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Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 1, 2022
TOPIC: Sidewalk Repair Program
AGENDA TITLE
Approve Amendment to the Construction Contract with CJ Concrete Construction, Inc. to
Increase the Contract Amount by $1,105,789.50, for a New Estimated Total Project
Delivery Cost of $1,700,000, to Perform Additional Concrete Repairs (Project No.22-
6970) (General and Non-General Fund)
RECOMMENDED ACTION
1. Authorize the City Manager to amend the construction contract with CJ Concrete
Construction, Inc. by an increase of $1,105,789.50 to perform additional concrete
improvements, for a new estimated project delivery cost of $1,700,000.
2. Approve the revised Project Cost Analysis increasing project contingencies by
$1,105,789.50, for a new estimated project delivery cost of $1,700,000.
DISCUSSION
The Public Works Agency’s Maintenance Services Division is responsible for maintaining
400 miles of streets and 800 miles of sidewalks located within the City of Santa Ana. Staff
evaluates the condition of damaged sidewalks, curbs, gutters, and driveways to identify
uneven surfaces and cracks that may pose a risk to pedestrians. The goal is to improve
safe walking accessibility for pedestrians and increase active modes of transportation,
such as walking and biking. Additionally, this reduces the potential of liability claims and
assists in complying with regulations set forth by the American with Disabilities Act.
Procedures to mitigate these conditions include offset grinding, temporary asphalt
ramping, and removal/replacement of damaged concrete areas.
On November 16, 2021, the City Council awarded a contract to CJ Concrete Construction,
Inc. for various concrete repair projects of damaged sidewalks, curbs, gutters, driveway
approaches, and curb ramps. Prioritization of work is focused on areas with the highest
concentration of needed repairs, with the intent of providing a proportionate level of
service in each of the City’s six council wards. The most recent concrete work was
completed in the Riverview West (Ward 1), New Horizons (Ward 2), and West Floral Park
(Ward 3) neighborhoods, with upcoming projects slated for Wilshire Square (Ward 4),
Sidewalk Repair Program
February 1, 2022
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South Coast (Ward 4), Willard (Ward 5), Willits & Sullivan (Ward 5), Pacific Park (Ward
6), and Madison Park (Ward 6) neighborhoods (Exhibit 1).
Funding in the amount of $1,200,000 was approved with the Adopted City Budget for FY
2021-22 for sidewalk improvements. The original construction delivery cost of
$594,210.50 left a balance of $605,789.50 available for these additional concrete
improvements to be delivered. Furthermore, on January 18, 2022, during the General
Fund First Quarter Budget Update presentation, City Council authorized a one-time
spending plan to address ongoing issues and to improve service levels for the public. As
a result, the sidewalk improvement program was allocated an additional $500,000 for FY
2021-22 and $1,000,000 annually in future funding. CJ Concrete Construction, Inc. has
demonstrated a high level of professionalism and commitment to quality work as part of
this contract. To deliver these additional concrete improvements promptly and capitalize
on the favorable pricing of the existing contract with CJ Concrete Construction, Inc., staff
recommends increasing the project contingencies by $1,105,789.50 for a new estimated
project delivery cost of $1,700,000 (Exhibit 2).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2021-99 was filed for the project.
FISCAL IMPACT
As indicated in the revised Cost Analysis, the estimated total construction delivery cost of
the project is $1,700,000. Funds for this project were approved and appropriated in FY
2021-22 in the amount of $1,200,000. The original construction delivery cost of
$594,210.50 left a balance of $605,789.50 available for these additional concrete
improvements. Furthermore, on January 18, 2022, during the General Fund First Quarter
Budget Update presentation, City Council authorized a one-time spending plan to address
ongoing issues and to improve service levels for the public. As a result, the sidewalk
improvement program was allocated an additional $500,000 for FY 2021-22.
Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.
Description
Amount
ORIGINAL CONSTRUCTION DELIVERY COST
2021-22
02917660-
62300
(22-6970)
Special Gas
Tax
Roadway Maintenance,
Contract Services -
Professional
$594,210.50
ADDITIONAL FUNDS (THIS ACTION)
2021-22
02917660-
62300
(22-6970)
Special Gas
Tax
Roadway Maintenance,
Contract Services-
Professional
$605,789.50
Sidewalk Repair Program
February 1, 2022
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2021-22
01117626-
62300
(22-6970)
General
Fund
PWA Sidewalks-
Service Enhancement,
Contract Services-
Professional
$500,000.00
Total $1,700,000.00
EXHIBIT(S)
1. Location Map
2. Cost Analysis
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 22-6970:
Omnibus Concrete Repairs
EXHIBIT 1
COST ANALYSIS
PROJECT NO.22-6970: OMNIBUS CONCRETE REPAIRS
EXPENDITURE
CATEGORY
ORIGINAL
AMOUNT
ADDITIONAL
FUNDING NEW TOTAL
Construction Contract $360,183.00 $360,183.00
Construction Administration,
Inspection, Testing $54,027.50 $54,027.50
Contingencies $180,000.00 $1,105,789.50 $1,285,789.50
Total $594,210.50 $1,105,789.50 $1,700,000.00
EXHIBIT 2