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HomeMy WebLinkAboutItem 17 - Construction Contract Award for MacArthur Boulevard ResurfacingPublic Works Agency www.santa-ana.org/pw Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report April 19, 2022 TOPIC: Construction Contract Award for MacArthur Boulevard Resurfacing AGENDA TITLE Award a Construction Contract to All American Asphalt in the Amount of $823,333 for the MacArthur Boulevard Resurfacing Project from Flower Street to Main Street, Fiscal Year (FY) 2021-22, with an Estimated Project Delivery Cost of $1,127,000 (Project No. 20- 6957) (Non -General Fund) RECOMMENDED ACTION 1. Authorize budget reallocation of $126,576 in unspent HUTA 2103 Gas Tax funds to the MacArthur Boulevard Resurfacing Project from Flower Street to Main Street (No. 20-6957) from the Gas Tax Local Street Improvements Project (No. 20-6956). 2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $823,333, for construction of the MacArthur Boulevard Resurfacing Project from Flower Street to Main Street FY 2021- 22. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,127,000, which includes $823,333 for the construction contract, $113,334 for contract administration, inspection and testing, and a $190,333 project contingency for unanticipated, unforeseen work, and additional nearby asphalt pavement improvements. DISCUSSION The City's Pavement Management Program (PMP) has been developed to prioritize and recommend the most cost-effective roadway repairs, and maximize the return from available funding for street pavement. The segment of MacArthur Boulevard, from Flower Street to Main Street (Exhibit 1), is identified as a high priority for pavement rehabilitation in the PMP. This work includes reconstruction/resurfacing of existing pavement and replacement/ installation of missing and damaged curbs, gutters, sidewalks, and curb ramps within this street segment. The proposed contract has favorable bid pricing for asphalt pavement Construction Contract Award for MacArthur Boulevard Resurfacing April 19, 2022 Page 2 repair. As a result, the project contingency amount is being increased to 23 percent to perform additional asphalt repairs in the surrounding areas as necessary. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on December 20 and 27, 2021. The project was also advertised on PlanetBids, and bids were received electronically via PlanetBids on January 18, 2022. The City notified a total of 1,216 regional vendors via PlanetBids, 77 of which are Santa Ana based. Forty-four vendors requested bidding documents. A total of five bids were received. However, no bids were received from Santa Ana contractors. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 All American Asphalt Corona $823,333 2 R.J. Noble Company Orange $866,058 3 Hardy & Harper Inc. Lake Forest $870,000 4 EBS General Engineering Inc. Corona $928,526 5 Excel Paving Co Long Beach $972,348 A total of five bids were received and all were deemed responsive. All American Asphalt submitted the lowest responsive base bid in the amount of $823,333 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to All American Asphalt in the amount of the base bid totaling $823,333 (Exhibit 3). All American Asphalt has worked on various projects for the City of Santa Ana throughout the last several years. The most recent projects are Bristol Street Protected Bike Lanes Project from Edinger Avenue to First Street, Residential Street Repair Program, and Flower Street Rehabilitation from McFadden Avenue to First Street. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected, unforeseen conditions, and additional nearby asphalt pavement improvements. Construction administration and inspection includes the following: construction management; implementation of the City's Community Workforce Agreement requirements; inspection of the Contractor's work to Construction Contract Award for MacArthur Boulevard Resurfacing April 19, 2022 Page 3 ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,127,000. Project Item Total Construction Contract $823,333 Construction Administration, Inspection, Testing $113,334 Contingencies $190,333 TOTAL CONSTRUCTION DELIVERY COST $1,127,000 Approval of the amendment to the FY 2021-22 Capital Improvement Program (Exhibit 5) will officially incorporate this project into the program. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2020-98 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,127,000.00 which includes construction, contract administration, inspection, testing, and an authorized contingency. The following table summarizes the funds budgeted and available for expenditure to deliver construction of this project. Fiscal Accounting Unit - Fund Accounting Unit - Y Year Account No. Description Account No. Amount (Project No.) Description EXISTING PROJECT BUDGET 2021-22 05917665-66220 Select Street HUTA Gas Tax- RMRA, Improvements $1,000,424 (20-6957) Construction Other Than Building BUDGET REALLOCATION 05917663-66220 Select Street HUTA 2103 Gas Tax, 2021-22 (From Proj. 20-6956 Construction Improvements Other $126,576 To Pro'. 20-6957) Than Buildin dff Total $1,127,000 EXHIBIT(S) 1. Location Map 2. Bid Proposal Construction Contract Award for MacArthur Boulevard Resurfacing April 19, 2022 Page 4 3. Construction Contract 4. Cost Analysis 5. CIP Worksheet Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager SANTAANA Project No. 20-6957: 1 Exhibit 1 MACARTHUR BOULEVARD umJ RESURFACING: FLOWER STREET TO PUBLICWORKS AGENCY I MAIN STREET CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6957 MACARTHUR BOULEVARD RESURFACING FROM FLOWER STREET TO MAIN STREET BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Al American Asphalt REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Unclassified Excavation 360 CY $ 179.00 $ 64,440.00 2 Asphalt Concrete 1,030 TN $ 90.00 $ 92,700.00 3 ARAM 16,340 SY $ 6.10 $ 99,674.00 4 Cold Mill (3") 147,000 SF $ 0.25 $ 36,750.00 5 Cold Mill (2") 56,300 SF $ 0.17 $ 9,571.00 6 Asphalt Rubber Hot Mix 2,300 TN $ 106.00 $ 243,800.00 7 PCC Sidewalk (4") 2,600 SF $ 7.38 $19,188.00 8 PCC Driveway Approach 400 SF $ 12.98 $ 5,192.00 (Commercial = 8") 9 PCC Curb Ramp 1,100 SF $ 15.79 $17,369.00 10 PCC Curb and Gutter (Type 400 LF $ 45.60 $18,240.00 A-2-8) 11 PCC Curb and Gutter (Type 200 LF $ 31.84 $ 6,368.00 B-1) 12 PCC Cross -Gutter (Local 700 SF $ 16.78 $1 1, 746.00 Street) 13 PCC Bus Pad 5,970 SF $ 18.00 $107,460.00 P-1 of P-18 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6957 MACARTHUR BOULEVARD RESURFACING FROM FLOWER STREET TO MAIN STREET Item Description Qty Unit Unit Price Amount 14 Root Shave 5 EA $ 265.00 $ 1,325.00 15 Furnish and Install New #6 1 EA $ 1,060.00 $ 1,060.00 Pullbox 16 Adjust Sewer and Drainage 8 EA $ 1,500.00 $ 12,000.00 Manhole to Finished Grade 17 Furnish and Install New Water 7 EA $ 1,500.00 $ Valve Frame and Cover to 10,500.00 Finished Grade 18 Furnish and Install New Water 1 EA $ 950.00 $ 950.00 Meter Box 19 Adjust Survey Monument to 2 EA $ 1,200.00 $ 2,400.00 Finished Grade 20 Furnish and Install Traffic 74 EA $ 300.00 $ 22,200.00 Loops 21 Project Advertisement Sign 2 EA $ 2,650.00 $ 5,300.00 22 Signing and Striping I LS $ 18,600.00 $18,600.00 23 Construct Circular PCC Collar I EA $ 1,500.00 $ 10,500.00 24 Construction Permit 1 EA $ 10,000 $ 10,000 25 As -Built Plans 1 EA $ 5,000 $ 5,000 P-2 of P-18 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6957 MACARTHUR BOULEVARD RESURFACING FROM FLOWER STREET TO MAIN STREET TOTAL BASE BID (1-25) ' 823,333.00 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within 60 working days after the commencement date stated in the Notice to Proceed. The liquidated damages amount. in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $2,200 per calendar day. Name of Firm All American Asphalt Signature of BIDDER Title Edward J. Carlson, Vice President (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-3 of P-18 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 20-6957 MACARTHUR BOULEVARD REHABILITATION FROM FLOWER STREET TO MAIN STREET This CONSTRUCTION CONTRACT is made and entered into this 5th day of April, 2022 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and All American Asphalt (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the MACARTHUR BOULEVARD REHABILITATION FROM FLOWER STREET TO MAIN STREET (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Eight Hundred Twenty Three Thousand Three Hundred Thirty -Three Dollars and No Cents ($823,333.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. rev. 09/01/2017 Page 1 of 3 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://www.santa-ana.ora/pwa/documents/CWApdf CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; Page 2 of 3 (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: JO FUNK Assistant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONTRACTOR: All American Asphalt NAME: Edward J. Carlson TITLE: Vice President Page 3 of 3 CITY OF SANTA ANA EXHIBIT A PROPOSAL PROJECT NO.: 20-6957 MACARTHUR BOULEVARD RESURFACING FROM FLOWER STREET TO MAIN STREET BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: All American Asphalt REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Unclassified Excavation 360 CY $ 179.00 $ 64,440.00 2 Asphalt Concrete 1,030 TN $ 90.00 $ 92,700.00 3 ARAM 16,340 SY $ 6.10 $99, 674.00 4 Cold Mill (3") 147,000 SF $ 0.25 $ 36,750.00 5 Cold Mill (2") 56,300 SF $ 0.17 $ 9,571.00 6 Asphalt Rubber Hot Mix 2,300 TN $ 106.00 $ 243, 800.00 7 PCC Sidewalk (4") 2,600 SF $ 7.38 $19,188.00 8 PCC Driveway Approach 400 SF $ 12.98 $ 5,192.00 (Commercial = 8") 9 PCC Curb Ramp 1,100 SF $ 15.79 $17,369.00 10 PCC Curb and Gutter (Type 400 LF $ 45.60 $18,240.00 A-2-8) 11 PCC Curb and Gutter (Type B-1) 200 LF $ 31.84 $ 6,368.00 12 PCC Cross -Gutter (Local 700 SF $ 16.78 $1 1, 746.00 Street) 13 1 PCC Bus Pad 5,970 1 SF $ 18.00 $107,460.00 P-1 of P-18 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6957 MACARTHUR BOULEVARD RESURFACING FROM FLOWER STREET TO MAIN STREET Item Description Qty Unit Unit Price Amount 14 Root Shave 5 EA $ 265.00 $1,325.00 15 Furnish and Install New #6 1 EA $ 1,060.00 $ 1,060.00 Pullbox 16 Adjust Sewer and Drainage 8 EA $ 1,500.00 $ 12,000.00 Manhole to Finished Grade 17 Furnish and Install New Water 7 EA $ 1,500.00 $ Valve Frame and Cover to 10,500.00 Finished Grade 18 Furnish and Install New Water 1 EA $ 950.00 $ 950.00 Meter Box 19 Adjust Survey Monument to 2 EA $ 1,200.00 $ 2,400.00 Finished Grade 20 Furnish and Install Traffic 74 EA $ 300.00 $ 22 200.00 Loops , 21 Project Advertisement Sign 2 EA $ 2,650.00 $ 5,300.00 22 Signing and Striping 1 LS $ 18,600.00 $18,600.00 23 Construct Circular PCC Collar 1 EA $ 1,500.00 $ 10,500.00 24 Construction Permit 1 EA $ 10,000 $ 10,000 25 As -Built Plans 1 I EA $ 5,000 $ 5,000 P-2 of P-18 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6957 MACARTHUR BOULEVARD RESURFACING FROM FLOWER STREET TO MAIN STREET TOTAL BASE BID (1-25) $ 823,333.00 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the '*25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within 60 working days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $2,200 per calendar day. Name of Firm All American Asphalt Signature of BIDDER Title Edward J. Carlson, Vice President (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-3 of P-18 EXHIBIT 4 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 20-6957: MacArthur Boulevard Project From Flower to Main Construction Contract $ 823,333.00 Contract Administration, Inspection and Testing $ 113,333.70 Contingencies $ 82,333.30 TOTAL ESTIMATED CONSTRUCTION COSTS I $ 1,019,000.00 PROJECT TITLE: MacArthur Boulevard Resurfacing: Flower to Main PROJECT CATEGORY: Street Improvements - Arterial Street Rehabilitation LOCATION MAP u .. MMV•iN W Warner Ave ve �+ E Wa Are E W.m , Aw w 9 h N rry�k Ave N W pyv Rd F Dyer Rd yl �*c EA.`ran RvR ,rr � W MacArthur sib 7.� a W Sunflower Ave SunRp Ara fr� « Sourh u+ SWTH COAST WTRO �Va:a � R Cn ' er.s*v%.�- IIr CITY OF SANTA ANA FY 19/20 CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Reconstruction/resurfacing of existing pavement and replacementlinstallation of missing or damaged, curbs, gutters, sidewalks, driveway approaches, and wheelchair ramps within this segment of roadway. PROJECT NEED: The City's Pavement Management Program (PMP) has been developed to prioritize and recommend the most cost-effective roadway repairs, and maximize the return from available funding for street pavement. This segment of MacArthur Boulevard pavement rehabilitation is identified as a high priority in the PMP. PROJECT COSTS FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 Construction 77019,000 Engineering $81,000 TOTAL $1,100,000 SOURCE OF FUNDS FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 RMRA SB1 $1,100,000 TOTAL $1,100,000 AGENCY DIVISION: CONTACT: DATE: Public Works Agency Design Engineering Kenny Nguyen, Senior Civil Engineer 24-May-2019 -13-