HomeMy WebLinkAboutItem 27 - Agreement with Superior Property Services for Hardscape Pavement Cleaning Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 27
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 17, 2022
TOPIC: Agreement with Superior Property Services for Hardscape Pavement Cleaning
AGENDA TITLE:
Approve an Agreement with Superior Property Services, Inc. to Provide Hardscape
Pavement Cleaning and Infectious Waste Removal Services for an Annual Amount not
to exceed $316,642 (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Superior Property Services,
Inc. to provide hardscape pavement cleaning and infectious waste removal services for
an annual amount not to exceed $316,642, which includes a 20-percent contingency, for
a term from July 1, 2022 through June 30, 2026, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency (PRCSA)’s Park Services
Division maintains the Santa Ana Civic Center as part of the Civic Center Joint Powers
Authority with the County of Orange. On January 24, 2022, PRCSA issued a Request for
Proposals (RFP) for hardscape pavement cleaning and infectious waste removal
services. The RFP was posted on PlanetBids, where 30 vendors were notified, 26
vendors downloaded the RFP, and one vendor submitted a proposal.
The proposal submitted is from the existing vendor that currently provides services in the
Civic Center. An evaluation committee reviewed the proposal. Due to the experience of
the vendor in working in the area, as well as the professional working relationship with
the City, the evaluation committee made a recommendation to continue with Superior
Property Services, Inc. for a four-year agreement.
Proposed in Fiscal Year 2022-23 is for Park Maintenance Services to transfer from
PRCSA to the Public Works Agency (PWA), where they will continue to manage the use
of these services as well as the overall maintenance of the parks.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
Agreement with Superior Property Services for Hardscape Pavement Cleaning
May 17, 2022
Page 2
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FISCAL IMPACT
Transfer of Park Maintenance Services from PRCSA to PWA is pending approval of the
FY 2022-2023 City Budget. As such, the current accounting unit number is identified
below. Funds will be budgeted and made available in the corresponding PWA accounting
unit number when identified and approved:
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 22-23 07413250-
62320
Civic Center
Authority
Civic Center-Regular
Maintenance-Maintenance
& Repair Buildings &
Grounds
$316,642
FY 23-24 07413250-
62320
Civic Center
Authority
Civic Center-Regular
Maintenance-Maintenance
& Repair Buildings &
Grounds
$316,642
FY 24-25 07413250-
62320
Civic Center
Authority
Civic Center-Regular
Maintenance-Maintenance
& Repair Buildings &
Grounds
$316,642
FY 25-26 07413250-
62320
Civic Center
Authority
Civic Center-Regular
Maintenance-Maintenance
& Repair Buildings &
Grounds
$316,642
EXHIBIT(S)
1. Agreement
Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community
Services
Approved By: Kristine Ridge, City Manager