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Item # 18
or City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 3, 2022
TOPIC: Edward Byrne Memorial Justice Assistance Grant Funding
AGENDA TITLE:
Approve Memorandum of Understanding and Appropriation Adjustments for Edward
Byrne Memorial Justice Assistance Grant Program Funding (Non -General Fund)
RECOMMENDED ACTION
1. Authorize the City Manager and the Chief of Police to execute a Memorandum of
Understanding (#15PBJA-21-GG-01188-JAGX) with the County of Orange, Sheriff's
Department for the period of October 1, 2020 through September 30, 2024,
accepting the 2021 Edward Byrne Memorial Justice Assistance Grant program funds
in the amount of $105,143, subject to non -substantive changes approved by the City
Manager and City Attorney.
2. Approve an appropriation adjustment recognizing $105,143 in the Law Enforcement
Grants revenue account and appropriate same to expenditure account. (Requires
five affirmative votes.)
3. Approve an appropriation adjustment recognizing $6,110 in the Law Enforcement
Grants revenue account and appropriate same to expenditure account for portions
of the 2019 and 2020 Edward Byrne Memorial Justice Assistance Grant program
funds. (Requires five affirmative votes.)
DISCUSSION
The Edward Byrne Memorial Justice Assistance Grant (JAG) program provides federal
criminal justice funding to state and local jurisdictions. JAG awards are based on a
statutory formula that equally weighs the City's share of violent crime and population
according to statistics from the Bureau of Justice Statistics (BJS). JAG requires the
County to function as the applicant/fiscal agent to apply for, receive, and administer the
funds on behalf of all cities.
Funding in the amount of $105,143 has been awarded to the City of Santa Ana for the
2021 JAG allocation. Three percent ($3,505) will be set aside for training, overtime, and
Edward Byrne Memorial Justice Assistance Grant Funding
May 3, 2022
Page 2
software costs associated with the transition to the National Incident -Based Reporting
System (NIBRS) as is required by the Bureau of Justice Assistance. The remainder of the
funds in the amount of $101,638 will be utilized by the Police Department for officer and
professional staff overtime to augment gang prevention and enforcement, ensure
successful prosecutions of gang -related crimes, and enhancement of educational
opportunities through schools, community associations, and neighborhood watch groups.
On September 15, 2020, the City Council approved the 2019 JAG MOU in the amount of
$99,445.50 and the period of performance for this grant is still valid, with an ending date
of September 30, 2022. On April 6, 2021, the City Council approved the 2020 JAG MOU
in the amount of $90,364.23 which ends on September 30, 2023. At the time both awards
were accepted, the NIBRS three percent set -aside amounts ($3,315 for the 2019 JAG
program and $2,795 for the 2020 JAG program) were not included in Santa Ana's grant
award appropriations because the County was previously responsible for spending the
three percent set -aside funds for the benefit of all participating agencies. However, since
then, the County has decided to allocate these funds directly to all cities for the 2019,
2020, and 2021 JAG awards. Therefore the combined $6,110 total must be appropriated
into the City's budget in order for the Police Department to spend the funds as required.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The appropriation adjustments will recognize $111,253 in the Law Enforcement Grants
Revenue account (no. 12814002-52001) and appropriate same in expenditure account
(nos. 12814409-various) for the following fiscal years:
Fiscal
Accounting Unit -
Fund Description
Accounting Unit,
Amount
Year
Account #
Account Description
FY 21-22
12814409-various
Law Enforcement
Byrne Justice
$ 26,110
Grants
Assistance - Various
FY 22-23
12814409-various
Law Enforcement
Byrne Justice
$ 85,143
Grants
Assistance - Various
Total
$111,253
The amounts above are estimates only and subject to change. Any unspent balance from
FY 2021-22 will carried forward to FY 2022-23.
EXHIBIT(S)
1. MOU with County of Orange (Sheriff's Department)
Submitted By: David Valentin, Police Chief
Edward Byrne Memorial Justice Assistance Grant Funding
May 3, 2022
Page 3
Approved By: Kristine Ridge, City Manager
EXHIBIT 1
MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF ORANGE (SHERIFF) AND THE
CITY OF SANTA ANA TO DISTRIBUTE THE 2021 EDWARD BYRNE MEMORIAL FUND —JUSTICE ASSISTANCE
GRANT "JAG'
AWARD g1SPBJA-21-GG-01188»JAGH AWARD DATE:10/08/2021 ACCEPTANCE DATE,12/07/2021
1. Participants
Participants here to acknowledge the County of Orange as lead fiscal agent in charge
of programmatic oversight and administration of funds and compliance over all
eligible participant law enforcement agencies, hereinafter referred to Individually as
"Party" and jointly as "the Parties."
li. Purpose
The purpose of this Memorandum of Understanding (MOU) Is to support of the objectives of
the Office of Justice Programs, expressly those identified as Priority Purpose Areas (PPAs) for
the term of this award.
M. Program Overview and Description of Project(s)
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units
of local government, including tribes, to support a broad range of criminal justice related
activities based on their own state and local needs and conditions, Equipment purchases or
funded initiatives such as overtime, task forces, drug programs, information sharing, etc. will
be aimed at reducing crime and/or enhancing public/officer safety.
JAG funds can be used for state and local initiatives, technical assistance, training, personnel,
equipment, supplies, contractual support, and information systems for criminal justice,
including for any one or more of the following purpose areas:1J law enforcement programs;
2) prosecution and court programs; 3) prevention and education programs; A) corrections and
community corrections programs; 5) drug treatment and enforcement programs; 6) planning,
evaluation, and technology improvement programs; 7) crime victim and witness programs
(other than compensation); and 8) mental health programs and related law enforcement and
corrections programs, including behavioral programs and crisis intervention teams. The
County of Orange (Sheriff) will determine validity of each project included in the application
1of2
MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF ORANGE (SHERIFF) AND THE CITY
OF SANTA ANA TO DISTRIBUTE THE 2021 EDWARD BYRNE MEMORIAL FUND — JUSTICE ASSISTANCE
GRANT "JAG"
AWARD #15PBJA-2I-GG-01188-1AGX AWARD DATE: 10/08/2021 ACCEPTANCE DATE: 12/07/2021
and subsequent awards. JAG funding will be used to support criminal justice initiatives that
fall under one or more of the allowable program areas above.
This award is subject to all terms and conditions of the grant and administrative and financial
requirements, including the timely submission of all financial and programmatic reports,
resolution of all interim audit findings, and the maintenance of a minimum level of cash -on -
hand. Should you not adhere to these requirements, you will be in violation of the terms of
this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
THE UNDERSIGNED PARTIES HERETO ACKNOWLEDGE THE RECEIPT OF FUNDS FROM THE DEPARTMENT
OF JUSTICE AND TRANSFER OF FUNDS FROM COUNTY TO MUNICIPAL GOVERNMENTS.
i
COUNTY OF ORANGE
ORANGE COUNTY SHERIFF DON BARNES on behalf of
COUNTYEXECUTIVE OFFICER, FRANK KIM
AUTHORIZED SIGNA& Y
ORANGE COUNTYSHERIFF'S DEPARTMENT
FINANCIAL/ADMINISTRATIVE SERVICES DIVISION Jow
FINANCIAL DIRECTOR /, L,►l,l�
SANTA ANA CITY
SANTA ANA POLICE DEPARTMENT
CHIEF OF POLICE, DAVID VALENTIN
AUTHORIZED SIGNATORY
AUTHORIZED SIGNATORY
AJ-K�iuvto AS 10 FQ+w
OFFICE OF THE COUNTY COUNSE
OPANU COUNT', CAUFORNIA
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ATTEST:
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
TAMARA BOGOSIAN
Senior Assistant City Attorney
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
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