replacement and Marquee Retrofit in
an Amount Not to Exceed $705,761 (Project No. 22-2753 and 22-1306) (Non-General
Fund and Revive Santa Ana Program)
RECOMMENDED ACTION
1. Approve an Appropriation Adjustment recognizing revenue received in Fiscal Year
2021-22 in the amount of $358,599 in the Residential Development District 2, District
Park Acquisition & Development Fees revenue account and appropriating the same
amount into the Residential Development District 2, Improvements Other Than
Building expenditure account for FY 2021-2022 capital operating expenses.
(Requires five affirmative votes)
2. Award a one-time purchase order to the Daktronics, Inc. for the purchase of a
scoreboard and sound system replacement and marquee retrofit at the Santa Ana
Stadium in an amount not to exceed $705,761, subject to non-substantive changes
approved by the City Manager and City Attorney.
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to
modify the New Stadium Scoreboard and Marquee Projects.
DISCUSSION
The Santa Ana Stadium at Eddie West Field scoreboard is over ten years old and has
become difficult to maintain. Most components are now obsolete and the next failure
could result in an inoperable system during a game.
Replacement of the equipment will modernize the system and implement the latest
technology that is easily maintainable and conforms to today’s standards.
Additionally, the City operates an electronic informational marquee, located on the corner
of Flower Street and Civic Center Drive. The primary purpose of the Santa Ana Stadium
Santa Ana Stadium Scoreboard and Sound System Replacement, Marquee Retrofit, and
Appropriation Adjustment
May 17, 2022
Page 2
2
6
6
3
marquee is to provide the outside community with information on City programs, events
and activities occurring throughout the City of Santa Ana. The internal components of this
equipment have also become obsolete and require retrofitting. The marquee retrofit will
utilize Revive Santa Ana funds identified for Expansion of Critical City Communication
Methods.
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts
from any public agency utilizing a competitive bid process. Region 4 Education Service
Center entered into Contract No. R170101 with Daktronics, Inc., for Products and
Services through an Omnia Cooperative Agreement; allowing public agencies access to
discounted pricing. The City intends to “piggy-back” from the established procurement in
order to replace the scoreboard and retrofit the marquee.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The total cost of the scoreboard project, including the contract, project management and
contingency is $616,708. The Capital Improvement Program identified $200,000 for the
Scoreboard and Marquee Projects. An additional $58,109 is available for this project in
the FY 2021-22 budget. Therefore $258,109 has been established for the scoreboard
project. An appropriation adjustment is required to recognize revenue received in Fiscal
Year 21-22 in the amount of $358,599 in the Residential Development District 2, District
Park Acquisition & Development Fees revenue account (31213002-53300) and
appropriating the same amount into the Residential Development District 2,
Improvements Other Than Building expenditure account (31213260-66220) for FY 2021-
2022 capital operating expenses.
After the appropriation adjustment, funds will be available in the following accounts for
the scoreboard project:
Fiscal
Year
Accounting Unit -
Account No.Fund Description
Accounting Unit -
Account No.
Description
Amount
2021-22 31213260-66220
(22-2753)
Residential
Development
(District 2)
Acquisition &
Development-
Improvements Other
Than Building
$562,708
2021-22 31213261-66220
(22-2753)
Residential
Development
(District 2)
Acquisition &
Development In Lieu-
Improvements Other
Than Building
$54,000
Funds are budgeted and available in the following account for the marquee retrofit:
Santa Ana Stadium Scoreboard and Sound System Replacement, Marquee Retrofit, and
Appropriation Adjustment
May 17, 2022
Page 3
2
6
6
3
Fiscal
Year
Accounting Unit -
Account No.Fund Description
Accounting Unit -
Account No.
Description
Amount
2021-22 18103013-66220
(22-1306)
American Rescue
Plan Act (ARPA)
ARPA-CMO-
Improvements Other
Than Building
$172,395
EXHIBIT(S)
1. Quote:1-Scoreboard
2. Quote:2-Marquee
3. Cost Analysis
4. CIP Worksheet
Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community
Services
Approved By: Kristine Ridge, City Manager
DAKTRONICS.COM
201 Daktronics Drive PO Box 5128
Brookings, South Dakota 57006-5128
T 800-325-8766 605-692-0200 F 605-697-4700
Thank you for choosing Daktronics.
The following items are required to process your order:
Please verify that this equipment fulfills your project needs
Signed Quote
Validate and complete Project Site Information page, return with order
Help ensure Daktronics shipping, invoicing, and service locations are accurate.
Payment & Invoicing – Please provide 30% down payment. Contact your sales team for
payment options. Invoice available by request.
Tax Status – Applicable taxes included - subject to change
You may submit your order to your sales team via the following methods.
Email: Mail:
Attention: Daktronics, Inc
Robin Hall – robin.hall@daktronics.com Attn: Gary Delaney
Gary Delaney – gary.delaney@daktronics.com PO Box 5128
Brookings, SD 57006
After your order has been placed:
Freight Unloading Guidelines – Shipping to site via Independent Carrier (flatbed trailer).
Crane or telehandler required for unloading.
Logos, Graphics or Sponsor Advertisements – vector files must be submitted with your order
documents, not to exceed 1 week of order placement. Once artwork is received, you will
be sent a final layout requesting your approval before production. If artwork is not
received, the panels will be painted the same as scoreboard and shipped blank.
Exhibit 1
20/Apr/2022
Quote valid for: 60 days
Terms: 30% with the order, 60% Payment
before shipment, 10% Net 30 days from
shipment
Subject to Credit Review
FCA: DESTINATION
Delivery: Call for Production Time
City of Santa Ana
Accounts Payable
PO BOX 1988
SANTA ANA , CA USA 92702
Phone: 714-647-5804
Fax:
Email:
Reference: Santa Ana Stadium.
Omnia Partners Contract #R170101±Certified Proposal Number #CA-R170101-315028
Item
No.
Model Description Qty Price
1 LVX-2860-396X720-10SMD-
MR-LT-25, 13.2' x 0.5' Side
Borders
Daktronics Live Video Display 1 $493,365.90
Matrix:
Line Spacing:
LED Color:
Cabinet Dimensions:
Max Power:
Weight:
396 lines by 720 columns
10mm
RGB- - 281 Trillion Colors
13' 3" H X 25' 0" W X 0' 11" D
(Approx. Dimensions)
21195 watts/display
Unpackaged 3260 lbs per
display; Packaged 3985 lbs
per display
Technician - 1900 2
Control-1 video input
(Primary/Backup Player &
Processor) w/ Laptop
Standard Definition or High Definition (1080p); 1
video input
1
Standard Video All Sport®
RTD Input Kit
Displays Game-In-Progress Information 1
W-1490 Fiber Optic Cable; 50 µm Multimode; 12 Fiber with
non-terminated ends
1000
Daktronics System Installation
Drawings >100
Attachment support system drawings 1
Daktronics System Electrical
Drawings >100
Power and control system drawings 1
Daktronics System Certified
Structural Drawings >100
Engineered stamped drawings for footing and
beams
1
System Startup Final Commissioning of Equipment 1
FB-2021-W-PV-F PanaView® Football Scoreboard; Scoreboard
Color: __________; Caption Color: __________
1
Cabinet Dimensions:
Digit Type:
Digit Color:
Max Power:
Weight:
8' 0" H X 25' 0" W X 0' 8" D
(Approx. Dimensions)
PANAVIEW
WHITE
705 watts/display
Unpackaged 785 lbs per
display; Packaged 1250 lbs
per display
AS-5010 Kit All Sport® 5010 Control Console Kit 1
Quote # 622653-2 Rev 2
Page 1 of 7
Daktronics, Inc.
201 Daktronics Drive
Brookings, SD 57006 USA
www.daktronics.com
DAKTRONICS QUOTE # 622653-2-2 Exhibit 1
Outdoor Scoreboard Wire
Communication
Communication Type: Wire (Cable not included)1
TNMC_8x48_White LED
(34mm)
8x48-34mm LED Team Name Message Center;
Set of 2; White LED's
1
Digit Color:
Weight:
WHITE
Unpackaged 120 lbs per
display; Packaged 250 lbs per
display
Stripe; 0A-1407-0045 / 0A-
1647-0078
Perimeter Border Stripe for FB-2021 Scoreboards;
Color:_______
1
120VAC Trumpet Horn #55 For Outdoor Scoreboards 1
18" PanaView Time Outs Left
Option (White LEDs)
For FB-2021 Scoreboards 1
TI-2003-W-PV for Delay of
Game
Outdoor PanaView® Delay of Game Timer; Set of
2; Scoreboard Color: __________
1
Cabinet Dimensions:
Digit Type:
Digit Color:
Max Power:
Weight:
3' 0" H X 4' 0" W X 0' 8" D
(Approx. Dimensions)
PANAVIEW
WHITE
95 watts/display
Unpackaged 65 lbs per
display; Packaged 120 lbs per
display
Outdoor Scoreboard Wire
Communication
Communication Type: Wire (Cable not included)2
I-Beam Mounting Method (A)For 2 I-Beams 1
SS1500HD Sportsound 1500HD Sound Cabinet *BLACK*,
Mesh Color: _____________
1
SSR-200-NW Sportsound Rack 200 that includes: 12Ch Audio
Mixer, CD Player, Operator Accessories Case.
1
Wireless Microphone
Handheld Package
Wireless microphone handheld package includes:
wireless receiver, handheld transmitter w/ SM58
mic, power supply, 1/2 wave antennas, rack
mount kit, zippered accessory bag, and AA
alkaline batteries
1
Wireless Microphone
Handheld Package
Wireless microphone handheld package includes:
wireless receiver, handheld transmitter w/ SM58
mic, power supply, 1/2 wave antennas, rack
mount kit, zippered accessory bag, and AA
alkaline batteries
1
Wireless Bodypack
Microphone System -
Referees
Wireless Bodypack Microphone System for
Referees. Includes: Receiver, Bodypack
Transmitter with Black Pouch, Shure MX150B/O-
TQG Lavalier Microphone with Clip, Windscreen,
Case, Headworn Microphone, Antenna Combiner
Kit for Dual Wireless Systems, and Daktronics In-
Line Referee Mute Switch.
1
SSR-AM Sportsound Announcers Mixer, 2Ch Tabletop,
Microphone and MP3 Inputs, Includes Single-Muff
Headset, 1/8"to1/8" stereo cable, and XLR output
cable. Power Supply Included.
1
Quote # 622653-2 Rev 2
Page 2 of 7
Daktronics, Inc.
201 Daktronics Drive
Brookings, SD 57006 USA
www.daktronics.com
DAKTRONICS QUOTE # 622653-2-2 Exhibit 1
Fiber Conversion Box w/
Analog Backup
Fiber conversion box converts the analog audio
signal from the source equipment into fiber optic
signal to the sound system. Box includes analog
backup switch.
1
W-1627 Microphone Cable, XLR M to XLR F, 5'1
W-1615 Cable, Audio Signal, 1 pair shielded 22 AWG,
1000' spool
1000
Spare Parts Kit; SS1500HD Spare Parts Kit for Sportsound 1500HD system.
Includes (1) Amplifier, (2) LF Speakers, (2) MF
Speakers, (2) HF Speakers
1
Backup Referee Bodypack
Kit, Shure QLXD System
Shure QLXD Bodypack Transmitter with Black
Pouch , Shure WL185-TQG Lavalier Microphone
with Clip, Windscreen, and Case, Headworn
Microphone, and Daktronics In-Line Referee Mute
Switch.
1
Backup Handheld
Transmitter, Shure - QLXD2
Wireless Handheld Microphone , Transmitter w/
SM58 Microphone, Shure-QLXD2/SM58
1
Labor; Field Technician,
Audio System
Regional Field Service Technician Labor which
includes final termination of audio cables, audio
system commissioning, and customer operation
training
1
Speaker Mesh Panel; 6'-0" x
25'-0"
Speaker Mesh Panel / ID Panel to cover the
SS1500HD - Background color: Red# 50317
1
Weight:Packaged 300 lbs per display
Speaker Mesh Only; 6'-0" x
25'-0"
Replacement mesh for the Speaker Mesh Panel /
ID Panel
1
Weight:Packaged 175 lbs per display
FREIGHT Shipping to site via Independent Carrier (flatbed
trailer). Crane or telehandler required for
unloading.
1
Physical Installation See attachment A.1
Taxes Subject to change 1
2 Contingency Fee Contingency amount is intended to cover any
authorized change order in accordance with
the terms and conditions.
1 $40,000.00
Services
3 Warranty & Services 1
M5M5 - 5 Years Platinum
Plus Extended Service for
622653-2-2 Main Equipment
5 Years of Parts, On-site Labor, and one Annual
Systems Check from Daktronics
1
Standard Video with SCS
One-on-One Webinar Training
1
Custom RTD Frames -- Single
Logo Background
Custom Logo RTD Frames. 1-3 RTD Frames 1
Catalog - FB--Animations
Package
FB--Animations Package (Includes 11 Animations)1
Quote # 622653-2 Rev 2
Page 3 of 7
Daktronics, Inc.
201 Daktronics Drive
Brookings, SD 57006 USA
www.daktronics.com
DAKTRONICS QUOTE # 622653-2-2 Exhibit 1
Team Spirit Vol.1 Animations
Starter Package
Personalized Package - Your School Colors,
Mascot/Logo - 20 Pre-Selected Popular/Essential
Animations Included
1
System Health Plus 5-Year
Subscription with Venus®
Control Suite License Stand
Alone
Access to Venus® Control Suite license, to be
able to use System Health.
1
Total Price Including Applicable Tax:$533,365.90
Please reference listed sales literature: DD1521532 for SS1500HD, DD1552218 for SSR-200-NW, DD1587799 for Catalog - FB--Animations Package,
DD1696958 for TNMC_8x48_White LED (34mm), DD1757027 for TI-2003-W-PV for Delay of Game, DD1923154 for Control-1 video input (Primary/Backup
Player & Processor) w/ Laptop, DD1936413 for Standard Video All Sport® RTD Input Kit, DD2167297 for FB-2021-W-PV-F, DD2563729 for Custom RTD
Frames -- Single Logo Background, DD2631088 for Fiber Conversion Box w/ Analog Backup, DD3638244 for SSR-AM, DD4105001 for LVX-2860-396X720
-10SMD-MR-LT-25, 13.2' x 0.5' Side Borders, SL-03991 for AS-5010 Kit
Please reference listed shop drawings: DD2254247 for Fiber Conversion Box w/ Analog Backup, DWG-01098285 for SSR-200-NW, DWG-752494 for
SS1500HD
Quote # 622653-2 Rev 2
Page 4 of 7
Daktronics, Inc.
201 Daktronics Drive
Brookings, SD 57006 USA
www.daktronics.com
DAKTRONICS QUOTE # 622653-2-2 Exhibit 1
The Terms and Conditions which apply to this order available on request.
SL-02374 Standard Warranty and Limitation of Seller's Liability (www.daktronics.com/terms_conditions/SL-02374.pdf)
SL-02375 Standard Terms and Conditions of Sale (www.daktronics.com/terms_conditions/SL-02375.pdf)
SL-07862 Software License Agreement (www.daktronics.com/terms_conditions/SL-07862.pdf)
Additional Links:
Platinum Plus Scope of Services (www.daktronics.com/Web%20Documents/Services/SL-04704.pdf)
System Health (p.widencdn.net/rkg21a/FLYER-System-Healt)
The parties acknowledge and agree that the agreement (the ³Agreement´ is comprised of the terms and conditions contained within this quote and any attachments thereto,
along with the documents at the website addresses above. Purchaser hereby agrees to purchase the equipment as defined in the Agreement. Purchaser acknowledges having
had the opportunity and means to review the Agreement. The Agreement represents the entire agreement of the parties and supersede any previous understanding or
agreement. The Undersigned has actual authority to execute this document and Daktronics is relying on such authority. Purchaser acknowledges and agrees to the above, as
evidenced by its attestation below.
Terms And Conditions:
Leasing Program
If your purchase exceeds $25,000, you may qualify for our leasing program allowing you more flexibility to spread out the cost of your Daktronics display
over of a period up to five (5) years. Benefits of our leasing program include fixed rate financing, non-appropriation clause, no prepayment penalty, and
customizable payment schedules. Plus, at the end of the lease, the equipment is yours to keep with no additional balloon payments.
Sample payment options as follows:
$50,000 in total equipment cost = $10,700 per year
$100,000 in total equipment cost = $21,199 per year
$250,000 in total equipment cost = $52,899 per year
**Payments based on 5 year/annual payment in advance structure. Leasing is subject to credit approval and agreed upon documentation with
Daktronics lending partner. Contact your Daktronics representative for additional options and details.
Unless expressly stated otherwise in this Quote # 622653-2 Rev 2 or the attachments, if Daktronics performs installation of the Equipment, the price quoted does not
include the following services pertaining to physical installations: digging of footings (including dirt removal), any materials fabrication, installation of steel cages, rebar, or
bolt attachments, or pouring and finishing of concrete footings. Those service may be provided for an additional cost beyond the quoted price. Purchaser shall be fully
responsible for any and all additional costs plus overhead in the event anything unexpected of any nature whatsoever is found while digging the footings including but are
not limited to rock, water, utility lines, pipes or any other unforeseen circumstance. The Purchaser acknowledges and agrees that it is fully responsible for all site conditions.
Exclusions:
- Electrical Installation
- Structure
- Power
- Engineering Certification
- Labor to Pull Signal Cable
- Electrical Switch Gear or Distribution Equipment
- Physical/Mechanical Installation
- Foundation
- Hoist
- Signal Conduit
- Applicable Permits
- Front End Equipment
If applicable please reference Attachment A for Installation Responsibilities.
Ad/ID Copy Approval Process
Customer shall provide digital artwork for advertising and identification panels, conforming to
Robin Hall
PHONE:
FAX: 605-697-4746
EMAIL: Robin.Hall@daktronics.com
Gary Delaney
PHONE: 605-692-0200
FAX: 605-692-0381
EMAIL: Gary.Delaney@daktronics.com
Customer Signature Date
Installation Responsibilities:
Acceptance:
Daktronics will create a proof of provided artwork and require approval of that proof three weeks prior to the initial anticipated ship date. Advertising and identification
panels not approved in time, will be shipped without copy in Daktronics¶standard finish.
Daktronics¶graphic file standards,at the time of order.
Prices and charges are subject to change by Daktronics at any time before the final agreement between the parties is effective. Ship Date will be
determined after customer purchase order is received or agreement is signed or otherwise effective, shop drawings are approved (if required) and down
payment is received (if required).
Quote # 622653-2 Rev 2
Page 5 of 7
Daktronics, Inc.
201 Daktronics Drive
Brookings, SD 57006 USA
www.daktronics.com
DAKTRONICS QUOTE # 622653-2-2 Exhibit 1
Print Name Title
Quote # 622653-2 Rev 2
Page 6 of 7
Daktronics, Inc.
201 Daktronics Drive
Brookings, SD 57006 USA
www.daktronics.com
DAKTRONICS QUOTE # 622653-2-2 Exhibit 1
PROJECT SITE INFORMATION – REQUIRED TO PLACE YOUR ORDER
201 Daktronics Drive PO Box 5128 Brookings, SD 57006-5128
800-325-8766 605-692-0200 fax 605-697-4700
www.daktronics.com email sales@daktronics.com
This document is for order processing purposes only and is not intended to be part of the Agreement
Daktronics Quote # ___________________________
Purchase Order Information: _________________________ _________________________ PO# PO Date
Purchaser (Bill To) herby confirms that the equipment is to be delivered to (Ship To) and may be installed by Purchases or
Daktronics, as indicated elsewhere herein, at the address (Installation Location) indicated below unless otherwise specified.
SHIP TO: (delivery location) INSTALLATION LOCATION: (end user) ID# _____________
Company: ________________________________________ Company: ________________________________________
Contact: __________________________________________ Contact: __________________________________________
Street Address: ____________________________________ Street Address: ____________________________________
City: ______________________________________________ City: ________________________________________________
State: ______________ Zip: _______________ State:_____________ Zip: _____________
Telephone: ________________________________________ Telephone: _________________________________________
Email: (for shipping notification) Email: (for order acknowledgement)
__________________________________________________ ____________________________________________________
Additional Email: (for shipping notification) Training Contact & Email: (if applicable)
__________________________________________________ ____________________________________________________
BILL TO: (receive and pay invoices) ID# _____________
Company: ________________________________________
Contact: __________________________________________
Street Address: ____________________________________
City: ______________________________________________
State: ______________ Zip: _______________
Telephone: _______________________________________
Email: ____________________________________________
***LOGO & AD COPY APPROVAL***
(if applicable)
Name: _____________________________________________
Email: _____________________________________________
**Logos, Graphics, or Sponsor Advertisements**
Vector files must be submitted with your order documents, not to exceed 1 week of order placement. If artwork is no received,
the panels will be painted the same as your scoreboard or display and shipped blank.
Exhibit 1
622653-2-2
Per Daktronics PM
huribe@santa-ana.org
SANTA ANA STADIUM
602 NORTH FLOWER STREET
SANTA ANA
CA 92703
huribe@santa-ana.org
huribe@santa-ana.org
City of Santa Ana
Accounts Payable
PO BOX 1988
SANTA ANA
CA 92702
714-647-5804
Hiram Uribe
huribe@santa-ana.org
DAKTRONICS QUOTE # 622653-2-2 MAIN
ATTACHMENT A
General
1) Secure necessary sign permits, as required.
2) Customer is responsible to ensure the existing structure/building is adequate, including any necessary
modifications, for the installation of the Equipment, including but not limited to (i) obtaining certified engineer
drawings to the extent required by law and (ii) providing Daktronics, upon reasonable request,
documentation relating to the existing structure and modifications necessary for Daktronics perform its work.
3) Mark location of the new Equipment as delineated in the quote.
4) Remove or cut back any trees or other plants to allow access to the rear of the scoreboard structure from W
Civic Center Drive.
5) Clarification for item 2 above: Daktronics has copies of stamped drawings for the current product. We do not
foresee any issues with replacing the existing displays with the proposed displays. We are not aware of any
changes to the existing structure compared to the stamped drawings - in the event there has been changes,
Daktronics will not be responsible for any structure modifications that deviate from the stamped drawings.
Structures
1) Not applicable
Electrical & Data
1) Provide and install signal cable conduit, with pull string, from control location to each outdoor Equipment
location to five (5) feet off grade on structure.
2) Existing electrical and signal conduits currently in place are expected to be reused.
Product/Equipment
1) Provide storage of all Equipment and control equipment in a safe, dry, and secure location until installation.
2) Provide high speed internet connection to control room equipment.
3) Required power outlets on clean dedicated circuit(s) for all control equipment.
4) Existing high speed internet and power to control equipment can be reused for the new equipment.
General
1) Secure necessary construction permits, as required.
2) Removal and disposal of existing equipment.
3) Provide all landscaping, track, sidewalk and path protection along with site restoration, and/or sprinkler
system repair work.
4) Removal and disposal of existing audio pole.
Structures
1) Steel fabrication and erection of sub-structure for Equipment mounting.
2) Paint new support structure provided in this quotation.
3) Paint existing support structure.
4) Certify existing structure for new equipment.
Electrical & Data
1) Provide primary power feed five (5) feet off grade on structure in the form of transformer and electrical
disconnect/distribution panel, as applicable, with over current protection per all applicable electrical codes
and regulations.
2) Provide secondary power conduits, power cable and power hook-up from five (5) feet off grade on structure
to all Daktronics supplied load centers/termination panel at/within the Equipment.
3) Provide and install signal cable conduit, with pull string, from five (5) feet off grade on structure to each
outdoor Equipment signal termination point.
4) Labor to pull all new signal cable (and remove existing cable, if required).
5) Existing electrical conductors from electrical room to base of the scoreboard structure will be reused. Two (2)
new transformers will be provided and installed by Daktronics to properly energize the new equipment. A
new distribution panel at base of the scoreboard structure will also be provided and installed.
Product/Equipment
CUSTOMER RESPONSIBILITIES
DAKTRONICS RESPONSIBILITIES
Attachment A Page 1 of 2
Exhibit 1
DAKTRONICS QUOTE # 622653-2-2 MAIN
ATTACHMENT A
1) Accept, lift, unload, and inspect all Equipment and control equipment from carrier.
2) Lift and mount Equipment listed in this quotation.
1) Access: Daktronics requires unobstructed access to Equipment and control room installation site until display
is 100%. Installation equipment (cranes, lifts, trucks, concrete trucks, etc.) are expected to have access
directly to the scoreboard/structure location. No concrete pumping, concrete buggies, or crane picks over
10' distance from scoreboard structure are included.
2) Control Room Climate: Normal operating temperature should be between 40° to 90° Fahrenheit (4° to 32°
Celsius). Normal operating humidity should be less than 80% non-condensing. Storage temperature should be
between -10° to 105° Fahrenheit (-23° to 41° Celsius). Storage humidity should be less than 95% non-
condensing. Keep computers and monitors out of direct sunlight during storage. Allow control equipment
taken out of storage to return to operating temperature range prior to turning it on (24 hours recommended).
3) Electrical: The maximum voltage is 120 volts line to neutral for all Equipment in this quotation.
4) Building Penetrations: Customer to provide all required building (wall/roof) penetrations for the installation of
Daktronics provided wireless bridge and/or scoring console radio transmitter components at the control
location. Mount Daktronics provided wireless bridge and/or scoring console radio transmitter components to
the building in accordance with manufacturers recommendations. Building penetration location shall
provide clear line-of-sight to the Equipment. Provide all conduit, with pull string, from control location
equipment to the building penetration location.
5) Existing Conduit: Costs to repair or replace damaged or obstructed conduit have not been included in this
quote.
6) Prevailing Wage: The install price accounts for prevailing wages.
QUALIFICATIONS/CLARIFICATIONS
Attachment A Page 2 of 2
Exhibit 1
DAKTRONICS.COM
201 Daktronics Drive PO Box 5128
Brookings, South Dakota 57006-5128
T 800-325-8766 605-692-0200 F 605-697-4700
Thank you for choosing Daktronics.
The following items are required to process your order:
Please verify that this equipment fulfills your project needs
Signed Quote
Validate and complete Project Site Information page, return with order
Help ensure Daktronics shipping, invoicing, and service locations are accurate.
Payment & Invoicing – Please provide 30% down payment. Contact your sales team for
payment options. Invoice available by request.
Tax Status – Applicable taxes included - subject to change
You may submit your order to your sales team via the following methods.
Email: Mail:
Attention: Daktronics, Inc
Robin Hall – robin.hall@daktronics.com Attn: Gary Delaney
Gary Delaney – gary.delaney@daktronics.com PO Box 5128
Brookings, SD 57006
After your order has been placed:
Freight Unloading Guidelines – Shipping to site via LTL (enclosed trailer). Usually unloads at
a dock. Forklift or pallet jack may be required.
Exhibit 2
18/Apr/2022
Quote valid for: 120 days
Terms: 30% with the order, 60% Payment
before shipment, 10% Net 30 days from
shipment
Subject to Credit Review
FCA: DESTINATION
Delivery: Call for Production Time
City of Santa Ana
ACCOUNTS PAYABLE
PO BOX 1988
SANTA ANA, CA USA 92702
Phone: (714)647-5804
Fax:
Email:
Reference: Santa Ana Stadium - Marquee Retrofit. Omnia Partners Contract #R170101 ±Certified Proposal Number #CA-R170101
-314969
Item
No.
Model Description Qty Price
1 GT6x-240X600-6-RGB-2V Galaxy® Outdoor Electronic Message Center -
GT6x Series - 6mm RGB; 2V Interconnect
Cable Length Is 20 Feet
1 $152,395.07
Matrix:
Line Spacing:
LED Color:
Face Configuration:
View Angle:
Cabinet Dimensions:
Max Power:
Weight:
240 lines by 600 columns
6mm
RGB- 281 Trillion Colors
2V - two one sided displays -
same content
140 degrees Horizontal x 70
degrees Vertical
5' 4" H X 12' 3" W X 0' 7" D
(Approx. Dimensions)
3950 watts/display
Unpackaged 605 lbs per
display; Packaged 770 lbs per
display
Custom Paint Custom Paint Selected From A 150 Color Pallet -
Red #50317
1
Daktronics Verizon Modem,
4G, Ethernet
Daktronics Verizon 4G Cellular Modem Only -
Requires Daktronics Verizon Cellular Data Plan
1
GT6x/VT6x RGB 6mm Spare
Parts - Eight Module Package
Includes Eight (8) Modules and Sata Cables, and
(2) Power Supplies
1
Physical Installation See attachment A.1
Daktronics System Certified
Structural Drawings >100
Engineered stamped drawings for footing and
beams
1
System Startup Final Commissioning of Equipment 1
FREIGHT Shipping to site via LTL (enclosed trailer). Usually
unloads at a dock. Forklift or pallet jack may be
required.
1
Taxes Subject to change 1
2 Contingency Fee Contingency amount is intended to cover any
authorized change order in accordance with
the terms and conditions. Not included in
taxable amount for current order, applicable
taxes will be applied to authorized change
orders.
1 $20,000.00
Services
3 Warranty and Services 1
Quote # 787401-2 Rev 4
Page 1 of 4
Daktronics, Inc.
201 Daktronics Drive
Brookings, SD 57006 USA
www.daktronics.com
DAKTRONICS QUOTE # 787401-2-4 Exhibit 2
M5M5 - 5 Years Platinum
Plus Extended Service for one
GT6x-240X600-6-RGB-2V
5 Years of Parts, On-site Labor, and one Annual
Systems Check from Daktronics
1
Venus® Control Suite Basic
10-Year Subscription
Secure, web-based software that enables display
management anytime, anywhere via internet
connection.
1
Venus® Control Suite
Training Onboarding
Venus® self guided training videos. (English only.)1
Venus® Control Suite - One-
on-One Webinar
Customized Venus® training in a live, web-
based, conference call format using the
customer's phone & computer. (English only.)
1
Daktronics Verizon Lifetime
4G Cellular Data Plan for
VCS, 100K-300K Pixels
Daktronics Verizon Lifetime 4G Cellular Data Plan
Per Modem, for Venus Control Suite on Displays
100K-300K pixels. Excludes streaming data feeds
and diagnostics.
1
Total Price Including Applicable Tax:$172,395.07
Please reference listed sales literature: DD3512730 for Daktronics Verizon Modem, 4G, Ethernet
Quote # 787401-2 Rev 4
Page 2 of 4
Daktronics, Inc.
201 Daktronics Drive
Brookings, SD 57006 USA
www.daktronics.com
DAKTRONICS QUOTE # 787401-2-4 Exhibit 2
The Terms and Conditions which apply to this order available on request.
SL-02374 Standard Warranty and Limitation of Seller's Liability (www.daktronics.com/terms_conditions/SL-02374.pdf)
SL-02375 Standard Terms and Conditions of Sale (www.daktronics.com/terms_conditions/SL-02375.pdf)
SL-07862 Software License Agreement (www.daktronics.com/terms_conditions/SL-07862.pdf)
Additional Links:
Platinum Plus Scope of Services (www.daktronics.com/Web%20Documents/Services/SL-04704.pdf)
Wireless Service Addendum (www.daktronics.com/TermsConditions/DD3956286)
The parties acknowledge and agree that the agreement (the ³Agreement´ is comprised of the terms and conditions contained within this quote and any attachments thereto,
along with the documents at the website addresses above. Purchaser hereby agrees to purchase the equipment as defined in the Agreement. Purchaser acknowledges having
had the opportunity and means to review the Agreement. The Agreement represents the entire agreement of the parties and supersede any previous understanding or
agreement. The Undersigned has actual authority to execute this document and Daktronics is relying on such authority. Purchaser acknowledges and agrees to the above, as
evidenced by its attestation below.
Terms And Conditions:
Leasing Program
If your purchase exceeds $25,000, you may qualify for our leasing program allowing you more flexibility to spread out the cost of your Daktronics display
over of a period up to five (5) years. Benefits of our leasing program include fixed rate financing, non-appropriation clause, no prepayment penalty, and
customizable payment schedules. Plus, at the end of the lease, the equipment is yours to keep with no additional balloon payments.
Sample payment options as follows:
$50,000 in total equipment cost = $10,700 per year
$100,000 in total equipment cost = $21,199 per year
$250,000 in total equipment cost = $52,899 per year
**Payments based on 5 year/annual payment in advance structure. Leasing is subject to credit approval and agreed upon documentation with
Daktronics lending partner. Contact your Daktronics representative for additional options and details.
Unless expressly stated otherwise in this Quote # 787401-2 Rev 4 or the attachments, if Daktronics performs installation of the Equipment, the price quoted does not
include the following services pertaining to physical installations: digging of footings (including dirt removal), any materials fabrication, installation of steel cages, rebar, or
bolt attachments, or pouring and finishing of concrete footings. Those service may be provided for an additional cost beyond the quoted price. Purchaser shall be fully
responsible for any and all additional costs plus overhead in the event anything unexpected of any nature whatsoever is found while digging the footings including but are
not limited to rock, water, utility lines, pipes or any other unforeseen circumstance. The Purchaser acknowledges and agrees that it is fully responsible for all site conditions.
Exclusions:
- Foundation
- Hoist
- Labor to Pull Signal Cable
- Electrical Switch Gear or Distribution Equipment
- Power
- Signal Conduit
- Applicable Permits
- Front End Equipment
If applicable please reference Attachment A for Installation Responsibilities.
Ad/ID Copy Approval Process
Customer shall provide digital artwork for advertising and identification panels, conforming to
Robin Hall
PHONE:
FAX: 605-697-4746
EMAIL: Robin.Hall@daktronics.com
Jeffrey Johnson
PHONE:
FAX: 605-697-4700
EMAIL: Jeffrey.Johnson@daktronics.com
Customer Signature Date
Print Name Title
Installation Responsibilities:
Acceptance:
Daktronics will create a proof of provided artwork and require approval of that proof three weeks prior to the initial anticipated ship date. Advertising and identification
panels not approved in time, will be shipped without copy in Daktronics¶standard finish.
Daktronics¶graphic file standards,at the time of order.
Prices and charges are subject to change by Daktronics at any time before the final agreement between the parties is effective. Ship Date will be
determined after customer purchase order is received or agreement is signed or otherwise effective, shop drawings are approved (if required) and down
payment is received (if required).
Quote # 787401-2 Rev 4
Page 3 of 4
Daktronics, Inc.
201 Daktronics Drive
Brookings, SD 57006 USA
www.daktronics.com
DAKTRONICS QUOTE # 787401-2-4 Exhibit 2
PROJECT SITE INFORMATION – REQUIRED TO PLACE YOUR ORDER
201 Daktronics Drive PO Box 5128 Brookings, SD 57006-5128
800-325-8766 605-692-0200 fax 605-697-4700
www.daktronics.com email sales@daktronics.com
This document is for order processing purposes only and is not intended to be part of the Agreement
Daktronics Quote # ___________________________
Purchase Order Information: _________________________ _________________________ PO# PO Date
Purchaser (Bill To) herby confirms that the equipment is to be delivered to (Ship To) and may be installed by Purchases or
Daktronics, as indicated elsewhere herein, at the address (Installation Location) indicated below unless otherwise specified.
SHIP TO: (delivery location) INSTALLATION LOCATION: (end user) ID# _____________
Company: ________________________________________ Company: ________________________________________
Contact: __________________________________________ Contact: __________________________________________
Street Address: ____________________________________ Street Address: ____________________________________
City: ______________________________________________ City: _______________________________________________
State: ______________ Zip: _______________ State: ____________ Zip: _____________
Telephone: ________________________________________ Telephone: ________________________________________
Email: (for shipping notification) Email: (for order acknowledgement)
__________________________________________________ ___________________________________________________
Additional Email: (for shipping notification) Training Contact & Email: (if applicable)
__________________________________________________ ___________________________________________________
BILL TO: (receive and pay invoices) ID# _____________ ***VENUS SOFTWARE INFORMATION***
Company: ________________________________________ This is a new Venus account
(Daktronics will create and send the credentials)
Contact: __________________________________________ Display Name: __________________________________________
Street Address: ____________________________________ Please add users and display to existing Venus account
City: ______________________________________________ Acct Name or Number: __________________________________
State: ______________ Zip: _______________ Venus Control Suite Software package:
Telephone: ________________________________________ Software package:
Email: _____________________________________________ Animation Allowed: YES NO
Width Height Color
Primary Contact – Account Administrator
*Email: __________________________________________________
***LOGO & AD COPY APPROVAL*** Name: __________________________________________________
(if applicable) Phone: __________________________________________________
Name: ____________________________________________ Secondary Contact – Account Administrator
Email: ____________________________________________ *Email: __________________________________________________
Name: __________________________________________________
Phone: __________________________________________________
IF APPLICABLE Duration (in years):
System Health: Plus Advanced Premier
**Logos, Graphics, or Sponsor Advertisements**
Vector files must be submitted with your order documents, not to exceed 1 week of order placement. If artwork is no received,
the panels will be painted the same as your scoreboard or display and shipped blank.
Exhibit 2
787401-2-3
Per Daktronics PM
CA
huribe@santa-ana.org
SANTA ANA STADIUM
602 NORTH FLOWER STREET
SANTA ANA
CA 92703
huribe@santa-ana.org
City of Santa Ana
Accounts Payable
PO BOX 1988
SANTA ANA
CA 92702
714-647-5804 Select, 10 years
600 240 RGB
na
na
DAKTRONICS QUOTE # 787401-2-4 MAIN
ATTACHMENT A
General
1) Secure necessary sign permits, as required.
2) Customer is responsible to ensure the existing structure/building is adequate, including any necessary
modifications, for the installation of the Equipment, including but not limited to (i) obtaining certified engineer
drawings to the extent required by law and (ii) providing Daktronics, upon reasonable request,
documentation relating to the existing structure and modifications necessary for Daktronics perform its work.
3) Mark location of the new Equipment as delineated in the quote.
4) Clarification for item 2 above: Daktronics has copies of stamped drawings for the current product. We do not
foresee any issues with replacing the existing displays with the proposed displays. We are not aware of any
changes to the existing structure compared to the stamped drawings - in the event there has been changes,
Daktronics will not be responsible for any structure modifications that deviate from the stamped drawings.
Structures
1) Not applicable
Electrical & Data
1) Provide primary power feed base of structure in the form of transformer and electrical disconnect/distribution
panel, as applicable, with over current protection per all applicable electrical codes and regulations.
2) Existing power to marquee structure is expected to be reused. No costs to upgrade or replace conductors
have been included.
Product/Equipment
1) Provide storage of all Equipment and control equipment in a safe, dry, and secure location until installation.
2) Provide high speed internet connection to control room equipment.
3) Required power outlets on clean dedicated circuit(s) for all control equipment.
4) Clarification for item 1 above: The message center and accessories will be shipped to the installer's shop until
installation will occur. The customer's involvement with storage will be limited to on-site access and staging
area during the installation.
5) Clarification for items 2 & 3 above: Any existing internet or control room equipment will not be required for the
new displays since they will be controlled by cellular modem that can be operated by devices with internet
connections (cell phone, tablets, etc.) by having Venus Control Suite software installed.
General
1) Secure necessary construction permits, as required.
2) Removal and disposal of existing equipment.
3) Provide all landscaping, track, sidewalk and path protection along with site restoration, and/or sprinkler
system repair work.
Structures
1) Steel fabrication and erection of sub-structure for Equipment mounting.
2) Paint new support structure provided in this quotation.
3) Paint existing support structure.
Electrical & Data
1) Provide secondary power conduits, power cable and power hook-up from base of structure to all Daktronics
supplied load centers/termination panel at/within the Equipment.
Product/Equipment
1) Accept, lift, unload, and inspect all Equipment and control equipment from carrier.
2) Lift and mount Equipment listed in this quotation.
3) Provide and install flashing/trim around sign(s) to eliminate gaps between display faces.
CUSTOMER RESPONSIBILITIES
DAKTRONICS RESPONSIBILITIES
QUALIFICATIONS/CLARIFICATIONS
Attachment A Page 1 of 2
Exhibit 2
DAKTRONICS QUOTE # 787401-2-4 MAIN
ATTACHMENT A
1) Access: Daktronics requires unobstructed access to Equipment and control room installation site until display
is 100%. Installation equipment (cranes, lifts, trucks, concrete trucks, etc.) are expected to have access
directly to the scoreboard/structure location. No concrete pumping, concrete buggies, or crane picks over
10' distance from scoreboard structure are included.
2) Control Room Climate: Normal operating temperature should be between 40° to 90° Fahrenheit (4° to 32°
Celsius). Normal operating humidity should be less than 80% non-condensing. Storage temperature should be
between -10° to 105° Fahrenheit (-23° to 41° Celsius). Storage humidity should be less than 95% non-
condensing. Keep computers and monitors out of direct sunlight during storage. Allow control equipment
taken out of storage to return to operating temperature range prior to turning it on (24 hours recommended).
3) Electrical: The maximum voltage is 120 volts line to neutral for all Equipment in this quotation.
4) Prevailing Wage: Install price accounts for prevailing wages.
Attachment A Page 2 of 2
Exhibit 2
Project: Scoreboard and Sound System Replacement Total
Contract $493,366
Construction Administration, Inspection, Testing $74,005
Contingencies $49,337
TOTAL CONSTRUCTION DELIVERY COST $616,708
Project: Marquee Retrofit Total
Contract $152,395
Contingency $20,000
TOTAL CONSTRUCTION DELIVERY COST $172,395
COST ANALYSIS
Exhibit 3
CITY OF SANTA ANA FY 21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Design and construct a new scoreboard and retrofit the Marquee at
the Santa Ana Stadium
PROJECT NEED:
The current scoreboard and marquee have past their useful life.
PROJECT TITLE:
New Stadium Scoreboard and
Marquee Retrofit
PROJECT CATEGORY:
City & Park Facility Improvements
Park Facility
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Parks, Rec. & Community Services Administration Mike Ortiz, Senior Civil Engineer 10-May-2022
PROJECT COSTS
Construction 789,102 ------
TOTAL 789,102 ------
SOURCE OF FUNDS
172,395 ------
562,707 ------
ARPA (Revive Santa Ana)
A & D District 2
A & D District 2 In-Lieu 54,000 ------
TOTAL 789,102 ------
FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28