HomeMy WebLinkAboutItem 18 - City Hall 3rd Floor Tenant ImprovementsPublic Works Agency
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Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 5, 2022
TOPIC: City Hall 3rd Floor Tenant Improvements
AGENDA TITLE
Award a Construction Contract to Allinone Construction, Inc. in the Amount of
$427,051.62 for the City Hall 3rd Floor Tenant Improvements FY 2021-22 Project with an
Estimated Project Delivery Cost of $576,519.94 (Project No. 22-1401) (General Fund)
RECOMMENDED ACTION
1. Award a construction contract to Allinone Construction, Inc., the lowest responsible
bidder, in accordance with the base bid in the amount of $427,051.62, for construction
of the City Hall 3rd Floor Tenant Improvements Project, for the term beginning May 2,
2022 and ending upon project completion, and authorize the City Manager to execute
the contract subject to non -substantive changes approved by the City Manager and
the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$576,519.94, which includes $427,051.62 for the construction contract, $64,058.00
for contract administration, inspection and testing, and $85,410.32 of project
contingency for unanticipated or unforeseen work.
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to
include $576,519.94 in construction funds for City Hall 3rd Floor Tenant Improvements
Project (Project No. 22-1401).
DISCUSSION
Facilities at City Hall and the Ross Annex are currently undergoing floor renovations
(Exhibit 1). To minimize the impact to daily operations of our employees and the general
public, work has been programmed to take place in phases. The existing facility on the
3rd Floor of City Hall is outdated and some materials are beginning to show signs of
deterioration and need of replacement. This project will include updating lighting,
plumbing fixtures, finishes, demolition and installation of non-loadbearing interior
partitions, and ceiling finishes. Once completed, these improvements will enhance not
City Hall V Floor Tenant Improvements
April 5, 2022
Page 2
only the physical aesthetics of the floor but also keep our facility in compliance with the
latest building codes and the American Disability Act.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was
advertised in the Orange County Register newspaper on November 23 and November
30, 2021. The project was also advertised on PlanetBids, and bids were received
electronically via PlanetBids on January 27, 2022.
The City notified a total of 886 regional vendors via PlanetBids, 44 of which are Santa
Ana -based. There were 105 vendors who requested bidding documents. A total of four
bids were received. However, no bids were received from any Santa Ana contractors.
Bid Results Summary
RANK
BIDDER'S NAME
LOCATION
BASE BID
1
Allinone Construction, Inc.
La Habra
$427,051.62
2
Elegant Construction, Inc.
Irvine
$629,000.00
3
Rhome Profile Construction
Bellflower
$829,792.00
4
MBC Enterprises, Inc.
Westminster
$855,000.00
All four bids were deemed responsive. Allinone Construction, Inc. submitted the lowest
responsive base bid in the amount of $427,051.62 (Exhibit 2). As specified in the bid
documents, the lowest bid shall be determined on the basis of the Base Bid. Based on
the bid analysis and a contractor's reference check, staff recommends awarding the
construction contract to Allinone Construction, in the amount of the base bid totaling
$427,051.62 (Exhibit 3). Allinone Construction has not performed any work in the City of
Santa Ana within the past five years. Staff is confident this contractor will perform and
produce quality work for the city.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen conditions.
Construction administration and inspection includes the following: construction
management; implementation of the City's Community Workforce Agreement
requirements; inspection of the Contractor's work to ensure contract compliance,
workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit
4) and as summarized in the table below, the estimated total construction delivery cost of
the project is $576,519.94.
City Hall V Floor Tenant Improvements
April 5, 2022
Page 3
Project Item
Total
Construction Contract
$427,051.62
Construction Administration, Inspection, Testing
$64,058.00
Contingencies
$85,410.32
TOTAL CONSTRUCTION DELIVERY COST
$576,519.94
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2022-9 was filed for the project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $576,519.94 which includes construction, contract administration, inspection,
testing, and an authorized contingency. With the approval of the amendment to the Fiscal
Year 2021-22, Capital Improvement Program will officially incorporate this project into the
program (Exhibit 5). The following table summarizes the funds budgeted and available
for expenditure to deliver construction of this project.
Fiscal
Accounting Unit -
Fund
Accounting Unit -
Year
Account No.
Description
Account No. Description
Amount
(Project No.)
01110110-66200
General
Finance/Management
2021-22
(22.1401)
Fund
Services -Accounting,
$576,519.94
Building Improvement
Total
$576,519.94
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
5. CIP Sheet
Submitted By: Nabil Saba, P.E., Executive Dir - Public Works Agency and Kathryn
Downs, Executive Dir - Finance & Management Services
Approved By: Kristine Ridge, City Manager
EXHIBIT 1
EXHIBIT 2
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
BID PROPOSAL
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM: ALLINONE CONSTRUCTION INC.
REQUIREMENT:
The undersigned bidder declares that they have carefully examined the location of the proposed
work, that they have examined the Contract Documents in its entirety and hereby proposes to
furnish all material and do all the work required to complete the said work in accordance with said
plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following
schedule:
Item
Description
Qty
Unit
Unit Price
Amount
1
22-1401 - Santa Ana City Hall -
1
LS
$
$
Third Floor - Tenant
355,051.62
355,051.62
Improvements
2
As -Built Plans
1
LS
$10,000
$
10,000.00
3
Construction Permit
I
LS
$10,000
$
10,000.00
TOTAL BASE BID
$375,051.62
ADD ALTERNATES
1
Additional Painting & Flooring
I
LS
$
$
LS
36,000.00
$
36,000.00
2
Additional Ceiling Replacement
1
$
16,000.00
16,000.00
TOTAL ADD ALTERNATE BID $ 52, 000.00
TOTAL COST (BASE BID + ADD ALTERNATES) $427, 051.62
P-1 of P-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
The lowest responsible bidder shall be selected based on the total base bid. The City reserves the
right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any).
* The quantity for this bid item is shown for bid comparison only. This bid item shall not be
subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual
amount for this item will be dictated by the actual quantity used, and the Agency reserves the
right to increase or decrease the quantity of this item accordingly.
This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications.
TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES
The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown
above, within sixty- (603 working days after the commencement date stated in the Notice to
Proceed.
The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard
Specifications, shall be $1,020 per calendar day.
Name of Firm ALLINONE CONSTRUCTION INC.
Signature of BIDDER Jam}
Title President
(If an individual, so state. If a firm or co -partnership, state the firm name and give the names of
all individual co-partners composing the firm. If a corporation, state legal name of corporation,
and names of President, Secretary, Treasurer and Manager, thereof.)
P-2 of P-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
BIDDER'S STATEMENT
BIDDER understands and agrees that this Bid Proposal, Contract Documents and subsequent
Construction Contract Agreement shall constitute the entire agreement between BIDDER and the
AGENCY only after it has been accepted by the City Council, endorsed by the Clerk of the Council
with her signature and official seal noting hereon the action of approval of the Council, signed by
the Public Works Agency Executive Director or his/her duly authorized agent, and signed by the
City Attorney, denoting his approval of the form of this document, and its execution, and when it
or an exact copy of it has been either delivered to BIDDER or deposited with the United States
Postal Service properly addressed to the BIDDER with the correct postage affixed thereto.
BIDDER further agrees that upon delivery (as defined above) of the accepted agreement he/she
will furnish AGENCY all required bonds and certificate of liability insurance within ten (10)
business days or the funds, check, draft, or BIDDERS bond substituted in lieu thereof
accompanying this proposal shall become the property of the AGENCY and shall be considered
as payment of damages due to the delay and other causes suffered by AGENCY because of the
failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages
actually suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond
substituted in lieu thereof shall be returned to the undersigned.
BIDDER understands that a bid is required for the entire work, the estimated quantities set forth
in the bid schedule are solely for the purpose of comparing bids, and that final compensation under
the contract will be based upon the actual quantities of work satisfactorily completed. The
BIDDER also certifies that the bid is a balanced bid.
In accordance with Section 7028.15 of the California Business and Professions Code, the
undersigned certifies under penalty of perjury that the foregoing is true and correct.
Name ofFirm ALLINONE COSNTRUCTION INC.
Signature of BIDDER—i
Title President
(If an individual, so state. If a firm or co -partnership, state the firm name and give the names of
all individual co-partners composing the firm. If a corporation, state legal name of corporation,
and names of President, Secretary, Treasurer and Manager, thereof.)
P-3 of P-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
CONTRACTOR'S LICENSING AND REGISTRATION STATEMENT
The undersigned contractor, or corporate officer, declares under penalty of perjury that he/she and
all his/her subcontractors are registered with the State of California Department of Industrial
Relations (DIR), and that the following is true and correct.
Contractor's Name: ALLINONE CONSTRUCTION INC.
Business Address: 1070 S. CYPRESS ST. #C LA HABRA CA 90631
Business E-Mail Address: Aio@AioConst.com
Telephone:
714-889-9745
State Contractor's License No. and Class:
License Expiration Date:
1033862 , B
12/31 /2023
State Dept. of Industrial Relations (DIR) 1000054442
Registration No.:
State Dept. of Industrial Relations (DIR) 6/30/2023
Registration Expiration Date:
Signed: —�
Title: President
P-4 of P-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
PREVAILING WAGE COMPLIANCE AND MONITORING STATEMENT
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., as well as
California Code of Regulations, Title 8, Section 16,000, et seq., ("Prevailing Wage Laws"), which
require the payment of prevailing wage rates and the performance of other requirements on "public
works" and "maintenance" projects. Since the services are being performed as part of an applicable
"public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the
total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing
Wage Laws.
City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the
commencement of this Agreement. Contractor shall make copies of the prevailing rates of per
diem wages for each craft, classification or type of worker needed to execute the services available
to interested parties upon request, and shall post copies at the Contractor's principal place of
business and at the project site.
Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and
agents free and harmless from any claim or liability arising out of any failure or alleged failure to
comply with the Prevailing Wage Laws.
The undersigned certifies that the foregoing is true and correct.
Name of Firm ALLINONE CONSTRUCTION INC.
Signature of BIDDER
Title President
(if an individual, so state)
P-5 of P-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
OWNERSHIP AFFIDAVIT A notary public or other officer completing this
certificate verifies only the identity of the individual
STATE OF CALIFORNIA } who signed the document to which this certificate
COUNTY OF ORANGE )SS,,. is attached, and not the Iruthfulness accuracy. or
CITY OF SANTA ANA validity of that document.
-vr C)�uq _ , being duly swom, deposes and says:
❑ INDIVIDUAL That he/she is the party making the foregoing proposal:
❑ PARTNERSHIP That he/she is a member of the co -partnership firm designated as:
and who has been and is duly vested with the authority to make and execute instruments
for the co -partnership by:
who constitute the other members of the co -partnership.
F-� CORPORATION That he is of.
President of ALLINONE CONSTRUCTION INC.
a corporation which is making the foregoing proposal:
❑ JOINT VENTURE That he is of:
one of the parties making the foregoing proposal as a joint venture, and the he/she has been
and is duly vested with the authority to execute instruments for an on behalf of the parties
making said bid who are:
that such a bid is genuine and not collusive or sham, and has not in any manner sought by collusion
to secure any advantage against the City of Santa Ana or any person interested in the proposed
contract, for himself or any other person.
r
Signature of Bidder
Subscribe artd-swo before me this day of 20 �Z
Signatur cer A Bring Oath (Notary Public)
s` r CINDY E. HOISINGTON
k=*
Notary Public - California x
Orange County b
�c
r• My
Commission ; 2381044
Comm. Expires Nov 28, 2025
P-6 of P-17
Bond No.: CMGB00012853
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
BID BOND
KNOW ALL PRESENT that,
Allinone Construction, Inc. , as BIDDER, and
Argonaut Insurance Company , as SURETY,
are held and firmly bound unto the CITY OF SANTA ANA, as AGENCY, in the penal sum of _
Ten Percent of Their Greatest Amount Bid Dollars ($10% of 7rieir a A.B, ), which is ten percent (10%)
of the total amount bid by BIDDER to AGENCY for the above -stated project, for the payment of
which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by these
presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to
submit a bid to AGENCY for the above -stated project, if said bid is rejected, or if said bid is
accepted and a contract is awarded and entered into by BIDDER in the manner and time specified,
then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor
of AGENCY.
IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seal this
___Zqtb_ day of Jan , 20_a.
BIDDER*
Allinone Construction, Inc., 1070 S. Cypress St. #C, La Habra, CA 90631, (714)889-9745
i
SURETY*
20335 Ventura Blvd., Ste 426, Woodland Hills, CA 91364, (866)363-2642
Subscribed aid sworn to before me See Attached this "1 day of
20Z�
Signature:
Notary Public in and for the County of C) FLW C, , State of
* Provide BIDDER/ SURETY name, address, and telephone number and the name, title, address,
and telephone number of authorized representative.
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate
is attached, and not the truthfulness accuracy, or
validity of that document.
'•. CINDY E. HOISINOTON
Notary Public - California
Orange County
Commission # 2381044
my Comm. Expires Nov 28, 2025
P-7 of P-17
Bond No.: CMGB00012863
Argonaut Insurance Company
Deliveries Only: 225 W. Washington, 24th Floor
Chicago, IL 60606
United States Postal Service: P.O. Box 469011, San Antonio, TX 78246
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That the Argonaut Insurance Company, a Corporation duly organized and existing under$a laws ofthe State
of Illinois and having its principal office in the County of Cook, Illinois does hereby nominate, constitute and appoint:
f
w V.
� 1
Their true and lawful agent(s) and attorney(s)-in-fact, each in their separate capacity if more than one is named above; tv make, execute, seal and deliver for
and on its behalf as surety, and as its act and deed any and all bonds, contracts, agreements of indemnity and other undertak ings in suretyship provided,
however, that the penal sum of any one such instrument executed hereunder shall not exceed the sum of
S 15.000.000A0
This Power of Attorney is granted and is signed and sealed under and by the authority of the foltowing olutivn adopted by the Board of Directors of
Argonaut Insurance Company:
"RESOLVED, That the President, Senior Vice President, Vice President, Assistant Vice PN'sdent. Secrdary, Treasurer and each of them hereby is
authorized to execute powers of attorney, and such authority can be executed by use of fitcsimilc signature, which may be attested or acknowledged by any
officer or attorney, of the Company, qualifying the attorney or attorneys named in the givers power of attorney, to execute in behalf of, and acknowledge as
the act and deed of the Argonaut Insurance Company, all bondundenakinbs and conll,icts of suretyship, and to affix the corporate seal thereto."
IN WITNESS WHEREOF, Argonaut Insurance Company has caused its affiiciul.scal to be hereunto affixed and these presents to be signed by its duly
authorized officer on the i st day of June, 2021. %wool Argonaut Insurance Company
STATE OF TEXAS
COUNTY OF HARRIS SS:
On this Ist day of June, 2021 &D
SEAL; by:
1948
'•�.I �* INN•'•
befomc nte, a Notary Public of the State of Texas, in and for the County of Harris, duly commissioned and qualified,
Joshua C. Betz Senior Vice President
came THE ABOVE OFFICER OF TI IF COMPANY, to me personally known to be the individual and officer described in, and who executed the preceding
instrument, and he acknowledged that execu[ion of same, and being by me duly sworn, deposed and said that he is the officer of the said Company aforesaid,
and that the seal of ixed to (lie preceding instrument is the Corporate Seal of said Company, and the said Corporate Seal and his signature as officer were
duly affixed and subscribed to the said instrument by the authority and direction of the said corporation, and that Resolution adopted by the Board of
Directors of said Company, referred to in the preceding instrument is now in force.
IN TES ONY W-HMF FOF, I have hereunto set my hand, and affixed my Official Seal at the County of Harris, the day and year first above written.
vF,Ut%1Lun `'ri) . `-' jj-k j
a„ KATHLEEN M MEEKS
NOTARY PUBLIC
STATE . E TEXAS
MY COMM. EXP. 07/15/25
NOTARY ID 557908-8 (Notary Public)
I, the undersigned Officer of the Argonaut Insurance Company, Illinois Corporation, do hereby certify that the original POWER OF ATTORNEY of which
the foregoing is a full, true and correct copy is still in full force and effect and has not been revoked.
IN WITNESS WHEREOF, I have hereunto set my hand, and affixed the Seal of said Company, on the 26th day of January 2022.
off., t9ae r Y s
James Bluzard Vice President -Surety
IF YOU HAVE QUESTIONS ON AUTHENTICITY OF THIS DOCUMENT CALL (833) 820 - 9137.
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate
is attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Los Angeles
Subscribed and sworn to (or affirmed) before me on this
day of G , 20 2-L' by
Stacey Garcia
G",
proved to me on the basis of satisfactory evidence to be the
person(s) who appeared before me.
T y..a.abUC S ._ER50N Af�
i.`JCAS RATTEASON
Notary Pubtit • California
Los Angeles County _
Comm;ssion # 2752364
My comm. fx�m,-i tsar 11, 2625
�1
(Seal) Signature
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
LIST OF SUB -CONTRACTORS
Section 4100 et. seq. of the Public Contract Code requires listing of all subcontractors with the bid for all
subcontract work exceeding the following amount:
o Streets, highways including bridge projects: '/2% of the bid or $10,000, whichever is greater
o Buildings, parks, or other projects: ''/2% of the bid
Section 1725.5 of the Public Contract Code requires all Subcontractors be registered with the State
Department of Industrial Relations (DIR).
BIDDER proposes to subcontract certain portions of the work to the firms listed below:
Name ItzRoyalty Construction Inc.
License #/Exp. 1081675
DIR Reg. #/Exp. 1000827558
Location 1070 S. CYPRESS ST. LA HABRA CA 90631
Phone 714-904-4188
Type Of Work Framing, Drywall, Paint, Plumbing, Ceiling, Cabinets
Amount $ $220,000.00
Name Costruction Hardware Co.
License #/Exp.
DIR Reg. #/Exp.
License # 515824
Location P O BOX 2587 POMONACA 91769
Phone 909-594-9093
Type Of Work Door, Door Hardware
Amount $
09/30/2023
6/30/2024
Name
License #/Exp.
DIR Reg. #/Exp.
License # _
Location _
Phone
Type Of Work
Amount $
Signature of Bidder
08/31 /2023
1000000757 6/30/2022
$33,750.00
Name Wakeland Electric
License #/Exp. 1063245 02/29/2024
DIR Reg. #/Exp. 1000580743 6/30/2023
Location 18510 Pasadena Street Suite G Lake Elsinore, CA 92530
Phone 951-399-0987
Type Of Work Electrical
Amount $ $79,600.00
Name Division Ten Sinage Inc.
License #/Exp. 02/28/2022
DIR Reg. #/Exp. 1000008553 6/30/2022
License # 832623
Location 584 MANZANA WAYSAN DIEGO, CA 92139
Phone (619) 741-8267
Type Of Work Signage
Amount $ $5500.00
Name
License #/Exp.
DIR Reg. #/Exp.
License #
Location
Phone
Type Of Work
Amount $
P-8 of P-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
REFERENCES
The following are the names, addresses, and telephone numbers for THREE public agencies for
which the BIDDER has performed similar work within the past three years.
1. UCLA HEALTH (26585 Agoura Road 2nd Floor Imaging Center) Project 947796.01
Name and Address of Owner.
Jake Morales Project Manager (562)879-3079
Name and Telephone Number of person familiar with project.
1.4 Million Framing, Drywall, Suspended Ceiling, Plumbing 11/8/2020
Contract Amount
Type of Work
Date Completed
2. UCLA HEALTH (26585 Agoura Road Common Area Improvements) Project 944126.01
Name and Address of owner.
Jake Morales Project Manager (562) 879-3079
Name and Telephone Number of person familiar with project.
94,140.05 Drywall, Patch, Paint 1/17/2021
Contract Amount Type of Work Date Completed
3. UCI (NELSON AUDITORIUM AND TAMKIN F-108 RENO
Name and Address of owner.
Jake Morales Project Manager (562)879-3079
Name and Telephone Number of person familiar with project.
73,000
Contract Amount
Framing, Drywall, Paint, Demo 9/23/2018
Type of Work
Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from
whom BIDDER intends to procure insurance and bonds.
Culbertson Bonding 5500 E Santa Ana Canyon RoadSuite 201Anaheim Hills, CA 92807 Office: 714-921-0530
CONTRACTOR MANAGING GENERAL INSURANCE AGENCY, INC 20335 VENTURA BLVD., SUITE 426, WOODLAND HILLS, CA 91364 PHONE # 666-363-2642
P-9 of P-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
ADDITIONAL REFERENCES
The following are the names, addresses, and telephone numbers for THREE public agencies for
which the BIDDER or Subcontractor has performed similar work in the past five years.
1.
Name and Address of Owner.
Name and Telephone Number of person familiar with project.
Contract Amount Type of Work Date Completed
2.
Name and Address of owner.
Name and Telephone Number of person familiar with project.
Contract Amount Type of Work Date Completed
3.
Name and Address of owner.
Name and Telephone Number of person familiar with project.
Contract Amount
Type of Work Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from
whom BIDDER intends to procure insurance and bonds.
P-10 of P-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL - THIRD FLOOR - TENANT IMPROVEMENTS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the
BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed
person, partnership, company, association, organization, or corporation; that the bid is genuine and
not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other
BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired,
connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall
refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by
agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any
other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any
other BIDDER, or to secure any advantage against the public body awarding the contract of anyone
interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown
thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will
not pay, any fee to any corporation, partnership, company association, organization, bid
depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned
that making a false certification may subject the certifier to criminal prosecution.
Signed
State of California
County of 0116N-46 e'
cc!luicate verifies only the identity of the individual
vrho signed the document 10 which this certificate
is attached, and not the truthfulness accuracy, or
validity of that document.
Subscribed and sworn to (or affirmed) before me on this X1 day of t 20 , by
h t M Su ue- KI t!!N proved to me on the basis of satisfactory evidence to be the person(s)
who appeared before me
ry P :nature Notary Public Seal
CINDY E. HOISINGTON
±' Notary Public - California
Orange County
Commission # 23810414
"•:,. My Comm. Expires Nov 28, 2025
P-11 ofP-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
NON-DISCRIMINATION CERTIFICATE
The undersigned contractor or corporate officer, during the performance of this contract, certifies
as follows:
1. The Contractor shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The Contractor shall take affirmative
action to ensure that applicants are employed, and that employees are treated during
employment without, regard to their race, color, religion, sex, or national origin. Such action
shall include, but not be limited to, the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The Contractor
agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf
of the Contractor, state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, or national origin.
3. The Contractor shall send to each labor union or representative of workers with which he/she
has a collective bargaining agreement or other contract or understanding, a notice to be
provided advising the said labor union or workers' representatives of the Contractor's
commitments under this section, and shall post copies of the notice in conspicuous places
available to employees and applicants for employment.
4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24,
1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Contractor shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering
agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with
such rules, regulations, and orders.
6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this
contract or with any of the said rules, regulations, or orders, the contract may be canceled,
terminated, or suspended in whole or in part and the Contractor may be declared ineligible for
further Government contracts or federally assisted construction contracts in accordance with
procedures authorized in Execution Order 11246 of September 24, 1965, and such other
sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of
September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise
provided by law.
P-12 ofP-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
The Contractor shall include the portion of the sentence immediately preceding paragraph (1)
and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless
exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section
204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding
upon each subcontract or purchase order as the administering agency may direct as means of
enforcing such provisions, including sanctions for noncompliance; provided, however, that in
the event the Contractor becomes involved in, or is threatened with, litigation with a
subcontractor or vendor as a result of such direction by the administering agency, the
Contractor may request that the United States enter into such litigation to protect the interests
of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended, no discrimination shall be made in the employment of persons upon public works
because of race, religious creed, color, national origin, ancestry, physical handicaps, mental
condition, marital status, or sex of such persons, except as provided in Section 1420, and any
contractor of public works violating this Section is subject to all the penalties imposed for a
violation of the Chapter.
Signed:
Title: President
Firm: ALLINONE CONSTRUCTION INC
Date: / / •2C'z.2�
P-13 of P-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
STATEMENT REGARDING APPRENTICESHIP REQUIREMENTS
The undersigned BIDDER is familiar with the requirements of Section 1777.5 of the State Labor
Code regarding employment of apprentices, and understands that contractors on contracts
exceeding $30,000 or 20 working days shall:
1. Apply to the joint apprenticeship committee administering the apprenticeship standards of the
craft or trade in the area of the site of the public work for a certificate approving the contractor
under the apprenticeship standards for the employment and training of apprentices in the area
or industry affected.
2. Employ the number of apprentices or the ratio of apprentices to journeymen stipulated in the
apprenticeship standards.
3. Contribute to the fund or funds in each craft or trade in which he/she employs journeymen or
apprentices on the public work, in the same amount or upon the same basis and in the same
manner as the other contractors, except contractors not signatory to the trust agreement shall
pay a like amount to the California Apprenticeship Council.
Signed:
Title: President
Firm: ALLINONE CONSTRUCTION INC
Date: 1 (/.h 1 -7c z--Z'
P-14 of P-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
STATEMENT REGARDING "ANTI -KICKBACK" REQUIREMENTS
The undersigned is submitting this proposal for performing by contract the work required by these
bid documents, agrees to comply with the Copeland "Anti -Kickback" Act (18 USC 74) as
supplemented in the Department of Labor regulations (29 CFR, Part 3). This act provides that
each contractor or subcontractor shall be prohibited from inducing, by any means, any person
employed in the construction or repair of public work, to give up any part of the compensation to
which he/she is otherwise entitled.
Signed:
Title: President
Firm: ALLINONE CONSTRUCTION INC.
Date: I/ Z 6 � Z C -�`
P-15 ofP-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In conformance with Public Contract Code Section 10162, the BIDDER shall complete,
under penalty of perjury, the following questionnaire:
Has the BIDDER, any officer of the BIDDER, or any employee of the BIDDER who has a
proprietary interest in the BIDDER, ever been disqualified, removed, or otherwise prevented from
bidding on, or completing a federal, state, or local government project because of a violation of
law or a safety regulation?
Yes No
If the answer is yes, explain the circumstances in the following space.
P-16 ofP-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
STATEMENT REGARDING COMMUNITY WORKFORCE AGREEMENT (CWA)
REQUIREMENTS
This is to certify that the undersigned BIDDER, and subcontractors, have read and understood the
CWA entered into by and between the City of Santa Ana, the Los Angeles/Orange Counties
Building and Construction Trades Council, and the signatory Craft Councils and Local Unions,
effective as of September 1, 2017. The CWA is available at:
http://www.santa-ana.orp-/Rwa/documents/CWA.pdf
The undersigned BIDDER hereby agrees to comply with all terms and conditions of the CWA,
and is capable of completing construction of the project continuously, and without interruptions or
delays. If awarded any work covered by the CWA, BIDDER will also be required to sign the
Letter of Assent that appears as Attachment A to the CWA.
The undersigned BIDDER has reviewed the Public Works Construction Permit and required
deposit described in Section 2-2a and the Notice of Inviting Bids.
Signed:
Title: President
Firm: ALLINONE CONSTRUCTION INC.
Date: l 1 -2,
P-17 of P-17
EXHIBIT 3
CITY OF SANTA ANA
CONSTRUCTION CONTRACT AGREEMENT
PROJECT NO.: 22-1401
Santa Ana City Hall -3`d Floor Tenant Improvement
This CONSTRUCTION CONTRACT is made and entered into this 51h day of April, 2022 by and between
the City of Santa Ana, California, a charter city and municipal corporation organized and existing under
the Constitution and laws of the State of California (hereinafter "CITY"), and ALLINONE
CONSTRUCTION (hereinafter "CONTRACTOR").
WITNESSETH:
The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows:
CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and
expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction
of the City Engineer of the CITY, the Santa Ana City Hall 3rd Floor Tenant Improvement (hereinafter
referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contracts
Documents prepared by the City's Public Works Agency and approved by the City Council.
2. The complete Construction Contract consists of the "Contract Documents" as defined by the
Standard Specifications for Public Works Construction and which include the following:
• Notice Inviting Bids
• Information to Bidders
• Bid Proposal
• Bid Bond
■ Contract Form
• Contract Bonds
• General Provisions
• Special Provisions
• Technical Provisions and Project Plans
• Community Workforce Agreement
• Appendices
In case of conflict between the Contract Documents, the precedence of documents shall be as
established in the Standard Specifications for Public Works Construction.
3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK
OF IMPROVEMENT the sum total amount not to exceed four hundred twenty-seven thousand
fifty one dollars and sixty-two cents $427,051.62 as set forth and identified in the BID
PROPOSAL, which is attached hereto and incorporated herein as "Exhibit A."
The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate
quantities only, and the City does not expressly or by implication agree that the actual amount of
work will correspond therewith, but reserves the right to increase or decrease the amount of any
class or portion of the work or to omit portions of the work as may be deemed necessary or
advisable.
1 of 3
CITY OF SANTA ANA
CONSTRUCTION CONTRACT AGREEMENT
PROJECT NO.: 22-1401
Santa Ana City Hall-3dFloor Tenant Improvement
4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in
the Time for Completion of Improvements section of the BID PROPOSAL. (Exhibit "A") including
commencing construction within the timeframe therein specified after issuance of a Notice to
Proceed.
5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the
WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage
established for such work as set forth in the wage determinations for this work in accordance with
applicable State and Federal law.
6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement
(CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and
procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF
IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's
website at:
http://www.santa-ana.orglpwa/documents/CWA.pdf
7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY,
one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful
performance of the work (Performance Bond), and one in the amount of One Hundred Percent
(100%) of the Contract price to guarantee payment of all claims for labor and materials furnished
(Payment Bond). This Contract shall not become effective until such bonds are supplied to and
approved by the CITY.
8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention
payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond
shall also be required as a condition of project acceptance. For projects up to Five Hundred
Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand
Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five
Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One
Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price.
9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and
Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the
CITY.
10. INDEMNIFICATION.
To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend,
indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents,
employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"),
through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs,
damages or losses. including reasonable costs and attorney's fees, for injury, including death to any
person or damage to any property, arising directly or indirectly from, or in any manner relating to,
any of the following:
(i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its
Subcontractors of any lower tier;
(ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier,
2 of 3
CITY OF SANTA ANA
CONSTRUCTION CONTRACT AGREEMENT
PROJECT NO.: 22-1401
Santa Ana City Hall -3`d Floor Tenant Improvement
of any of the obligations under the Contract Documents;
(iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either
on the project site or on other properties;
(iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower
tier, for Work of Improvement performed on or off the project site; and
(v) Any personal injury, property damage or economic loss to third persons related to and arising
from the performance or nonperformance by CONTRACTOR or its Subcontractors of any
lower tier, of the Work of Improvement.
(vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all
subcontract documents issued by CONTRACTOR.
Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in
favor of CONTRACTOR against CITY or any other Indemnitee.
IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and
year first above written.
ATTEST:
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
JOHN FUNK
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
-NABIL SABA, PE
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONTRACTOR:
Company: ALLINONE CONSTRUCTION
NAME:
Title: President
3 of 3
EXHIBIT A
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
BID PROPOSAL
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM: ALLINONE CONSTRUCTION INC.
REQUIREMENT:
The undersigned bidder declares that they have carefully examined the location of the proposed
work, that they have examined the Contract Documents in its entirety and hereby proposes to
furnish all material and do all the work required to complete the said work in accordance with said
plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following
schedule:
Item
Description
Qty
Unit Unit Price
Amount
1
22-1401 - Santa Ana City Hall -
1
LS $
$
Third Floor - Tenant
Improvements
,355,051.62
355,051.62
2
As -Built Plans
1
LS
$10,000
$
10,000.0.0
$
3
Construction Permit
1
LS
$10,000
10, 000.00
— TOTAL BASE BID
$375,051.62
ADD ALTERNATES
l
Additional Painting & Flooring
1
LS
$
$
36,000.00
36,000.00
2
Additional Ceiling Replacement
1
LS
$
$
16,000.00
16,000.00
TOTAL ADD ALTERNATE BID $ 52, 000.00
TOTAL COST (BASE BID + ADD ALTERNATES) $427,051.62
P-1 of P-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-1401
SANTA ANA CITY HALL — THIRD FLOOR - TENANT IMPROVEMENTS
The lowest responsible bidder shall be selected based on the total base bid. The City reserves the
right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any).
* The quantity for this bid item is shown for bid comparison only. This bid item shall not be
subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual
amount for this item will be dictated by the actual quantity used, and the Agency reserves the
right to increase or decrease the quantity of this item accordingly.
j This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications.
TIME FOR COMPLETION OF RVIPROVEMENTS AND LIQUIDATED DAMAGES
The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown
above, within sixty (60) wanking days after the commencement date stated in the Notice to
Proceed.
The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard
Specifications, shall be $1,020 per calendar day.
Name of Firm ALLINONE CONSTRUCTION INC.
Signature of BIDDER
Title President
(If an individual, so state. If a firm or co -partnership, state the firm name and give the names of
all individual co-partners composing the firm. if a corporation, state legal name of corporation,
and names of President, Secretary, Treasurer and Manager, thereof.)
P-2 of P-17
EXHIBIT 4
COST ANALYSIS
CONSTRUCTION OF PROJECT NO. 22-1401: Santa Ana City Hall -3rd floor TI
Construction Contract
$
427,051.62
Contract Administration, Inspection and Testing
$
64,058.00
Contingencies
$
85,410.32
TOTAL ESTIMATED CONSTRUCTION COSTS
$
576,519.94
PROJECT TITLE:
City Hall Third Floor Tenant
Improvements
PROJECT CATEGORY:
City & Park Facility Improvements
Municipal Facilities
LOCATION MAP
4
AGENCY:
Public Works
N
CITY OF SANTA ANA FY21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Selective demolition and installation of existing non -bearing interior
partitions, electrical, finish ceiling, finishes, and plumbing fixtures.
EXHIBIT 5
PROJECT NEED:
Facilities at City Hall and the Ross Annex are currently undergoing floor
renovations. To minimize the impact to daily operations of our
employees and the general public, work has been programmed to take
place in phases. The existing facility on the 3rd Floor of City Hall is
outdated and some materials are beginning to show signs of
deterioration and need of replacement. This project will include
updating lighting, plumbing fixtures, finishes, demolition and installation
of non -bearing interior partitions and ceiling finishes. Once completed,
these improvements will enhance not only the physical aesthetics of the
floor but also keep our facility in compliance with the latest building I
codes and the American Disability Act.
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 576,520 - - - - - -
TOTAL 576,520 - - - - - -
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
General Fund 576,520 - - - - - -
TOTAL 576,520 - - -
DIVISION:
C/P Engineering
CONTACT:
Mike Ortiz, Senior Civil Engineer
DATE:
21-Mar-2022