HomeMy WebLinkAboutItem 19 - Amendment to FY 2021-2022 MOU with SAPD & ESG Subrecipient Agreement with 2-1-1 OC Community Development Agency
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Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 15, 2022
TOPIC: Amendment to FY 2021-2022 MOU with the Santa Ana Police Department
HEART Program and ESG Subrecipient Agreement with 2-1-1 Orange County
AGENDA TITLE:
Approve an Amendment to the Fiscal Year 2021-2022 Emergency Solutions Grant
Memorandum of Understanding Agreement with Santa Ana Police Department HEART
Program for Additional Street Outreach and ESG Subrecipient Agreement with 2-1-1
Orange County for HMIS Data Collection using Unspent FY 2020-2021 ESG Funds (Non-
General Fund)
RECOMMENDED ACTION
1. Authorize the City Manager to execute an amendment to the Santa Ana Police
Department HEART Program Memorandum of Understanding to increase the amount
of the agreement by $33,884 for program year July 1, 2021 - June 30, 2022 for
additional street outreach activities, subject to non-substantive changes approved by
the City Manager and City Attorney.
2. Authorize the City Manager to execute an amendment to the 2-1-1 Orange County
Subrecipient Agreement to increase the amount of the agreement by $47,212.35 for
program year July 1, 2021 - June 30, 2022 for additional Homeless Management
Information Systems data collection, subject to non-substantive changes approved by
the City Manager and City Attorney.
DISCUSSION
On May 4, 2021, the City Council authorized the City Manager to execute a Memorandum
of Understanding with the Santa Ana Police Department and agreements with non-profit
organizations as part of the program year 2021-2022 Emergency Solutions Grant (ESG)
Program allocation to provide housing assistance, emergency shelter, and street
outreach to Santa Ana residents experiencing homelessness.
At the close of Fiscal Year (FY) 2020-2021, unspent funds from ESG Program recipients
totaling $81,096.35 were recaptured for redistribution. Staff recommends reallocating FY
2020-2021 unspent funds to the Santa Ana Police Department HEART Program and 2-
1-1 Orange County to expand services to people experiencing homelessness. The funds
Amendment to FY 2021-2022 MOU with the Santa Ana Police Department HEART
Program and ESG Subrecipient Agreement with 2-1-1 Orange County
March 15, 2022
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for the HEART Program will provide additional street outreach services to individuals
experiencing homelessness to provide them with necessary services and resources. The
funds for 2-1-1 Orange County will provide additional funds for HMIS data collection and
analysis.
FISCAL IMPACT
The Emergency Solutions Grant funds have been carried forward from FY 2020-2021 to
FY 2021-2022 in the amount of $81,096.35 for expenditure as follows:
Total $81,096.35
EXHIBIT(S)
1. Staff Report from May 4, 2021
2. Amendment to Memorandum of Understanding with SAPD HEART Program
3. Amendment to Subrecipient Agreement with 2-1-1 Orange County
Submitted By: Steven Mendoza, Assistant City Manager
Approved By: Kristine Ridge, City Manager
Fiscal Year Grant
Year
Accounting
Unit-Account
Fund
Description
Accounting Unit,
Account Description Amount
FY 2021-22 2020 13518785-61040 Emergency
Solutions Grant
ESG Grant, Salaries
Overtime $30,232.00
FY 2021-22 2020 13518785-65400 Emergency
Solutions Grant
ESG Grant, Indirect
Costs $3,652.00
FY 2021-22 2020 13518785-69135 Emergency
Solutions Grant
ESG Grant, Payment to
Subagent $47,212.35
FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF SANTA ANA AND SANTA ANA POLI CE DEPARTMENT
(24 CFR Parts 91 and 576)
THIS FIRST AMENDMENT TO THE EMERGENCY SOLUTIONS GRANT MEMORANDUM
OF UNDERSTANDING is entered into this 15 th day of March, 2022, by and between the City or Santa
Ana, a charter city and municipal corporation of the State of California ("City"), and the Santa Ana Police
Department ("Subrecipient").
RECITALS
A.On July I, 2021. the City entered into an Emergency Solutions Grant Memorandum of
Understanding with the Santa Ana Police Department, A-2021-069-04, to provide
Emergency Funds from the United States Department of Housing and urban Development
(HUD) to be used in the operation of an emergency solution program for the homeless or
at risk of homelessness of the City of Santa Ana ("said Agreement").
B.In an effort to provide additional housing assistance activities to serve Santa Ana residents
experiencing homelessness, $33,884.00 will be reallocated to the Santa Ana Police
Department HEART program.
C.In accordance with the terms and conditions of said Agreement, the parties desire to amend
to increase funds to the Subrecipient, which need to be spent by June 30. 2022.
NOW THEREFORE, in consideration of the mutual and respective promises . and subject to the terms and
conditions of said Agreement, except as herein modified, the parties agree as follows:
l.Paragraph 5, shall be amended to increase funding to Subrecipient by S33,1184.00 for additional
Data Collection and Outreach and Engagement Services. The new total sum shall be increased from
$51,880.00 to an amount not to exceed $85,764.00 in grant funding.
2.Section I, subsection A, shall be amended to add the specific tasks required of the new funds as
depicted in Subrecipient's Scope of Services attached hereto as Exhibit A and incorporated herein
by reference.
3.Section Ill, shall be amended to increase funding to Subrecipient by $33,884.00 for a total sum not
to exceed $85,764.00. Subrecipient's Budget for these new· funds is attached hereto as Exhibit A
and incorporated herein by reference.
4.Except as hereinabove modified, the tenns and conditions of said Agreement remain unchanged
and in full force and effect.
Ill
Ill
EXHIBIT 2
IN \�'ITNESS \VIIEREOF, the partie, hereto ha,c e.\ecuted this Fir,r Amendment ro ,.tic! Agreement the date and ycnr l1r�1 abo,·e \\ rittcn. ATTEST:
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM:
Sonia R. arv �10
City A om
RECOMMENDED FOR AP PROV AL:
STEVEN A. MENDOZA
Executive Director
Community Development Agency
CITY OF SANT A ANA
KRISTINE RIDGE
City Manager
SUBRECIPIENT:
full.. eJ-flfi V1MlA111tJ
£. �t1
Title: Chiefof Polic
Tax ID# 95-6000785
DUNS# 0831532470000
EXHIBIT 2
EXHIBIT A SCOPE OF SERVICES EXHIBIT 2
Name of Organization Name of Funded Program Annual Accom plishment Goal
City of Santa Ana 2021 -2022 Scope of Work City of Santa Ana/Santa Ana Police Department H.E.A.R.T
I.Total number of unduplicated clients (Santa Ana and Non-Santa Ana Residents) anticipated to be served by thefunded proram, named abo ve, during the 12-month contract period.
I 250 Persons
II.Number of unduplicated Santa Ana residents expected to be served by the funded program during the 12-monthcontract eriod.
250 Persons '---___;_�
Program and Funding Description Ill. Description of Work -In the space below, describe the program to be funded during the 12-month contract period. What specific activities will be undertaken during the contract period. Please be concise in your response. Only the viewable space will print.
Santa Ana Police Officers will contact individuals experiencing homelessness and atte mpt to provide the person(s) with necessary resources. The various resources will include lodging at the Link or Courtyard homeless shelters, transportation and social or mental health services utilizing the County PERT team members. Through a collaborative approach, officers will work the entire City in areas that are impacted by calls for service, citizen complaints, or noticeable encampments.
Schedule of Performance Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12-month contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in quarter 1 do not count them again in quarter 2.,_) _____ _ Quarter 1: July 1 -September 30 75 Persons Quarter 2: October 1 -December 31 50 Persons 1-----___;_...;;..i Quarter 3: January 1 -March 31 75 Persons 1-----___;_...;;..i Quarter 4: April 1 -June 30 50 Persons 1--------l
Schedule of Invoicing Estimate the amount of grant funds to be req Quarter 1: July 1 -September 30 Quarter 2: October 1 -December 31 Quarter 3: January 1 -March 31 Quarter 4: April 1 -June 30
250 Total unduplicated Santa Ana Residents to be served. ,__ ____ __,
uested durinq the 12-month contract period on a quarterly basis.
$21,441.00
$21,441.00
$21,441.00
$21,441.00
$ 85,764.00 Total Grant
Exhibit A Page 1 of 1
EXHIBIT 2
FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT
SUBRECIPIENT AGREEMENT BETWEEN
THE CITY OF SANTA ANA AND 211 ORANGE COUNTY
(24 CFR Parts 91 and 576)
THIS FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT SUBRECIPIENT
AGREEMENT is entered into this 15th day of March, 2022, by and between the City of Santa Ana, a
charter city and municipal corporation of the State of California ("City"), and 211 Orange County, a
California nonprofit organization ("Subrecipient").
RECITALS
A.On July 1, 2021, the City entered into an Emergency Solutions Grant Subrecipient
Agreement with 211 Orange County, A-2021-069-05, to provide Emergency Funds from
the United States Department of Housing and urban Development (HUD) to be used in the
operation of an emergency solution program for the homeless or at risk of homelessness of
the City of Santa Ana ("said Agreement").
B.In an effort to provide additional housing assistance activities to serve Santa Ana
residents experiencing homelessness, $47,212.35 will be reallocated to the 211 Orange
County HMIS Data Collection.
C.In accordance with the terms and conditions of said Agreement, the parties desire to amend
to increase funds to the Subrecipient, which need to be spent by June 30, 2022.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and
conditions of said Agreement, except as herein modified, the parties agree as follows:
1.Paragraph 5, shall be amended to increase funding to Subrecipient by $47,212.35 in additional
Data Collection and Outreach and Engagement Services. The new total sum shall be increased
from$140,575. to an amount not to exceed $187,787.35 in grant funding.
2.Section I, subsection A, shall be amended to add the specific tasks required of the new funds as
depicted in Subrecipient’s Scope of Services attached hereto as Exhibit A and incorporated herein
by reference.
3.Section III, shall be amended to increase funding to Subrecipient by $47,212.35 for a total sum
not to exceed $187,787.35. Subrecipient’s Budget for these new funds is attached hereto as
Exhibit A and incorporated herein by reference.
4.Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged
and in full force and effect.
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EXHIBIT 3
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to said Agreement the
date and year first above written.
ATTEST: CITY OF SANTA ANA
___________________________
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
___________________________
By: RYAN O. HODGE
Assistant City Attorney
________________________
KRISTINE RIDGE
City Manager
SUBRECIPIENT:
_______________________
KAREN WILLIAMS
211 Orange County
Tax ID# 33-0063532
DUNS# 884339003
RECOMMENDED FOR APPROVAL:
_____________________________
STEVEN A. MENDOZA
Executive Director
Community Development Agency
EXHIBIT 3
EXHIBIT A
SCOPE OF SERVICES
EXHIBIT 3
Name of Organization
Name of Funded Program
Annual Accomplishment Goal
Persons
Persons
Program and Funding Description
Schedule of Performance
Quarter 1: July 1 - September 30 Persons
Quarter 2: October 1 - December 31 Persons
Quarter 3: January 1 - March 31 Persons
Quarter 4: April 1 -June 30 Persons
0 Total unduplicated Santa Ana Residents to be served.
Schedule of Invoicing
Quarter 1: July 1 - September 30 $35,870.00
Quarter 2: October 1 - December 31 $50,639.00
Quarter 3: January 1 - March 31 $50,639.00
Quarter 4: April 1 -June 30 $50,639.00
187,787.00$ Total Grant
I. Total number of unduplicated clients (Santa Ana and Non-Santa Ana Residents) anticipated to be served by the
funded program, named above, during the 12-month contract period.
II. Number of unduplicated Santa Ana residents expected to be served by the funded program during the 12-month
contract period.
City of Santa Ana
2021 - 2022 Scope of Work
2-1-1 Orange County
HMIS Data Colloection
Exhibit A
Page 1 of 1
III. Description of Work - In the space below, describe the program to be funded during the 12-month contract period.
What specific activities will be undertaken during the contract period. Please be concise in your response. Only the
viewable space will print.
Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12-month
contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in
quarter 1 do not count them again in quarter 2)
Estimate the amount of grant funds to be requested during the 12-month contract period on a quarterly basis.
Host user meetings
Perform site visits
Provide training and technical assistance
Complete project set‐ups
Publish data quality and performance reports on the 211OC website (211oc.org)
HMIS licenses
HMIS Street Outreach mobile app licenses
Monthly demographic survey data via 2‐1‐1 Santa Ana calls into Community Information Exchange
Creation and implementation of quartelry HMIS/I&R Dashboard
EXHIBIT 3