HomeMy WebLinkAboutItem 22 - Amend Agreement for Graffiti Removal Services Public Works Agency
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Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 15, 2022
TOPIC: Amend Agreement for Graffiti Removal Services
AGENDA TITLE
Amend the Agreement with Graffiti Protective Coatings, Inc. for Graffiti Removal Services,
Increasing the Annual Amount for Fiscal Year 2021-22 by $300,000, and by $600,000
Annually for the Remaining Term of the Agreement (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with Graffiti
Protective Coatings, Inc. for graffiti removal services, increasing the amount for Fiscal
Year 2021-22 by $300,000, for a total amount not to exceed $1,660,000, and increasing
the annual amount by $600,000, for a total amount not to exceed $1,960,000 for the
remaining term of the agreement ending on October 31, 2023, with five, one-year renewal
options exercisable by the City Manager, for a total agreement amount not to exceed
$14,979,667, subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Public Works Agency’s Maintenance Services Division is responsible for citywide
graffiti removal from locations that are visible on and adjacent to the right-of-way,
including park facilities, bike lanes, and other high-traffic areas that are prone to graffiti.
Graffiti removal services have been contracted since 2011 and provide removal at nearly
135,000 sites annually, with an average response time of 48 hours or less.
On July 21, 2020, the City entered into a three-year agreement with Graffiti Protective
Coatings, Inc. (GPC), the current graffiti removal provider, in an amount not to exceed
$1,360,000 annually, with the option to grant up to five one-year renewals. GPC has
provided exceptional graffiti removal services for the City since 2014, removing graffiti
from approximately 135,000 sites annually, of which 100,000 removals are proactive and
35,000 are in response to public service requests.
On January 18, 2022, during the General Fund First Quarter Budget Update presentation,
the City Council authorized a spending plan to increase service levels to the public. As a
result, the graffiti removal services program was allocated an additional $300,000 for
Fiscal Year 2021-22 and $600,000 in future funding on an on-going, yearly basis. The
funds will be used to add three technicians to support the current team of six that services
Amend Agreement with Graffiti Protective Coatings, Inc.
March 15, 2022
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the entire city. The additional technicians will assist in maintaining a rapid response time
(48 hours average) and address graffiti issues in high-foot-traffic areas, such as the
railroad properties, arterials, bike trails and other high-visibility areas.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
The annual expenditures approved in the current agreement are not to exceed
$1,360,000 annually. With approval of the requested amendment, the annual expenditure
amount will increase by $300,000 in Fiscal Year 2021-22, and $600,000 annually for the
remaining year of the three-year agreement and for any of the five renewal options that
may be exercised, for a maximum not-to-exceed amount of $14,979,667. Funding for
this agreement is budgeted and available in the Fiscal Year 2021-22 City Council-
approved budget and will be budgeted in future years in the following accounts:
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit –
Account Description Amount
CURRENT ANNUAL AMOUNT
2021-22 01117642-62300 General Fund
Graffiti Abatement
Program, Contract-
Services Professional
$1,360,000
REQUESTED AMENDMENT AMOUNT
2021-22 01117642-62300 General Fund
Graffiti Abatement
Program, Contract-
Services Professional
$300,000
ADJUSTED SUBTOTAL $1,660,000
REMAINING TERMS
2022-23 01117642-62300 General Fund
Graffiti Abatement
Program, Contract-
Services Professional
$1,960,000
2023-24 01117642-62300 General Fund
Graffiti Abatement
Program, Contract-
Services Professional
$1,960,000
2024-25 01117642-62300 General Fund
Graffiti Abatement
Program, Contract-
Services Professional
$1,960,000
2025-26 01117642-62300 General Fund
Graffiti Abatement
Program, Contract-
Services Professional
$1,960,000
2026-27 01117642-62300 General Fund
Graffiti Abatement
Program, Contract-
Services Professional
$1,960,000
Amend Agreement with Graffiti Protective Coatings, Inc.
March 15, 2022
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Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit –
Account Description Amount
2027-28 01117642-62300 General Fund
Graffiti Abatement
Program, Contract-
Services Professional
$1,960,000
2028-29 01117642-62300 General Fund
Graffiti Abatement
Program, Contract-
Services Professional
$653,333
Total $14,073,000
EXHIBIT(S)
1. Agreement with Graffiti Protective Coatings, Inc.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
FIRST AMENDMENT TO SERVICES AGREEMENT WITH GRAFFITI PROTECTIVE COATINGS
THIS FIRST AMENDMENT TO AGREEMENT is entered into this 15 th day of March 2022, by
and between Graffiti Protective Coatings ("Consultant"), and the City of Santa Ana, a charter city and
municipal corporation duly organized and existing under the Constitution and laws of the State of California
("City").
RECITALS A. On July 21, 2020, the City entered into Agreement #A-2020-155 with Consultant to provide
graffiti removal services.
B. In accordance with the terms and conditions of the Agreement, the parties desire to amend the Agreement to increase the annual compensation for the remainder of the term including any
extension periods.
THE PARTIES THEREFORE AGREE:
1. Section 2, COMPENSATION, shall be amended to increase compensation as follows:
The total amount to be expended under this Agreement shall not exceed $14,979,667
during the term of this agreement, including any extension periods exercised underSection 3. The sum for fiscal year 2021-22 shall be increased by $300,000 for a totalamount not to exceed $1,660,000 for that fiscal year. The sum for the remaining term
including any extension periods shall be increased annually by $600,000 for a total
amount not to exceed $1,960,000 annually.
Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged
and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement the date and year first above written.
ATTEST:
Daisy Gomez
Clerk of the Council
CITY OF SANTA ANA
Kristine Ridge
City Manager
[Signatures continued on the following page]
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EXHIBIT 1
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By: Jose Montoya Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Nabil Saba, P.E.
Executive Director of
Public Works Agency
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