HomeMy WebLinkAboutItem 13 - Construction Contract for Main Street at 15th Street Traffic Signal Installation Public Works Agency
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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 1, 2022
TOPIC: Construction Contract for Main Street at 15th Street Traffic Signal Installation
AGENDA TITLE:
Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction
Contract to Elecnor Belco Electric, Inc., in the Amount of $413,942 for the Main Street at
15th Street Traffic Signal Installation Project with an Estimated Project Delivery Cost of
$523,636 (Project No. 18-6918) (Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing $335,793 in Fiscal Year 2017-18
Highway Safety Improvement Program grant funds into the Federal Aid Safety
Program, Federal Grant-Indirect revenue account, and appropriate the same amount
into the Public Services Street Safety Projects, Improvements Other Than Building
expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $104,347 in Fiscal Year 2021-22
Highway Safety Improvement Program grant funds into the Federal Aid Safety
Program, Federal Grant-Indirect revenue account, and appropriate the same amount
into the Public Services Street Safety Projects, Improvements Other Than Building
expenditure account. (Requires five affirmative votes)
3. Approve an appropriation adjustment to transfer $33,549 from the Special Gas Tax
Interfund Transfer account to the Select Street Construction Interfund Transfer
account and appropriate the same amount into the Select Street Construction Fund,
Improvements Other Than Building expenditure account. (Requires five affirmative
votes)
4. Authorize the reallocation of $53,435 in unspent Measure M2 Local Fairshare funds
from Citywide Speed Limit Study Project and $30,061 from Bike Lane Project
Development, for a total of $83,496 to the Main Street at 15th Street New Traffic Signal
Installation Project to complete the project’s funding requirement.
5. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible
bidder, in accordance with the base bid in the amount of $413,942, for construction of
the Main Street at 15th Street Traffic Signal Installation Project, for the term beginning
Construction Contract for Main Street at 15th Street Traffic Signal Installation
March 1, 2022
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March 1, 2022, and ending upon project completion, subject to non-substantive
changes approved by the City Manager and City Attorney.
6. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$523,636, which includes $413,942 for the construction contract; $68,300 for contract
administration, inspection and testing; and a $41,394 project contingency for
unanticipated or unforeseen work to be funded from Highway Safety Improvement
Program grant funds.
DISCUSSION
The recommended actions are needed to proceed with the installation of a new traffic
signal at the intersection of Main Street and 15th Street. (Exhibits 1 and 2). Once
completed these new traffic signal improvements will increase traffic safety for motorists
and pedestrians at this intersection.
The Public Works Agency was awarded a $408,793 Highway Safety Improvement
Program (HSIP) grant for this project, which was recognized in the City Council-approved
Fiscal Year 2017-18 Capital Improvement Program (CIP). A total of $73,000 was
earmarked for Preliminary Engineering. A portion of the Preliminary Engineering grant
allocation, $33,549, remains unreimbursed through the grant. Upon approval of the
appropriation adjustment to recognize Gas Tax funds, the funds will be used to cover the
unreimbursed Preliminary Engineering grant expenditures. The spending authorization
for the remaining $335,793 in construction funding was received in April 2021. Staff is
requesting City Council approval to recognize and reappropriate this grant allocation for
expenditure in Fiscal Year 2021-22.
In January 2022, an additional $104,347 in HSIP grant funds was authorized, bringing the
total HSIP grant funds available for the project to $440,140. Of the additional $104,347 in
HSIP grant funds received, $25,000 came from unreimbursed Preliminary Engineering
phase funds and $79,347 has been allocated from additional available funds within the
HSIP grant program administered by the state. Staff is requesting City Council approval
to recognize and appropriate the authorized grant allocation of $104,347 in construction
phase grant funding for expenditure in Fiscal Year 2021-22.
Additionally, staff is requesting City Council approval for the reallocation of $83,496 in
unspent Measure M2 Local Fairshare funds needed to complete the total project funding
requirement. Upon approval of the requested appropriation adjustments and the
reallocation of funds, the total funds available for construction will be $523,636, which is
composed of $440,140 in grant funding and $83,496 in reallocated unspent Measure M2
Local Fairshare funding.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was
advertised in the Orange County Register newspaper on October 26 and November 2,
Construction Contract for Main Street at 15th Street Traffic Signal Installation
March 1, 2022
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2021. The project was also advertised on PlanetBids on October 26, 2021, and bids were
received electronically via PlanetBids on November 16, 2021. The City notified a total of
355 regional vendors via PlanetBids and 26 vendors requested bidding documents.
Bid Results Summary
A total of eight bids were received, with all bids being deemed responsive. No bids were
received from Santa Ana contractors.
RANK BIDDER’S NAME LOCATION BASE BID
1 Elecnor Belco Electric, Inc.Chino $413,942
2 California Professional Engineering, Inc. La Puente $432,775
3 Alfaro Communications Construction,Inc.Compton $447,905
4 Ferreira Coastal Construction Company Rancho Cucamonga $461,021
5 Comet Electric, Inc.Chatsworth $464,178
6 Select Electric, Inc.Vista $468,625
7 International Line Builders, Inc.Corona $473,405
8 KDC, Inc. dba Dynalectric L.A.Los Alamitos $488,249
Elecnor Belco Electric, Inc., submitted the lowest responsive base bid in the amount of
$413,942 (Exhibit 3). Based on the bid analysis and a contractor’s reference check, staff
recommends awarding the construction contract to Elecnor Belco Electric, Inc., in the
amount bid (Exhibit 4). Elecnor Belco Electric, Inc. has a good history of performing
quality work for the City dating back to 2015 and most recently in 2020 when they
completed the bike lane project on Flower Street from Warner Avenue to Civic Center
and associated traffic signal modifications. Other projects completed by Elecnor Belco
Electric, Inc. include traffic signal installation and modifications at various locations and
crosswalk upgrades throughout the city. Staff is confident that this contractor will continue
to perform and produce quality work for the City.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen conditions.
Construction administration and inspection include the following: construction
management; implementation of the City’s Community Workforce Agreement; inspection
of the Contractor’s work to ensure contract compliance, workmanship, and quality; and
material testing. As indicated in the Cost Analysis (Exhibit 5) and as summarized in the
table below, the estimated total construction delivery cost of the project is $523,636.
Construction Contract for Main Street at 15th Street Traffic Signal Installation
March 1, 2022
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Construction Contract $413,942.00
Construction Administration, Inspection, and Testing 68,300.00
Contingencies 41,394.00
ESTIMATED CONSTRUCTION DELIVERY COST $523,636.00
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2017-100 was filed for this project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $523,636, which includes the construction contract, contract administration,
inspection, testing, and project contingency. Approval of the requested appropriation
adjustments will provide $440,140 in HSIP grant funding for this project through the
following transactions:
Recognize $335,793 in Fiscal Year 2017-18 Highway Safety Improvement
Program grant funds into the Federal Aid Safety Program, Federal Grant-Indirect
revenue account (No. 14717002-52001), and appropriate the same amount into
the Public Services Street Safety Projects, Improvements Other Than Building
expenditure account (No. 14717611-66220).
Recognize $104,347 in Fiscal Year 2021-22 Highway Safety Improvement
Program grant funds into the Federal Aid Safety Program, Federal Grant-Indirect
revenue account (No. 14717002-52001), and appropriate the same amount into
the Public Services Street Safety Projects, Improvements Other Than Building
expenditure account (No. 14717611-66220)
With approval of the reallocation of $83,496 in unspent Measure M2 Local Fairshare
funding, the total funding needed to deliver construction of this project will be achieved.
All funds will be available for expenditure in Fiscal Year 2021-22. However, any remaining
balances not expended at the end of the fiscal year will be carried forward into FY 2022-
23.
Approval of the Appropriation adjustment will recognize $33,549 in prior-year fund
balance in the Special Gas Tax Fund, Prior Year Carry Forward revenue account (No.
02917002-50001) and facilitate an interfund budgetary transfer from the Special Gas Tax
Fund Interfund Transfer account (No. 02917002-68000-59) to the Select Street
Construction Interfund Transfer account (No. 05917002-59000-29), and appropriate the
same amount into the Select Street Construction Fund, Improvements Other Than
Building expenditure account (No. 05917663-66220). The Gas Tax funds will be used to
cover the unreimbursed grant funds for Preliminary Engineering.
Construction Contract for Main Street at 15th Street Traffic Signal Installation
March 1, 2022
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The following table summarizes the funds budgeted for expenditure to deliver
construction of this project:
Fiscal Year Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
APPROPRIATION ADJUSTMENT – Construction
2021-22 14717611-66220
(Proj. 18-6918)
Federal Aid
Safety
Program
Public Services–Street
Safety Projects,
Improvements Other
Than Building
$335,793
2021-22 14717611-66220
(Proj. 18-6918)
Federal Aid
Safety
Program
Public Services–Street
Safety Projects,
Improvements Other
Than Building
$104,347
PROJECT BUDGET REALLOCATION
2021-22
03217662-66220
(From Proj. 16-6861 To
Proj. 18-6918)
Measure M-
Street
Construction
Measure M2 Local
Fairshare,
Improvements Other
Than Building
$53,435
2021-22
03217662-66220
(From Proj. 16-6853 To
Proj. 18-6918)
Measure M-
Street
Construction
Measure M2 Local
Fairshare,
Improvements Other
Than Building
$30,061
Total:$523,636
EXHIBIT(S)
1. Location Map
2. Construction Plans
3. Bid Proposal
4. Construction Contract
5. Cost Analysis
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 18-6918:
Main St & 15th St New Traffic Signal Installation
Project
Location
WALNUT ST
ROUSSELLE STOCCIDENTAL ST
ST GERTRUDE PL
ANAHURST PL
EXHIBIT 1
ST GERTRUDE PL
15TH ST
EXHIBIT 2
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EXHIBIT 3
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EXHIBIT 3
EXHIBIT 3
Exhibit 4
Exhibit 4
Exhibit 4
Exhibit 4
Exhibit 4
Exhibit 4
EXHIBIT 5
Construction Contract 413,942.00$
Contract Administration, Inspection and Testing 68,300.00$
Contingencies 41,394.00$
TOTAL ESTIMATED CONSTRUCTION COSTS 523,636.00$
CONSTRUCTION OF PROJECT NO. 18-6918: Main Street at 15th Street New
Traffic Signal Installation
COST ANALYSIS