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Item # 26
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 17, 2022
TOPIC: City Facilities Security Enhancement and Maintenance
AGENDA TITLE
Approve Agreement Amendment with Siemens, Inc. for Citywide Security System
Maintenance and Enhancements by Increasing the Agreement Amount $1,200,000 for
the Remaining Term of the Agreement
RECOMMENDED ACTION
1. Authorize the City Manager to execute a first amendment to the agreement with
Siemens, Inc. for additional system enhancement and annual maintenance costs by
increasing the agreement amount by $1,200,000, including a $100,000 contingency,
for a total agreement amount not to exceed $3,382,870 for the remaining term of the
agreement expiring October 31, 2023, subject to non-substantive changes approved
by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated delivery cost of $2,380,000,
which includes $1,200,000 for the first amendment, $180,000 for contract
administration, inspection and testing, and a $1,000,000 project contingency for
additional sites.
DISCUSSION
In October 2020, the City of Santa entered into a service agreement with Siemens, Inc.
for citywide security system maintenance and system enhancements at various City sites,
which includes Siemens’ current projects involving the installation of a video surveillance
system at the City Yard and enhancing the systems at City Hall, the Santa Ana Regional
Transportation Center, and the Main Library.
To minimize vandalism, and for the safety of staff and community members, the Santa
Ana Police Department, Public Works Agency, and Risk Management Division plan to
add video surveillance at additional sites. As such, staff seeks to increase the system
maintenance and the system enhancement project line item amounts listed in the
agreement in an amount not to exceed $1,200,000. If approved, the total agreement
amount will increase to $3,382,870.
Amend Agreement with Siemens, Inc.
May 17, 2022
Page 2
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The intent of this action is only to establish spending authority within the agreement. Staff
will utilize the Notice to Proceed process to commence work when funding becomes
available.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
There is no fiscal impact at this time. Prior to utilizing any of these services, Public Works
Agency staff must receive Finance and Management Services Agency approval of
funding and accounts to be used to ensure funds are available under the authorization
and contract limit of $3,382,870 for system enhancements and maintenance. Upon
successful completion of the fiscal review, a corresponding Notice to Proceed containing
the specific scope and maximum expenditure for the task order will be issued.
EXHIBIT(S)
1. First Amendment to the Agreement with Siemens
2. Cost Analysis
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency, David
Valentin, Chief of Police, and Jason Motsick, Executive Director – Human Resources
Approved By: Kristine Ridge, City Manager
FIRST AMENDMENT TO MASTER SERVICES AGREEMENT
FOR ON-GOING CITYWIDE VIDEO SURVEILLANCE TO PROVIDE
MAINTENANCE AND REPAIR SERVICES
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on May 17,
2022, by and between Siemens Industry, Inc. (“Consultant”) and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California (“City”).
RECITALS
A.On October 20, 2020, the City and Consultant entered into a Master Services Agreement
(A-2020-202) (“MSA”) for Consultant to provide maintenance and repair services for the
City’s Public Safety Video Surveillance System, and potential installation services, on an
as-needed basis. The selected vendor would be responsible for working closely with the
Department’s Project Team and other City Stakeholders, in order to maintain the system’s
efficiency and operational currency within the industry. The MSA runs through October
31, 2023, and is current and in-effect.
B.The City, upon review by the Santa Ana Police Department, the Public Works Agency, and its
Risk Management Division, determined that, in its efforts to minimize vandalism, and for the
safety of staff and community members, further video surveillance enhancements and the
addition of new video surveillance systems, where needed, meet these goals.
C.In accordance with the terms and conditions of the MSA, the Parties desire to amend the MSA
to increase the scope of services, increase the compensation for services provided due to the
increase scope, and amend the insurance requirement of the MSA consistent with the increased
scope and terms of the MSA.
The Parties therefore agree:
1.Section 1, Scope of Services, is amended to include Exhibit A-1 to the First Amendment
detailing the additional services attached here to.
2.Section 2, Compensation, is hereby amended to increase the compensation for the services
detailed in Exhibit A-1 to the First Amendment $1,200,000. This increase includes a
contingency amount of $100,000 for additional services required at the sole direction of the
City. The total amount to be expended during the term of the MSA shall not exceed
$3,382,870.
3.Section 10, Insurance, is hereby deleted in its entirety and replaced with the following:
Coverage shall be at least as broad as:
1.Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an “occurrence” basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less than
EXHIBIT 1
$1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate
limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general
aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code
1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with
limit no less than $1,000,000 per accident for bodily injury and property damage. (Note:
Automobile liability is not required if an automobile is not required to perform services)
3. Workers’ Compensation insurance as required by the State of California, with Statutory
Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per
accident for bodily injury or disease. (Not required if consultant provides written
verification it has no employees)
If the Consultant maintains broader coverage and/or higher limits than the minimums shown
above, the City requires and shall be entitled to the broader coverage and/or the higher limits
maintained by the contractor. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional
insureds on the CGL policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts, or equipment furnished
in connection with such work or operations. General liability coverage can be provided in the
form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10
11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later
revisions used).
Primary Coverage
For any claims related to this contract, the Consultant’s insurance coverage shall be primary
insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its
officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by
the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s
insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall state that coverage shall not be canceled, except
with notice to the City.
Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said
Consultant may acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this
waiver of subrogation, but this provision applies regardless of whether or not the City has
received a waiver of subrogation endorsement from the insurer.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the
Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses
and related investigations, claim administration, and defense expenses within the retention.
The policy language shall provide, or be endorsed to provide, that the self-insured retention
may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a
current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the date of the contract or the
beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five
(5) years after completion of the contract of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy
form with a Retroactive Date prior to the contract effective date, the Consultant must
purchase “extended reporting” coverage for a minimum of five (5) years after completion
of contract work.
Verification of Coverage
Consultant shall furnish the City with original Certificates of Insurance including all required
amendatory endorsements (or copies of the applicable policy language effecting coverage
required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy
listing all policy endorsements to City before work begins. However, failure to obtain the
required documents prior to the work beginning shall not waive the Consultant’s obligation to
provide them. The City reserves the right to require complete, certified copies of all required
insurance policies, including endorsements required by these specifications, at any time.
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the
requirements stated herein, and Contractor shall ensure that City is an additional insured on
insurance required from subcontractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of
the risk, prior experience, insurer, coverage, or other special circumstances.
4. Except as modified by this First Amendment, all other terms and conditions of the MSA shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the MSA on
the date and year first written above.
ATTEST CITY OF SANTA ANA
_______________________________ ______________________________
DAISY GOMEZ KRISTINE RIDGE
Clerk of the Council City Manager
APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO,
City Attorney
By:___________________________ _______________________________
TAMARA BOGOSIAN Name:
Senior Assistant City Attorney Title:
RECOMMENDED FOR APPROVAL
_______________________________
NABIL SABA
Executive Director
Public Works Agency
Page 1 of 8
Siemens Smart Infrastructure
6141 Katella Ave, Cypress, CA 90630
Attention:
Gabriela Lomeli, City of Santa Ana
GLomeli@santa-ana.org
BUDGETARY PROPOSAL:
City of Santa Ana Upcoming VMS Projects
Prepared By:
Diego Velez
Phone: 657-465-8464
Velez.Diego@Siemens.com
Date: 03/01/2022
Project Summary
(Detailed Scope on following pages) Project Investment:
$1,097,397.00
Exhibit A-1 to the
First Amendment
Page 2 of 8
EXECUTIVE SUMMARY:
CoSA seeks upgrades to the existing security infrastructure at multiple locations across the City.
Security Upgrades predominantly include additional HDTV video security cameras, communication
devices, infrastructure, power supplies, wireless radios, mounting hardware and electrical conduit
and software. Siemens supports the City with maintenance and repair of these systems and it is
assumed all described work shall connect to the CoSA city-wide surveillance and security platform.
This SOW shall include the following individual system additions that are delineated for budgeting
purposes:
SITES
1. Civic Center and Ross Annex Camera Adds - $245,500.00
2. PAAL- Police Athletic and Activity League- $58,500.00
3. SARTC Camera Adds- $132,250.00
4. Southwest Senior Center- $169,950.00
5. Santa Ana Senior Center- $90,500.00
Page 3 of 8
SCOPE OF WORK: Civic Center and Ross Annex Camera Adds
Siemens Scope of work is to furnish and install cameras throughout the Civic Center and
Ross Annex. The added cameras at the Civic Center will be focused on capturing elevator
lobbies and emergency exits on each floor. In addition, cameras will be added in
designated areas throughout Ross Annex.
Detailed Scope of Work:
1. Siemens to provide and program one (1) Milestone NVR to support (36) new IP
cameras. NVR will have the have the capability of recording (36) cameras at 15
frames per second at 50% motion for 365 days.
2. Siemens to provide and install (36) new IP cameras.
3. Siemens to cable all cameras back to the Siemens provided POE Switch.
4. Siemens to provide (36) Milestone camera licenses.
5. Siemens shall provide basic programming and commissioning of (36) cameras
into the Milestone System.
6. Siemens shall provide a project manager, and field specialist for installation and
commissioning of described systems.
Material List:
Milestone Video Management System
• (36)– VMS Device Licenses
• (1) Server- Recording at 15 FPS for 365 Days
• (36) Camera
• (2) POE Switches
Estimated Total $245,500.00
Page 4 of 8
SCOPE OF WORK: Police Athletic and Activity League (PAAL)
Siemens Scope of work is to furnish and install cameras for the PAAL Facility. Siemens to
provide Video Surveillance software, hardware, and licenses for the extension of Santa
Ana Milestone System.
Detailed Scope of Work:
1. Siemens to provide and program one (1) Milestone NVR to support (7) new IP
cameras. NVR will have the have the capability of recording (7) cameras at 15
frames per second at 50% motion for 365 days.
2. Siemens to provide and install (7) new IP cameras.
3. Siemens to cable all cameras back to the Siemens provided POE Switch.
4. Siemens to provide (7) Milestone camera licenses.
5. Siemens shall provide basic programming and commissioning of (7) cameras
into the Milestone System.
6. Siemens shall provide a project manager, and field specialist for installation and
commissioning of described systems.
Material List:
Milestone Video Management System
• (7)– VMS Device Licenses
• (1) Server- Recording at 15 FPS for 365 Days
• (7) Camera
• (1) POE Switches
Estimated Total $58,5000.00
Page 5 of 8
SCOPE OF WORK: Santa Ana Regional Transit Center Adds (SARTC)
Siemens Scope of work is to add additional cameras at SARTC to provide coverage in the
designated areas throughout the parking garage, parking areas and other critical areas.
Siemens to provide Video Surveillance software, hardware, and licenses for the
extension of Santa Ana Milestone System.
Detailed Scope of Work:
1. Siemens to provide and program one (1) Milestone NVR to support (16) new IP
cameras. NVR will have the have the capability of recording (16) cameras at 15
frames per second at 50% motion for 365 days.
2. Siemens to provide and install (16) new IP cameras.
3. Siemens to cable all cameras back to the Siemens provided POE Switch.
4. Siemens to provide (16) Milestone camera licenses.
5. Siemens shall provide basic programming and commissioning of (16) cameras
into the Milestone System.
6. Siemens shall provide a project manager, and field specialist for instal lation and
commissioning of described systems.
Material List:
Milestone Video Management System
• (16)– VMS Device Licenses
• (1) Server- Recording at 15 FPS for 365 Days
• (16) Camera
• (2) POE Switches
Estimated Total $132,250.00
Page 6 of 8
SCOPE OF WORK: Southwest Senior Center
Siemens Scope of work is to furnish and install cameras at the Southwest Senior Center.
Siemens to provide Video Surveillance software, hardware, and licenses for the
extension of Santa Ana Milestone System. Below is a detailed scope of work:
Detailed Scope of Work:
1. Siemens to provide and program one (1) Milestone NVR to support (20) new IP
cameras. NVR will have the have the capability of recording (20) cameras at 15
frames per second at 50% motion for 365 days.
2. Siemens to provide and install (20) new IP cameras.
3. Siemens to cable all cameras back to the Siemens provided POE Switch.
4. Siemens to provide (20) Milestone camera licenses.
5. Siemens shall provide basic programming and commissioning of (20) cameras
into the Milestone System.
6. Siemens shall provide a project manager, and field specialist for installation and
commissioning of described systems.
Material List:
Milestone Video Management System
• (20)– VMS Device Licenses
• (1) Server- Recording at 15 FPS for 365 Days
• (20) Camera
• (1) POE Switches
Estimated Total $169,950.00
Page 7 of 8
SCOPE OF WORK: Santa Ana Senior Center
Siemens Scope of work is to furnish and install cameras at the Santa Ana Senior Center.
Siemens to provide Video Surveillance software, hardware, and licenses for the
extension of Santa Ana Milestone System. Below is a detailed scope of work:
Detailed Scope of Work:
1. Siemens to provide and program one (1) Milestone NVR to support (10) new IP
cameras. NVR will have the have the capability of recording (10) cameras at 15
frames per second at 50% motion for 365 days.
2. Siemens to provide and install (10) new IP cameras.
3. Siemens to cable all cameras back to the Siemens provided POE Switch.
4. Siemens to provide (10) Milestone camera licenses.
5. Siemens shall provide basic programming and commissioning of (10) cameras
into the Milestone System.
6. Siemens shall provide a project manager, and field specialist for installation and
commissioning of described systems.
Material List:
Milestone Video Management System
• (10)– VMS Device Licenses
• (1) Server- Recording at 15 FPS for 365 Days
• (10) Camera
• (1) POE Switches
Estimated Total $90,500.00
ASSUMPTIONS AND EXCLUSIONS FOR ALL PROJECTS ABOVE
1. Siemens assumes existing workstations shall be used for viewing of cameras.
2. UPS and Network rack to be excluded from this scope of work.
3. Siemens excludes engineering drawings from this scope of work.
4. 120 VAC connections and supply to be provided by others as required.
5. Work is assumed to be preformed during normal business hours Monday- Friday (7AM-
5PM)
6. Pricing includes standard ground shipping.
7. Pricing includes one (1) year warranty on materials and labor.
8. Performance or Payment bonds are excluded.
9. Construction permits to be excluded.
10. Costs associated with schedule acceleration, project meetings, multiple trips onsite due to
incompletion of others, or multiple unplanned phases are excluded.
11. Patching and Painting is excluded from Siemens scope.
Page 8 of 8
SERVICE AGREEMENT SCOPE OF WORK:
Siemens shall provide the City of Santa Ana with preventative maintenance , repair and
replace services at the following locations of recently installed devices. This will be an
addition to the current master service agreement between Siemens and City of Santa
Ana.
1. Central Library- (3) camera installation
2. Newhope Library- (8) camera installation
3. City Yard- (25) camera installation
4. SARTC- (39) camera installation
5. City Hall- (12) camera installation
Services agreement shall provide Software Maintenance Agreements for the following
applications:
• Milestone Software Support Agreement
Services agreement shall provide the following services:
• Preventative Maintenance
• Repair and Replace Services
Siemens remote monitoring capabilities to be evaluated by PD and City Staff for
designated locations where Video Surveillance is currently existing. Siemens estimated
cost to remote monitor two sites of approximately 15 cameras each is below-
Remote Monitoring Estimate $50,000.00 Yearly
ASSUMPTIONS AND EXCLUSIONS FOR ALL SERVICE AGREEMENTS ABOVE
1. Siemens pricing assumes execution of preventative maintenance and cleaning services to be
performed during normal business hours.
2. Siemens excludes all equipment not explicitly stated in this scope of work.
3. Service agreement does not cover items damaged due to vandalism.
4. Siemens excludes all foliage control, as may be required for radio communication.
5. Siemens excludes all traffic control, as may be required for traffic and street light cameras.
6. All permits and submittals to city, or local AHJ, are by others and excluded from this scope
of work.
7. Siemens requires signed agreement or acceptable client Purchase Order, prior to all work
commencement, including parts acquisition or project mobilization.
8. Pricing and SOW is based on current system configuration and architecture. Additions to
system shall be addressed annually upon program anniversary.
EXHIBIT 2
First Amendment $ 1,200,000.00
Contract Administration, Inspection and Testing $ 180,000.00
Contingencies $ 1,000,000.00
TOTAL COSTS 1,019,000.00$
Prog Pay
Const Eng
Des Eng
Conting
TOTAL
EXISTING MISSING BUDGET
Phase
Prog Pay
Const Eng
Des Eng
Conting
TOTAL
TRANSFER PROG PAY & CONTING FROM MEMORIAL TO CAMPESINO
Phase
SIEMENS, INC. : CITY-WIDE SECURITY SYSTEM ENHANCEMENTS AND
MAINTENANCE
COST ANALYSIS