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Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 5, 2022
TOPIC: Residential Street Repair Program
AGENDA TITLE
Award a Construction Contract to Diamond Construction & Design in the Amount of
$738,611 for Construction of the Residential Street Repair Program FY 2021-22 Project
- Richland Street from Flower Street to Van Ness Street, Highland Street from Broadway
to Main Street, and Camile Street from Ross Street to Birch, with an Estimated Project
Delivery Cost of $1,025,924 (Project No. 22-7533) (Non-General Fund)
RECOMMENDED ACTION
1. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program
adding the Residential Street Repair Program FY 2021-22 Project with a budget of
$1,025,924 in Community Development Block Grant (CDBG) funding.
2. Award a construction contract to Diamond Construction & Design, the lowest
responsible bidder, in accordance with the base bid in the amount of $738,611, for
construction of the Residential Street Repair Program FY 2021-22 Project - Richland
Street from Flower Street to Van Ness Street, Highland Street from Broadway to Main
Street, and Camile Street from Ross Street to Birch, for the term beginning April 5,
2022 and ending upon project completion; and authorize the City Manager to execute
the contract subject to non-substantive changes approved by the City Manager and
the City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$1,025,924, which includes $738,611 for the construction contract, $110,791 for
contract administration, inspection and testing, and a $176,522 project contingency
for unanticipated or unforeseen work.
DISCUSSION
The City’s Pavement Management System has identified Residential Street Repair
Program Fiscal Year 2021-22 Richland Street from Flower Street to Van Ness Street,
Highland Street from Broadway to Main Street, and Camile Street from Ross Street to
Birch Street as high-priority road pavements in need of rehabilitation (Exhibit 1). The
pavements are deteriorating due to weather, age, and heavy use. The improvements
included in this project include localized concrete pavement reconstruction, replacing
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April 5, 2022
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damaged concrete curbs, gutters, sidewalks, cross gutters, and curb ramps, and sealing
cracks to prevent deterioration from water infiltration. Once completed, these
improvements will enhance the ride quality, surface drainage, and appearance on both
locations.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was
advertised in the Orange County Register newspaper on January 10 and January 18,
2022. The project was also advertised on PlanetBids, and bids were received
electronically via PlanetBids on January 31, 2022.
The City notified a total of 941 regional vendors via PlanetBids, 47 of which are Santa
Ana based. Forty vendors requested bidding documents. A total of six bids were received.
However, no bids were received from Santa Ana contractors.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 Diamond Construction & Design La Habra $738,611.00
2 All American Asphalt Corona $754,177.00
3 Vido Samarzich, Inc.Rancho Cucamonga $938,800.00
4 Hardy & Harper, Inc.Lake Forest $1,025,000.00
5 EBS General Engineering, Inc.Corona $1,083,129.00
6 Excel Paving Co.Long Beach $1,216,463.00
All six bids received were deemed responsive. Diamond Construction & Design submitted
the lowest responsive base bid in the amount of $738,611 (Exhibit 2). As specified in the
bid documents, the lowest bid shall be determined on the basis of the base bid. Based on
the bid analysis and a contractor’s reference check, staff recommends awarding the
construction contract to Diamond Construction & Design, in the amount of the base bid
totaling $738,611 (Exhibit 3). Diamond Construction & Design has not performed previous
work for the City of Santa Ana.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen conditions.
Construction administration and inspection includes the following: construction
management; implementation of the City’s Community Workforce Agreement
requirements; inspection of the Contractor’s work to ensure contract compliance,
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workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit
4) and as summarized in the table below, the estimated total construction delivery cost of
the project is $1,025,924. The construction bids came in lower than anticipated and the
contingency was increased accordingly. This will allow additional street improvements to
be completed beyond the anticipated scope.
Project Item Total
Construction Contract $738,611.00
Construction Administration, Inspection, Testing $110,792.00
Contingencies $176,522.00
TOTAL CONSTRUCTION DELIVERY COST $1,025,924.00
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2021-122 was filed for the project. Additionally, a National Environmental Policy Act
(NEPA), Environmental Review was conducted and was determined that project was
Categorically Excluded (Not Subject to 58.5).
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $1,025,924, which includes construction, contract administration, inspection,
testing, and an authorized contingency. With the approval of the amendment to the Fiscal
Year 2021-22 Capital Improvement Program which will officially incorporate this project
into the program. Funding in the amount of $1,025,924 is available from Community
Development Block Grant (CDBG) funds from the approved Fiscal Year 2021-22 CDBG
funding plan to deliver this project. All Funds are available for expenditure in Fiscal Year
2021-22, however any remaining balances not expended at the end of the fiscal year will
be carried forward into FY 2022-23.
The following table summarizes the funds budgeted and available for expenditure to
deliver construction of this project.
Fiscal
Year
Accounting Unit -
Account No.
(Project No.)
Fund
Description
Accounting Unit - Account
No. Description Amount
2021-22 13518783-66220
(22-7533)
Community
Development
Block Grant
CDBG Programs,
Improvements Other
Than Buildings
$1,025,924
Total $1,025,924
Residential Street Repair Program
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EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
5. Amended FY 2021-22 CIP Project Street
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 22-7533:
Residential Street Repair Program
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-7533
RESIDENTIAL STREET REPAIR PROGRAM FY 21-22
P-1 of P-17
BID PROPOSAL
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM:
REQUIREMENT:
The undersigned bidder declares that they have carefully examined the location of the proposed
work, that they have examined the Contract Documents in its entirety and hereby proposes to
furnish all material and do all the work required to complete the said work in accordance with
said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the
following schedule:
Item Description Qty Unit Unit Price Amount
1 Unclassified Excavation* 300 CY $ $
2
Various Locations*
800 CY $ $
3 PCC with (3-
day) Cure including Dowels
800 CY $ $
4 Aggregate Base* 2,300 TN $ $
5 Crack Seal with Deere Super
Gray*
13,000 LF $ $
6 PCC Sidewalk (4")* 2,700 SF $ $
7 PCC Curb and Gutter (Type
A-2-6)*
600 LF $ $
8 PCC Cross Gutter* 500 SF $ $
9 PCC Curb Ramp* 1,800 SF $ $
10 PCC Driveway Approach* 900 SF $ $
11 Root Shave* 8 EA $ $
12 Adjust Sewer and Drainage
Manhole to Finished Grade*
1 EA $ $
13 Furnish and Install Water
Valve Frame and Cover to
Finished Grade*
5 EA $ $
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-7533
RESIDENTIAL STREET REPAIR PROGRAM FY 21-22
P-2 of P-17
Item Description Qty Unit Unit Price Amount
14 Project Advertisement Sign 1 EA $ $
15 Signing and Striping 1 LS $ $
16 Construction Permit 1 LS $10,000 $
TOTAL BASE BID (Items 1-16)$
The lowest responsible bidder shall be selected based on the total base bid. The City reserves the
right to award the Base Bid, and any, all, or none of the add-alternate bid items (if any).
* The quantity for this bid item is shown for bid comparison only. This bid item shall not be
-2 of the Standard Specifications. The actual
amount for this item will be dictated by the actual quantity used, and the Agency reserves the
right to increase or decrease the quantity of this item accordingly.
This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications.
TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES
The undersigned bidder hereby proposes to complete the Work for the total base bid amount
shown above, within number (45) working days after the commencement date stated in the
Notice to Proceed.
The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the
Standard Specifications, shall be $2,600 per calendar day.
Name of Firm
Signature of BIDDER
Title
(If an individual, so state. If a firm or co-partnership, state the firm name and give the names of
all individual co-partners composing the firm. If a corporation, state legal name of corporation,
and names of President, Secretary, Treasurer and Manager, thereof.)
CITY OF SANTA ANA
CONSTRUCTION CONTRACT
rev. 09/01/2017 Page 1 of 3
PROJECT 22-7533
RESIDENTIAL STREET REPAIR PROGRAM
This CONSTRUCTION CONTRACT is made and entered into this 5th day of April, 2022 by and between
the City of Santa Ana, California, a charter city and municipal corporation organized and existing under
the Constitution and laws of the State of California (hereinafter “CITY”), and Diamond Construction and
Design (hereinafter “CONTRACTOR”).
WITNESSETH:
The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows:
1.CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and
expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction
of the City Engineer of the CITY, the Residential Street Repair Program (hereinafter referred to as the
“WORK OF IMPROVEMENT”) identified in and in accordance with the Contract Documents
prepared by the City’s Public Works Agency and approved by the City Council.
2.The complete Construction Contract consists of the “Contract Documents” as defined by the Standard
Specifications for Public Works Construction and which include the following:
Notice Inviting Bids
Information to Bidders
Bid Proposal
Bid Bond
Contract Form
Contract Bonds
General Provisions
Special Provisions
Technical Provisions and Project Plans
Community Workforce Agreement
Appendices
In case of conflict between the Contract Documents, the precedence of documents shall be as
established in the Standard Specifications for Public Works Construction.
3.CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF
IMPROVEMENT the sum total amount not to exceed Seven Hundred Thirty Eight Thousand Six
Hundred Eleven Dollars and No Cents ($738,611.00), as set forth and identified in the BID
PROPOSAL, which is attached hereto and incorporated herein as Exhibit “A.”
The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate
quantities only, and the City does not expressly or by implication agree that the actual amount of work
will correspond therewith, but reserves the right to increase or decrease the amount of any class or
portion of the work or to omit portions of the work as may be deemed necessary or advisable.
Page 2 of 3
4.CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in
the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit “A”) including
commencing construction within the timeframe therein specified after issuance of a Notice to Proceed.
5.The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK
OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for
such work as set forth in the wage determinations for this work in accordance with applicable State
and Federal law.
6.If applicable, the CONTRACTOR shall adhere to the CITY’S Community Workforce Agreement
(CWA), a pre-hire collective bargaining agreement, which establishes the labor relations policies and
procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF
IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City’s website
at: http://www.santa-ana.org/pwa/documents/CWA.pdf
7.CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY,
one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful
performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%)
of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment
Bond). This Contract shall not become effective until such bonds are supplied to and approved by the
CITY.
8.CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention
payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond
shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand
Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000)
or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand
Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars
($100,000) or Ten Percent (10%) of the final contract price.
9.CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and
Worker’s Compensation Insurance as outlined in the General Provisions, to be approved by the CITY.
10.INDEMNIFICATION.
To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend,
indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents,
employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"),
through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs,
damages or losses, including reasonable costs and attorney’s fees, for injury, including death to any
person or damage to any property, arising directly or indirectly from, or in any manner relating to, any
of the following:
(i)Performance or nonperformance of the Work of Improvement by CONTRACTOR or its
Subcontractors of any lower tier;
(ii)Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier,
of any of the obligations under the Contract Documents;
Page 3 of 3
(iii)The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either
on the project site or on other properties;
(iv)The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower
tier, for Work of Improvement performed on or off the project site; and
(v)Any personal injury, property damage or economic loss to third persons related to and arising
from the performance or nonperformance by CONTRACTOR or its Subcontractors of any
lower tier, of the Work of Improvement.
(vi)The indemnity obligations of Subcontractors provided by this Section shall be included in all
subcontract documents issued by CONTRACTOR.
Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in
favor of CONTRACTOR against CITY or any other Indemnitee.
IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and
year first above written.
ATTEST: CITY OF SANTA ANA
DAISY GOMEZ KRISTINE RIDGE
Clerk of the Council City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO CONTRACTOR:
City Attorney Diamond Construction and Design
By:
JOHN FUNK NAME:
Assistant City Attorney TITLE:
RECOMMENDED FOR APPROVAL:
NABIL SABA, PE
Executive Director
Public Works Agency
Stelian Onufrei
General partner
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-7533
RESIDENTIAL STREET REPAIR PROGRAM FY 21-22
P-1 of P-17
BID PROPOSAL
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM:
REQUIREMENT:
The undersigned bidder declares that they have carefully examined the location of the proposed
work, that they have examined the Contract Documents in its entirety and hereby proposes to
furnish all material and do all the work required to complete the said work in accordance with
said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the
following schedule:
Item Description Qty Unit Unit Price Amount
1 Unclassified Excavation* 300 CY $$
2
Various Locations*
800 CY $$
3 PCC with (3-
day) Cure including Dowels
800 CY $$
4 Aggregate Base*2,300 TN $$
5 Crack Seal with Deere Super
Gray*
13,000 LF $$
6 PCC Sidewalk (4")*2,700 SF $$
7 PCC Curb and Gutter (Type
A-2-6)*
600 LF $$
8 PCC Cross Gutter*500 SF $$
9 PCC Curb Ramp*1,800 SF $$
10 PCC Driveway Approach* 900 SF $$
11 Root Shave*8 EA $$
12 Adjust Sewer and Drainage
Manhole to Finished Grade*
1 EA $$
13 Furnish and Install Water
Valve Frame and Cover to
Finished Grade*
5 EA $$
EXHIBIT A
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-7533
RESIDENTIAL STREET REPAIR PROGRAM FY 21-22
P-2 of P-17
Item Description Qty Unit Unit Price Amount
14 Project Advertisement Sign 1 EA $$
15 Signing and Striping 1 LS $$
16 Construction Permit 1 LS $10,000 $
TOTAL BASE BID (Items 1-16)$
The lowest responsible bidder shall be selected based on the total base bid. The City reserves the
right to award the Base Bid, and any, all, or none of the add-alternate bid items (if any).
* The quantity for this bid item is shown for bid comparison only. This bid item shall not be
-2 of the Standard Specifications. The actual
amount for this item will be dictated by the actual quantity used, and the Agency reserves the
right to increase or decrease the quantity of this item accordingly.
This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications.
TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES
The undersigned bidder hereby proposes to complete the Work for the total base bid amount
shown above, within number (45) working days after the commencement date stated in the
Notice to Proceed.
The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the
Standard Specifications, shall be $2,600 per calendar day.
Name of Firm
Signature of BIDDER
Title
(If an individual, so state. If a firm or co-partnership, state the firm name and give the names of
all individual co-partners composing the firm. If a corporation, state legal name of corporation,
and names of President, Secretary, Treasurer and Manager, thereof.)
EXHIBIT 4
Construction Contract 738,611.00$
Contract Administration, Inspection and Testing 110,791.00$
Contingencies 176,522.00$
TOTAL ESTIMATED CONSTRUCTION COSTS 1,025,924.00$
CONSTRUCTION OF PROJECT NO. 22-7533: Residential Street Repair Program
COST ANALYSIS
CITY OF SANTA ANA FY 21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
This project entails the rehabilitation of existing roadway pavement
for local streets. The project will include the removal and
replacement of existing concrete streets. Various replacement
pavement strategies will be investigated to determine the most cost
effective and maintainable treatment. Minor concrete repair to
severely damaged or missing curbs, gutters, sidewalks, and
wheelchair ramps will also be included. Work in FY 22-23 will focus
on the Heninger Park Neighborhood.
PROJECT NEED:
The local street network has 316 miles citywide. In 2007 the City
embarked on an extensive citywide improvement plan to rehabilitate
and slurry seal the majority of the network. By the end of 2015, the City
has completed rehabilitating all asphalt residential streets and currently
working toward improving all residential concrete streets.
PROJECT TITLE:
Residential Street Repair Program
PROJECT CATEGORY:
Street Improvements
Neighborhood Street Rehabilitation
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Public Works CIP Engineering Gilbert Castillo, Senior Engineer 15-Mar-2022
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 1,025,925 ------
TOTAL 1,025,925 ------
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
CDBG Programs 1,025,925 ------
TOTAL 1,025,925 ------