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Item # 23
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 15, 2022
TOPIC: Building Forward: Library Infrastructure Grant Resolution
AGENDA TITLE:
Resolution Authorizing the Submission of the Building Forward: Library Infrastructure
Grant Application to the California State Library, and if Awarded, Acceptance and
Execution of the Grant Funds for Library Critical Maintenance, Life Safety, and
Infrastructure Needs
RECOMMENDED ACTION
Adopt a resolution authorizing the submission of a Building Forward: Library Infrastructure
Grant Application for library critical maintenance, life safety, and infrastructure needs; and
if awarded, approval to accept funds, implement the awarded project; and designate
Library Services Director Brian Sternberg as the Authorized Representative to enter into
the grant agreement.
DISCUSSION
On February 8, 2022, the California State Library announced it was accepting applications
for its Building Forward: Library Infrastructure Grant Program for more than $400 million
in one-time funding to address critical maintenance needs and public safety
improvements at public libraries. The maximum grant per library facility is $10 million. The
grant application deadline is March 21, 2022.
The Library Services Department requests submitting a grant application for the Main
Library for the maximum amount allowable of $10 million. If awarded, the grant funds
would supplement the $7 million in Revive Santa Ana funding received in Fiscal Year
2021-22 for the Main Library Transformation Project, along with any future Revive Santa
Ana funding allocated in Fiscal Year 2022-23. The grant offers an opportunity to provide
additional funding to upgrade the Main Library, while restoring its original character and
strengthening its link to Santa Ana’s history. This funding would cover significant costs
related to the building’s structural elements and mechanical systems and free up Revive
Santa Ana funding to create innovative, multigenerational learning and play spaces
throughout the building.
Building Forward: Library Infrastructure Grant Resolution
March 15, 2022
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The grant request would focus on critical maintenance and public safety projects, such
as the following:
Replacement of fire detection, alarm, and sprinkler systems
Restoration of a crumbling marble façade
Restoration of windows
ADA improvements, including restrooms, elevators, and stairwells
Replacement of an antiquated HVAC system
Replacement/upgrade of electrical and plumbing systems
The grant prioritizes funding for local libraries in high-poverty areas. While a dollar-for-
dollar match is required, applicants may request a reduction of the match based upon
their Local Operating Income Per Capital (LIPC) level. The City of Santa Ana’s LIPC level
is $15 or less, which qualifies the City for the potential elimination of the entire match
requirement.
The City’s LIPC level as well as the overall project timeframe help add to the City’s
competitive advantage. The Library and Public Works have already completed the public
bidding process for architectural and engineering services for the overall Main Library
Transformation Project. An agreement with the selected firm will be brought to the Council
for approval in the coming weeks.
Currently, the tentative project timeline is as follows:
Award Design Contract – March 2022
Complete Design/Construction Documents – January 2023
Public Bidding for Construction Services – February 2023
Award Construction Contract – May 2023
Complete Construction – May 2025
Grant Closeout – August 2025
If awarded, grant funds must be fully expended by March 31, 2026. The tentative schedule
meets the deadline and allows cushion for any unexpected occurrences.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no fiscal impact associated with this action. If awarded the grant, staff will return
to the City Council for approval of the grant agreement and to recognize and appropriate
the grant funds.
EXHIBIT(S)
1. Resolution
Submitted By: Brian Sternberg, Executive Director of Library Services
Building Forward: Library Infrastructure Grant Resolution
March 15, 2022
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Approved By: Kristine Ridge, City Manager
brs 2.23.22
Resolution No. 2022-XXX
Page 1 of 3
RESOLUTION NO. 2022-XXX
A RESOLUTON OF THE CITY COUNCIL OF THE
CITY OF SANTA ANA AUTHORIZING THE GRANT
APPLICATION, ACCEPTANCE, AND EXECUTION
OF THE GRANT FUNDS FROM THE STATE OF
CALIFORNIA BUDGET ACT OF 2021 (SB 129)
WHEREAS, the Legislature and Governor of the State of California have
provided funds for the program shown above; and
WHEREAS, the California State Library has been delegated the responsibility for
the administration of this grant program, establishing necessary procedures; and
WHEREAS, said procedures established by the California State Library require a
resolution certifying the approval by the potential grantee’s governing board either
before submission of said application(s) to the State or prior to execution of the grant
agreement; and
WHEREAS, the City of Santa Ana, if selected, will enter into an agreement with
the State of California to carry out the project described below; and
WHEREAS, the City of Santa Ana proposes to implement the Main Library
Transformation project; and
WHEREAS, the City of Santa Ana has the legal authority and is authorized to
enter into a funding agreement with the State of California; and
WHEREAS, the City of Santa Ana intends to apply for grant funding from the
California State Library for the Main Library Transformation project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SANTA ANA AS FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines
and declares as follows:
A. Pursuant and subject to all of the terms and provisions of the California
Budget Act of 2021, the Executive Director of Library Services, or his or
her designee, is hereby authorized and directed to prepare and file an
application for funding with the California State Library, and take such
other actions necessary or appropriate to obtain grant funding.
brs 2.23.22
Resolution No. 2022-XXX
Page 2 of 3
B. The Executive Director of Library Services, or his or her designee, is
hereby authorized and directed to execute the funding agreement with the
California State Library and any amendments thereto.
C. The Executive Director of Library Services, or his or her designee, is
hereby authorized and directed to submit any required documents, funding
requests, and reports required to obtain grant funding.
D. The City certifies that the project will comply with any laws and regulations
including, but not limited to, the California Environmental Quality Act
(CEQA), legal requirements for building codes, health and safety codes,
the California Labor Code, disabled access laws, and, that prior to
commencement of the project, all applicable permits will have been
obtained.
Section 2. This Resolution shall take effect immediately upon its adoption by
the City Council and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
ADOPTED this ____day of March, 2022
_______________________
Vicente Sarmiento
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By:_________________________
Brandon Salvatierra
Deputy City Attorney
AYES: Councilmembers ________________________________________
NOES: Councilmembers _______________________________________
ABSTAIN: Councilmembers _______________________________________
NOT PRESENT: Councilmembers _______________________________________
brs 2.23.22
Resolution No. 2022-XXX
Page 3 of 3
CERTIFICATE OF ATTESTATION AND ORIRGINALITY
I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2022-______ to be the original resolution adopted by the City Council of
the City of Santa Ana on March 15, 2022.
Date: ________________ ____________________________________
Clerk of the Council
City of Santa Ana