HomeMy WebLinkAboutItem 18 - Garnsey Business District Pavement Improvements Public Works Agency
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Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 15, 2022
TOPIC: Garnsey Business District Pavement Improvements
AGENDA TITLE
Award a Construction Contract to All American Asphalt in the Amount of $4,189,151, for
the Garnsey Business District Pavement Improvements FY 2021-22 Project, with an
Estimated Project Delivery Cost of $4,763,666 (Project No. 22-6991) (Non-General Fund)
RECOMMENDED ACTION
1. Award a construction contract to All American Asphalt, the lowest responsible bidder,
in accordance with the base bid in the amount of $4,189,151, for construction of the
Garnsey Business District Pavement Improvements FY 2020-21, for the term
beginning March 15, 2022, and ending upon project completion, and authorize the
City Manager to execute the contract subject to non-substantive changes approved
by the City Manager and the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$4,763,666, which includes $4,189,151 for the construction contract; $335,132 for
contract administration, inspection and testing; and a $239,383 project contingency
for unanticipated or unforeseen work.
DISCUSSION
The Garnsey Business District (Exhibit 1) is in a state of disrepair and the Garnsey
Business District Pavement Improvements Project will reconstruct the local interior
roadway network within the District. The scope of work involves fully reconstructing a
pavement section, repair of longitudinal gutters, and replacement of damaged curb and
gutter, curb ramps, and sidewalk. Traffic signage and striping will also be replaced.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was
advertised in the Orange County Register newspaper on January 14 and January 21,
2022. The project was also advertised on PlanetBids, and bids were received
electronically via PlanetBids on February 1, 2022.
Award Construction Contract to All American Asphalt
March 15, 2022
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4
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The City notified a total of 1,317 regional vendors via PlanetBids, 78 of which are based
in Santa Ana. Forty vendors requested bidding documents. A total of 4 bids were
received. However, no bids were received from Santa Ana contractors.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 All American Asphalt Corona $4,189,151.00
2 Excel Paving Co.Long Beach $4,236,670.00
3 R.J. Noble Company Orange $4,364,355.00
4 Hardy & Harper, Inc. Lake Forest $4,430,000.00
A total of four bids were received and all were deemed responsive. All American Asphalt
submitted the lowest responsive base bid in the amount of $4,189,151 (Exhibit 2). As
specified in the bid documents, the lowest bid shall be determined on the basis of the
Base Bid. Based on the bid analysis and a contractor’s reference check, staff
recommends awarding the construction contract to All American Asphalt, in the amount
of the base bid totaling $4,189,151 (Exhibit 3). All American Asphalt has performed the
following work in the City of Santa Ana within the past five years: Flower Street
Rehabilitation (Project No. 21-6976), Residential Street Repair Program FY 2019-20
(Project No. 20-7533), and Local Street Preventative Maintenance FY 2019-20 (Project
No. 20-6907).
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen conditions.
Construction administration and inspection includes construction management;
implementation of the City’s Community Workforce Agreement requirements; inspection
of the Contractor’s work to ensure contract compliance, workmanship, and quality; and
materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the
table below, the estimated total construction delivery cost of the project is $4,763,666.
Project Item Total
Construction Contract $4,189,151.00
Construction Administration, Inspection, Testing $335,132.00
Contingencies $239,383.00
TOTAL CONSTRUCTION DELIVERY COST $4,763,666.00
Award Construction Contract to All American Asphalt
March 15, 2022
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ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2021-109 was filed for the project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $4,763,666, which includes construction, contract administration, inspection,
testing, and an authorized contingency. The following table summarizes the funds
budgeted and available for expenditure to deliver construction of this project.
Fiscal
Year
Accounting Unit -
Account No.
(Project No.)
Fund Description
Accounting Unit -
Account No.
Description
Amount
2020-21 05917665-66220
(Proj. 22-6991)
Select Street
Construction
HUTA Gas Tax-RMRA
– Improvements Other
Than Building
$812,334
2021-22 05917660-66220
(Proj. 22-6991)
Select Street
Construction
Select Street
Construction –
Improvements Other
Than Building
$3,131,332
2021-22 06617647-66301
(Proj. 22-6472)
Acquisition &
Construction
Water Utility Capital
Projects – Water
Capital Project
$820,000
Total $4,763,666
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 22-6991:
Garnsey Business District Pavement
Improvements
Exhibit 1
93.80
92.90
104.00
500.00
9.80
46.88
31.59
15.64
15.38
532.00
950.00
1,034,614.00
1,405,577.00
374,400.00
130,000.00
3,920.00
11,600.00
9,376.00
3,159.00
140,760.00
816,678.00
61,915.00
23,940.00
60,000.00
19,000.00
10,000.00
1,015.00
5,800.00
Exhibit 2
690.00 8,970.00
2,100.00
4,576.00
3,866.00
50,000.00
24,700.00
3,866.00
2,288.00
1,050.00
4,189,151.00
Exhibit 2
Exhibit 3
Exhibit 3
Exhibit 3
Exhibit 3
Exhibit 3
Exhibit 3
EXHIBIT 4
Construction Contract 4,189,151.00$
Contract Administration, Inspection and Testing 335,132.00$
Contingencies 239,383.00$
TOTAL ESTIMATED CONSTRUCTION COSTS 4,763,666.00$
CONSTRUCTION OF PROJECT NO. 22-6991: Garnsey Business District
Pavement Improvements
COST ANALYSIS