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HomeMy WebLinkAboutItem 18 - Local Street Sidewalk ImprovementsPublic Works Agency www.santa-ana.org/pw Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report April 19, 2022 TOPIC: Local Street Sidewalk Improvements AGENDA TITLE Award a Construction Contract to CJ Concrete Construction Inc. in the Amount of $276,430 for the Local Street Sidewalk Improvements FY 2021-22 Project with an Estimated Project Delivery Cost of $373,060 (Project No. 22-7535) (Non -General Fund) RECOMMENDED ACTION 1. Award a construction contract to CJ Concrete Construction Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $276,430, for construction of the Local Street Sidewalk Improvements FY 2021-22, for the term beginning April 19, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $373,060, which includes $276,430 for the construction contract, $41,465 for contract administration, inspection and testing, and a $55,165 project contingency for unanticipated or unforeseen work. 3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program adding the Residential Street Repair Program FY 2021-22 Project with a budget of $373,060 in Community Development Block Grant (CDBG) funds. DISCUSSION Staff evaluates the condition of damaged sidewalks, curbs, gutters and driveways to identify uneven surfaces and cracks that may pose a risk to pedestrians. The goal is to improve accessibility for pedestrians and increase active modes of transportation, such as walking and biking. The Local Street Sidewalk Improvements project involves replacement of existing damaged concrete sidewalks in residential neighborhoods and will include the removal and replacement of adjacent damaged concrete curbs, gutters and driveways. The project will focus on areas with the highest concentration of needed repairs to help mitigate trip Award Construction Contract to CJ Concrete Construction Inc. April 19, 2022 Page 2 and fall hazards, and assist in complying with regulations set forth by the American with Disabilities Act (Exhibit 1). Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on January 31 and February 8, 2022. The project was also advertised on PlanetBids, and bids were received electronically via PlanetBids on February 22, 2022. The City notified a total of 1,360 regional vendors via PlanetBids, 81 of which are Santa Ana based. Forty-one vendors requested bidding documents. A total of 7 bids were received, one of which was received from a Santa Ana contractor. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 CJ Concrete Construction Inc. Santa Fe Springs $276,430 2 EBS General Engineering Inc. Corona $300,900 3 Diamond Construction and Design La Habra $368,460 4 DOJA Inc. Ontario $374,050 5 Aneen Construction Inc. Riverside $388,620 6 HZS Engineering and Construction Santa Ana $622,550 7 CT&T Concrete Paving Inc. Diamond Bar $626,500 A total of seven bids were received, and all were deemed responsive. CJ Concrete Construction Inc. submitted the lowest responsive base bid in the amount of $276,430 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to CJ Concrete Construction Inc. in the amount of the base bid totaling $276,430 (Exhibit 3). In the past five years, CJ Concrete Construction has performed concrete repairs throughout the City. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes the following: construction management; implementation of the City's Community Workforce Agreement requirements; inspection of the Contractor's work to ensure contract compliance, Award Construction Contract to CJ Concrete Construction Inc. April 19, 2022 Page 3 workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $373,060. Because the construction bids came in lower than anticipated, the contingency was increased to take advantage of lower costs and to maximize the allocation of CDBG funding. This will allow additional street improvements to be completed beyond the anticipated scope. Project Item Total Construction Contract $276,430 Construction Administration, Inspection, Testing $41,465 Contingencies $55,165 TOTAL CONSTRUCTION DELIVERY COST $373,060 Approval of the amendment to the FY 2021-22 Capital Improvement Program (Exhibit 5) will officially incorporate this project into the program. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2022-3 was filed for the project. Additionally, a National Environmental Policy Act (NEPA), Environmental Review was conducted and was determined that project was Categorically Excluded (Not Subject to 58.5). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $373,060.00, which includes construction, contract administration, inspection, testing, and an authorized contingency. With the approval of the amendment to the Fiscal Year 2021-22 Capital Improvement Program will officially incorporate this project into the program. Funding in the amount of $373,060 is available from Community Development Block Grant (CDBG) funds to deliver this project. All Funds are available for expenditure in Fiscal Year 2021-22, however any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2022-23. The following table summarizes the funds budgeted and available for expenditure to deliver construction of this project. Fiscal Accounting Unit - Fund Accounting Unit -Account Year Account No. Description No. Description Amount (project No.) Award Construction Contract to CJ Concrete Construction Inc. April 19, 2022 Page 4 13518783-66220 Community CDBG Programs, 2021-22 (22-7535) Development Improvements Other Than $373,060 Block Grant Building Total $373,060 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. Amend FY 2021-22 CIP Project Street Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager SANTAANA Project No. 22-7535. j. I Local Street Sidewalk Improvements PUBLIC WORKS AGENCY CITY OF SANTA ANA PROPOSAL PROJECT NO.: 22--7535 LOCAL STREET SIDEWALK IMPROVEMENTS BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: C-�- 1 V 4 cr li C cln"-yu ` ) c)o T G. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Unclassified Excavation* 310 CY $ C3 V $ 23,2r� Qa 2 PCC Sidewalk(T=4")* 24,400 SF $ $ 9. 20 a 2-90$0 3 Root Shave` 56 EA $ $ c� Z a0 -' 11 Z 00. Ga 4 Adjust Sewer cleanout valve 10 EA $ $ frame and cover to finished 5-00 ' OGO 'moo grade* 5 Project Advertisement Sign 1 EA $ uv $ I I's 6 Construction Permit $10,000 $ 10 vo 'UU CITY OF SANTA ANA PROPOSAL PROJECT NO.: 22-7535 LOCAL STREET SIDEWALK IMPROVEMENTS TOTAL BASE BID (Items 1-6) $ 'L��� 1� p W The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number (30) working days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $1,500 per calendar day. Name of Firm CT ('Oncr-e-fi6 (1n St(U C-7 U y-? Signature of BIDDER v Title Yr f j 011(►, (If an individual, so state. If a finn or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) EXHIBIT 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 22-7535 LOCAL STREET SIDEWALK IMPROVEMENTS This CONSTRUCTION CONTRACT is made and entered into this 15"' day of April, 2022 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and CJ Concrete Construction, Inc. (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Local Street Sidewalk Improvements (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal + Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Two Hundred Seventy Six Thousand Four Hundred Thirty Dollars and No Cents ($276,430.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. rm 09/0112017 Page I of 3 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timefrarne therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S. Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: htt ://www,santa-ana.or wa/documents/CWA. df 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (1000/0) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; Page 2 of 3 (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: )Jvft llv JOH6/N FUNK Assistant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONTRACTOR: CJ Concrete Construction, Inc. JG 1j� L• ,SGrha t 1L. reSlciZ r)-�" Page 3 of 3 CITY OF SANTA ANA EXHIBIT A PROPOSAL PROJECT NO.: 22-7535 LOCAL STREET SIDEWALK IMPROVEMENTS BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ARIA FROM: o— u nc c c it n,- �ruc--t)-oo REQUIREMENT: The undersigned bidden declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and Hereby proposes to furnish all material and do all the work required to complete the said work in accordance witli said }Mans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Unclassified Excavation* 310 CY $ �� $ 2 PCC Sidewallc(T=4")* 24,400 SF $ $ 3 Root Shave* 56 EA $ $ c o 4 Adjust Sewer cleanout valve 10 EA $ $ frame and cover to finished grade* 5 Project Advertisement Sign 1 EA $ mac, $ .215 co 6 Construction Permit 1 LS $10,000 $ 10,()u0 vU CITY Or SANTA ANA PROPOSAL PROJECT NO.: 22-7535 LOCAL STREET SIDEWALK IMPROVEMENTS TOTAL BASE BID (Items 1-6) $ /f3 a The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for hid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the Fight to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Itenn per Section 2-3.2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid ainount shown above, within number (30J..,working days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, its lieu of the amount specified in Subsection 6--9 of the Standard Specifications, shall be $1,500 per calendar day. Name of Firm G ,��C r ��i n �1' U Ch, 0 K7 Signature of BIDDER Title P Yt J 0V 0 (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) EXHIBIT 4 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 22-7535: Local Street Sidewalk Improvements Construction Contract $ 276,430.00 Contract Administration, Inspection and Testing $ 41,465.00 Contingencies $ 55,165.00 TOTAL ESTIMATED CONSTRUCTION COSTS 1 $ 373,060.00 PROJECT TITLE: Local Street Sidewalk Improvements PROJECT CATEGORY: Street Improvements Street/Bridge Improvements & Widening LOCATION MAP A N AGENCY: Public Works CITY OF SANTA ANA FY21/22CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Project involves replacement of existing damaged concrete sidewalks in residential neighborhoods and will include the removal and replacement of adjacent damaged concrete curbs, gutter and driveways. Project will focus on areas with the highest concentration of needed repairs, to help mitigate trip and fall hazards and reducing potential of liability claims and assist in complying with regulations set forth by the American with Disabilities Act. PROJECT NEED: Staff evaluates the condition of damaged sidewalks, curbs, gutters and driveways to identify uneven surfaces and cracks that may pose a risk to pedestrians. The goal is to improve safe walking accessibility for pedestrians and increase active modes of transportation, such as walking and biking. PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Construction 373,064 - - - - - - TOTAL 373,064 - SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 CDBG Programs 373,064 - - - - - - TOTAL 373,064 - - - - DIVISION: C/P Engineering CONTACT: Gilbert Castillo, Senior Engineer DATE: 22-Mar-2022