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Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 18, 2022
TOPIC: Citywide Sewer Main Improvements Phase II
AGENDA TITLE
Approve an Appropriation Adjustment and Additional Contingency Funds in the Amount
of $368,825 for an Existing Construction Contract with Lucas Builders, Inc. for the
Citywide Sewer Main Improvements Phase II Project with an Estimated Project Delivery
Cost of $2,117,835 (Project No. 19-6426) (Non -General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize $338,825 from prior -year fund
balance in the Sanitary Sewer Capital Fund, Prior Year Carryforward revenue
account, and appropriate the same amount to the Capital Recovery Charges,
Improvements Other Than Buildings expenditure account. (Requires five affirmative
votes)
2. Authorize the reallocation of $30,000 in unspent Measure M2 Local Fairshare funds,
$30,000 from Flower Street Safety Enhancements (Project 17-6897) to Citywide
Sewer Main Improvements Phase II (Project No. 19-6426) to complete the funding
needed for project delivery.
3. Approve an amendment to the Project Cost Analysis in the amount of $368,825 in
additional contingency funds, for a total estimated construction delivery cost of
$2,117,835, which includes $1,399,208 for the construction contract, $209,802 for
contract administration, inspection and testing, and a $508,825 project contingency
for unanticipated or unforeseen work, subject to non -substantive changes approved
by the City Manager and City Attorney.
4. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to
include $368,825 in construction funds for Citywide Sewer Main Improvements Phase
II (Project No. 19-6426).
DISCUSSION
On July 7, 2020, the City Council authorized the award of a construction contract to Lucas
Builders, Inc. to replace the sewer main on Second Street, Fifth Street, Bush Street, and
Townsend Street (Exhibit 1). The project is currently under construction and additional
Approve Additional Contingency Funds for Citywide Sewer Main Improvements Phase II
January 18, 2022
Page 2
improvements have been identified that surpass the existing contingency of $140,000. To
capitalize on the favorable pricing of the existing contract with Lucas Builders, Inc., staff
recommends increasing the project contingency by $368,825 to complete the work and
deliver the sewer main improvements.
The recommended action will increase the project contingency by an additional $368,825,
for an amended project contingency of $508,825, thereby increasing the total estimated
construction delivery cost to $2,117,835, as indicated in the Cost Analysis (Exhibit 2) and
as summarized in the table below:
Project Item
Current Total
New Total
Construction Contract
$1,399,208
$1,399,208
Construction Administration, Inspection, Testing
$209,802
$209,802
Contingencies
$140,000
$508,825
TOTAL CONSTRUCTION DELIVERY COST
$1,749,010
$2,117,835
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Approval of the requested appropriation adjustment will recognize $338,825 from prior
year fund balance in the Sanitary Sewer Capital Fund, Prior -Year Carryforward revenue
account (No. 05417002-50001) and appropriate the same amount to the Capital
Recovery Charges, Improvements Other Than Building expenditure account (No.
05417647-66220). The reallocation of $30,000 in unspent Measure M2 Local Fairshare
funds will make them available to fully fund the total project delivery cost of $2,117,835.
The following table summarizes the funds budgeted for expenditure to deliver
construction of this project. Any remaining balances not expended at the end of FY 2021-
22 will be carried forward for expenditure into FY 2022-23, if needed.
Fiscal
Accounting Unit -
Fund
Accounting Unit -
Y
Year
Account No.
Description
Account No.
Amount
(Project No.)
Description
Prior Authorized Funds
Capital Recovery
05417647-66220
Sanitary
Charges,
2020-21
(19-6426)
Sewer
Improvements
$1,749,010
Capital
Other Than
Building
Appropriation Adjustment
05417647-66220
Sanitary
Capital Recovery
2021-22
(19-6426)
Sewer
Charges,
$338,825
Capital
Improvements
Approve Additional Contingency Funds for Citywide Sewer Main Improvements Phase II
January 18, 2022
Page 3
Other Than
Building
Reallocation Of Funds
Measure M2 Local
03217662-66220
Measure M
Fairshare,
2021-22
(From Proj No. 17-6897
Street
Improvements
$30,000
To Proj No. 19-6426)
Construction
Other Than
Building
Total
$2,117,835
EXHIBIT(S)
1. Location Map
2. Cost Analysis
3. FY 2021-22 Capital Improvement Program Sheet
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Kristine Ridge, City Manager
VICINITY MAP
NOT TO SCALE
TTTTITT
NTT
Gp210 Fi
saNTa aNa Title CITYWIDE PHASE I I
P T T SEWER MAIN IMPROVEMENTS
PUBLIC WORKS AGENCY EXHIBIT I
EXHIBIT 2
COST ANALYSIS
CONSTRUCTION OF PROJECT NO. 19-6426: CITYWIDE SEWER MAIN
IMPROVEMENTS PHASE II
Construction Contract
$
1,399,208.00
Contract Administration, Inspection and Testing
$
209,802.00
Contingencies
$
508,825.00
TOTAL ESTIMATED CONSTRUCTION COSTS
$
2,117,835.00
PROJECT TITLE:
Citywide Sewer Main Improvements
Phase 2
PROJECT CATEGORY:
Utility/Drainage/Lighting
Improvements
Sewer Improvements
A
N
CITY OF SANTA ANA FY 21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
This project will replace existing deteriorated and over capacity
sewer mains, and related sewer assets, such as manholes and
laterals.
PROJECT NEED:
This project is required to maintain effective operation of the City's
sanitary sewer system. These improvements will eliminate the
undersized sewer mains, reduce sewer maintenance, and prevent
sewer spills.
PROJECT COSTS FY 21/22 FY 22/23 FY 23124 FY 24125 FY 25/26 FY 26/27 FY 27/28
Construction 368,825 - - - - - -
TOTAL 368,825 - - - - - -
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
M2 LOCAL FAIRSHARE 30,000 - - - - - -
SEWER 338,825
TOTAL 368,825 - - - - - -
AGENCY: DIVISION: CONTACT: DATE:
Public Works Water Resources Robert Aguirre, Senior Civil Engineer 14-Dec-2021