HomeMy WebLinkAboutItem 14 - Waterworks Fittings and Supplies Purchase Order Amendment Public Works Agency
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Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 15, 2022
TOPIC: Waterworks Fittings and Supplies Purchase Order Amendment
AGENDA TITLE
Amend the Blanket Order Contract with Core & Main LP, Ferguson Enterprises LLC and
Western Water Works Supply Company for Waterworks Fittings and Supplies by
Increasing it to an Annual Aggregate Amount Not to Exceed $600,000 for the Remainder
of the Contract Term (Specification No. 21-012) (Non-General Fund)
RECOMMENDED ACTION
Amend the blanket purchase order contracts with Core & Main LP, Ferguson Enterprises
LLC, and Western Water Works Supply Company for waterworks fittings and supplies to
increase the annual amount by $175,000, for a revised annual aggregate amount not to
exceed $600,000, for the remainder of the current three-year term expiring May 17, 2024,
and two one-year renewal periods, subject to non-substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
On May 18, 2021, at the conclusion of a competitive bidding process, the City entered
into three-year agreements, with provisions for two one-year renewal periods, with Core
& Main LP, Ferguson Enterprises LLC, and Western Water Works Supply Company, for
waterworks fittings and supplies. The materials purchased through these agreements are
used by the Public Works Agency’s Water Resources Division to perform necessary
maintenance and repairs of the City’s extensive water delivery system that includes 20
active wells, seven pumping stations and reservoirs, seven import water connections, and
450 miles of water distribution mains. Materials are also used for Capital Improvement
Program (CIP) projects throughout the city.
In order to have adequate inventory on hand for the Water Resources Division to maintain
the City’s water systems and for CIP projects to be completed in a timely manner, staff
recommends increasing the blanket purchase order contracts for waterworks fittings and
supplies by an aggregate amount of $175,000, for a revised annual aggregate amount
not to exceed $600,000, for the remainder of the agreement term.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
Waterworks Fitting and Supplies Purchase Order Amendment
March 15, 2022
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FISCAL IMPACT
Additional funds in the amount of $175,000 are available for expenditure in the current
Fiscal Year 2021-22. Funds in the amount of $600,000 will be included in the proposed
annual budgets for future years as follows:
Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit, Account
Description Amount
Contract (3-Year Term)
06017641-63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$300,000
06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$100,000
06017640-63001 Water
Water Production & Supply,
Miscellaneous Operating
Expenses
$100,000
2021-22
(July-June)
05617640-63001 Sewer
Sanitary Sewer Service,
Miscellaneous Operating
Expenses
$100,000
06017641-63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$300,000
06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$100,000
06017640-63001 Water
Water Production & Supply,
Miscellaneous Operating
Expenses
$100,000
2022-23
(July-June)
05617640-63001 Sewer
Sanitary Sewer Service,
Miscellaneous Operating
Expenses
$100,000
06017641-63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$275,000
06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$91,6672023-24
(Jul-May)
06017640-63001 Water
Water Production & Supply,
Miscellaneous Operating
Expenses
$91,667
Waterworks Fitting and Supplies Purchase Order Amendment
March 15, 2022
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Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit, Account
Description Amount
05617640-63001 Sewer
Sanitary Sewer Service,
Miscellaneous Operating
Expenses
$91,666
Renewal Options (Two 1-Year Terms)
06017641-63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$25,000
06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$8,333
06017640-63001 Water
Water Production & Supply,
Miscellaneous Operating
Expenses
$8,333
2023-24
(May-June)
05617640-63001 Sewer
Sanitary Sewer Service,
Miscellaneous Operating
Expenses
$8,334
06017641-63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$300,000
06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$100,000
06017640-63001 Water
Water Production & Supply,
Miscellaneous Operating
Expenses
$100,000
2024-25
(July-June)
05617640-63001 Sewer
Sanitary Sewer Service,
Miscellaneous Operating
Expenses
$100,000
06017641-63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$300,000
06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$100,0002025-26
(July-May)
06017640-63001 Water
Water Production & Supply,
Miscellaneous Operating
Expenses
$100,000
Waterworks Fitting and Supplies Purchase Order Amendment
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Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit, Account
Description Amount
05617640-63001 Sewer
Sanitary Sewer Service,
Miscellaneous Operating
Expenses
$100,000
Total:$3,000,000
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager