HomeMy WebLinkAboutItem 16 - Lincoln Avenue Water and Sewer Main ImprovementsPublic Works Agency
www.santa-ana.org/pw
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 19, 2022
TOPIC: Lincoln Avenue Water and Sewer Main Improvements
AGENDA TITLE
Approve Appropriation Adjustment, Budget Reallocation, and Award a Construction
Contract to Big Ben, Inc. in the Amount of $1,453,765 for the Lincoln Avenue Water and
Sewer Main Improvements Project, with an Estimated Project Delivery Cost of $2,000,000
(Project No. 22-6468 and 22-6620) (Non -General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize $500,000 of prior -year fund
balance in the Water Fund, Public Works Water Revenue, Prior Year Carryforward
revenue account, and appropriate the same amount to the Acquisition &
Construction, Water Utility Capital Projects, Water Capital Project expenditure
account. (Requires five affirmative votes)
2. Award a construction contract to Big Ben, Inc., the lowest responsible bidder, in
accordance with the base bid in the amount of $1,453,765, for construction of the
Lincoln Water and Sewer Main Improvements Project, for the term beginning April
19, 2022 and ending upon project completion, and authorize the City Manager to
execute the contract subject to non -substantive changes approved by the City
Manager and the City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$2,000,000, which includes $1,453,765 for the construction contract, $218,000 for
contract administration, inspection and testing, $100,000 for water engineering, and
a $228,235 project contingency for unanticipated or unforeseen work.
4. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to
include $500,000 in construction funds for the Lincoln Avenue Water and Sewer
Improvements Project.
Lincoln Avenue Water and Sewer Main Improvements
April 19, 2022
Page 2
DISCUSSION
The Public Works Agency's Water Resources Division staff monitors the condition of
water main pipelines by assessing critical factors such as history of breaks, pipe size,
alignment, location, and system redundancy to determine replacement priorities. The
water main on Lincoln Avenue, as well as sewer laterals, have been identified for
replacement (Exhibit 1).
The improvements include a new polyvinyl chloride (PVC) water main, fire hydrants, water
services, sewer laterals, appurtenances, asphalt concrete pavement, and traffic striping.
Once completed, water service reliability and general service quality will improve
significantly. In addition, the potential for disruption due to water main breaks will be
substantially reduced.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was
advertised in the Orange County Register newspaper on February 26 and March 5, 2022.
The project was also advertised on PlanetBids, and bids were received electronically via
PlanetBids on March 17, 2022.
The City notified a total of 647 regional vendors via PlanetBids, 21 of which are Santa
Ana based. Fifty-eight vendors requested bidding documents. A total of four bids were
received. However, no bids were received from Santa Ana contractors.
Bid Results Summary
RANK
BIDDER'S NAME
LOCATION
BASE BID
1
Big Ben, Inc.
Irvine
$1,453,765
2
Excel Paving Co.
Long Beach
$1,674,170
3
DOJA INC.
Ontario
$2,100,000
4
Colich & Sons L.P.
Gardena
$2,654,475
All four bids were deemed responsive. Big Ben, Inc. submitted the lowest responsive
base bid, in the amount of $1,453,765 (Exhibit 2). As specified in the bid documents, the
lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis
and a contractor's reference check, staff recommends awarding the construction contract
to Big Ben, Inc. in the amount of the base bid totaling $1,453,765 (Exhibit 3). Big Ben,
Inc. has completed the Centennial Park Neighborhood Water Main Improvements and
the Baker -Glenwood Sewer Main Improvements projects in the City.
Lincoln Avenue Water and Sewer Main Improvements
April 19, 2022
Page 3
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen conditions.
Construction administration and inspection includes the following: construction
management; implementation of the City's Community Workforce Agreement
requirements; inspection of the Contractor's work to ensure contract compliance,
workmanship, and quality; and materials testing. As indicated in the Cost Analysis
(Exhibit 4) and as summarized in the table below, the estimated total construction delivery
cost of the project is $2,000,000.
Project Item
Total
Construction Contract
$1,453,765
Construction Administration, Inspection, Testing
$218,000
Contingencies
$228,235
Water Engineering
$100,000
TOTAL CONSTRUCTION DELIVERY COST
$2,000,000
Approval of the amendment to the FY 2021-22 Capital Improvement Program (Exhibit 5)
will officially incorporate this project into the program.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2021-79 was filed for the project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $2,000,000, which includes the construction contract, contract administration,
inspection, testing, and project contingency. Approval of the requested appropriation
adjustments will recognize sufficient funds to complete the funding to deliver the project
(Exhibit 5).
Recognize $500,000 from Water Fund, Public Works Water Revenue, Prior
Year Carryforward revenue account (No. 06017002-50001) and appropriate
the same amount to the Acquisition & Construction, Water Utility Capital
Projects, Water Capital Project expenditure account (No. 06617647-66301)
The following table summarizes the funds budgeted and available for expenditure to
deliver construction of this project. Any remaining balances not expended at the end of
the fiscal year will be carried forward for expenditure in the following fiscal year, if needed.
Lincoln Avenue Water and
April 19, 2022
Page 4
Sewer Main Improvements
Fiscal
Accounting Unit
Fund
Accounting Unit —
Year
— Account No.
Description
Account No.
Amount
Description
Prior Authorized
Funds
2021-22
06617647-66301
Acquisition &
Water Utility Capital
Projects, Water
$800,000
(22-6468)
Construction
Capital Project
Capital Recovery
2021-22
05417647-66220
Sanitary Sewer
Charges,
$700,000
(22-6620)
Capital
Improvements Other
Than Building
Appropriation Adjustments
2021-22
06617647-66301
Acquisition &
Water Utility Capital
Projects, Water
$500,000
(22-6468)
Construction
Capital Project
TOTAL:
$2,000,000
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
5. FY 2021-22 Capital Improvement Program Sheet
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Kristine Ridge, City Manager
Exhibit 1
SANTA ANA
Phi Project Nos. 22-6468 & 22-6620:
Lincoln Avenue Water & Sewer Improvements
PUBLIC WORKS AGENCY
CITY OF SANTA ANA ADDENDUM NO. 1
PROPOSAL EXHIBIT 2
PROJECT NO.: 22-6468 & 22-6620
LINCOLN AVENUE WATER AND SEWER IMPROVEMENTS
BIB PROPOSAL
[1�i�911.� Iili�►[iff�i��l�. 090WK0J�"lm"rAUI
1"RON1: 4] 1 a
REQUIREMENT:
The undersigned bidder declares that they have carefully examined the location of the proposed
work, that they have examined the Contract Documents in its entirety and hereby proposes to
furnish all material and do all the work required to complete the said work in accordance with
said plans (if any) and the specifications for the unit price(s) or hump sure(s) set forth in the
following schcdule:
Item
Description
Qty
Unit
Unit .Price
Amount
I
Mobilization (max. 5% of total bid)
l
LS
$
7Dfoo-o
70 000
2
8" Class 305 (DR 14) C900 PVC
Pipe
920
LF
$
$ 9
0 j �j
f
3
l" Copper Water Service
9
EA
$-; f
I
4
4" Fire Sen+ice
1
EA
$ r
$
5
8" Resilient Wedge Gate Valve
4
EA
S of o o
O
6
Firc Hydrant
4
EA
S r r J 0� 0
$� 1 a)
7
Vertical Offset (As -Needed)*
3
EA
S a
$';� 00 J
8
1" Air and Vacuum release Valve
(As -Needed)*
I
EA
S
71 7 O Q
$ r
7 7
9
Additional Potholing (As -Needed)*
I
EA
$ 750
S 7 �_p O
10
6" SDR-26 PVC Pipe
20
LF
S CJ
1 1
8" SDR-26 PVC Pipe
820
Ll=
$ r
37 `7
S
3o7, �_oD
12
Scwer Lateral and Cleanout (Omen
Trench)
10
EA
S 6r O DQ
160 I 0-0-0
13
Remove Existing Manhole Structure
4
EA
$ d Do
116, 000
14
New Manhole Structure
5
EA-
S ar a 3-3
S / (9 a o-D
P-1 of P-18
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-6468 & 22-6620
LINCOLN AVENUE WATER AND SEWER IMPROVEMENTS
Item
Description
Qt`°
Unit
Unit Price
Amount
15
CCTV Inspection of New Sewer
Main
840
LF
$ -7
I
S
$ g O
16
CCTV Inspection of New Sewer
Lateral
10
EA
S
:5 0 ()
S 5-
r
17
Bypass Pumping
I.5
S�a1
10
i
18
Unclassified Excavation
265
CY
$7
Sq S
19
Asphalt Concrete
975
TN
S + O
i
S+ + � O
!
20
Cold Mill (2")
570
SF
S �
S � g � �
21
PCC Sidewalk (T=4")
4420
SF
S
Sq 7�
r
22
PCC Curb Ramp
12.0
SF
S�
S 6,600
23
PCC Driveway Approach
1020
SF
S r
S � 6,�o
24
PCC Cross -Gutter
140
SF
$
S -7o 0 0
f
25
PCC Curb & Gutter (A-2-6)
660
LF
$ ZQ
S � $D'a
26
PCC Curb
610
LF
S D
S p
27
Fence
610
LF
S 60
S U 6 ❑
O
J
28
Remove Existing Bollard
t2
EA
$ q-0
S G
� 0 0fl
29
Project Advertisement Sign.
2
EA
S ()L)Q
S o Oo
30
Signing & Striping
1
LS
$' .y o
S I
31
Construction Permit
1
LS
$15,000
$15,000
32
As -Built Plans
1
LS
$25,000
S25,000
P-2 of P-18
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-6468 & 22-6620
LINCOLN AVENUE WATER AND SEWER IMPROVEMENTS
TOTAL BASE BM $ 1 1 -! S -3f � �157, O0
The lowest responsible bidder shall be selected based on the total base bid. The City reserves the
right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any).
* The quantity for this bid item is shown for bid comparison only. This bid item shall not be
subject to the "25%" lLnit as stated in Section ;-2 of the Standard Specifications. The actual
amount for this item will be dictated by the actual quantity used, and the Agency reserves the
right to increase or decrease the quantity of this item accordingly_
t This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications.
TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES
The undersigned bidder hereby proposes to complete the Work for the total base bid amount
shown above, within forty-five 45) working days after the commencement date stated in the
Notice to Proceed.
The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the
Standard Specifications, shall be $6,700 per calendar day.
Name of Firm F % � be w 1 h <-.
Signature of BIDDER
Title P(e-s cd ew f
(If an individual, so state. If a firm or co -partnership, state the firm name and give the names of
all individual co-partners composing the firm. If a corporation, state legal name of corporation,
and names of President, Secretary, Treasurer and Manager, thereof.)
P-3 of P-18
CITY OF SANTA ANA
CONSTRUCTION CONTRACT
PROJECT NOS. 22-6468 & 22-6620
LINCOLN AVENUE WATER & SEWER MAIN IMPROVEMENTS
This CONSTRUCTION CONTRACT is made and entered into this 19th day of April, 2022 by and
between the City of Santa Ana, California, a charter city and municipal corporation organized and existing
under the Constitution and laws of the State of California (hereinafter "CITY"), and Big Ben, Inc.
(hereinafter "CONTRACTOR").
WITNESSETH:
The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows:
1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and
expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction
of the City Engineer of the CITY, the Lincoln Avenue Water & Sewer Main Improvements (hereinafter
referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract
Documents prepared by the City's Public Works Agency and approved by the City Council.
2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard
Specifications for Public Works Construction and which include the following:
• Notice Inviting Bids
• Information to Bidders
• Bid Proposal
• Bid Bond
• Contract Form
• Contract Bonds
• General Provisions
• Special Provisions
• Technical Provisions and Project Plans
• Community Workforce Agreement
• Appendices
In case of conflict between the Contract Documents, the precedence of documents shall be as
established in the Standard Specifications for Public Works Construction.
3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF
IMPROVEMENT the sum total amount not to exceed One Million Four Hundred Fifty -Three
Thousand Seven Hundred Sixty -Five Dollars and No Cents ($1,453,765.00), as set forth and identified
in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A."
The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate
quantities only, and the City does not expressly or by implication agree that the actual amount of work
will correspond therewith, but reserves the right to increase or decrease the amount of any class or
portion of the work or to omit portions of the work as may be deemed necessary or advisable.
rev. 09/01/2017 Pagel of 3
4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in
the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including
commencing construction within the timeframe therein specified after issuance of a Notice to Proceed.
5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK
OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for
such work as set forth in the wage determinations for this work in accordance with applicable State
and Federal law.
6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement
(CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and
procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF
IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website
at: http://www.santa-ana.org/pwa/documents/CWA.pdf.
7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY,
one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful
performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%)
of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment
Bond). This Contract shall not become effective until such bonds are supplied to and approved by the
CITY.
8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention
payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond
shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand
Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000)
or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand
Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars
($100,000) or Ten Percent (10%) of the final contract price.
9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and
Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY.
10. INDEMNIFICATION.
To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend,
indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents,
employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"),
through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs,
damages or losses, including reasonable costs and attorney's fees, for injury, including death to any
person or damage to any property, arising directly or indirectly from, or in any manner relating to, any
of the following:
(i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its
Subcontractors of any lower tier;
(ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier,
of any of the obligations under the Contract Documents;
Page 2 of 3
(iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either
on the project site or on other properties;
(iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower
tier, for Work of Improvement performed on or off the project site; and
(v) Any personal injury, property damage or economic loss to third persons related to and arising
from the performance or nonperformance by CONTRACTOR or its Subcontractors of any
lower tier, of the Work of Improvement.
(vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all
subcontract documents issued by CONTRACTOR.
Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in
favor of CONTRACTOR against CITY or any other Indemnitee.
IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and
year first above written.
ATTEST:
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: r�
9W � 19
JOHN FUNK
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA, PE
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONTRACTOR:
Big Ben, Inc.
Sep Digitally signed by Sep Sharifi
DN: cn=Sep Sharifi, o, ou,
email=sep@big benengineerin
US
Date: 23:28:41
Sharifi
07,00,
SEP SHARIFI
President
Page 3 of 3
CITY OF SANTA ANA ADDENDUM NO. 1
PROPOSAL
PROJECT NO.: 22-6468 & 22-6620
LINCOLN AVENUE WATER AND SEWER IMPROVEMENTS
BID PROPOSAL
l(Yi�9ll.� Iili�►[iff�i��l�. 090WK0J�"lm"rAUI
1"RON1: 4] 1 a
REQUIREMENT:
The undersigned bidder declares that they have carefully examined the location of the proposed
work, that they have examined the Contract Documents in its entirety and hereby proposes to
furnish all material and do all the work required to complete the said work in accordance with
said plans (if any) and the specifications for the unit price(s) or hump sure(s) set forth in the
following schcdule:
Item
Description
Qty
Unit
Unit .Price
Amount
I
Mobilization (max. 5% of total bid)
l
LS
$
7Dfoo-o
70 000
2
8" Class 305 (DR 14) C900 PVC
Pipe
920
LF
$
$ 9
0 j �j
f
3
l" Copper Water Service
9
EA
$-; f
I
4
4" Fire Sen+ice
1
EA
$ r
$
5
8" Resilient Wedge Gate Valve
4
EA
S of o o
O
6
Firc Hydrant
4
EA
S r r J 0� 0
$� 1 a)
7
Vertical Offset (As -Needed)*
3
EA
S a
$';� 00 J
8
1" Air and Vacuum release Valve
(As -Needed)*
I
EA
S
71 7 O Q
$ r
7 7
9
Additional Potholing (As -Needed)*
I
EA
$ 750
S 7 �_p O
10
6" SDR-26 PVC Pipe
20
LF
S CJ
1 1
8" SDR-26 PVC Pipe
820
Ll=
$ r
37 `7
S
3o7, �_oD
12
Scwer Lateral and Cleanout (Omen
Trench)
10
EA
S 6r O DQ
160 I 0-0-0
13
Remove Existing Manhole Structure
4
EA
$ d Do
116, 000
14
New Manhole Structure
5
EA-
S ar a 3-3
S / (9 a o-D
P-1 of P-18
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-6468 & 22-6620
LINCOLN AVENUE WATER AND SEWER IMPROVEMENTS
Item
Description
Qt`°
Unit
Unit Price
Amount
15
CCTV Inspection of New Sewer
Main
840
LF
$ -7
I
S
$ g O
16
CCTV Inspection of New Sewer
Lateral
10
EA
S
:5 0 ()
S 5-
r
17
Bypass Pumping
I.5
S�a1
10
i
18
Unclassified Excavation
265
CY
$7
Sq S
19
Asphalt Concrete
975
TN
S + O
i
S+ + � O
!
20
Cold Mill (2")
570
SF
S �
S � g � �
21
PCC Sidewalk (T=4")
4420
SF
S
Sq 7�
r
22
PCC Curb Ramp
12.0
SF
S�
S 6,600
23
PCC Driveway Approach
1020
SF
S r
S � 6,�o
24
PCC Cross -Gutter
140
SF
$
S -7o 0 0
f
25
PCC Curb & Gutter (A-2-6)
660
LF
$ ZQ
S � $D'a
26
PCC Curb
610
LF
S D
S p
27
Fence
610
LF
S 60
S U 6 ❑
O
J
28
Remove Existing Bollard
t2
EA
$ q-0
S G
� 0 0fl
29
Project Advertisement Sign.
2
EA
S ()L)Q
S o Oo
30
Signing & Striping
1
LS
$' .y o
S I
31
Construction Permit
1
LS
$15,000
$15,000
32
As -Built Plans
1
LS
$25,000
S25,000
P-2 of P-18
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-6468 & 22-6620
LINCOLN AVENUE WATER AND SEWER IMPROVEMENTS
TOTAL BASE BM $ 1 1 -! S -3f � �157, O0
The lowest responsible bidder shall be selected based on the total base bid. The City reserves the
right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any).
* The quantity for this bid item is shown for bid comparison only. This bid item shall not be
subject to the "25%" lLnit as stated in Section ;-2 of the Standard Specifications. The actual
amount for this item will be dictated by the actual quantity used, and the Agency reserves the
right to increase or decrease the quantity of this item accordingly_
t This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications.
TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES
The undersigned bidder hereby proposes to complete the Work for the total base bid amount
shown above, within forty-five 45) working days after the commencement date stated in the
Notice to Proceed.
The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the
Standard Specifications, shall be $6,700 per calendar day.
Name of Firm F % � be w 1 h <-.
Signature of BIDDER
Title P(e-s cd ew f
(If an individual, so state. If a firm or co -partnership, state the firm name and give the names of
all individual co-partners composing the firm. If a corporation, state legal name of corporation,
and names of President, Secretary, Treasurer and Manager, thereof.)
P-3 of P-18
EXHIBIT 4
COST ANALYSIS
CONSTRUCTION OF PROJECT NOS. 22-6468 & 22-6620: LINCOLN AVENUE
WATER & SEWER IMPROVEMENTS
Construction Contract
$
1,453,765.00
Contract Administration, Inspection and Testing
$
218,000.00
Contingencies
$
228,235.00
Water Engineering
$
100,000.00
TOTAL ESTIMATED CONSTRUCTION COSTS
1 $
2,000,000.00
07
07
■ A
a
mv
EXHIBIT 5
F
■ r r r r i r r
Construction 1,300,000 - - - -
i 1,3p - - -
B r r t i Y i r
WATER CAPITAL 1,300,000 - - - -
i ■ �