HomeMy WebLinkAboutItem 22 - Amendment to Agreement with Blue Technologies Smart Solutions for Acccess & Support ServicesCity Attorney Office
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Item # 22
or City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 17, 2022
TOPIC: Amendment to Agreement with Blue Technologies Smart Solutions for Access
and Support Services for iManage Data Management Systems
AGENDA TITLE:
Approve an Amendment to the Agreement with Blue Technologies Smart Solutions for
Access and Support Services for iManage Data Management Systems (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with Blue
Technologies Smart Solutions ("BlueTech") to provide increased data storage for
continued access and support services for the iManage Data Management Systems
("iManage") for the remaining period of August 1, 2022 through July 31, 2024, increasing
the annual billing amount by $4,800 for years two and three, for $30,050 annually, for the
iManage System, and increasing the total not -to -exceed amount of the agreement to
$95,350, which includes a $10,000 contingency, subject to non -substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The City's Attorney's Office ("CAO")'s utilization of the iManage Data Management
Systems reflects not only the vast scope of services provided by the office, but also the
growing use of electronic data including the storage supporting documents required for
legal services requested from the City's varied departments for use in litigation and
transactional services. The increased data storage will allow CAO to store and access
larger data sets, which have become more prevalent as technologies improve, and the
means required to access those materials evolve.
The iManage system, technical support, performance with our office, and overall
reliability, continues to provide the best resource for legal data management system for
CAO in the coming years.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
Amendment to Agreement with Blue Technologies Smart Solutions for access and
support services for iManage Data Management Systems
May 17, 2022
Page 2
FISCAL IMPACT
Funds are available in the City Attorney's Contract Services -Professional account (no.
01108032 — 62300) and will be budgeted in future fiscal years as follows:
Fiscal Year
Amount
2021-22 (utilized)
$28,250
2022-23
$33,050
2023-24
$33,050
2024-25
$1,000
Total
$95,350
EXHIBIT(S)
1. First Amendment to Agreement with BlueTechnologies Smart Solutions
Submitted By: Sonia Carvalho, City Attorney
Approved By: Kristine Ridge, City Manager
FIRST AMENDMENT TO AGREEMENT WITH BLUE TECHNOLOGIES
FOR IMANAGE DOCUMENT MANAGEMENT SERVICES
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on May 17, 2022, by and
between Blue Technologies Smart Solutions, LLC, ("BTSS"), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of California
("City").
RECITALS
A. The parties entered into Agreement No. A-2021-137 ("Agreement") dated July 20, 2021, to
provide document management services via the iManage Cloud service from August 1, 2021
through July 31, 2024. The Agreement is current and in -effect.
B. The parties wish to amend the Agreement to increase the overall data storage required by the City
and increase the compensation required for this additional data storage.
The Parties therefore agree:
1. The Agreement is hereby amended to increase data storage as detailed in Exhibit A to this First
Amendment.
2. Compensation is hereby amended to increase the annual costs by $4,800 for the 2nd and 3' year of the
Agreement as detailed in Exhibit A to this First Amendment. The total amount to be expended during
the term of this Agreement shall not exceed $95,350.
3. Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on
the date and year first written above.
ATTEST
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:d au LQ,
Laura A. Rossini
Chief Assistant City Attorney
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
BLUE TECHNOLOGIES SMART
SOLUTIONS, LLC
LL, 0",p
By: C LAf-A Pql�roej-Z
Title: c
Page 1 of 1
Exhibit A
Amendment City of Santa Ana/City Attorney's Office -iManage
Work Project - Additional Storage
Pricing
pt
�.
Man age Cloud - Additional 1T13 storage
$4,800 - Year 2
Priced per 1TB per year
Invoiced upon execution
iManage Cloud - Additional 1TB storage
$4,800 - Year 3
Priced per 1T13 per year
I
Year 3 Cloud Renewal invoice will increase
$4,800 to $30,050.
i
Notes:
• Amendment is effective 8/1 /2022
o Customer's iManage Cloud Subscription term is 8-1-2021 to 7-31-2024
• Customer will be invoiced $4,800 upon receipt of signed Amendment.
• Customer's minimum annual iManage Cloud billing will increase to $30,050.
• Total storage increases to 1,400GB
• Terms and conditions per the agreement signed July 22"d, 2021 apply.
City of Santa Ana/City Attorney's Office
Signature
Printed Name
Date
Blue Technologies Smart Solutions LLC, Confidential Page 1 of 1