HomeMy WebLinkAboutItem 15 - Blanket Order Contracts for Equipment Rental Public Works Agency
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Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 19, 2022
TOPIC: Blanket Order Contracts for Equipment Rental
AGENDA TITLE
Award Blanket Order Contracts to Sunbelt Rentals and United Rentals for Equipment
Rental in the Annual Aggregate Amount of $80,000, for a One-Year Term with Four, One-
Year Renewal Options (Specification No. 22-045) (General and Non-General Fund)
RECOMMENDED ACTION
Award blanket order contracts to Sunbelt Rentals and United Rentals for equipment rental
for a one-year period beginning April 20, 2022 and expiring April 19, 2023, with provisions
for four, one-year renewals exercisable by the City Manager, in an annual aggregate
amount not to exceed $80,000, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Water Resources Division oversees and maintains the daily
operations of the City’s water and sanitary sewer systems and associated facilities. The
Parks, Recreation and Community Services Agency (PRCSA) is responsible for the
maintenance and repair of City parks and trails. Both agencies rely on rental services to
provide the necessary equipment to assist with operations and special projects. Sunbelt
Rentals and United Rentals both maintan a comprehensive inventory of rental equipment
that meet Water Resources and PRCSA’s needs.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts from
any public agency employing a competitive bid process. Sourcewell has awarded
contracts for equipment rentals to both Sunbelt Rentals (Contract No. 062320-SNB) and
United Rentals (Contract No. 062320-URI) and has made them available to public
agencies as a result of open competitive bidding. Utilizing the contracts awarded to both
vendors will ensure a wide variety of equipment availability while providing an efficient
procurement process.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
Blanket Order Contracts for Equipment Rentals
April 19, 2022
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FISCAL IMPACT
Funds are available in the following accounts for expenditure in Fiscal Year 2021-22, and
will be budgeted for future years as follows:
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description Amount
Contract (1-Year Term)
06017640-
63001 Water
Water Utility Water
Production and Supply,
Miscellaneous Operating
Expenses
$18,000
2021-22
(April -
June)01113250-
62320
General
Fund
Park Facilities Service
Enhancement,
Maintenance & Repair
Buildings & Grounds
$2,000
Renewal Options (Four 1-Year Terms)
06017640-
63001
Water Water Utility Water
Production and Supply,
Miscellaneous Operating
Expenses
$60,000
2022-23
(July-June)01113250-
62320
General
Fund
Park Facilities Service
Enhancement,
Maintenance & Repair
Buildings & Grounds
$20,000
06017640-
63001
Water Water Utility Water
Production and Supply,
Miscellaneous Operating
Expenses
$60,000
2023-2024
(July-June)01113250-
62320
General
Fund
Park Facilities Service
Enhancement,
Maintenance & Repair
Buildings & Grounds
$20,000
06017640-
63001
Water Water Utility Water
Production and Supply,
Miscellaneous Operating
Expenses
$60,000
2024-25
(July-June)01113250-
62320
General
Fund
Park Facilities Service
Enhancement,
Maintenance & Repair
Buildings & Grounds
$20,000
2025-26 06017640-
63001
Water Water Utility Water
Production and Supply, $60,000
Blanket Order Contracts for Equipment Rentals
April 19, 2022
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5
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Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description Amount
Miscellaneous Operating
Expenses
(July-June)
01113250-
62320
General
Fund
Park Facilities Service
Enhancement,
Maintenance & Repair
Buildings & Grounds
$20,000
06017640-
63001
Water Water Utility Water
Production and Supply,
Miscellaneous Operating
Expenses
$40,000
2026-27
(July-April)01113250-
62320
General
Fund
Park Facilities Service
Enhancement,
Maintenance & Repair
Buildings & Grounds
$20,000
Total $400,000
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency and Lisa
Rudloff, Executive Director – Parks, Recreation, and Community Services Agency
Approved By: Kristine Ridge, City Manager